Procurement_of_Goods_and_Services-Intake_Form_-_Georgia_Cookson.eml

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"{\"org\":\"efcc6ea9-62b1-4bf4-8e50-daa40dfae67a\",\"email\":\"1154-81-2\"}"} From: Pierce County <pierce_county@piercecountywa.gov> Date: Tue, 30 Jun 2026 17:06:19 +0000 Subject: Procurement of Goods and Services-Intake Form - Georgia Cookson Message-Id: <N4CXI61YNTU4.WVNY1MD6UT7Y1@cogqprdb0005nh> To: pcpurchasing@piercecountywa.gov Content-Type: multipart/mixed; boundary="=-+AlDX4E6P9K3A562zGTslQ==" Return-Path: bounce+656713.afad8d-pcpurchasing=piercecountywa.gov@piercecountywa.gov X-MS-Exchange-Organization-ExpirationStartTime: 30 Jun 2026 17:06:20.0661

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n: center;"><h1 class=3D"header-1" style=3D"margin-bottom: 0;font-family: h= elvetica, arial, sans-serif;color: #333333;">Pierce County</h1><h2 style=3D= "margin-bottom: 0;font-family: helvetica, arial, sans-serif;color: #888888 = !important; text-align: center; font-weight: normal; margin: 0;">Procuremen= t of Goods and Services-Intake Form</h2><br><table width=3D"100%" style=3D"= -webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace:= 0pt;mso-table-rspace: 0pt;border-collapse: collapse !important;"><tr><td a= lign=3D"center" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjus= t: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt; line-height: 1.3;"><di= v style=3D"max-width:600px;margin:0 auto;"><!--[if (gte mso 9)|(IE)]><table= width=3D"600" align=3D"center" style=3D"width:600px"><tr><td align=3D"cent= er"><![endif]--><table width=3D"100%" class=3D"cognito-content" align=3D"ce= nter" style=3D"color: rgb(51, 51, 51); font-family: helvetica, arial, sans-= serif; -ms-text-size-adjust: 100%; -webkit-text-size-adjust: 100%; line-hei= ght: 1.3; margin-left: auto; margin-right: auto;"><tr><td style=3D"text-ali= gn: center;"></td></tr></table><!--[if (gte mso 9)|(IE)]></td></tr></table>= <![endif]--></div></td></tr></table></td></tr></table><table bgcolor=3D"#ee= eeee" cellpadding=3D"5" class=3D"cellpadding-5" width=3D"100%" style=3D"-we= bkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0p= t;mso-table-rspace: 0pt;border-collapse: collapse !important;"><tr><td alig= n=3D"center" style=3D"line-height: 1.3; -webkit-text-size-adjust: 100%;-ms-= text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;"><div s= tyle=3D"max-width:600px;margin:0 auto;"><!--[if (gte mso 9)|(IE)]><table wi= dth=3D"600" align=3D"center" style=3D"width:600px"><tr><td><![endif]--><tab= le border=3D"0" cellpadding=3D"0" cellspacing=3D"0" width=3D"100%" class=3D= "wrapper cellpadding-0" style=3D"-webkit-text-size-adjust: 100%;-ms-text-si= ze-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;margin-top: 20p= x;margin-bottom:0;border-collapse: collapse !important;"><tr><td valign=3D"= top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso= -table-lspace: 0pt;mso-table-rspace: 0pt;"><table width=3D"100%"><tr><td st= yle=3D"padding-bottom: 20px;"><h2 class=3D"header-2" style=3D"color: #33333= 3;display: block;font-family: helvetica, arial, sans-serif;font-size: 1.7em= ;font-style: normal;font-weight: bold;line-height: 100%;letter-spacing: nor= mal;text-align: left;margin-bottom: 0;">Entry Details</h2></td></tr></table= ><table width=3D"100%" cellpadding=3D"12" class=3D"wrapper cellpadding-12" = style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-tabl= e-lspace: 0pt;mso-table-rspace: 0pt;border-collapse: collapse !important;">= <tr><td class=3D"real-table-container" style=3D"-webkit-text-size-adjust: 1= 00%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;= background: white;border-right: 2px solid #dddddd;border-bottom: 2px solid = #dddddd;margin-left: 10px;"><h2 style=3D"color: #333333;display: block;font= -family: Helvetica, Arial, sans-serif;font-size: 21px;margin-top:.75em;padd= ing-top:.25em;font-style: normal;font-weight: bold;line-height: 100%;letter= -spacing: normal;text-align: left;">GENERAL INFORMATION</h2><table width=3D= "100%" cellspacing=3D"0" cellpadding=3D"4" class=3D"cellpadding-4" style=3D= "-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace= : 0pt;mso-table-rspace: 0pt;border-collapse: collapse !important;"><tr><th = valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align: left;text-t= ransform: uppercase;color: #777777;padding-top: 15px;padding-bottom: 15px;b= order-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;"= >Division</th><td valign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-m= s-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-a= lign:left;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #= eeeeee;font-family: Helvetica, Arial, sans-serif;">Auditor</td></tr><tr><th= valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align: left;text-= transform: uppercase;color: #777777;padding-top: 15px;padding-bottom: 15px;= border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;= ">Department Contract Specialist</th><td valign=3D"top" style=3D"-webkit-te= xt-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-t= able-rspace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;bor= der-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">R= yan Bowen</td></tr><tr><th valign=3D"top" style=3D"width: 40%; font-size: 1= 2px;text-align: left;text-transform: uppercase;color: #777777;padding-top: = 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Hel= vetica, Arial, sans-serif;">Email</th><td valign=3D"top" style=3D"-webkit-t= ext-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-= table-rspace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;bo= rder-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">= ryan.bowen@piercecountywa.gov</td></tr><tr><th valign=3D"top" style=3D"widt= h: 40%; font-size: 12px;text-align: left;text-transform: uppercase;color: #= 777777;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eee= eee;font-family: Helvetica, Arial, sans-serif;">Procurement&nbsp;Title</th>= <td valign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-ad= just: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padd= ing-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-fa= mily: Helvetica, Arial, sans-serif;">Elections Tabulation System</td></tr><= tr><th valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align: left= ;text-transform: uppercase;color: #777777;padding-top: 15px;padding-bottom:= 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-= serif;"> Purchase Type</th><td valign=3D"top" style=3D"-webkit-text-size-ad= just: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspac= e: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;border-bottom= : 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">Both</td></= tr><tr><th valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align: = left;text-transform: uppercase;color: #777777;padding-top: 15px;padding-bot= tom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, s= ans-serif;">Is this Federally Funded?&nbsp;</th><td valign=3D"top" style=3D= "-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace= : 0pt;mso-table-rspace: 0pt;text-align:left;padding-top: 15px;padding-botto= m: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, san= s-serif;">No</td></tr><tr><th valign=3D"top" style=3D"width: 40%; font-size= : 12px;text-align: left;text-transform: uppercase;color: #777777;padding-to= p: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: = Helvetica, Arial, sans-serif;">Project Summary</th><td valign=3D"top" style= =3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lsp= ace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-top: 15px;padding-bo= ttom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, = sans-serif;">Provide Pierce County with an Elections Tabulation System.</td= ></tr><tr><th valign=3D"top" style=3D"width: 40%; font-size: 12px;text-alig= n: left;text-transform: uppercase;color: #777777;padding-top: 15px;padding-= bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial= , sans-serif;">Project Background</th><td valign=3D"top" style=3D"-webkit-t= ext-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-= table-rspace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;bo= rder-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">= Pierce County is the second (2nd) largest county in the state with over 590= ,000 registered voters. As with all counties in the State of Washington, P= ierce County conducts all elections by mail and typically holds four (4) el= ections per year. <br>Pierce County implemented the Clear Ballot system in = 2016. <br>The system consists of five (5) Fujitsu scanners and eight (8) EL= O touch screens used for early voting and at voting centers. <br>Pierce Cou= nty opens one to three voting centers for each election. The County is loo= king for a small, mobile tablet solution to provide in-person and a solutio= n that would meet or exceed all requirements for accessible voting.</td></t= r></table><h2 style=3D"color: #333333;display: block;font-family: Helvetica= , Arial, sans-serif;font-size: 21px;margin-top:.75em;padding-top:.25em;font= -style: normal;font-weight: bold;line-height: 100%;letter-spacing: normal;t= ext-align: left;">CONTRACT TERM</h2><table width=3D"100%" cellspacing=3D"0"= cellpadding=3D"4" class=3D"cellpadding-4" style=3D"-webkit-text-size-adjus= t: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: = 0pt;border-collapse: collapse !important;"><tr><th valign=3D"top" style=3D"= width: 40%; font-size: 12px;text-align: left;text-transform: uppercase;colo= r: #777777;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid = #eeeeee;font-family: Helvetica, Arial, sans-serif;">Will this result in a p= roject-specific or a blanket contract?</th><td valign=3D"top" style=3D"-web= kit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt= ;mso-table-rspace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15= px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-ser= if;">Blanket contract</td></tr><tr><th valign=3D"top" style=3D"width: 40%; = font-size: 12px;text-align: left;text-transform: uppercase;color: #777777;p= adding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font= -family: Helvetica, Arial, sans-serif;">If this will be a blanket contract,= what is the initial term of contract ?</th><td valign=3D"top" style=3D"-we= bkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0p= t;mso-table-rspace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 1= 5px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-se= rif;">Four Years</td></tr><tr><th valign=3D"top" style=3D"width: 40%; font-= size: 12px;text-align: left;text-transform: uppercase;color: #777777;paddin= g-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-fami= ly: Helvetica, Arial, sans-serif;">Renewal Terms (if applicable)</th><td va= lign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: = 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-to= p: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: = Helvetica, Arial, sans-serif;">Two Years</td></tr><tr><th valign=3D"top" st= yle=3D"width: 40%; font-size: 12px;text-align: left;text-transform: upperca= se;color: #777777;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px= solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">What is the budg= et for this procurement?</th><td valign=3D"top" style=3D"-webkit-text-size-= adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rsp= ace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;border-bott= om: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">$1,300,00= 0.00</td></tr><tr><th valign=3D"top" style=3D"width: 40%; font-size: 12px;t= ext-align: left;text-transform: uppercase;color: #777777;padding-top: 15px;= padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetic= a, Arial, sans-serif;">Anticipated number of resulting contracts:</th><td v= align=3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust:= 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-t= op: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family:= Helvetica, Arial, sans-serif;">One</td></tr></table><h2 style=3D"color: #3= 33333;display: block;font-family: Helvetica, Arial, sans-serif;font-size: 2= 1px;margin-top:.75em;padding-top:.25em;font-style: normal;font-weight: bold= ;line-height: 100%;letter-spacing: normal;text-align: left;">ANTICIPATED TI= MELINE&nbsp;</h2><table width=3D"100%" cellspacing=3D"0" cellpadding=3D"4" = class=3D"cellpadding-4" style=3D"-webkit-text-size-adjust: 100%;-ms-text-si= ze-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;border-collapse= : collapse !important;"><tr><th valign=3D"top" style=3D"width: 40%; font-si= ze: 12px;text-align: left;text-transform: uppercase;color: #777777;padding-= top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family= : Helvetica, Arial, sans-serif;">Desired Contract Start Date</th><td valign= =3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%= ;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-top: 1= 5px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helv= etica, Arial, sans-serif;">1/2/2027</td></tr><tr><th valign=3D"top" style= =3D"width: 40%; font-size: 12px;text-align: left;text-transform: uppercase;= color: #777777;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px so= lid #eeeeee;font-family: Helvetica, Arial, sans-serif;">Explain immediate n= eed if there are time constraints</th><td valign=3D"top" style=3D"-webkit-t= ext-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-= table-rspace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;bo= rder-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">= RFP should close by 8/30/2026. This will give enough time for vendor demon= strations (if needed), RFP award and contract development prior to moving f= orward with system for 2026 February Election.</td></tr></table><h2 style= =3D"color: #333333;display: block;font-family: Helvetica, Arial, sans-serif= ;font-size: 21px;margin-top:.75em;padding-top:.25em;font-style: normal;font= -weight: bold;line-height: 100%;letter-spacing: normal;text-align: left;">S= COPE OF WORK</h2><table width=3D"100%" cellspacing=3D"0" cellpadding=3D"4" = class=3D"cellpadding-4" style=3D"-webkit-text-size-adjust: 100%;-ms-text-si= ze-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;border-collapse= : collapse !important;"><tr><th valign=3D"top" style=3D"width: 40%; font-si= ze: 12px;text-align: left;text-transform: uppercase;color: #777777;padding-= top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family= : Helvetica, Arial, sans-serif;">Scope of Project</th><td valign=3D"top" st= yle=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-= lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-top: 15px;padding= -bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Aria= l, sans-serif;">SECTION 2: SCOPE OF WORK<br>2.1 Overview<br>This Scope of W= ork identifies required solutions, services and support, future requests an= d optional, value-added solutions and support:<br>A. Required Solutions, Se= rvices and Support: The items listed in subsection 2.2 describe the solutio= ns and support the County requires as part of the Contractor=E2=80=99s stat= ement of work.<br>B. Future Requests: The County reserves the right to requ= est functions, features, and/or support in the future as it relates to the = tabulation system as well as the accessible voting units; including but not=

style=3D"width: 40%; font-size: 12px;text-align: left;text-transform: upper= case;color: #777777;padding-top: 15px;padding-bottom: 15px;border-bottom: 1= px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">Objective(s)</= th><td valign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size= -adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;p= adding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font= -family: Helvetica, Arial, sans-serif;">2.2 Objective<br>The following sect= ions describe the scope of work for this project. These solutions, service= s and support are required as part of the Contract and Contractor=E2=80=99s= scope of work. <br>The contractor shall provide The County with a United = States Election Assistance Commission (EAC) and Washington State Certified = Tabulation System (including all hardware and software associated with ball= ot design, scan, adjudication, tabulation and results reporting).</td></tr>= <tr><th valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align: lef= t;text-transform: uppercase;color: #777777;padding-top: 15px;padding-bottom= : 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans= -serif;">Deliverables</th><td valign=3D"top" style=3D"-webkit-text-size-adj= ust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace= : 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;border-bottom:= 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">2.2.1 Projec= t Initiation and Planning Deliverables<br>The Contractor shall provide The = County with the following deliverables. The deliverables will be written i= n laymen=E2=80=99s terms and be written in such a way that a person unfamil= iar with such products or processes could understand and follow along.<br>A=

hese shall be tracked back to requirements and shall be comprehensive to in= clude all test cases proposed by The County and adequate tests for all requ=

roles and responsibilities for both The Contractor and The County to execut=

of classes for each type of training, including technical training, system= administrator training and end-user training (i.e.: beginning, advanced, e=

nges=E2=80=94once approved in the test environment=E2=80=94get promoted fro= m the test environment to production<br>b. Documentation of the steps requi= red to promote approved changes in the test environment to production<br>c.= Documentation of how the source of an issue will be identified</td></tr><t= r><th valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align: left;= text-transform: uppercase;color: #777777;padding-top: 15px;padding-bottom: = 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-s= erif;">Minimum Requirements</th><td valign=3D"top" style=3D"-webkit-text-si= ze-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-= rspace: 0pt;text-align:left;padding-top: 15px;padding-bottom: 15px;border-b= ottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">2.2.2 = Functional Requirements<br>The proposed solution must have the following ca=

x (6) weeks before each Election Day and suppress election results until 8p= m Pacific Standard Time (PST) on Election Night<br>C. Process typical ballo= t volumes experienced by The County in a reasonable timeframe and enable th= e County to improve its current throughput. Examples of typical ballot volu= mes: in the 2024 Presidential Election, 443,447 ballots were cast in Pierce=

eWA online ballot tool <br>2.2.3 Technical Requirements<br>Overview of Tech= nical Requirements:<br>The system must, by design, operate in a standalone = state utilizing an isolated network infrastructure. Publishing results and = accessing State of Washington resources will utilize County private network= s for transport. The Contractor is responsible for providing security infra= structure to isolate and protect the tabulation systems from The County=E2= =80=99s wide area networks or other connected private networks. The Contra= ctor shall be responsible for supporting both the hardware and software com= ponents of the system on an ongoing basis. As such, we do not have specific= technical requirements other than any technical requirements required for = certification by the State of Washington and those found in attachments to = this RFP. The County prefers a system that is architected, from both a sof=

anges in state law</td></tr><tr><th valign=3D"top" style=3D"width: 40%; fon= t-size: 12px;text-align: left;text-transform: uppercase;color: #777777;padd= ing-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-fa= mily: Helvetica, Arial, sans-serif;">Additional Requirements</th><td valign= =3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%= ;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-top: 1= 5px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helv= etica, Arial, sans-serif;">In addition, The Contractor must respond to all = questions in Attachments B, C and D. See instructions in those attachments= for details.<br>Other Technical Requirements:<br>A. Test and production en= vironments. The Contractor shall provide both a test and production enviro= nment for the solution<br>B. Technical documentation. During the planning = phase of the project, Contractor shall provide The County with the technica= l documentation and activities identified below:<br>a. Promote from test to= production plan =E2=80=93 detailing steps necessary to promote tested and = approved configuration changes from the test environment to production<br>b= . Test plan and testing =E2=80=93 <br>i. The Contractor shall work with The= County to develop an overall test plan for installed applications and coor= dinate and conduct each test in a manner acceptable to The County. The tes= t plan must be submitted to The County for review and acceptance 10 days pr= ior to scheduled testing<br>ii. Testing should include, at a minimum: syste= m/unit testing, functional testing, quality assurance testing, performance/= load testing, backup-restore testing, interface testing, results reporting = testing (web/online and state) and user acceptance testing. The Contractor= will be responsible for execution of the test plan which shall include the= test cases and County-performed testing activities proposed by The County<= br>iii. The County will conduct a security/penetration test and may require= participation by The Contractor when needed at no additional cost to The C= ounty<br>iv. After all of the components of the system have been completed = to the satisfaction of The County, The County will conduct user acceptance = testing. The County will report any defects to The Contractor immediately = for correction<br>v. If any defects are found, The Contractor will provide = a written plan to achieve acceptance or to make corrections or replacements= that are acceptable to The County.<br>c. Training and documentation =E2=80= =93 The Contractor shall deliver training and training materials to system = administrators and end-users. The Contractor shall develop a training plan= that will be acceptable to The County to fully prepare the system administ= rators to support the system and the end users to use the system. The trai= ning will be held at a location to be determined by The County and will be = =E2=80=98just in time=E2=80=99 training (meaning, training will occur immed= iately prior to implementation of the system at the specified location). T= he training plan and materials must be submitted electronically to The Coun= ty for review and acceptance prior to training. To provide County agencies= an in-depth understanding of how the system works, the training plan must =

=99s individual and role-based security profiles, event business rules and =

t and documentation =E2=80=93 The Contractor shall provide technical assist= ance and written documentation to the County=E2=80=99s IT staff on the syst= em=E2=80=99s configuration and customization, testing and troubleshooting. = The Contractor will also provide documentation on the system=E2=80=99s data= base, services and other items to the County for the implementation and sup= port for future support and reports<br>2.2.4 Implementation Requirements<br=

e for procuring and installing all hardware components of the solution and = for installing and configuring all software components of the solution<br>C= . The Contractor shall assign skilled and experienced staff to complete the= deliverables described in this Statement of Work, including at a minimum: = system design, hardware delivery, implementation, configuration and customi= zation, testing, training, and go-live support. The County shall reserve t= he right to reject any of The Contractor=E2=80=99s employees or subcontract= ors whose qualifications do not meet the standards established by The Count= y as necessary for the performance of services or whom The County identifie= s as being unacceptable<br>D. Go-Live support<br>a. Upon The County=E2=80= =99s request, The Contractor shall provide, at no additional cost to The Co= unty, at least two (2) support staff for the first election cycle using the= new tabulation system and accessible voting units. These resources will be= available to provide onsite election support. The County may require (upo= n request) Contractor resource(s) to be onsite to support subsequent electi= ons<br>E. Deliverables, solutions and service acceptance<br>a. Installed so= lutions and services shall meet the standard performance as proposed and mu= tually agreed to by The County and The Contractor. Solutions and services a= re accepted after running in production for one (1) Primary and one (1) Gen= eral election without material defect in accordance with the Contract in Th= e County=E2=80=99s fully implemented production environments and when The C= ounty=E2=80=99s staff have been trained in accordance with the requirements= set forth in this RFP and any mutually agreed upon adjustments</td></tr></= table><h2 style=3D"color: #333333;display: block;font-family: Helvetica, Ar= ial, sans-serif;font-size: 21px;margin-top:.75em;padding-top:.25em;font-sty= le: normal;font-weight: bold;line-height: 100%;letter-spacing: normal;text-= align: left;">VENDOR QUESTIONNAIRE&nbsp;</h2><table width=3D"100%" cellspac= ing=3D"0" cellpadding=3D"4" class=3D"cellpadding-4" style=3D"-webkit-text-s= ize-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table= -rspace: 0pt;border-collapse: collapse !important;"><tr><th valign=3D"top" = style=3D"width: 40%; font-size: 12px;text-align: left;text-transform: upper= case;color: #777777;padding-top: 15px;padding-bottom: 15px;border-bottom: 1= px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">Questions Meth= od</th><td valign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-= size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:le= ft;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;= font-family: Helvetica, Arial, sans-serif;">Attach fillable documents (Word= , Excel)</td></tr><tr><th valign=3D"top" style=3D"width: 40%; font-size: 12= px;text-align: left;text-transform: uppercase;color: #777777;padding-top: 1= 5px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helv= etica, Arial, sans-serif;">Procurement&nbsp;Attachments</th><td valign=3D"t= op" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 100%;mso-= table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-top: 15px;p= adding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica= , Arial, sans-serif;">Attachment B - Management Questions.docx<br> Attachme= nt E - Evaluation<br> Scoring and Demonstration.docx<br> Attachment F - Acc= eptance Forms.docx<br> Attachment C - Technical Questions.docx<br> Exhibit = 2 Tabulation And Scan Room Design.docx<br> 2026 Elections Tabulation System= RFP (Draft).docx<br> Attachment A - Pricing.xlsx<br> Attachment D - Soluti= on Requirements.xlsx<br> Exhibit 1 Technical Specifications Form.pdf</td></= tr></table><h2 style=3D"color: #333333;display: block;font-family: Helvetic= a, Arial, sans-serif;font-size: 21px;margin-top:.75em;padding-top:.25em;fon= t-style: normal;font-weight: bold;line-height: 100%;letter-spacing: normal;= text-align: left;">EVALUATION / SCORING</h2><table width=3D"100%" cellspaci= ng=3D"0" cellpadding=3D"4" class=3D"cellpadding-4" style=3D"-webkit-text-si= ze-adjust: 100%;-ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-= rspace: 0pt;border-collapse: collapse !important;"><tr><th valign=3D"top" s= tyle=3D"width: 40%; font-size: 12px;text-align: left;text-transform: upperc= ase;color: #777777;padding-top: 15px;padding-bottom: 15px;border-bottom: 1p= x solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">Evaluation Proc= ess</th><td valign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text= -size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:l= eft;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee= ;font-family: Helvetica, Arial, sans-serif;">Program Specific Process</td><= /tr><tr><th valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align:= left;text-transform: uppercase;color: #777777;padding-top: 15px;padding-bo= ttom: 15px;border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, = sans-serif;">Describe the process in as much detail as possible</th><td val= ign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-ms-text-size-adjust: 1= 00%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-align:left;padding-top= : 15px;padding-bottom: 15px;border-bottom: 1px solid #eeeeee;font-family: H= elvetica, Arial, sans-serif;">SECTION 4: EVALUATION CRITERIA<br>4.1 Proposa= l Evaluation and Scoring (See Attachment E)<br>Matters relating to qualific= ations to meet the County's needs will receive highest priority in evaluati=

on. Matters relating to the means of meeting those needs described in the = proposal will be considered secondary. Actual prices may be used to select= successful offerors, and pricing methods and flexibility offered by a prop= oser for use in negotiation of a resulting contract may be considered in ev= aluation. After a proposal is selected, the County expects to negotiate th= e details of work to be performed based upon the proposal and the County's = needs and appropriate pricing of selected tasks. If negotiations fail for = any reason, including price, the County may choose to negotiate with other = vendors to obtain an appropriate contract for the services needed.<br>Firms= will be evaluated on the following criteria (1-6 are pre-loaded in OpenGov= and can be altered to your procurement need):<br>1. The ability of the fir= m to provide the proposed services based on the contemplated scope of work =

nce of the individuals who will be assigned to provide the proposed service= s.<br>4. Appropriateness and flexibility of pricing arrangements.<br>5. Cus= tomer references either submitted with the proposal or gathered by the Coun= ty.<br>6. The firm's proposed approach to this work includes compliance wit= h requirements, innovative offerings, services offered and other related ma= tters.<br>7. Past performance when providing the requested services to the = County. (Only applicable if discussed and approved with PCS, otherwise this= is omitted) <br>8. Other information as appropriate.</td></tr><tr><th vali= gn=3D"top" style=3D"width: 40%; font-size: 12px;text-align: left;text-trans= form: uppercase;color: #777777;padding-top: 15px;padding-bottom: 15px;borde= r-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;">Sco= ring Model</th><td valign=3D"top" style=3D"-webkit-text-size-adjust: 100%;-= ms-text-size-adjust: 100%;mso-table-lspace: 0pt;mso-table-rspace: 0pt;text-= align:left;padding-top: 15px;padding-bottom: 15px;border-bottom: 1px solid = #eeeeee;font-family: Helvetica, Arial, sans-serif;">Points</td></tr><tr><th= valign=3D"top" style=3D"width: 40%; font-size: 12px;text-align: left;text-= transform: uppercase;color: #777777;padding-top: 15px;padding-bottom: 15px;= border-bottom: 1px solid #eeeeee;font-family: Helvetica, Arial, sans-serif;= ">1.