SW1120_UPSaaS-Amendment_1.pdf

This is an Amendment 1 document for the SW1120 UPSaaS contract solicitation issued by the Office of Management and Enterprise Services (OMES), Central Purchasing Division, State of Oklahoma. The amendment pertains to the statewide non-mandatory contract for Uninterruptible Power Supply (UPS) equipment and related services, including UPSaaS offerings. The contract encompasses all products, components, materials, and services associated with UPS systems and managed services. The initial contract term runs from execution through May 1, 2027, with up to four one-year renewal options extending the potential term to May 1, 2031, with automatic annual renewal unless either party provides 30 days' written termination notice. Bidders must submit technical responses demonstrating comprehensive UPSaaS solutions with scalable and reliable power supply delivery, appropriate redundancy, monitoring capabilities, and maintenance support, along with completed exhibits including technical response, pricing structures for both purchase and leasing options, and executive summary information.

Pricing must remain firm for the entire contract duration and include pre-paid shipping to Oklahoma, with all pricing fields editable to accommodate tiered quantity discounts. The state prefers operating leases over equipment ownership, with lease payments distributed over time and equipment returned at lease end. Suppliers must maintain commercial general liability insurance of at least $2 million per occurrence, workers' compensation insurance as required by law, automobile liability insurance with $2 million combined single limits, and security and privacy liability insurance of at least $5 million per occurrence if handling state data. All suppliers must comply with Oklahoma Information Security Policy and Procedures, implement encryption for personal and nonpublic data at rest and in transit, maintain U.S.-based data centers, and prohibit offshore services except for administrative back-office functions. All software developed for state agencies becomes exclusive state property with perpetual, royalty-free licensing rights, and suppliers must submit required OMES forms and may submit exceptions to the master lease agreement template with their bids.