System_Installation_Acceptance_Forms_Sample.pdf

Acceptance Form for System Installation

Purpose

The purpose of the System Installation Acceptance Form is to confirm that the system installation is complete and accepted by the county.

Deliverables

The Tabulation System is installed, operational, and accepted by the County.

Acceptance Criteria:

1. Both test and production environments have been implemented.

2. The County has inspected and approved the installation (system and database) per the specifications documented in the Architecture and Technical Specifications in both the production and test environments. (It is expected that the documentation will be updated at the end of the project, if any changes have been made prior to go-live).

3. The County has completed thorough testing.

The work is accepted under the conditions of the Statement of Work of this contract.

The work was completed on .

Accepted by:

(Pierce County): Date:

Title:

Software Configuration and Customization

The purpose of the Software Configuration Acceptance Form is to confirm that the software configuration is complete and accepted by the County.

Deliverables

The software configuration and customization is completed and accepted by the County.

Acceptance Criteria:

1. All software has been installed and customized for the County’s use.

2. Security has been configured for each role.

3. System options, displayed/hidden fields, and labels have been configured

The work is accepted under the conditions of the Statement of Work of this Contract.

This work was completed on .

System/Unit Testing

The purpose of the System Testing Acceptance Form is to confirm that the system testing is complete and Accepted by the County.

Deliverables

The Test Plan is complete and specifies all of the testing to be conducted, test scripts, test script templates, schedule, roles and responsibilities, and definitions of passed/failed test. The system testing has been completed, the system did not fail any tests, and the County accepts the results.

Acceptance Criteria

All of the tests were conducted, including quality assurance testing of the system configuration (templates, reports, security, business rules) and load testing.

The work is accepted under the conditions of the Statement of Work of this Contract.

The work was completed on .

User Acceptance Testing

The purpose of the User Acceptance Testing Form is to confirm that the User Acceptance Testing is complete and the County accepts the system as ready for user training and go-live.

Deliverables

The County has tested and accepts the system as ready for user training and go-live.

Acceptance Criteria:

All test cases have successfully passed and there are no outstanding issues. The County has signed off on all testing and has accepted the system as ready for user training and to go into production.

Training and Documentation

The purpose of the Training and Documentation Acceptance Form is to confirm that training is complete and documentation is received and both are acceptable to the County.

Deliverables

The Training Plan is complete and specifies the training schedule and curriculum, for the recipients of system administrator training and end-user training. All training has been completed and accepted by the County.

Acceptance Criteria:

1. System Administrators have been trained on all aspects of system configuration, individual and role-based security profiles, enterprise silo security settings and configurations, document template configuration, and report queries and changes.

2. System Administrators are able to complete new configuration items with minimal assistance from the Contractor.

3. End users have been trained on all aspects of the system and can complete tasks within the system.

4. Training materials and documentation are relative to our deployment, thorough and have been delivered.

Final Acceptance

The purpose of the Final Acceptance Form is to confirm that the system is operational and Accepted by the County.

Deliverables

The system is operational and Accepted by the County.

Acceptance Criteria:

1. All project tasks are complete and the system is in production by the County.

2. There are no unresolved issues that prevent the County from conducting their normal work as deemed by the County.

3. The system has been operational in production for not less than two (2) complete election cycles without material defect in accordance with the Contract in the County’s fully implemented production environment.