Attachment_D_-_Solution_Requirements.xlsx

XLSX spreadsheet 95 KB Posted Jul 16, 2026

Attached to: Elections Tabulation System
Solicitation number: 2026-RFP-184
Issued by: Pierce County, Washington

About this file

Written by GovTribe AI · Jul 27, 2026

This is a Solution Requirements document for RFP 1105-16-GMK, a Tabulation System Replacement project for King and Pierce County Elections in Washington. The document outlines comprehensive functional and technical requirements organized into nine categories: Election Definition, Ballot Build, Scanning, Adjudication, Tabulation, Reporting, Accessible Voting, Security, and Audit capabilities. Key requirements include the ability to import voter registration data and election information from VoteWA; support multiple simultaneous elections; handle at least 40 district types with up to 5,000 districts per election; scan and adjudicate up to 15,000 ballots per hour across 10 scan and 10 adjudication stations; support flexible ballot design with multiple page layouts, fonts, colors, and language options; and accommodate various voting techniques including ranked choice voting. The system must seamlessly integrate with ADA voting equipment, support ballot-on-demand and vendor-printed ballots, and provide comprehensive audit logging to detect any tampering of election data.

The requirements emphasize security, auditability, and operational flexibility throughout the system's workflow. Critical security features include role-based access control, encrypted backups, RAID redundancy, two-factor authentication, and comprehensive audit logs documenting all system operations and data modifications. The system must support logic and accuracy testing with segregated test results, enable risk-limiting audits, and provide near real-time reporting capabilities with data export in multiple formats (txt, csv, xlsx, pdf, html). Additional requirements address accessibility features for ADA voting equipment, ability to produce batch-level reports for auditing, voter secrecy protections through result redaction, and the capacity to transfer election results to Washington State's election reporting system. The document presents requirements across multiple priority levels (High, Medium) that proposers must address by indicating whether their solution meets each requirement without customization, with customization, or will not meet the requirement.

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Other files

File	Type	Posted
Elections_Tabulation_System.pdf	PDF	Jul 24, 2026
Management_Questions.docx	DOCX document	Jul 16, 2026
Exhibit_1_Technical_Specifications_Form.pdf	PDF	Jul 16, 2026
Pierce_County_Service_Agreement_Sample_.pdf	PDF	Jul 16, 2026
Attachment_A_-_Pricing.xlsx	XLSX spreadsheet	Jul 16, 2026
Attachment_C_-_Technical_Questions.docx	DOCX document	Jul 16, 2026
Exhibit_2_-Tabulation_and_Scan_Room_Design.pdf	PDF	Jul 16, 2026
System_Installation_Acceptance_Forms_Sample.pdf	PDF	Jul 16, 2026
Attachment_E_-_Evaluation,_Scoring_and_Demonstration.docx	DOCX document	Jul 16, 2026
Procurement_of_Goods_and_Services-Intake_Form_-_Georgia_Cookson.eml	EML file	Jul 16, 2026
2026_Elections_Tabulation_System_RFP_(Draft).docx	DOCX document	Jul 16, 2026

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D1 Election Definition

		Attachment D: Tab 1. Election Definition Requirements
		Version 1.0 \| 06.08.2026
		ID	Election Definition Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		ELECTION DEFINITION
	1	Election Definition
	2	ED-1	Ability to import voter registration counts from the voter registration system separately from election setup, so numbers can be updated during an election. For example, updates for ballot ordering and final updates for results.	High
	3	ED-2	Ability to import precinct/district, voter registration, contest, candidate, party, etc. data from VoteWA.	High
	4	ED-3	Ability to seamlessly integrate election information to ADA voting equipment.	High
	5	ED-4	Ability to adhere to changes in state and federal format rules and regulations.	High
	6	ED-5	Ability to support multiple imports/updates, for example adding districts, removing districts, changing contests or candidates, or picking up other changes.	High
	8	ED-6	Ability to handle at least 40 district types (city, school, Precinct Committee Officer, etc.), at least 3,000 districts per type, and at least 5,000 districts per election.	High
	9	ED-7	Ability to handle PCO election requirements per WA State Law.	High
	10	ED-8	Ability to support multiple elections at the same time.	High
	11	ED-9	Ability for audit logs to indicate tampering of any election information data.	High
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&"Arial,Regular"RFP 1105-16-GMK Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A Page &P of &N

&"Arial,Regular"RFP 1105-16-GMK Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D2 Ballot Build

	Attachment D: Tab 2. Ballot Build Requirements
	Version 1.0 \| 06.08.2026
	ID	Ballot Build Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
	BALLOT BUILD REQUIREMENT
	Ballot Build
	BB-1	Ability to support the use of ballot on demand.	High
	BB-2	Ability to support the use of outside vendors to print ballots	High
	BB-3	Ability to allow for shading, colors, and graphic features such as boxes or lines to be used to enhance ballot appearance and readability. Please send us a sample ballot from your system which highlights your systems capabilities and flexibility. Please include all options including use of various fonts and colors.	High
	BB-4	Ability to support a unique ballot type for every precinct and portion (or split) as required. For example, Pierce County currently has over 800 precincts. PCO races occur at the precinct level.	High
	BB-5	Ability to support multiple page ballots.	High
	BB-6	Ability to support create U18 ballots that exclude general election contests during primary elections.
	BB-7	Ability to support flexible ballot layout including the use of fonts, font sizes, including fonts for character based languages with tones.	High
	BB-8	Ability to make minor changes/corrections to the ballot in the system.	Medium
	BB-9	Ability to import full text with no additional typing required.	Medium
	BB-10	Ability to set the length of the ballot (non-standard).	Medium
	BB-11	Ability to configure the mark target. Include options for target areas in response as well as maximum number of targets for each ballot size.	Medium
	BB-12	Ability to read optional text on ballot (candidate prefers particular party, etc.) without limit on size (also include measure response).	Medium
	BB-13	Ability to have optional text on back of ballot (candidate statements).	Medium
	BB-14	Ability to support audio creation by speech synthesis or recording.	Medium
	BB-15	Ability to export ballots via PDF to send to print vendors.	Medium
	BB-16	Ability to configure target mark (left or right).	Medium
	BB-17	Ability to export ballots (via PDF or other means) for an online ballot marking program (OBMP). Having your own OBMP is an okay option.	Medium
	BB-18	Ability to allow the user to save a copy of the ballot format from one election to another.	Medium
	BB-19	Ability to spell check ballot directly from the system.	Medium
	BB-20	Ability to allow the ballot design to be transferred from the system to a ballot on demand printing system.	Medium
	BB-21	Ability to support import of ballot title text and contests/candidates from many formats (rtf, MS Word, pdf, voter registration sys).	Medium
	BB-22	Ability to provide export information to support online marking devices and ballot insertion/sorting equipment	Medium
	BB-23	Ability to provide a spell checker for all text blocks-propositions, instructions, headers and contests	Medium
	BB-24	Ability to adjust targets to support fold lines.	Medium
	BB-25	Ability to integrate additional languages with minimal preparation of and modification to the overall system.	Medium
	BB-26	Ability to manipulate target size and placement	Medium
	BB-27	Ability to have multiple number of targets for each ballot size. Please list maximum number of targets per ballot size in your response.	Medium
	BB-28	Ability to support multiple elections at the same time.	High
	BB-29	Ability to change and regenerate one or more ballot styles without affecting other ballot styles.	High
	BB-30	Ability of audit logs to indicate tampering of any ballot build data.	High

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D3 Scanning

		Attachment D: Tab 3. Scanning Requirements
		Version 1.0 \| 06.08.2026
		ID	Scanning Requirements	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		SCANNING REQUIREMENTS
	1	Scanning
	2	SC-1	Ability to identify ballots that require adjudication within a scanned batch.	High
	3	SC-2	Ability to make available scanned images for adjudication on workstations other than the scanner.	High
	4	SC-3	Ability to delete a batch before it is tabulated.	High
	5	SC-4	Ability to delete a batch after it is tabulated.	High
	6	SC-5	Ability to identify double feeds (more than one page going through the scanner at a time).	High
	7	SC-6	Ability to have the capacity and capability of scanning and simultaneously adjudicating up to 15,000 ballots per hour without degradation of scanning or adjudication speed or data integrity assuming 10 adjudication stations and 10 scan stations operating simultaneously.	High
	8	SC-7	Ability to allow for a ballot to be removed from a batch completely, for example sent to canvassing board to be reviewed at a later date, without impacting or holding up the remainder of the batch from being tabulated.	High
	9	SC-8	Ability to identify mis-scans or other problems with scanned images so ballots can be rescanned immediately as part of the same batch.	High
	10	SC-9	Ability to have the tabulation, adjudication, and scanner workstations all connected with servers via a closed local area network.	High
	11	SC-10	Ability to use all major marking devices - whatever color ink the voter decides to use, including pencil.	Medium
	12	SC-11	Ability to allow for folding of the ballot to support mail-in voting.	Medium
	13	SC-12	Ability to out sort ballots that require adjudication within a batch so physical ballots can be reviewed with the images.	Medium
	14	SC-13	Ability to self-define rules for what is identified for adjudication: write-ins, over votes, blank ballot, marginal mark, etc.	Medium
	15	SC-14	Require a scan operator to close a batch before it is available for adjudication or tabulation.	High
	16	SC-15	Ability to scan ballots from the online ballot marking program (OBMP) without having to duplicate them.	Medium
	17	SC-16	Require an adjudicator to close a batch (with all identified races adjudicated) before it is available for tabulation.	High
	18	SC-17	Ability to select write-ins from a drop-down list of identified write-ins.	Medium
	19	SC-18	Ability to type write-in selections without adding to drop-down list.	Medium
	20	SC-19	Ability to add a new name to a drop-down list of write-ins.	Medium
	21	SC-20	Ability to capture, store and group images for write-in blocks.	Medium
	22	SC-21	Ability for OCR capability for the write-in block.	Medium
	23	SC-22	Ability to identify/assign internal batch numbers to the scanner (through an automated interface, not typed by the scan operator) and retain the number as the batch number through scanning, adjudication and tabulation.	High
	24	SC-23	Ability to use a variety of paper, including recycled paper, in scanners (not limited to a certain paper weight).	High
	25	SC-24	Ability to feed ballot into scanner in unlimited ways. Please indicate in your response if size or single/double sided ballots affect how ballots are to be fed into scanner.	Medium
	26	SC-25	Ability to feed ballots into scanner without the need to preprocess them.	Medium
	27	SC-26	Ability to handle alternate voting techniques such as fusion voting, preference voting, ranked choice voting.	Medium
	28	SC-27	Ability to support multiple elections at the same time.	High
	29	SC-28	Ability to function as an adjudication station.	High

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D4 Adjudication

		Attachment D: Tab 4. Adjudication Requirements
		Version 1.0 \| 06.08.2026
		ID	Adjudication Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		ADJUDICATION REQUIREMENTS
	1	Adjudication
	2	ADJ-1	Ability to automatically present the ballots/races identified for adjudication.	High
	3	ADJ-2	Ability to zoom in when viewing the ballot.	High
	4	ADJ-3	Ability to save a record of the adjudication actions with the ballot/audit log.	High
	5	ADJ-4	Ability to support multiple elections at the same time.	High
	6	ADJ-5	Ability to support dual monitors.	High

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D5 Tabulation

		Attachment D: Tab 5. Tabulation Requirements
		Version 1.0 \| 06.08.2026
		ID	Tabulation Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		TABULATION REQUIREMENTS
	1	Tabulation
	2	TAB-1	Ability to roll back an individual batch so it can be rescanned and re-tabulated.	High
	3	TAB-2	Ability to provide a distinction between scanning and tabulation so an action must be taken to tabulate results so far.	Medium
	4	TAB-3	Ability to create and facilitate the posting of ballot image files on the County's website so that members of the public can tabulate the same vote information that the county uses when tallying the official results.	Medium
	5	TAB-4	Ability to cross-check between scanning and tabulation to verify that number of accepted ballots equals number of tabulated ballots.	Medium
	6	TAB-5	Ability to support multiple elections at the same time.	High
	7	TAB-6	Ability to support logic and accuracy testing.	High
	8	TAB-7	Ability to allow Elections personnel to set voting patterns when preparing logic and accuracy testing.	Medium
	9	TAB-8	Ability to support multiple phases of logic and accuracy testing so testing can be performed for the current election with the assurance that test results are segregated from the actual Election results.	High
	10	TAB-9	Ability to identify which batches contain ballots for specific race(s) identified for recount, to facilitate manual recounts.	High
	11	TAB-10	Ability of audit logs to indicate tampering of any tabulation data.	High
		TAB-11	Abiltiy to view undervotes quickly to perform a machine recount.	High
		TAB-12	Ability to produce results by batch to perform a recounts and audits as required by RCW.	High

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D6 Reporting

		Attachment D: Tab6. Reporting Requirements
		Version 1.0 \| 06.08.2026
		ID	Reporting Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		REPORTING REQUIREMENT
	1	Reporting
	2	REP-1	Ability to organize and export data in a variety of formats including but not limited to txt (delimited-separated), csv, xlsx, pdf, html etc.	High
	3	REP-2	Ability to report batch summary results for auditing purposes.	High
	4	REP-3	Ability to easily create an extract containing results so far at a precinct/contest/candidate level including votes cast and voter registration, or detailed reporting.	Medium
	5	REP-4	Ability to report counts on demand.	Medium
	6	REP-5	Ability to prepare election result reports to be published on election night via the Internet.	Medium
	7	REP-6	Ability to transfer election results to the State of Washington's election reporting system.	High
	8	REP-7	Ability to report write-in results to include the actual write-in names.	Medium
	9	REP-8	Ability to redact or combine results at a precinct level to protect voter secrecy.	Medium
	10	REP-9	Ability to generate a list of all under votes or write-in votes, etc. to determine if adjudicated correctly for recount.	Medium
	11	REP-10	Ability to print an alphanumeric precinct report containing the number of ballots cast, the number of ballots with write-ins, office title, candidate names/issue, and vote totals for each candidate/issue, the number of over votes in each race and the number of under votes.	Medium
	12	REP-11	Ability to generate ad-hoc reports without the need for professional data processing assistance.	Medium
	13	REP-12	Ability to download reports in Excel and/or CSV format.	Medium
	14	REP-13	Ability to save ad-hoc report settings.	Medium
	15	REP-14	Ability to access reports from the central tabulation system via each scanner and/or adjudication station.	Medium
	16	REP-15	Ability to access reports while scanner is scanning ballots	Medium
	17	REP-16	Ability to access report data on activity for each individual scanner.	Medium
	18	REP-17	Ability to support multiple elections at the same time.	High
	19	REP-18	Ability to report results in near real time in such manner that does not require Elections personnel to manually prepare and post results-related information.	Medium

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D7 Accessible Voting

		Attachment D: Tab 7. Accessible Voting Requirements
		Version 1.0 \| 06.08.2026
		ID	Accessible Voting Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		ACCESSIBLE VOTING REQUIREMENT
	1	Accessible Voting
	2	AVU-1	Ability to support voter-verifiable printed record of each ballot, available as part of the off-site voting process.	High
	3	AVU-2	Ability to provide a means to create and or read a card, token, or other electronic media to identify the precinct or ballot style to the voting device (for off-site voting).	High
	4	AVU-3	Ability to support L&A testing for the ADA voting equipment, including user created automated scripts with various vote patterns (e.g. 1,2,3 or 1,1,1 or 1,2,3,4,5…).	High
	5	AVU-4	Ability to export election information to non-proprietary ADA voting equipment so they can be set up for the election.	Medium
	6	AVU-5	Ability to easily use numbered seals on accessible voting units and/or printers	Medium
	7	AVU-6	Ability to transport equipment using minimal resources and requires a small footprint inside delivery vehicles.	Medium
	8	AVU-7	Ability to alert user of any attempt of security breach of data.	High

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D8 Security

		Attachment D: Tab 8 Security Requirements
		Version 1.0 \| 06.08.2026
		ID	Security Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		SECURITY REQUIREMENT
	1	Security
	2	SEC-1	Ability to operate in an environment whereby all databases and data are maintained with provisions for operational security, access control and auditability.	High
	3	SEC-2	Ability to include an audit log that contains sufficient information to allow the auditing of all operations related to ballot tabulation. Audit logs shall include, but are not limited to the following:

1. An identification of the program and version and hashes being run

2. A record of all options entered by the operator

3. A record of all actions performed by the system or sub systems

4. A record of all ballot or system overrides performed

High
4	SEC-3	Ability to provide role-based security.	High
5	SEC-4	Ability to provide redundancy capabilities of RAID, power supplies and hot spare drives or the equivalent.	High
6	SEC-5	Ability to provide encrypted backup media.	High
7	SEC-6	Ability to log all activity on the voting equipment including:

1. When turned on/off

2. Any errors

3. Power failures

4. Power restorations

5. When an error occurred

6. When an error was resolved

High
8	SEC-7	Ability to support back-up and restore functionality	High
9	SEC-8	Ability to support marking uploaded results so the media cannot be used again in that election (with the ability to override in an emergency).	Medium
10	SEC-9	Ability to support two-factor authentication.	Medium
11	SEC-10	Ability to validate permissions for every action, not just logon or starting a function.	Medium
12	SEC-11	Ability to ensure the security, accuracy and reliability of election data.	High

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

D9 Audit

		Attachment D: Tab 9 Audit Requirements
		Version 1.0 \| 06.08.2026
		ID	Audit Requirement	Priority	Yes, Meets
Without Customization	Yes, Meets, Customization Required	No, Will Not Meet	Proposer’s Response
		AUDIT REQUIREMENT
	1	Audit
	2	AUD-1	Ability to audit functionality.	High
	3	AUD-2	Ability to audit ballots at multiple points in the tabulation process and with minimal disturbance of operations to reduce the reliance on post-Election Day audits and to affirm the system is operating successfully.	Medium
	4	AUD-3	Ability to produce easily customizable reports containing any audit data or other information collected by the system.	Medium
	5	AUD-4	Ability to log all normal and abnormal events and ensure that event logging cannot be disabled or altered.	Medium
	6	AUD-5	Ability to seamlessly support risk limiting auditing of results by generating random samples, reconstructing electronic records for comparison, and handling statistics.	Medium
	7	AUD-6	Ability to indicate any action taken for any ballot or contest that Elections personnel reviewed, and generate a digital audit log.	Medium
	8	AUD-7	Ability to indicate if any attempt at tampering has occurred.	High

Tabulation System Replacement RFP - King & Pierce County Elections &"Arial,Regular"Attachment D: Requirements - &A

File details come from the government source that posted it. Updated Jul 27, 2026.