WPAC_Questions and Answers.pdf

SPE602-24-R-0708 WESTPAC Questions & Answers:

1. Joint Contingency Contracting System (JCCS) registration: It’s reported that registration can take months. Must an offeror complete registration in JCCS prior to submission of initial offer?

Answer: no, registration completion prior to submitting an initial offer is not required.

Note, JCCS registration is required on if:

• an offeror has a physical address in the U.S. Central Command (CENTCOM);

• is submitting FOB Destination Offer(s) to CENTCOM;

• and/or is offering FOB Origin Shipping Point(s) in CENTCOM.

A similar requirement exists for offers that meet the above criteria in AFRICOM.

2. Is your requirement for JA1 + additives the same as JP8?

Answer: DLA Energy is in the process of buying more commercial product (JA1) vice military specification product (JP8) although our transition to full additive injection capability is not complete, hence the JA1 + additive requirements.

3. Is Inline blending for jet fuel permitted?

Answer: Inline blending is permitted only for non-aviation product (IE: F76). Please see solicitation text F109 IN-LINE BLENDING OF NONAVIATION PETROLEUM PRODUCTS for full details.

4. Suppliers will not provide an F76 Traceability Sheet prior to purchasing the product – what can we do to meet this requirement of our F76 offer?

Answer: Please see solicitation attachment 04 for the Traceability form that need to be filled out. Offerors should determine the product details such as LIA and concentration, and submit it on this Traceability Cert.

5. May we have more info on financial preaward survey (PAS)?

Answer: A financial PAS is a component of information that is factored into the Contracting Officer’s determination of an offeror’s responsibility. The financial PAS is conducted by the Defense Contract Management Agency (DCMA). DLA Energy does not have involvement with this process or what types of documents may be required. If a financial PAS is requested, a representative of DCMA will discuss what information is required for its report.

6. In order to estimate cash flow requirements, how frequently will billing be permitted Will we always bill the same entity?

Answer: A contract awardee will utilize the online invoice submission platform (WAWF) which matches the invoice with the product acceptance receipt. Invoicing may occur immediately after the product is accepted by the Govt per FOB terms. Invoices will always be sent electronically via this platform to the Defense Finance and Accounting Service (DFAS), which is our payment office. This program is net 30 days, and payment will occur within 30 days. Exception requests to these terms should be submitted in the OET in the appropriate format.

7. Some truck items are both fob origin and fob destination – do we have to offer the truck transportation component?

Answer: No, an offeror may submit fob origin product for the throughput point without any transportation component in its price. However, for items that accept fob destination truck delivery, an offeror may provide a sequence in which the truck transportation is included directly to the end item.

8. For JP5 items, what is the minimal advance for nominations and is it negotiable?

Answer: Tanker orders must be placed 20-days in advance of delivery (see F52

TANKER/OCEAN-GOING BARGE DEMURRAGE AND LOADING CONDITIONS).

Shallow Draft Tanker and Barge item orders must be placed 15-days in advance (see

BARGE AND/OR SHALLOW DRAFT TANKER DEMURRAGE AND LOADING

CONDITIONS). A non-binding 120 day forecast is provided when available. Exception requests to these terms should be submitted in the OET in the appropriate format.

9. Must we factor the provided tanker rates into our price?

Answer: No. The vessel rates are provided for transparency because estimated transportation costs are included as an evaluation component for fob origin offered product. Please consult Section M of the solicitation for a description of how transportation costs are included in evaluations.

10. Is transportation arranged by the offeror? And how does an offeror bear the delay on payment required by transport time?

Answer: Transportation is arranged by DLA Energy for product awarded under fob origin incoterms. Invoices may be submitted immediately after acceptance of product by the Government.

11. What percentage is set aside for women-owned or minority-owned business? What percentage is set aside for other small business firms?

Answer: This is an overseas procurement and thus is not subject to any small business set asides.

12. Does our bid price include the base reference price (BRP) + margin + transportation?

Answer: Only for fob destination incoterms. Offer sequences for fob origin incoterms will not include transportation beyond the shipping point in the offered price.

13. What is the calculation for the Evaluation Factors that are applied to alternate escalators?

Answer: For more information on alternate escalators and Evaluation Factors, see M3.03

EVALUATION OF OFFERS WHERE ALTERNATE ESCALATORS ARE USED.

14. May less than the full requirement be offered?

Answer: Yes, offerors are encouraged to offer as much product and modes they can supply – the BEM will take into consideration the parameters of your offer compared to the various requirements. Multiple awardees may be required to satisfy a single solicitation item.

15. Is there a deadline for submitting questions?

Answer: If submitted by COB today (JUNE 4, 2024), we can post the answer before the offer deadline. If submitted by COB tomorrow (JUNE 5, 2024) or Thursday (JUNE 6, 2024) we will make best efforts to answer in time, but can’t guarantee a response before the offer submission deadline.

16. Are the daily vessel rates provided so we can factor these into our offer prices?

Answer: No, the vessel rates are provided for transparency as it is a component of evaluation for fob origin term offers.

17. Regarding the Quality Control Plan (QCP) requirement, is there a template to follow?

Answer: While there is no template for the QCP, refer to Solicitation Attachment 6, Energy Quality Assurance Provision E1 CONTRACTOR INSPECTION RESPONSIBILITIES for details that need to be addressed in a QCP.

18. Is the QCP applicable to offeror or location or location and product?

Answer: The QCP outline is intended to demonstrate an offeror's understanding of quality assurance requirements and procedures. A single QCP outline may be sufficient, however there are different requirements for aviation products transported via a fungible pipeline (See QAP E1 (a)) versus all other products (See QAP E1 (b)). Offerors are encouraged to consult QAP E1 for the full requirements.

19. Is there a general template for terms & conditions?

Answer: No, however, the OET provides a template to input all required offer parameters.

20. Is there an alternate platform to submit an initial offer if technical issues are preventing activation of OET access?

Answer: No, the OET is the only platform for submitting an offer. Please Email the contracting office right away if you are having issues so we may investigate/assist.

21. How much money must be in an offeror’s bank account in order to qualify?

Answer: Your financial strength/capability to perform a contract resulting from your offer is determined by the financial PAS auditor(s). Please see Q&A #5 for more information on the financial PAS process.

22. Are T0001 and 0011 both the same requirement?

Answer: Yes, a “T” line in the solicitation denotes a “throughput” point. In most cases, product needs to be offered through the T line to reach the destinations listed below that line.

23. T0001 has a tanker receipt percentage of 65% for pipeline and 100% for pipe. What does that mean?

Answer: The location can receive 100% of it via a pipeline offer and up to 65% of the quantity via a tanker offer.

24. Can we submit an offer if we are not registered as “Active” in SAM?

Answer: No, An offeror must be registered in SAM when submitting an offer. Per FAR 52.204-7 SYSTEM OF AWARD MANAGEMENT (OCT 2018)(b)(1): “An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Please note that active in SAM means the Government has marked the record as “Active” (see (a)(4)).

25. Can the deadline for submissions be extended?

Answer: If the deadline is going to be extended, it will be done via an amendment to the solicitation posted on SAM.gov.

26. What are the below mentioned maximum parcels?

Answer: The Max parcel is the maximum amount of supply that can be produced and stored for a scheduled supply delivery.

27. Regarding to Pre-propsal conference, Is it mandatory to attend in order to participate in the tender?

Answer: The Pre-proposal conference is not mandatory to attend; the conference will provide an opportunity for new offerors to get additional information about the WESTPAC program and ask questions.

28. Also, are there any other pre-requisites that Foreign vendors or entities need to do in order to be able to submit a bid if they decide to do so.

Answer: The only pre-requisites for any vendor, Foreign or Domestic, need to be able to submit a bid is; (1) have an active Sam.gov account and (2) Create an account in the Account Management And Provisioning System (AMPS) to apply for OET access https://amps.dla.mil/.

29. What are the terminal locations are acceptable in UAE and Oman?

Answer: DLA Energy does not provide lists of acceptable locations. DLA Energy will review that location for approval and acceptability (referenced in RFP: F1,F52, F92.02).

30. Which document should be reviewed for the most up to date quantities?

Answer: You should work using the most up to date document i.e. the issued RFP or most recent amendments.

31. Can we have a manufacturer of F76 LIAs send a sample of the product to the Navy or DLA QAR for quality review directly? If it is feasible, please advise where it should be sent.

Answer: The Qualified Products List contains products or families of products that have successfully completed the formal qualification process (including all specified periodic tests) that examines, tests, and verifies that a specific product design meets all the applicable specification requirements. Please see MIL-PRF-32490A (PERFORMANCE SPECIFICATION ADDITIVE, LUBRICITY IMPROVER, DISTILLATE FUEL) for further information. A manufacturer of LIA would need to contact CommandStandards@navy.mil for information on how to complete this process.

https://amps.dla.mil/