IEG_Preproposal_Master_Slides_FINAL.pptx

DLA Energy Inland/East/Gulf Coast (IEGC) SPE600-15-R-0719 Pre-proposal Conference

October 21, 2015

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP “Next!”

George W. Atwood Deputy Commander, DLA Energy

Opening & Welcoming Remarks

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If BG McLeod does not introduce Mr. Joseph Bryan, then say the following:

“And now I’d like to introduce our next distinguished guest, Mr. Joseph Bryan. Sir?” <gesture for him to take the podium>

DLA Energy Points of Contact:

Vendor Introductions

Introductions

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ORAL NARRATIVE:

Good Morning Everyone! I’m Sandra Shepherd, Director of the Bulk Petroleum Buying Unit at DLA Energy, and I’ll be your EMCEE for the 2015 Inland East Gulf Coast Pre-Proposal Conference today.

Thank you all for taking the time to come to this conference. We hope it will be informative and helpful for you in understanding our program’s solicitation and in preparing your company’s respective offers in response.

BEFORE WE GET INTO INTRODUCTIONS of the IEG program staff I’d like to acknowledge that we have some distinguished guests with us today: Mr. Joseph Bryan, the Deputy Assistant Secretary of the Navy (Energy), Brigadier General Mark McLeod, the Commander for DLA Energy and Mr. George Atwood, the Deputy Commander for DLA Energy. Thank you for joining us today and we look forward to your opening remarks momentarily.

I’d like to introduce the IEGC Program Contracting Staff who will be your DLA Energy Points of contact throughout this solicitation. They are: Ms. Phyllis Orange, Division Chief for the Domestic East Bulk Petroleum Division, Ms. Wilma McDonald, the Lead Contracting Officer for the IEG program and Branch Chief for the Domestic East Section 1 Branch, and Ms. Tara Upchurch, the Lead Contract Specialist for the IEGC program.

Now I’d like to have the lead representative for each vendor present today to please stand and introduce yourself and the company you represent.

Thank you! Now I’d like to give a quick overview of the agenda for todays conference and the rules of engagement before we turn the floor over to our distinguished guests for their opening remarks.

Opening & Welcoming Remarks Dept of the Navy / Farm to Fleet Overview Dept of Agriculture

BREAK

IEGC Program & Solicitation Overview Technical Evaluation Report

BREAK

CCC / Section 526 / Quality Requirements

LUNCH / NETWORKING

BEM Overview “Break Out” Sessions for Questions & Answers Closing Remarks Overview of Agenda

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ORAL NARRATIVE:

“This morning we will start off with a few welcoming words and remarks from the distinguished guests in attendance with us today, then we’ll go right into the briefings which will last all morning with a stretch break and a lunch break during that time. The schedule is tight and there will be time during the briefings to ask questions, but if they cannot be answered within that particular briefings allotted time, we would ask that you hold on to the question and ask it during the “break out” sessions.

After lunch, we will have one last briefing, then we’ll open up the conference room and the “breakout” room across the hall for the “breakout” sessions. This will be where the subject matter experts for each area associated with this procurement will be at labeled tables where you, the prospective offerors, will have a chance to speak to them and ask questions and receive answers. You may also use this time to network with other vendors in the room to discuss potential partnerships and things of that nature.

For all questions asked and answered that are not specific to a vendors offer, we will record the questions and answers and then post them on the Frequently Asked Questions (FAQ) memorandum that is posted on FBO.gov. This way we can ensure that everyone is able to receive the same information and that there is no unfair advantage gained by any vendor over another.

We are scheduled to end the conference at 3pm today, but if there are still questions that need to be asked during the “breakout” sessions, we will pause and give our closing remarks, then re-open the “breakout” sessions until we are finished or 4pm local time … which ever occurs first.

For emergency purposes, exits are located ____________________________________________, and the lavatories are located out the door to the back and around the corner to the right.

Now I’d like to introduce our first distinguished guest, Brigadier General Mark McLeod. Sir?” <gesture for him to take the podium>

DEPARTMENT OF THE NAVY

Farm to Fleet Overview Chris Tindal Director for Operational Energy Office of the Deputy Assistant Secretary of the Navy for Energy

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SECNAV Energy Goals Increase Alternative Energy Sources Ashore Sail the “Great Green Fleet” Reduce Non-tactical Petroleum Use Energy Efficient Acquisitions Increase Alternative Energy Department-wide

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Clearly, there has to be another way. We have to look at energy differently. And we are. Back in October of 2009, Secretary of the Navy, Ray Mabus, established five broad energy goals to increase energy security, promote energy efficiency, improve combat capabilities and reduce our reliance on fossil fuels. The most overarching goal is that by 2020, the Navy will obtain half our energy from alternative sources.

Farm to Fleet Biofuels Initiative Synthetic fuel acquisitions for Great Green Fleet 2016

Ramp up to SECNAV’s 2020 goals (336 MM gallons)

DLA Energy bulk fuels contracting to begin large-scale, domestic drop-in synthetic fuel purchases for regular operational use

ALL DoD tactical fuels now include synthetic fuel annexes (F-76 & JP-5 (plus Jet A, Jet A-1, & JP-8))

USDA CCC funds can be used to help defray feedstock costs (Navy specific fuels only – F-76 & JP-5)

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Farm to Fleet Biofuels Initiative 10% blend target, 1 year contract 10% ≈ 39 MM gal (neat) Will go up to blend amounts allowed per specification JP-5 jet fuel and F-76 marine diesel fuel – F-T and HEFA Other pathways may be added for future solicitations pending test & qualification efforts CCC Eligibility Compliance with USDA guidelines Navy specific fuels only – F-76 & JP-5 Feedstock Preferences Navy is feedstock agnostic; targets finished fuel specifications GHG emissions EISA 526 dictates same or better GHG emissions

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Great Green Fleet 2016

Year-long event throughout CY 2016

Highlight deploying ships with 3+ energy conservation measures (ECMs) or alternative energy for propulsion, deploying aircraft with 2+ ECMs or alternative energy propulsion

Ushers in the “New Normal”

Maximize likeness to Great White Fleet, but no dedicated group or itinerary for 2016

Maximize use of alternative energy (e.g. synthetic fuels or nuclear power) in use

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THANK YOU

2 x F/A-18E, USS Nimitz (CVN-68)

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Questions / Answers

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DEPARTMENT OF AGRICULTURE

Briefer: Harry Baumes, Ph.D.

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Harry S. Baumes, Ph. D.

Director Office of Energy Policy and New Uses

Defense Logistics Agency – Energy Hilton Springfield Hotel, Virginia October 21, 2015

Pre-Proposal Conference for Inland/East/Gulf Coast/Offshore

USDA Role

Office of the Chief Economist

Feedstock Production

Logistics

Fuel Conversion

Conversion Scale- up/Integration Fuel Testing/Approval Fuel Performance Environment Assmt

End User/ Buyer

Enable Production

Development Supply Chain Approach for Alternative Jet Fuels Feedstock Development & Production Research and Education Feedstock pathways – Integration - Scale Up Commercial Production End –Use Alternative Fuels

USDA Partnerships with Navy

Farm to Fleet Program

Defense Production Act

Farm to Fleet

Agriculture, Navy Secretaries Promote U.S. Military Energy Independence with 'Farm-to-Fleet‘

WASHINGTON, Dec. 11, 2013 – Agriculture Secretary Tom Vilsack and Secretary of the Navy Ray Mabus today announced the U.S. Departments of Agriculture (USDA) and Navy's joint "Farm-to-Fleet" venture will now make biofuel blends part of regular, operational fuel purchase and use by the military. The announcement incorporates the acquisition of biofuel blends into regular Department of Defense (DOD) domestic solicitations for jet engine and marine diesel fuels. The Navy will seek to purchase JP-5 and F-76 advanced drop-in biofuels blended from 10 to 50 percent with conventional fuels. Funds from USDA's Commodity Credit Corporation (CCC) will assist the effort.

Farm-to-Fleet builds on the USDA / U.S. Navy partnership inaugurated in 2010, when President Barack Obama challenged his Secretaries of Agriculture, Energy and Navy to investigate how they could work together to speed the development of domestic, competitively-priced "drop-in" diesel and jet fuel substitutes.

Illustration of the Use of CCC funds Dollars Per Gallon

SEC. 5. 5–1 ø15 U.S.C. 714c¿ SPECIFIC POWERS.—In the fulfillment of its purposes and in carrying out its annual budget programs submitted to and approved by the Congress pursuant to Chapter 91 of Title 31,5–2 the Corporation is authorized to use its general powers only to—

(a) Support the prices of agricultural commodities (other than tobacco) through loans, purchases, payments, and other operations.

(b) Make available materials and facilities required in connection with the production and marketing of agricultural commodities (other than tobacco).

(c) Procure agricultural commodities (other than tobacco) for sale to other Government agencies, foreign governments, and domestic, foreign, or international relief or rehabilitation agencies, and to meet domestic requirements.

(d) Remove and dispose of or aid in the removal or disposition of surplus agricultural commodities (other than tobacco).

(e) Increase the domestic consumption of agricultural commodities (other than tobacco) by expanding or aiding in the expansion of domestic markets or by developing or aiding in the development of new and additional markets, marketing facilities, and uses for such commodities.

(f) Export or cause to be exported, or aid in the development of foreign markets for, agricultural commodities (other than tobacco) (including fish and fish products, without regard to whether such fish are harvested in aquacultural operations). 5–3

(g) 5–4 Carry out conservation or environmental programs authorized by law.

(h) Carry out such other operations as the Congress may specifically authorize or provide for.

Biofuel JP-5 / F-76 4.0999999999999996 Fossil Fuel JP-5 / F-76 4

FEEDSTOCKS

Feedstocks can be divided into 4 categories

Generate a RIN, not eligible for CCC funding support

Do not generate a RIN, eligible for CCC funding support

Generate a RIN, eligible for CCC funding support

Do not generate a RIN, not eligible for CCC funding support

Acceptable Feedstocks Annual cover crops and oil produced from these cover crops (these will likely need to be approved by Environmental Protection Agency on case by case basis)

Slash, pre-commercial thinnings, tree residue and forest residue

Wood mill residue / waste

Camelina / camelina oil

Non-food grade corn oil

Canola / Rapeseed oil (Industrial grade)

Algae / Algal Oil

Cellulosic biomass from crop residues, i.e., stover, wheat straw, rice straw

Switchgrass

Miscanthus

Jatropha

Energy cane

Fats, oils and greases derived in the initial processing phase but not otherwise used by a consumer

Hybrid Poplars

Shrub Willows

Sorghum / sorghum oil (non-food grade)

Sorghum, Biomass and Energy

Sunflower Oil

Safflower Oil

Pennycress

Eucalyptus

Agricultural residues such as rice hulls and nut shells

Animal wastes and by-products of animal wastes including fats, oils, and greases (not recycled)

Other agricultural products approved by the Commodity Credit Corporation

Unacceptable Feedstocks Food waste

Yard waste

Municipal solid waste

THANK YOU

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IEGC Program & Solicitation Overview

WILMA R. MCDONALD

Contracting Officer 703-767-8411 Wilma.McDonald@dla.mil

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Delivery Period:

- April 1, 2016 through March 30, 2017 plus a 30 day carryover Requirements:

- JP8*, JAA*, JP5** & F76**

Method of Delivery:

- Tanker, Barge, Pipeline & Tank Truck Customers Served:

- Inland/East/Gulf Coast Military/DoD Facilities Responsible Supply Chain: DLA Energy

*Products can be offered with or without a bio-blend (1% min, 50% max) **Products can be offered with or without a bio-blend (10% min, 50% max)

Program Description

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Basic program description has not changed since last year

Solicitation Overview Statement of Need:

Estimated requirement numbers are based on past consumption as received from DLA Energy Inventory and Distribution demand planning considering historical trends, and service input on mission changes:

*Products can be offered with or without a bio-blend (1% min, 50% max) **Products can be offered with or without a bio-blend (10% min, 50% max)

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Quantities have decreased significantly since last year

Solicitation Overview Contract Type:

Competition:

- Full and open w/ some small business set-asides (44.72%) Solicitation:

Negotiated Request for Proposal (RFP) Solicitation, Addendum, Offeror Submission Package (OSP) Intend to award with discussions System for Award Management (SAM) registration required at https://www.sam.gov/portal/public/SAM (formerly CCR)

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Solicitation Overview Solicitation Sections Section B, Supplies or Services and Prices/Costs Section C, Descriptions/Specifications/Statement of Work Section D, Packaging and Marking Section E, Inspection and Acceptance Section F, Deliveries or Performance Section G, Contract Administration Data Section H, Special Contract Requirement Section I, Contract Clauses Section J, List of Documents, Exhibits and Other Attachments Section K, Representations, Certifications, and other Statements of Offerors or Respondents Section L, Instructions, Conditions, and Notices to Offerors or Respondents Section M, Evaluation Factors for Award

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Solicitation Overview Solicitation Schedule Location requirements, by product, for the Inland/East/Gulf Coast region Addendum 1 (Addendum Package) FAR / DFAR / DLAD Clauses and DLA Energy Contract Provisions Representations and Certifications Instructions to Offerors / Evaluation Factors Addendum 2 (Offeror Submission Package) Offer Cards (FOB Origin / FOB Destination) F76 Traceability Statement Applicable fill-in clauses/provisions Equal Value Exchange (EVE) Addendum 3 (Information for Offers of Biofuel Blends) Evaluation Criteria - Section 526 Requirements Terms Applicable to Biofuel Offers - Approved Feedstock List

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Solicitation Overview Offer Evaluation Method:

-- Lowest Price, Technically Acceptable Evaluation (LPTA)

Factor 1: Technical Acceptability

- Subfactor 1: Supplies or Services and Prices/Cost, Section B

- Subfactor 2: Description/Specifications/Statement of Work, Section C

- Subfactor 3: Inspection and Acceptance, Section E

- Subfactor 4: Deliveries or Performance, Section F

- Subfactor 5: Section 526 - Compliance for Biofuels*

* Applies to biofuel offers only Factor 2: Price

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Solicitation Overview Responsibility Determinations (FAR Part 9)

-- Pre-award Surveys

-- Supply Commitment Letters

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Inventory Management / Technical Evaluation

Anastasia Prado Inventory & Distribution Management 703-767-8402 Anastasia.Prado@dla.mil

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Technical Evaluation Lowest Price, Technically Acceptable (LPTA) -- Source Selection Evaluation Board (SSEB) --- Inventory, Tankers, Transportation, Quality Assurance, and Product Technology & Standards

-- Board reviews Offer Submission Package (OSP) and/or Offer Evaluation Tool (OET) Submittal

-- Cannot over-emphasize the need to ensure the OSP or OET is fully completed. Missing details might result in sections being rated unacceptable from the

SSEB.

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Evaluation Factors – Section M of Solicitation:

-- Section B, Supplies or Services

-- Section C, Description/Specs/Statement of Work

-- Section E, Inspection and Acceptance

-- Section F, Deliveries or Performance

-- Section 526, Compliance for Biofuels

Technical Evaluation (Con’t)

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Examples of missing data include:

-- Mode, Min/Max Quantities, Shipping Point

-- Min/Max Parcel Size, Lift Interval, Max Monthly Qty

-- Quality Exceptions/Waivers (if applicable)

-- Quality Control Plan, Tanker/Port Details

-- Shipping Rate in BBL/HR

-- Truck Loading Rack Details

Technical Evaluation (Con’t)

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CCC / Section 526 / Quality Requirements

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Christian Roldan Chemist, Product Technology & Standardization Division Christian.Roldan@dla.mil 703-767-5295

Glenn Rowinski Quality Assurance Specialist, Quality Operations Division Glenn.Rowinski@dla.mil 703-767-8395

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Specifications & Quality Assurance Provisions Jet A (ASTM D1655-15a), Quality Assurance Provision C16.08-1 Jet A-1 (ASTM D1655-15a), Quality Assurance Provision C16.09 JP-4 (MIL-DTL-5624V), Quality Assurance Provision C16.01-5 JP-5 (MIL-DTL-5624V), Quality Assurance Provision C16.01 Sulfur reduction to 0.20 mass% max Allowance of Fischer Tropsch (FT) and Hydroprocessed Esters and Fatty Acids (HEFA) blend components up to 50% v/v Minimum flash point of 144.5°F (62.5°C) for DFSP Houston and Colonial Pipeline transit JP-8 (MIL-DTL-83133H w/Amendment 2), Quality Assurance Provision C16.64-1 F-76 (MIL-DTL-16884N), Quality Assurance Provision C16.23 Ultra low sulfur limit 15ppm maximum Allowance of FT and HEFA blend components up to 50% v/v Traceability of additives and materials Reference to MIL-PRF-32490, Feb 3, 2014, ADDITIVE, LUBRICITY IMPROVER, DIESEL Cannot be accepted via pipeline

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Commodity Credit Corporation (CCC) Funds Incentive to support agricultural products used for energy production Not intended to be a perpetual subsidy

To be eligible for CCC funding under this solicitation:

JP-5 or F-76 fuel must contain at least 10% biofuel, not to exceed 50% Fuel must be produced from domestic feedstocks as identified in Attachment 5

Additional considerations during Pre-award Survey:

Verification of feedstock(s), blend percentage, additional spec properties, storage/segregation

Use of feedstock(s) not identified in the contract may result in loss of subsidy Any changes in feedstock must be submitted to the contracting officer in writing

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Requirement to ensure all Federal procurements of alternative fuels for mobility-related use result in a reduction of lifecycle greenhouse gas (GHG) emissions Alternative fuel GHG emissions must be less than or equal to the equivalent fuel produced from conventional petroleum sources Does not include fuel used for research or testing purposes Only applies to solicitations where source of fuel is specified

Reduction in lifecycle GHG emission must be verified prior to contract award (See Attachment 6 of the solicitation) EPA approved pathway or D code according to 40 CFR §80 Subpart M GREET Model developed by Argonne National Lab, in accordance with methodology of AFRL report “Framework and Guidance for Estimating Greenhouse Gas Footprints of Aviation Fuels” dated April 2009

Changes to the feedstock or production pathway/process not identified in the contract must also be reviewed for Sec 526 compliance Must be submitted to the contracting officer in writing

EISA 2007 Section 526

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Please see Section 3.1.1 of MIL-DTL-5624V OSP - Required to provide full CoAs for any JP-5 containing a synthetic fuel blend 52.212-1 (b)(13) under Section L of solicitation Includes 3 items:

CoA for the neat synthetic fuel, showing conformance to Table I and Annex A1 or A2 of ASTM D7566 CoA for the finished (blended) fuel, showing conformance to Tables II and IV Percentage of synthetic fuel contained in the JP-5 noted on the test report (not to exceed 50%v) JP-5 Synthetic Fuel Requirements

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Please see Section 3.2.1 of MIL-DTL-16884N OSP - Required to provide full CoAs for any F-76 containing a synthetic fuel blend 52.212-1 (b)(13) under Section L of solicitation Includes 3 items:

CoA for the neat synthetic fuel, showing conformance to Appendix A Tables A-I and A-II CoA for the finished (blended) fuel, showing conformance to Table I Percentage of synthetic fuel contained in the F-76 noted on the test report (not to exceed 50%v) F-76 Synthetic Fuel Requirements

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Thorough review of MILSPECs are a must Synthetic fuel must meet separate requirements BEFORE being blended with petroleum This may exclude certain storage and blending practices Differences from commercial specs may be significant Examples: Flash point, carbon/hydrogen %, metals If test equipment not available or unable to be procured in-house, alternate locations/methods should be identified Additives – Antioxidant is required for neat syn fuels added after production. Other additives per conventional fuel spec

Feedstock type/percentage considerations Plant “mass balance” approach

Evaluation of Exceptions/Deviations/Waivers is available

Notes on Previous Experience From Evaluating Biofuel Blend Offers

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Contractor Inspection Responsibilities E Clauses Two clauses of which one applies based on product type and mode of transport:

E1.21 applies for commercial fungible Jet A/A-1 with & w/o additives. Mode of P/L, TT, and TC. E1 applies to all others, including Jet A by marine vessel E1: QCP acceptable to Gov’t., Cover all phases: Rec, Storage, Sample, Test/Calibrate, Load, Documentation, Off-spec.

E1.21 Company Plan – but must address those points cited under E1.21: COQ, additive injection procedures (homogeneity), inspect TC, provide test reports to P/L Company (must meet their spec), documentation (COQ & BOL) to QAR, P/L and/or truck driver. Additive concentrations on COQ or BOL.

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Bid Evaluation Model (BEM) Overview Wilma R. McDonald Contracting Officer 703-767-8411 Wilma.McDonald@dla.mil

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Bid Evaluation Model (BEM) Awards made based on lowest overall cost to DoD taking into account offer pricing, transportation to point of sale and other cost factors Model calculates costs of all possible ways to connect an offer to a requirement

- All offer lines considered individually

- All possible transportation modes considered

- Applicable node/arc combinations up to six iterations to connect offerors and requirements

- All offer options ‘conditions’ (i.e. ‘either/or bid lines’) Each “leg” of a route is monetized and added to the offer (up to 6 legs) Includes intermediate throughput costs and evaluation factors Lowest overall cost across all requirements is awarded

- BEM will ‘trade’ a higher price at one location to gain a lower price somewhere else to achieve overall lowest delivered price.

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Tables with Subject Matter Experts are located in “Break-Out” Rooms 1 & 2.

Questions and answers that are not vendor specific regarding their offer will be recorded, compiled and posted on FBO.gov on the FAQ memo.

Break-Out Sessions for Q&A

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Closing Remarks

IEGC Pre-Proposal Conference

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DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

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Microsoft_Excel_Worksheet1.xlsx Sheet1

Biofuel Fossil Fuel

JP-5 / F-76 4.1 4

To resize chart data range, drag lower right corner of range.

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