SRC0000030809.pdf

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: Deposit Slips

BID NUMBER: SRC0000030809

BID NOTICE DATE: 05/12/25

CLOSING DATE: 05/16/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-387-0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide Deposit Slips for use by the Ohio Department of Natural Resources.

2. QUANTITY: 67,750 (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: There are nine different spec sheets with 73 different deposit slips total for this job. There will be lots of very specific info for each slip that ODNR, Division of Parks and Watercraft will provide to the winning bidder. Must conform to American National Institute Standards for financial service, deposit slip printing including the use of MICR ink and all sizing and other requirements.

Prior experience printing bank products is preferred.

A. SIZE: Detached document size approx. 8¾ inches x 3¾ inches but no larger

B. STOCK: Should be printed on MICR bond, long grain paper and paper weight should be 24 lbs. E13-B font should be used.

No printing other than magnetic encoding is to appear withing the 5/8 inch clear band across the bottom of the document

C. PRESSWORK: Prints one sided

D. INK: MICR ink (magnetic ink character recognition). The ink should be black.

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

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E. BINDERY: Deposit slips should be duplicates including the carbon copy (1 carbon copy & 1 not carbon, original) and the deposit slips should come in booklet form. The figures listed in the individual bank account specs are for the number of original deposit slips, it does not account for the carbon copy

F. TYPESETTING: fractional number should be added to the top of the deposit slip

G. SUPPLIED TO VENDOR: A pdf will be furnished to the selected vendor. Return all state supplied materials to the proof to person.

H. PROOF: A proof shall be delivered to:

Dave Parsons ODNR Division of Parks & Watercraft 2045 Morse Road, Building A-3 Columbus, OH 43229 dave.parsons@dnr.ohio.gov

I. PACKAGING: Cartons are to be labeled with total amount in carton not packaged quantity and packaged by state park.

J. ADDITIONAL SPECIFICATIONS: Follow the standards set for bank deposit tickets by the American National Standards

Institute’s (ANSI) standards for financial services, deposit slips (publication X9). Anyone placing a bid should already have knowledge of the ANSI standards for deposit slips. Please refer to the individual spec sheets set up per bank account as mandatory customizations vary.

5. DELIVERY: REQUESTED JUNE, 20TH 2025 OR SOONER (DELIVER TO: )

JENNIFER CUNNINGHAM

ODNR DIVISION OF PARKS & WATERCRAFT

2045 MORSE ROAD, BUILDING A-3

COLUMBUS, OH 43229

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000030809 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

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Contractor af f irms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data of fshore in any way, or purchasing f rom Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also af f irms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shif t in location of services performed by Contractor or its subcontractors before, during and af ter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shif t in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver f rom the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Af f irmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: