Amendment_0004_-_Attachment_II_-Pre-Proposal_Questions_ _Answers.pdf

ATTACHMENT II

PRE-PROPOSAL QUESTIONS & ANSWERS

MAY 2016

WSMR – AMENDMENT 0004

PRE-PROPOSAL Q&A

Q1: Please explain what specifically is meant by “no telecommuting for COCO contracts”?

A1: Telework is not allowed for contractors working on the COCO facility.

Q2: The AWD that is attached to the RFP (2005-2511) was updated as of 12/29/2015. Is it the Government’s intent for the contractor to use the currently attached AWD or will the Government provide the most current AWD for the area?

A2: Please use Wage Determinations provided in the Solicitation and Amendment 0003 only.

Q3: Please clarify the exact number of copies in addition to the original for each of the Volumes, and the Volume names: Page 2 of 119 of the solicitation states under paragraph E that Volume I is to be the Technical Proposal and 1 original, 1 hard copy, and 1 PDF electronic copy are to be submitted. Volume II is to be the Price Proposal and 1 original, 1 hard copy, 1 PDF electronic copy, and Excel electronic copy of Attachment II are required. Section L, Pages 108/109 of 119 of the solicitation specify OSP and Technical/Management Proposal, no Volume designation is given. On page 109, paragraph B, 3 copies are required for the Technical/Management Proposal, when on page 108, Addendum to FAR 52.212.1 repeats the 1-copy requirement from page 2 of the solicitation. The OSP cover page requires 2 copies of the OSP. On page 4 of the OSP Volumes I and II are called out again, here with 3 copies of the Technical Proposal and no copies required for the OSP, just the original.

A3:

Volume Title No. of Copies Required Page Limit

I Technical Proposal

1 hard copies and PDF electronic copy 60

II Price Proposal 1 hard copy and PDF electronic copy & MS Excel, electronic copy of Attachment II –

OFFEROR SUBMISSION PACKAGE

50, not including Exhibits, Maps, Plot plans, Equipment Descriptions, Cut sheet extracts, & Past Performance Questionnaire.

Q4: Regardless of the nomenclature for the two required proposal volumes as asked in question 35 above, may the contractor submit all original hard copies in one binder where all parts are appropriately and noticeably tabbed?

A4: Please submit package in accordance with A3 above.

Q5: Electronic PDF versions of our proposal submittals are required, but only on page 109 is a CD for the Technical proposal required with submittal. When the contractor submits the entire proposal electronically in PDF format via Email, is the CD submittal still required with the hard copy submittal or can the Email attachments be accepted as the PDF versions?

A5: Please submit package in accordance with A3 above.

Q6: An Excel copy of the OSP is required as part of the electronic submittal. The OSP is furnished as a PDF file with the Schedule B to be filled in included. An Excel electronic submittal of the OSP does not make sense. Are there other/additional cost details the

Government requires from the contractor in Excel format?

A6: Please submit package in accordance with A3 above.

Q7: Due to the major impact the responses to the questions will have on both the Technical and Price Proposals, request an extension of the 04-April-2016 due-date for both submittals until such time as the answers can be received, evaluated, and incorporated into the proposals.

A7: Please see Amendment 0003.

Q8: Solicitation, page 2, SF-1449 paragraph D states, and paragraph E shows in a matrix that the Technical Proposal submittal is to be “1 original, 1 hard copies and PDF electronic copy.”

However, page 109, paragraph B (1) states “The offeror will submit the original and three copies of the technical proposal.” Please state which is correct.

A8: Please submit package in accordance with A3 above.

Q9: The instructions limit the Technical Proposal to 50 pages, yet on page 109 of the solicitation in paragraph B (1) it states “….the technical proposal should be specific, complete in every detail, and provide concise, straight forward descriptions of the offeror's capability to perform this work.” Providing a site plot plan, certain equipment cut sheets, etc., can greatly enhance understanding but they take up too much space since this proposal must cover so many diverse elements (COCO facilities, Alongside Refueling, Bulk Deliveries, and Maintenance) for three sites. Request that plot plans, equipment description cut sheet extracts, pro forma schedules, and similar items be allowed as appendices and excluded from the page count limitation.

A9: Please submit package in accordance with A3 above.

Q10: The Reps and Certs in Attachment II OSP Package is different than Reps and Certs provided in the Final Solicitation document – which version of the Reps and Certs should the offeror respond to and include in their submission?

A10: Please use the one in the OSP

Q11: We would like confirmation that the government intends to receive the Past Performance, Socioeconomic/Subcontracting Plan and Price information all as part of volume II Price Proposal with a 50 page limit?

A11: Yes, however, please submit package in accordance with A3 above as the page limit has been revised.

Q12: Are documents such as the title page and table of contents excluded from the page count, if so what other documents are excluded from the page count?

A12: Title page is part of the page count. Please submit package in accordance with A3 above.

Q13: Is the SF 1449 and any Amendments issued for this bid to be included in Volume II - Price Proposal?

A13: It is part of the OSP, an attachment to the Volume II.

Q14: Does the government want the entire OSP Attachment II it provided as part of the RFP package to be included in Volume II – Price Proposal?

A14: Yes.

Q15: The government provided Attachment II as a pdf document however, the requirement states to provide MS Excel electronic copy of Attachment II – OSP. Please explain this requirement?

A15: Please submit package in accordance with A3 above.

Q16: Attachment VII Consent Form is required to receive credit for Past Performance work, should it be included in Volume II – Price Proposal. If so, is the Attachment VII part of the page count?

A16: Yes.

Q17: It is stated in the RFP that relevant experience of key personnel may be considered in the past performance factor which is in Volume II – Price Proposal. Are resumes included in the page count?

A17: Yes

Q18: The government encourages bidders to provide letters of recommendation, commendations, and awards on contracts which demonstrates relevant experience. Is this information part of the page count?

A18: Yes.

Q19: Does the government want the offeror to provide copies of Attachment V – Past Performance Questionnaire or is a listing of what past performance questionnaires the government will receive from the offeror’s clients suffice? Is this information part of the page count?

A19: Please see L-0007 in the solicitation for what is required in addition to the Attachment V – PPQ from the offeror’s clients. No, this is not part of the page count.

Q20: The government is requesting a lot of additional information to be included in Volume II – Price Proposal which contains Attachment II – OSP. Please provide a breakdown of what is included in the page count for this Volume and what is excluded.

A20: Please submit package in accordance with A3 above.

Q21: On page 116 of 119 the government provides instructions to offers that differs from other parts of the RFP. Please explain which submission requirement the offeror should follow?

A21: Please submit package in accordance with A3 above as well as see L-0007, Instructions to Offerors in the Solicitation.

Q22: Will DLA authorize the Contractor to place a Fuel Purchase Agreement (FPA) and utilize the fuel points for the Contractor-operated equipment such as company vehicles and the COCO generators? We understand this will be a monthly invoice from the government that must be paid promptly.

A22: Yes.

Q23: Utility rates for electric, heat and phone, as applicable for all three sites.

A23: Current CY16 rates for contractors are: For gas stations at Main post and Rhodes (EPE area): $0.09982/kWh. For Stallion gas station: $0.15797/kWh. Water: $2.66702/kgal; Sewer:

$3.38794/kgal (if needed); Nat. Gas: $0.56152/therm (no gas lines at Rhodes canyon or Stallion except Propane which is vendor priced).

Q24: Pipe inverts for water line connection & sewer inlet:

A24: Main Post- 1500 gallon septic tank, depth of inlet in septic tank from top of grade to bottom of inlet is 46”; depth of water line from top of grade to the top of the corporation stop provided outside valve pit is 31”. Stallion- 1500 gallon septic tank, depth of inlet in septic tank from top of grade to bottom of inlet is 46”; depth of water line from top of grade to the top of the corporation stop provided outside valve pit is 32”. Rhodes Canyon- None. Single line drawings for the water line installations on Main Post and Stallion have been provided to LRC’s POC.

Q25: Base standards for design and construction:

A25: The WSMR design guide can be found at the web site below. All other construction standards are the industry standards (i.e. International Building Code, National Electrical Code NFPA 70, International Pluming Code, International Fire Code, International Gas Code, International Mechanical Code, 29 CFR 1910.27 Fixed Ladders, ANSI 14.3-2008 American National Standards for Ladders - Fixed - Safety Requirements etc.).

http://www.wsmr.army.mil/gar/dir/Pages/PublicWorks.aspx

Q26: All fueling & remote fill locations required under contract:

A26: Currently, all fueling & remote fill locations are operated/supported by government employees. When the Contract Owned Contract Operated (COCO) is fully operational, the COCO will be expected to fuel and fill remote locations.

Q27: A site characterization of each proposed land parcel to confirm the current soil conditions.

Please include any previously completed geotechnical, environmental or hazardous materials assessments.

A27: No geotechnical data exists for any of the three sites. Contractor will need to perform their own characterization of the soil for their design purposes.

Q28: Will concrete ready mix trucks as well as other delivery trucks need to be escorted to the job sites?

A28: Yes, they will need to escorted by a CAC Card holder to their sites, unless they get a day pass for that purpose.

Q29: Can the current version of the White Sands Missile Range Installation Design Guide be provided?

A29: The design guide is available on line at the following link:

http://www.wsmr.army.mil/gar/dir/Pages/PublicWorks.aspx

Q30: Is regular maintenance (pumping out and disposing of the effluent) of the new septic systems installed at Main Post and Stallion the contractor’s responsibility or does WSMR service/maintain these systems?

A30: Regular maintenance is not available. As these are Contractor Owned Contractor Operated facilities the responsibility for maintaining the systems is the operating contractor’s responsibility.

Q31: Please provide any geotechnical information available (i.e., borings data, specific soils type and cross-sections, any known water levels, etc.) From the actual COCO sites or from the closest recent nearby construction.

A31: Currently, geotechnical data does not exist for any of the sites. Contactor will need to include geotechnical surveys as part of this effort for the contractor’s own design purposes. In general, most soils on WSMR are well drained to excessively well drained with the depth to bedrock ranging from shallow (less than 10 feet) to very deep (greater than 50 feet). Thirty-one percent of the soils are rated as having moderate or severe susceptibility to water erosion; 54 percent have moderate to severe susceptibility to wind erosion (NRCS 2004). SSURGO Soil Map of WSMR graphically displays the areal extent of the major soils groups found at WSMR.

A legend providing soils group names is also provided.

Main Post: The soils at the Main Post location consist of piedmont alluvial deposits derived from exposed bedrock along the front of the Organ Mountains to the west. These soils are piedmont alluvial deposits mainly from upper and middle Quaternary; consisting of scattered lacustrine, playa, and alluvial deposits of gravel, sand and silt. Soils from this source are susceptible to moderate wind erosion and severe water erosion. Vegetation on this location allows the near surface soil materials to be trapped by the roots and kept in mounded positions near plant stalks and roots (WSMR 2009).

Rhodes Canyon: Soils at the Rhodes Canyon consist of alternating layers of clay, silty clay, sandy silt and gravel with colors ranging from moderate-brown, reddish-brown and light reddish-brown. The gravel encountered ranged from angular to sub-angular with a strong reaction to hydrochloric acid. Some soil contained organic matter (BAE 2003).

Stallion RC: The soils at the Stallion RC location consist of Berino and Dona Ana which are comprised of Eolian deposits over fan alluvium derived from sandstone and shale. These soils have sand with very fine to medium gains and small gravel of volcanic rocks furthermore, they have been described in various documents as being thin and susceptible to severe wind erosion and slight water erosion (WSMR 2009).

Q32: Is any archaeological survey information required before starting civil work and if so, what is the Contractor’s responsibility?

A32: Cultural surveys were conducted for the Environmental Assessment. For the areas prescribed in the Environmental Assessment, no significant archaeological remains were discovered. The contractor is only responsible for contacting PWE (575-678-2225), if cultural remains are discovered during construction or operations. If the contractor needs to work outside of the area designed within the Environmental Assessment, then surveys would be required along with further environmental review.

Q33: Is the Contractor responsible for any specie biomonitoring or survey(s) before or during construction?

A33: A biological survey was conducted in associated with the Environmental Assessment. No species of a protected State or Federal rank were discovered at the time. Protection of migratory bird habitat and migratory birds is required in accordance with the Migratory Bird Treaty Act. If construction if to occur between 1st March and September 1st, the contractor or the COR is required to coordinate with PWE (575-678-2225) to determine how to avoiding take of migratory bird nesting habitat. The Contractor may need to reimburse the cost of providing a qualified biologist to conduct a nesting survey for each of the three fuel locations. Estimated cost is about $50 per hour.

Q34: During the site visit it was not clear if water meters were needed, and/or were already installed at the Contractor water connection points. If Contractor is to provide, please provide the specification for purchasing.

A34: Yes, water meters are required to be installed by the contractor. Please have Elster Mag meters with digital pulse outputs installed. See cut sheets attached. Water meters will need to be connected via conduit to existing smart meter per drawings attached. (QA – Attachment A – WSMR Water Meter Cut Sheet).

Q35: Also during the site visit there was a location at the transformers & main disconnects for an electric meter, but the boxes were not open. Are the electric meters already in place? If not, will the contractor have to provide and install them, and what is the specification.

A35: Yes, there are Shark 200 smart meters already installed at the Main Post, Rhodes Canyon, and Stallion sites. They are located near the Main disconnects. They were installed by DPW a couple years ago. Contractor does not need to provide.

Q36: Please confirm that the electric and water meters are for monitoring and local energy reporting usage only.

A36: Meters are for electrical and water consumption tracking for billing purposes as stated in the Memorandum of Understanding (MOU) that must be approved by DPW that will specify WSMR's responsibilities in providing said utilities to the contractor. Meters are indeed solely for the purpose of energy monitoring/ reporting.

Q37: During construction can the Contractor use the newly-installed power for temporary service to the construction office(s), tools, etc.?

A37: Yes, in accordance with NFPA 70 requirements.

Q38: Does the Post do its’ own utility locate/markout, and if so is a commercial One-Call also required or are they combined? What is the typical time from request to mark-out?

A38: Yes, COR overseeing project will need to call the WSMR help desk to obtain the appropriate clearances. Phone number for the help desk is 678-1116.

Q39: Is there a Post standard minimum setback distance (easement) from the edge of, or the centerline of, the roadways?

A39: Gas Stations are exempt from standoff distances, however setback from road ways for a clear zone to the perimeter security fence must be 20 feet. Based on the proposed locations and because they are away from built up or populated areas, I would see no issue in establishing a minimum 20 foot setback from the edge of the roadway.

Q40: Will tracked vehicles be accessing any of the three fueling facilities? Fueling systems require 1 400 amp 480 volt 3 phase 4 wire service. Will the installation provide this to each locations property line?

A40: This would be a desirable and visionary capability to provide. However, at this time, there are no infrastructure for tracked vehicles to access either the Rhodes Canyon or Stallion location.

There is a trail close to the Main Post facility, but tank crossings may not be adequate.

Q41: Are the installation utilities (water, electric and sewer) privatized? If so, please provide the various contact information for each utility.

A41: Not at this time.

Q42: Will the contractor be able to utilize the existing fire hydrants at the Main Post and Stallion COCO sites for construction purposes? If so will there be a metered charge per gallon used?

A42: Yes, No charge will be incurred for use of water for construction purposes.

Q43: Which gates are the delivery trucks allowed to use for access the Main Post, Rhodes Canyon and Stallion COCO sites?

A43: Gate 18 for Main Post, main gate for Stallion Range Center, and main gate for Rhodes Canyon.

Q44: What information will the installation Department of Public Works (DPW) require for plan review and construction commencement authorization?

A44: DPW will require contractors to provide 65%, 95% and final drawings for review and comment.

Q45: How long will the DPW need to review our construction plans?

A45: Contractor will need to allow for 5 business days for construction plan review.

Q46: Is bulk water available during construction for compaction, dust abatement, etc.? If so, please state where these points are located in reference to each site, limitations on use, reporting requirements if any, etc.

A46: The contractor may utilize the fire hydrants on site for main post and stallion provide a reduced pressure back flow preventer is installed on the hydrant. Prior to first time use DPW water department must approve device and connection. For Rhodes Canyon.

Q47: Regarding environmental permitting and reporting during the construction and operational phases of the facility, should offerors consider the use of the current installation level permits (NPDES, Tier III, etc.) Or should this facility be considered as a new/standalone facility requiring separate permits and reporting?

A47: WSMR does not have an NPDES permit, and an NPDES permit is not required at any of the 3 locations.

WSMR will handle all Air Quality Permitting with the State of New Mexico, and will be working closely with COCO facility personnel (e.g. contractor) to collect the appropriate data on things such as expected gasoline throughput, tank types, sizes, and configurations. Information on emergency backup power generators will also be needed. For starters, note that all gasoline tanks >250 gallons will require submerged fill-pipe controls (no greater than 6” from bottom) to prevent splash loading, gasketted seals on tank fill-pipes required, and all tanks must be white in color to minimize fugitive VOC emissions. Funding for Air Quality permitting to be paid by COCO (e.g. contractor).

This facility needs to be a new/standalone facility requiring permits for building code/standard to for a fueling station through the NMED Petroleum Storage Tank Bureau. This Bureau establishes notification, operations plan, secondary containment, certifications for installers and operators, specifications all the equipment using API standards. This needs to be accomplished before construction begins.

The regulatory requirements for operations of this fueling facility are also identified with the State of New Mexico Petroleum Storage Tank Bureau regulation (not WSMR Environmental Office) Note that there are notification requirements for new facilities as well as closure of the old facilities.

Once the facility is in the operational phase the contractor needs to provide data to the DPW Environmental Division for required reporting for Tier II and TRI reports to the EPA. State has primacy and the contractor need to get permits for tanks and submit for approval from State.

Q48: Annual thru-put of all fuel products, base wide, as a requirement of the contract:

A48: See Attachment – QA - Attachment B - WSMR Thru Put for FY14 & FY15.

Q49: Will the Contractor provide and maintain his own NPDES permit (i.e., ALG340000) for each site?

A49: WSMR does not have an NPDES permit, and an NPDES permit is not required at any of the 3 locations.

Q50: Please describe any particulars on how WSMR wants the Contractor to handle the construction storm water permitting and the state involvement during construction for the SWPPP, as well as post-construction BMP’s. That is, do we go direct to the State w/info to WSMR Environmental when required?

A50: You should not go directly to the State w/ any information regarding storm water permitting. No storm water permitting is required, and none should be obtained, for any of the 3 locations. However, you should develop a site-specific SWPPP, which should be submitted and approved by DPW Environmental.

Q51: Are there protected species (plants or animals) in the region that could affect the available timeframe to construct the facility?

A51: No, and was addressed in the Environmental Assessment.

Q52: Is there a disposal location (Post landfill or spoil site) available to the Contractor for top-soiled organics, and also any excess clean spoil? If so, where is it located and what are the permit requirements (if any) to use the site?

A52: WSMR has a C&D Diversion Pit in the Main Post Area where coordination with Javier Mendoza would be required. The contractor may coordination with DPW Road and Ground (either Mr. George Dill or Ted Saavedra) maybe also required depending on location. No permits are required only permissions from either DPW Environmental or Division Solid Waste Diversion, Javier Mendoza, 575-678-2415.

Q53: There is a vertical aboveground tank at the Rhodes Canyon site. Will it be removed prior to this project or do we need to remove it ourselves?

A53: White Sands has no Facility Reduction Plan (FRP) funds to remove vertical tank, chain link fencing and stockpiled steel. White Sands would like the contractor to remove ALL current facilities within the construction footprint above and below ground if required.

Q54: Were there any previous structures located within any of the leased property boundaries?

A54: No previous structures at the WSMR and Stallion siting areas. Rhode Canyon has several structures within the footprint.

Q55: Will there be a lease agreement in place at time of award or will the Right of Entry allow Contractor to break ground for construction?

A55: No lease agreement will be in place at time of award. WSMR will request a special Right of Entry from the Corp of Engineer to allow the contractor to break ground for construction.

Once the contract is awarded, WSMR will move forward with the lease and Right of Entry.

Q56: For radio fire alarm systems, does the AHJ provide the programming and antenna installation, cutting & testing along with the Contractors installer to ensure it meshes with the existing system?

A56: The AHJ will approve the equipment selection. Electronic services will do the programming of the headend after the installation of reporting equipment. Any assistance concerning the testing of the system or questions on the installation can be referred to Electronic Maintenance shop.

Q57: PWS Appendix C refers to Garrison Policy 39 - Up-range Access Control and Travel Policy; please provide a copy of this document.

A57: We only have the proposed copy (DRAFT) of Policy Letter 39, awaiting final signature from Garrison Commander. Draft copy has been provided as attachment “Q57 – DRAFT Garrison Policy Letter #39 15 Dec 2015”.

Q58: Will the contractor require special coordination with base security, range control and/or others for all deliveries?

A58: They will be vetted then issued the appropriate pass depending on their need for travel and if going up range they will need to coordinate with Range Control in regards to restrictions of travel IAW missions.

Q59: What is the protocol for accessing the fuel sites during the construction phase?

Specifically, is the prime contractor required to escort material deliveries from the gate of entry to the construction sites?

A59: Yes, they will need to be escorted by a CAC Card holder to their sites, unless they get a day pass for that purpose. If up range they will need an up range pass or be escorted by a CAC Card holder.

Q60: Are construction material deliveries restricted to only using certain gates? Will the Government please list all permits required for the construction efforts at the various sites?

A60: Hazardous materials will be delivered using Gate 18A (Off Highway 70).

Q61: What telecommunications is available at each site, where is it located on the provided site overlays given out at the Preproposal Conference, and how many pairs are available for the Contractor? Typically an unmanned site like Rhodes Canyon needs at least two, and a manned site (both Main & Stallion) needs four lines.

A61: The Government will be providing 25 pair copper cable at each new facility.

Q62: Will these lines be adequate (i.e., low noise) to allow for FM Manager Operate to function;

especially at the Rhodes Canyon site?

A62: Yes.

Q63: Please confirm that no fire hydrants or water connections are required at the Rhodes Canyon site?

A63: No fire hydrants or water connections are required. No fire hydrants are currently in place at the remote site of Rhodes Canyon. Water tanks with sufficient pumps will be required for fire protection. The size of the tank(s) and pump(s) will have to be determined by a Fire Protection Engineer.

Q64: Are the fire alarm notification systems radio, wire, or both (radio w/wire backup)? Please provide any other details, etc., as needed for pricing.

A64: The fire alarm notification systems are radio.

Main post: will require a Monaco BTFX radio, Part no. 227-448-F6. The antennae installation and Panel installation shall be done by the fire alarm contractor. Please coordinate with electricians on needed power requirements and conduit installation.

Rhodes Canyon: Will require a Monaco GPIO or a networked BTXF, (the networked BTXF will require an added modem at the head end computer the secondary computer for backup). The use of both of these parts will require the addition of a networked circuit installed by post.

Q65: PWS C.6.3 (d) states “Fire Alarm and Suppression systems will be approved and accessible by the WSMR Fire Department.” What is the requirement for fire alarm systems at these three facilities (control panel and alarm system) that must be installed to mesh with the Post, and the manufacturer and model we need to supply?

A65: The requirements for the panel at the gas station needs to be discussed with the AHJ and Fire Alarm Design Engineer. The designing the Alarm and suppression systems should be his responsibility. A generic statement would be, that the installations shall follow all codes per the NFPA 72, NFPA 101, and any other building codes that apply.

The Fire alarm panel should be a Notifier brand fire panel. The transmitting requirement for the transmission of alarm signal shall be MONACO equipment, this is the only transmission equipment that is compatible with the D21 reporting system on base. The above answers in question 65 should explain posts requirements for the reporting systems.

Q66: Will the WSMR Fire Department oversee and inspect the tanks and product piping installation inspections?

A66: WSMR Fire Department will not oversee and inspect the tanks and product piping installation inspections for this will have to be conducted by a certified technician. WSMR Fire Department will however conduct annual fire prevention inspections on the tanks.

Q67: What are the material type, size, and depth of the domestic waterline connection identified?

A67: Contractor will need to allow for 5 business days for construction plan review. Main line crossing street is C900 PVC 8” in diameter. Depth at the corporation stop 31” below finished grade.

Q68: What are the material type, size, and depth of the connection to the new septic system?

A68: Septic system in 1500 gallon tank with 120’ infiltrator bed at 3’ below grade. Refer to answer to above for depth to inlet invert on septic tank.

Q69: What are the location and type of data/communications available to the site?

A69: Any question concerning the communication of the FA reporting BTXF or GPIO equipment can be referred to IM directorate. Concerning cost of additional equipment needed for network circuits compatible with the FA reporting system.

Main post: will require a Monaco BTFX radio, Part no. 227-448-F6, please verify thru Monaco Enterprises. The antennae installation and Panel installation shall be done by the fire alarm contractor. Please coordinate with electricians on needed power requirements and conduit installation.

Q70: If there is a missile testing mission scheduled will the contractor have access to the Rhodes Canyon site?

-If not, for how long?

-How often are missile testing missions scheduled and how much notice will be given ahead of time?

A70: Varies, depends on road blocks. Notice may be 1-3 days ahead of time; subject to change.

Q71: At the Rhodes Canyon site there is no water. However, at the existing Rhodes Canyon fueling facility on site there is an emergency eye wash/shower and a water spigot. Are we to include these features at the new fueling system with an underground water reservoir and a tempered water system?

A71: Per UFC 3-460-01 11-2.7 Miscellaneous Safety Equipment Provide firefighting, fire alarm, and emergency eyewash/shower equipment. Provide emergency eyewash/shower with tempered water in cold weather climates.

Per 29 CFR 1910.451(c) Where the eyes or body of any person may be exposed to injurious corrosive materials, suitable facilities for quick drenching or flushing of the eyes and body shall be provided within the work area for immediate emergency use.

Q72: Will the existing vertical tank, chain link fencing and stockpiled steel at the existing Rhodes Canyon site be removed from within the lease boundaries by the installation or will that be the responsibility of the Contractor?

A72: White Sands has no Facility Reduction Plan (FRP) funds to remove vertical tank, chain link fencing and stockpiled steel. White Sands would like the contractor to remove ALL current facilities within the construction footprint above and below ground if required.

Q73: Will there be a foundation or concrete pad that needs to be removed? If so, please provide detailed information on dimensions and location.

A73: White Sands would like the contractor to remove ALL current facilities within the construction footprint above and below ground if required. The detailed information on dimensions and location will be provided later. DPW will perform a site visit.

Q74: During the site visit it was mentioned that a canopy may not be required at the Rhodes Canyon facility; please verify.

A74: Canopy is not required.

Q75: What are the material type, size, and depth of the domestic waterline connection identified?

A75: Main line crossing street is C900 PVC 8” in diameter. Depth is 32”.

Q76: What are the material type, size, and depth of the connection to the new septic system?

A76: Septic system in 1500 gallon tank with 120’ infiltrator bed at 3’ below grade. Refer to answer to question 2 for depth to inlet invert on septic tank.

Q77: What are the location and type of data/communications available to the site?

A77: Will require a Monaco GPIO or a networked BTXF, (the networked BTXF will require an added modem at the head end computer the secondary computer for backup). (Suggest contacting Monaco support for information and requirements concerning the networked BTXF).

The use of both of these parts will require the addition of a networked circuit installed by post.

Funding for this will be done thru IM.

Antennae and other hardware relating to the installation or the Reporting system shall be installed by the FA contractor, They can contact Electronic Maintenance for any questions. The fire alarm Systems will require programming. This will be done by the Electronic maintenance shop.

Q78: Should the Environmental Compliance Plan be compiled in accordance with UFGS 10 57 20.0010, local prevailing requirements, or other standard? If other please specify

A78: Refer to WSMR Regulation 200-2 for compliance requirements.

Q79: Can the Government provide a listing of the operational controls identified in the White Sands Missile Range Environmental Management System?

A79: Refer to WSMR Regulation 200-2 (QA – Attachment C – WSMR Reg 200-2 Environmental Protection) to identify operational controls. Otherwise, normal operational controls for the type of activity are expected.

Q80: Can Contractor personnel get certified by WSMR for disposal of hazardous waste such as rags, etc.? We assume to hazmat is to leave WSMR, so we need a method of disposal.

A80: No, the Contractor can't get certified to dispose of Hazardous Waste. Disposal of Hazardous Waste must be coordinated thorough the WSMR Hazardous Waste Management Center. Hazardous Waste Training for anyone generating waste on WSMR is provided monthly free of charge.

Q81: For SWPP development, can the client specify if any TMDL was established for the receiving water and if so please provide details?

A81: WSMR does not have a receiving water, and no TMDL has been established since there are no NPDES permits for WSMR.

Q82: Fueling systems require 1 400 amp 480 volt 3 phase 4 wire service. Will the installation provide this to each locations property line?

A82: The existing services are clearly marked at each site (main disconnects & transformer rating) and as was agreed to by LRC and DLA in 2013 all three sites have 208 3 phase 200 amp service. Existing transformers are sized for that requirement. If that has changed then the existing transformers are to be turned over to the DPW and the COCO contractor will need to make provision to install new transformers to meet the need of 480 volt 3 phase 400 amp service.

Q83: Is a security fence required around the entire land plot that is leased to the fuel operator?

A83: Yes, reference is below and standard. This is straight out of UFC 3-460-01 Change 2, 17 June 2015 Design: Petroleum Fuel Facilities 2-6.2 Security Fencing Unless otherwise directed by Service Headquarters, provide security fencing around all petroleum facilities to ensure safety and inhibit sabotage, theft, vandalism, or entry by unauthorized persons. Install a 7-foot (2.1 m) fabric height fence of chain-link type with three-strand barbed wire outriggers on top or its equivalent. Ensure fencing, gates, and associated clearance requirements are in accordance with UFC 4-022-03 or UFC 4-020-03FA.

IAW UFC 3-460-01 perimeter security fencing around the facility is to be provided. For those facilities that will have combined bulk / retail operations that will have differing operational hours, then separate security fencing around the tanks and bulk load / unload will also be required.

Q84: Are security cameras required at any of the sites?

A84: The Government cannot find a requirement to have CCTV, this would be a requirement imposed by the end user/operator and they would have to pay for it.

Q85: Please confirm if all three facilities will be required to have outside perimeter chain link fencing and access gates around the facilities as well as separate security fencing around the tanks?

A85: Storage tanks do not need a separate Security Fence and lighting so long as they are located within the primary security fence and 20 foot clear zone from the interior fence is maintained.

IAW UFC 3-460-01 perimeter security fencing around the facility is to be provided. For those facilities that will have combined bulk / retail operations that will have differing operational hours, then separate security fencing around the tanks and bulk load / unload will also be required.

Q86: The Solicitation is not specific that the Contractor is to use the APC Laboratory for fuel sample testing. However, the PWS in Paragraph C.5.1.14 - Fuel Quality states that we are to use the APC Laboratory. And then PWS Paragraph C.5.1.15 - Additional Samples states “The Contractor shall provide to a certified lab….” And does not designate which laboratory. Please confirm that only the New Cumberland laboratory is to be used for sample testing, and that only Type C testing per MIL-STD-3004C is required to be conducted by the Contractor.

A86: All fuel samples are to be submitted to the APC Laboratory in New Cumberland.

Q87: Will the MOA between APC, DLA & WSMR provides that all utilities are provided at no charge to the Contractor for the term of the contract.

A87: The MOA between APC, DLA, and WSMR is not of concern to the contractor and will be addressed in the Lease with the awarded contractor.

Q88: Number of dispensers required at each location.

A88: Refer to Appendix – E of the PWS.

Q89: Retail canopy desired layout if possible.

A89: Will be part of the Offeror design Plan.

Q90: Equipment turning radius for all vehicles expected to utilize the retail dispensers.

A90: Recommend offerors plan for the largest vehicle.

Q91: Thru-put of all fuel products, base wide, as a requirement of the contract.

A91: Refer to Appendix – E of the PWS.

Q92: Please confirm that, while the successful contractor will supply the fuel trucks and his own other needs for the tasks, WSMR will supply the mobile fuel pods and all related maintenance & repair.

A92: No, Offeror will provide all equipment required to operate the facility.

Q93: If the contractor is to place spill materials outside and readily available at all manned/unmanned facilities, who is responsible for pilferage and/or disposal of used materials?

A93: The Contractor assumes all responsibilities.

Q94: What are the contractor’s responsibilities for placing and disposal of spill materials (kits) at the locations; i.e., is the contractor required to provide 24/7 available materials to the customer, or is the contractor only responsible for spills and materials caused by the contractor?

A94: Contractor should be concerned about all spill and containment within the facility.

Q95: Does the government have a predetermined number of personnel in mind that it considers is needed for this coco contract to be operated efficiently, and if yes, what is that number? If the answer is no, then this would imply that there will be no consideration given or taken during the contractor’s technical review as it relates to manning.

A95: No, the Offerors proposal will be provided as part of the Staffing plan in the proposal.

Q96: Please confirm the normal aircraft servicing hours at main post and stallion are Monday through Friday 0700-1630.

A96: Refer to Appendix – E of the PWS

Q97: Since c.5.1.6 states there needs to be a dedicated defueler, is it expected by the installation and DLA- E that each location (main post and stallion) requires a separate dedicated defueler?

A97: The Offerors proposal will be provide how they plan to operate staff and provide equipment for the operations.

Q98: Confirm that the government will provide all required software for fuels manager defense, as well as all subsequent updates. The PWS makes no reference to Fuel Master updates after contract start. Specifically, since these updates are beyond the contractor’s control will the government pay the costs for upgrades to Fuel Master once the initial startup occurs and are these upgrades are required?

A98: The government will provide all required software for Fuels Manager Defense and provide updates as required to the system.

Q99: Will contractor be required to deliver and pickup fuel pods from the field? What are the locations, distances and frequencies to the delivery sites? Are the fuel pods GFE? Please provide detailed specifications on the fuel pods from the manufacturer or others for planning purposes.

A99: Yes, contractor be required to deliver and pickup fuel pods from the field. Fuel PODS are not GFE. Utilize the Pods shown during the site visit.

Q100: Where will the fuel pods be stored when not in use?

A100: Contractor will make determination of where the PODS will be stored as part of their plans.

Q101: Will the fuel to operate the contractor’s furnished equipment (CFE) be provided by DLA Energy or at contractor’s expense?

A101: No, DLA Energy will not provide fuel for any Contractor Furnished Equipment.

Q102: Will the government please clarify the required tank size for the refuelers at each of the locations? PWS c.5.1.7 a., pg. 7 of 36 the requirement states, “”, however in appendix e, for each of the locations there is a statement that “no minimum aircraft refueler size” is required.

A102: Aircraft refueling vehicles shall be a minimum of 2,000 us gallon capacities, will make update to the PWS.

Q103: Appendix E states the total # of f-24 tanker truck fill stands for both main post and stallion is two and c.6.3(k) states “as a minimum single bulk loading point for aviation grade jp- 8”. What is the correct minimum requirement?

A103: F24 is the correct requirement, PWS will be updated.

Q104: Is there a requirement for simultaneous bulk receipt & bulk issue at main and stallion?

A104: There may be a possibility of simultaneous bulk receipt & bulk issue at both location.

Q105: Some coco solicitations in the past stated that all equipment must be new, which would include the refuelers/defuelers as well as dispensers, tanks, etc. In PWS c.5.1.6 aviation fuel operations (1a) it only states “serviceable” is the requirement. Is this to be interpreted that used equipment may be placed onto this contract?

A105: This should be part of the Offerors Proposal and design plan, additionally not all PWS’s are written the same.

Q106: PWS paragraph c.3.1 states "the services are required to be operational beginning 6 months after award of contract". The construction subcontractor requires about eight months after the design is complete. Will the government consider extending the time to operational services?

A106: The Contracting Officer will make the determination in consideration for all extensions.

Q107: Also, on the retail dispensers, does the government require re-circulation daily on each system through the dispensers?

A107: Recirculation between tanks is required for the bulk storage tanks.

Q108: Will the training for individuals requiring responsible officer and BSM-E training be funded by DLA Energy?

A108: Yes, only the initial employee under this contract.

Q109: C.3.1 states facilities shall be suitable for retail/bulk dispensing of military fuel aviation grade F24. Are the facilities fuel systems required to be capable of tank recirculation?

A109: Yes, the system will have the capability for recirculation between tanks.

Q110: Does the government still require re-circulation?

A110: Yes.

Q111: Reference revised PWS (11 June 2013), page 12, paragraph c.6.1.11 & c.6.1.12 phase – in/phase-out plans: please explain how these plans are relevant to this contract? Phase-in plan would be a shell at best since the clear cut-in would be the day DLA places the coco on revenue and it is up to the current operations to determine how they plan to deplete their current inventory. A phase-out plan is probably over 20 years away and it is likely that nothing stated in this plan would hold true 20 years later other than assistance from the sp in turning over the facility. There is no GFE other than fuel, and the use of the fuel pods.

A111: We are no longer working from the 11 June 2013 PWS. Please see revised PWS.

Q112: PWS c.5.1.6 aviation fuel operations (2) states the contractor refueling operator makes the nozzle connection to the aircraft. By doing so, this establishes that operator as an aircraft servicer by the DOL wage determination classifications, even though this one act is the only task listed for an aircraft servicer. 99% of this operators’ tasks are FDSO-truck driver related and at a much lower cost than an FDSO – truck driver. Is it definite that DLA- E intends for the provider to connect the nozzle and thereby the employee will cost more? This individual is not performing any other tasks such as lox servicing, baggage handling, oil/hydraulic testing, etc., that would make them an aircraft servicer.

A112: Follow guidance and requirements contained in the revised PWS.

Q113: Will this solicitation require the terminal manager and assistant tm both to attend the government-provided terminal manager course on-site in Atlanta, GA, or will it be provided on-station? Who pays for the cost of this training if in Atlanta; i.e., travel & per diem?

A113: Yes, DLA will only fund the cost of the initial employee hired under this contract.

Q114: Will this solicitation require the COCO contractor to send the inventory accountant and alternate accountant to the 3-week accounting training course in Atlanta, GA, and who pays for the cost; i.e., travel & per diem?

A114: Yes, DLA will only fund the cost of the initial employee hired under this contract.

Q115: Will the government provide the CAC login hardware for posting fuel transactions to DLA as described in the PWS?

A115: Yes.

Q116: Is there any additional required training and certifications needed for operating contractor vehicles on WSMR other than CAC’s & valid CDL’s with the appropriate endorsements, such as downrange passes?

A116: Contractor will adhere to all Base, local, state and federal guidance for operating contractor vehicles.

Q117: Appendix E for main post retail states “unleaded tanks must have capability to resupply mobile refuelers if needed for contingencies (up to 4 times a year for NIE exercise)” what does the flow rate need to be for resupply? Please define and provide specifics what these mobile refuelers are and if they are CFE or GFE?

A117: Commercial Standards.

Q118: Is there a gallon per minute (GPM) flow rate requirement for bulk issues at main post and stallion coco locations?

A118: Commercial Standards.

Q119: NFPA30a 4.3.2.5 allows a maximum aggregate tank capacity of 80,000 gallons at fleet fueling facilities. Per the PWS, both fleet fueling and bulk storage are required at the main post coco facility with an aggregate capacity of 86,000 gallons. Does the government accept this is in compliance with the provisions of NFPA providing both bulk and fleet motor vehicle fueling from the same facility?

A119: Yes, If changes are required the contractor will be notified.

Q120: What is the required delivery flow rate for bulk issue?

A120: Commercial Standards.

Q121: Will the contractor be expected to comply with DLA policy p-10 segregation of duties for establishing the manning needs for this location? If yes, this does not align with the purpose of “best commercial practices” as stated in PWS paragraph c.4.0 applicable directives. It is obvious a commercial contractor could and would perform the services listed in this policy with fewer personnel than the government allows under p-10.

A121: Yes, the contractor is expected to comply with DLA policy p-10 segregation of duties for establishing the manning needs for this location.

Q122: PWS paragraph c.5.1.2 states “SP shall maintain a tank in ready to issue mode for bulk and retail dispensing at all times of the day, every day.” However, the hours for bulk operations are not 24/7. What is the government’s position on the set up for the bulk systems?

A122: Follow guidance outlined IAW PWS.

Q123: PWS paragraph c.5.1.15 states “product will be re-circulated daily through the dispensing system to ensure lines are flushed.” Some of the bulk systems are not required to be open daily.

A123: Follow guidance outlined IAW PWS.

Q125: Will MUR and e85 tanks/fueling requirements be added to the PWS for the main post facility? If so, wat are the tank capacities and throughput requirements?

A125: Contractor will be notified of all additional fuel product at various locations.

Q126: PWS paragraph c.6.0.13 - aviation refueling plan states “the plan shall identify operational, staffing, and equipment requirements to successfully meet the requirements (normal and surge) for WSMR as stated in appendix e. The plan shall be provided to DLA energy initially as a part of the offeror’s technical proposal iaw the solicitation.” We are already severely limited by the 50-page maximum to explain all of the requirements of design, construction, operations and maintenance in sufficient detail for a good evaluation by DLA- E.

The aviation refueling plan can be many pages in length. Also in PWS c.5.1.6 - aviation fuel operations paragraph 4 it states “the contractor’s proposal and follow-on aviation refueling plan shall address……” which leads one to believe that the actual plan will be provided by the successful contractor sometime after award just like the other plans, especially since the actual plan of the successful contractor must incorporate WSMR-specific…