Attachment_J.14,_TE_2.1_Definitions_Acronyms_and_Abbreviations.docx

SP3300-18-R-5004

Attachment J.14

TECHNICAL EXHIBIT 2.1

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

The following list provides definitions for terms found throughout this document or commonly used in the distribution process:

Acceptable Performance Level (APL): The minimum performance of each requirement before the Government considers performance unsatisfactory.

Ad Hoc:

For Inventory Adjustment: A term used to denote flagged discrepancies on a National Item Identification Number (NIIN) and/or location in DSS requiring inventory or inspection action.

For Transportation: A term used to denote such process changes as inquiries and discrepancies to a specific document number, Transportation Control Number (TCN), Carton Control Number (CCN), or Pick Control Number (PCN). Transportation’s definition of Ad Hoc also includes moving freight from one outload area to another as well as from one door location to another.

Allowed Days for Research: Open lines to be research in priority sequence and research completed with action by day 30 for Continental United States (CONUS) shipments and by day 60 for Outside Continental United States (OCONUS) shipments.

AutoCAD Planographs: Drawings of the actual layout of a storage structure or outside storage area. The planograph portrays the manner in which the gross space within the storage structure or outside storage area is subdivided. These subdivisions can be for such functions or uses as storage areas to include identification of type of storage; bin, rack, bulk, etc., shipping and receiving areas, main aisles, working aisles, locker or restrooms, and offices.

Bearer Walk Through/Customer Pick Up: Any type of transaction where the customer walks into the operation and the Contractor receives a written supply directive requesting expedited services that exceeds normal mission processing.

Cannibalize: To remove serviceable parts from equipment or other machinery for use in the repair of other equipment.

Commercial and Government Entity (CAGE) Code: A five-position alphanumeric code that is assigned to: (1) Government Agencies who manufacture, control the design of, or control the development of government specifications or standards; (2) Manufacturers; (3) Vendors; and (4) Government specifications and standards themselves when no single government source can be identified.

Commingled Material: Location for a single National Stock Number (NSN) and CC containing assets belonging to two or more owners/IMs. For non-shelf-life material, commingled material also describes a location where a single NSN has two or more dates of manufacture. HAZMAT is considered commingled when items with different Material Safety Data Sheet (MSDS) numbers are stored in the same hazardous storage area.

Common Access Card: A smart card about the size of a credit card that is the standard identification for U.S. military and Department of Defense (DoD) civilian employees, and eligible contractor personnel.

Condition Codes (CC):

Federal CC: A two-digit code (consisting of an alpha Supply CC in the first digit and a numeric or alpha Disposal CC in the second digit) that most accurately describes the material’s physical condition. It constitutes the Federal CC for reutilization program screening and review purposes.

Supply CC: Used to classify material in terms of readiness for issue and use or to identify action underway to change the status of material. These codes are assigned by the Military Services and Defense Agencies.

Disposal CC: Assigned by DLA Disposition based upon inspection of material at the time of receipt.

Consignee: The recipient (unit, Distribution Center, person) to whom material or cargo is addressed or consigned for final delivery (i.e., an activity receiving the material).

Consignor: The person or activity that is the supplier or shipper of material.

Containers (Type):

Exterior Container: A container, bundle, or assembly that is sufficient by reason of material, design, and construction to protect unit packs and intermediate containers and their contents during storage. It can be a unit pack or a container with a combination of unit packs or intermediate containers. An exterior container may or may not be used as a shipping container.

Interior Container: A container that is inside another container. It may be a unit pack or an intermediate container that is placed inside an exterior container or shipping container.

Intermediate Container: A wrap, box, or bundle containing two or more unit packs of identical items.

Shipping Container: A container which meets carrier regulations and is of sufficient strength, by reason of material, design, and construction, to be shipped safely without further packing (e.g., wooden boxes or crates, fiber and metal drums and corrugated and solid fiberboard boxes).

Unit Pack: The first tie, wrap, or container applied to a single item, or a quantity thereof, or to a group of items of a single stock number, preserved or unpreserved, which constitutes a complete or identifiable package.

Contract Data Requirements List (CDRL): A list of contract data requirements authorized for a specific acquisition and made a part of the contract. CDRLs are specified by DD form 1423-1.

Contract Discrepancy Report: A report sent by the Government to the Contractor, which the Contractor is required to complete when performance is unsatisfactory.

Contracting Officer (KO): The person with the authority to enter into, administer, and/or terminate contract and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the KO to perform specific technical or administrative functions.

Contractor Furnished Equipment (CFE): Property provided by the Contractor for use in contract performance for which the Contractor retains title to the property.

Contractor Acquired Property (CAP): Property acquired, fabricated, or otherwise provided by the Contractor use in contract performance, in which title transfers to and retained by the Government.

Controlled Inventory Items: Those items that require identification, accountability, security, segregation, or special handling to ensure their safety or integrity. DLA policy requires all controlled items be completely inventoried annually.

Conveyance: A truck, trailer, railcar, aircraft, vessel, freight container, or compartment used for transporting or carrying freight by highway, rail, air, or waterway.

Customer Returns: Items being returned or turned in for credit from customers. There are two classifications of customer returns:

Serviceable Customer Returns: Material that is in ready to issue condition. Typically serviceable customer returns are received in proper packaging.

Unserviceable Customer Returns: Material that is not in a Ready for Issue (RFI) condition. Typically, unserviceable customer returns are consolidated and received in non-standard containers with inadequate packaging.

Date Shipped: The date used to close an issue record in DSS when research determines the material was received by the customer. The date shipped is the customer’s receipt date posted in Visual Logistics Information Processing System (VLIPS) or other contact with the customer indicates the material was received minus 5 days or last status date of the MRO posted in DSS whichever is greater for CONUS and the last known status date on the DSS record for OCONUS to close the DSS record and confirm shipment.

Defense Transportation Coordination (DTC): Third Party Logistics (3PL) transportation services contract that manages CONUS second destination freight distribution for DLA and selected Service shipping locations.

Defense Transportation Coordination (DTC)Coordinator: Manages DoD freight shipments, contracts directly with freight carriers, and manages freight carrier performance to ensure DTC program goals are met or exceeded. The DTC Coordinator is responsible for ordering all carrier services, including accessorial services requested by a shipping activity, notifying the shipping activity concerning carriers load schedules (i.e., which carrier gets loaded), tracks freight movement history, and identifies how the freight is moved by specific carrier(s) throughout its enterprise. The DTC Coordinator optimizes and consolidates freight movement requests where possible to achieve efficiencies and cost savings; coordinates and confirms all requested carrier services, including any special equipment requests; and completes all coordination actions

Demilitarization (DEMIL) Code: A single alphabetic code assigned by the IM identifying the degree of DEMIL necessary to accomplish final disposition of the item.

Demurrage: A charge made on rail cars or vessels (including barges) held by or for a consignor or consignee beyond the allowable free time for loading and unloading, for forwarding directions, or for any other purpose. Charges for demurrage are in addition to all lawful transportation charges.

Department of Defense Activity Address Code (DoDAAC): A distinct six-position alphanumeric code assigned to identify specific units, activities, or organizations as found in the DoDAAD.

Department of Defense Activity Address Directory (DoDAAD): A publication that lists all DoD activities and their DoDAACs.

Designee: The individual(s) designated and authorized in writing by the KO to perform specific technical or administrative functions.

Detention: A charge made on trailers or containers held by or for a consignor or consignee beyond the allowable free time for loading and unloading, for forwarding directions, or for any other purpose. Charges for detention are in addition to all other lawful transportation charges.

Discrepancy: Any variation of goods received from data shown on the covering shipping documents (e.g., requisition document, invoice and shipping document, authorized procurement delivery document or vendor’s packing list, or other authorized shipping document). Supply discrepancies encompass variations in condition or quantity, incorrect and misdirected material, receipt of cancelled requirements, improper or inadequate technical data or supply documentation, and any unsatisfactory condition due to improper packaging, which causes the material to be vulnerable to loss, delay or damage or which imposes unnecessary expense to the U.S. Government. Transportation discrepancies are any variation in quantity or condition of material received from that shown in the piece count by type of pack on the bill of lading (BOL) or governing transportation document and other deficiencies in transportation when discrepant material is not involved (e.g., improper or inadequate carrier handling).

The different types of discrepancy reports are as follows:

Type 3, Transportation Discrepancy Report (TDR) (SF 361): Prepared by the Distribution Center for any damage or loss suspected to have been caused by the shipping Carrier. A SF 361 (Type 3 Discrepancy) also applies to material that is properly addressed but incorrectly shipped to the wrong activity while under U.S. government-controlled transportation IAW DoD 4500.9-R, Defense Transportation Regulation (DTR), Part II, Cargo Movement.

Type 5, Storage Quality Control Report (DD Form 1225): Prepared by the Distribution Center for COSIS actions that take more than one (1) hour per NSN per location, all special inspections, all packaging incident to shipment and all work related to DROs.

Type 7, Distribution Center Delivery to Customer (SF 364): Prepared by the customer and submitted to the Distribution Center for any type of discrepancy. A Type 7 Discrepancy is also known as a Customer Complaint or ISDR.

Type 8, Distribution Center Customer Return (SF 364): Prepared by the Distribution Center for each item returned to the Distribution Center by a customer found to have a supply discrepancy.

Type 9, Distribution Center Contract Receipt (SF 364): Prepared by the Distribution Center for any variation in quantity or condition of NP material received from that shown on the covering authorized shipping documents (e.g., DD Form 250) or purchase order, including but not limited to incorrect and misdirected material, receipt of canceled requirements, improper or inadequate technical or supply documentation, non-conformance or other discrepancies that are not the result of a transportation error or product quality deficiency.

Disposal Release Order (DRO): An issue request directing shipment of material to DLA Disposition.

Distribution Standard System (DSS) Planographs: Identifies the storage location in a warehouse for all storage locations. The identification will be either 12 or 16 positions for rack and bin locations and includes location type, size and specific location identification by warehouse, bay, aisle, level etc. Bulk locations will be identified by a nine position description.

Diversion Fee: Fees incurred when diverting a truck from the address on the Bill of Lading (BOL) to another destination.

Drayage: Movement of material that terminates within 30 miles of origin.

Dunnage: Loose packing material protecting an item from damage during shipment.

Electrostatic Discharge Sensitive (ESDS) Bag (E-Bag): A non-conductive plastic bag that is intended for protection and handling of special material where conductive properties, contamination, and/or waterproofing characteristics are of paramount importance.

Equipment Job Order Number (EJON): Unique code assigned to equipment in the EMACS that facilitates the management of data relating to the maintenance, utilization, and cost of operating government equipment.

Expedited Service: An Expedited Service shipment (e.g., counter-to-counter, next flight out, Casualty Report (CASREP), Aircraft on Ground (AOG), Partially Mission Capable Supply (PMCS), Non Mission Capable Supply (NMCS) or Mission Capable (MICAP) defined as any shipment that requires delivery the same day or the next business day before 12:00 pm (noon). It is also defined as a truckload shipment requiring a pick up in less than the DTCI contractual requirement for pick-up within eight (8) operational hours (six (6) hours after permit receipt.

Extended Weight: The unit of issue weight multiplied by the transaction quantity.

Fast-Pack: A family of short life, multi-application Long Life Reusable Containers (LLRC) fabricated from weather resistant corrugated fiberboard and die-cut low-density polyurethane foam cushioning material.

Force Closure: An alternative to confirming the issue record as shipped based on the research of physical operations and system records. A Force Closure is approved MILSTRIP shipment status indicator of “BE” that should be passed to the Material owner as part of the shipment status. Force Closure provides the option to close selected categories of MROs that were not processed through the shipping and record closure modules in DSS. This status code indicates that no positive proof that the material was shipped and received by the customer can be confirmed although there were indicators that the material was shipped.

Free Time: Time allowed by tender, tariff, or contract to load and/or unload carrier’s equipment before detention or demurrage is charged.

Freight All Kinds (FAK): Consists of those commodities which carriers offer to transport at one inclusive rate or charge regardless of their differing transportation characteristics or their classification rating except for excluded freight classifications.

Foreign Object Damage: Loose hardware, tools, garbage, etc. on decks, flight lines or work areas that, if ingested into an aircraft engine may cause major damage or destruction to the aircraft engine.

Hard-to-Handle: Lines of material by weight bands that are received or issued and are considered more difficult to process. These items may weigh up to five tons and be up to 38 feet long and up to eight feet wide and may be in a serviceable or unserviceable condition. Hard to handle items are not usually palletized (e.g., steel, wire, cable, rope, tires, lumber, anchors, wings, etc.) requiring a larger than standard forklift, a crane, or similar specialized equipment to be moved into and out of location. These items can require specialized and/or isolated packaging and shipping requirements and can require physical handling (cutting, tying, banding, etc.). Location tables in DSS-Management Information System (MIS) will identify hard-to-handle material. Examples include, but are not limited to trailer mounted power equipment, special purpose trailers, aircraft parts and sub-assemblies, engines, test stands, etc.

Hazardous Substance: Any substance designated under the Clean Water Act and the Comprehensive Conservation Recovery Act (CERCLA) as posing a threat to waterways and the environment when released (see 40 CFR, Environment, Volume I, Chapter I, Environmental Protection Agency, Part 302.4, Designation of Hazardous Substances).

Hazardous Waste (HW): An item that is regulated under Resource Conservation and Recovery Act (RCRA) or by state regulation as HW. HW is regulated by 40 CFR, Environment, Parts 260-265. From a practical standpoint, if an Environmental Protection Agency (EPA) or state HW code can be assigned, the item is HW.

Information Technology (IT) Eligibility Categories:

IT I: Those positions in which the incumbent is responsible for planning, directing, and implementing a security program; and directing, planning, and designing a computer system including hardware and software. The incumbent is also able to access a system during the operation or maintenance in such a manner that the system would be gravely damaged or the incumbent would realize significant personal gain.

IT II: Those positions in which the incumbent is responsible for directing, planning, designing, operating, or maintaining a computer system and whose work is technically reviewed by a higher authority of the IT I category to ensure integrity of the system.

IT III: All other positions involved in computer activities not covered in IT I and IT II.

Intra-Distribution Center Support: The work done in support of the specific Distribution Center.

Inter- Distribution Center Support: The work done in support of other DLA Distribution Centers.

Inventory Control Point (ICP): The organizational unit or activity within the DoD supply system that is assigned the primary responsibility for the material management of a group of items either for a particular Service or for the DoD as a whole. Material inventory management includes cataloging direction, requirements computation, procurement direction, distribution management, disposal direction, and, generally, rebuild direction.

Issue Priority Designator: A two digit numeric code (01-15) that identifies the relative priority of the competing requisitions and is used by the material management systems to allocate available stocks among competing requisitions. The Issue Priority Designator is based on the combination of the Force Activity Designator assigned to the requisitioning activity and the Urgency of Need Designator. The criteria for determining applicable Issue Priority Designators are in DoD 4000.25-1-M, MILSTRIP.

Item Historical Data: Those records that record the time since the item was new and the time since the item was overhauled, hours on the part, etc.

Item Manager (IM): An individual located at an owner or ICP who is responsible for managing a wide variety of commodity items in support of the military services, federal and civilian agencies, and friendly foreign governments.

Kind, Count, and Condition:

1. Kind: A visual inspection of at least one bare item for verification of the part number, NSN, and contract number.

2. Count: A count of the total number of packages received and verification of the count of the contents of one package per line item received.

3. Condition: A visual verification of the general physical appearance of all packages and visual verification of specific characteristics of the bare item when an alert notice and/or other technical data is provided in the DSS receipt files or by special inspection request by the technical offices of the procuring activity.

Kitting/Manifesting: Manifesting sets, commonly known as Kitting assembly, is the consolidation of components to create a Kitting. The assembly process begins with an order to assemble a Kitting from the Kit Mod Manager and/or expediter. The assembly process ends when the Kitting is completed and stowed, staged or issued. Disassembly is break down Kitting that are no longer required in the distribution system. It begins with an order to disassemble a Kitting and ends when the components are returned to mission stock or sent to DLA Disposition Services.

Limited Research: Applies to the type of research performed in determining the ship date. This includes those levels of research that would indicate whether the material was shipped and/or received by the customer. Research includes at a minimum verification in VLIPS, Global Transportation Network (GTN), Air Force Tracker, Carrier Tracking website, and DSS.

Line: A separate item of supply on a transaction document. Each item of supply is identified by a different NSN or the same NSN with a different CC. Each line may consist of one or more pieces.

Long Life Reusable Containers (LLRC): A shipping container that can be used repeatedly and whose service life can be expected to equal the service life of the item it is designed to protect. These containers may be refurbished by appropriate maintenance practices to their original condition and subsequently reused (100 trips minimum).

Maintenance Returns: Items returned from maintenance repair shops. Items can be either bare or have only protective wrap. This material can be any characteristic or type of any combination of characteristic or type. Examples include, but are not limited to, Medium, Radioactive, Classified, Bin, ESDS, Pilferable, Heavy, and Hazardous.

Manual Allocation: A term used in both inventory and MRO processing. In the inventory process, it is a re-allocation of an MRO that has been researched due to a potential denial. In DSS, when an MRO has been flagged for manual allocation, the operator manually selects a location in lieu of the system selecting the location.

Material Receipt Acknowledgment: A computer-processed transaction used to advise that material has been received and posted and/or to indicate that a discrepancy affects the receipt posting and acknowledgment process.

Material Release Order (MRO): A MILSTRIP transaction initiated by a customer or an owner or IM that directs a distribution activity to release and ship material.

Material Release Order (MRO) Processing Time: Measurement of the number of calendar days from the time the Distribution Center receives the MRO to the time Transportation actually ships the material.

Minimal Military Packing: When anticipated logistics paths indicate that items requiring military preservation will not be exposed to shipping environments more severe than those normally encountered in the commercial distribution system, military packing requirements need not be implemented. Acceptable minimal packing requirements for shipments of this nature are listed in MIL-STD 2073-1, Standard Practice for Military Packaging, Table J.IXb, Minimal Packing Requirement Codes.

Mission Stock: All material in storage under the physical custody of DLA Distribution Centers for issue to DoD Customers.

Mobilization: The preparation for war or other emergencies through assembling and organizing natural resources, and the process by which the Armed Forces, or part of them, are brought to a state of readiness for war or other national emergencies. This includes activating all or part of the Reserve components as well as assembling and organizing personnel, supplies, and material.

Mode of Shipment Code: A one-character alphanumeric code indicating a particular form of carriage.

Multi-Pack: Any exterior container that contains multiple NSNs that requires each separate NSN to be broken down to its own identity.

National Item Identification Number (NIIN): The NIIN consists of the National Codification Bureau (NCB) Code and a seven digit non-significant number assigned by each NCB. The same seven-digit number may be assigned by more than one country; however, the NCB Code makes each NIIN unique.

National Stock Number (NSN): The 13-digit stock number consisting of the four-digit Federal Supply Classification code and the nine-digit NIIN. The NIIN consists of a two-digit NCB number designating the central cataloging office (whether North Atlantic Treaty Organization (NATO) or other friendly country) that assigned the number and a seven-digit (xxx-xxxx) non-significant number. The number shall be arranged as follows: 9999-00-999-9999.

New Procurement (NP): New material received at the Distribution Center from a vendor or contractor for processing, storage, and issue to customers.

Nomenclature: A noun and any modifying adjectives required to describe and identify an item of supply.

Off-Base Transshipment: Non-accountable material delivered to the Distribution Center for transportation and delivery to an off-base location.

On-Base Transshipment: Non-accountable material delivered to the Distribution Center for transportation and delivery to an on-base location.

Operational Hours: The hours an activity is available to conduct the required tasks to effect shipping, receiving, planning, packaging, storing, etc.

Operational Status: Ability to receive material, stow material, and issue material within the timelines established in the APLs.

Out-of-Cycle: Line items issued outside normal DSS processing.

Oxygen Cleaned: A procedure used to ensure freedom from combustible oils, greases or other matter that would provide a source of ignition in service with oxygen or other fluids that critically support ignition. The product is then bagged in a new plastic bag and sealed. The bag should be identified with a label, identifying it as oxygen cleaned.

Over Aged MRO: An open over-aged MRO is defined as a record in DSS without a mission ship date being recorded late as of MRO receipt date.

Packaging: The processes and procedures used to protect material from deterioration, damage, or both. The processes and procedures include preservation, packaging, marking, and unitization. The terms “packaging” and “packaged” and the phrase “the Contractor shall package” are interchangeable.

Preservation: The application of protective measures, including cleaning, drying, preservative materials, barrier materials, cushioning, and containers, when necessary.

Marking: Application of numbers, letters, labels, tags, symbols, or colors, for handling or identification during shipment and storage.

Unitization: Assembly of containers comprised of one or more line items of supply into a single load so that the load can be handled as a unit through the distribution system. Any combination of unit, intermediate or exterior packs of one or more line items of supply assembled into a single load in such a manner that the load can be handled as a unit through the distribution system. Unitization (unitized loads-unit loads) encompasses consolidation in a container, placement on a pallet or load base, or securely binding together.

Packing: The assembly of items into unit packs or exterior containers, with the necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

Product Quality Deficiency: A defect or nonconforming condition detected on new or newly reworked government-owned products, premature equipment failures, and products in use that do not fulfill their expected purpose, operation or service due to deficiencies in design, specification, material, manufacturing, and workmanship (see DLAR 4155.24, Product Quality Deficiency Report Program).

Product Quality Deficiency Report (PQDR): An order issued by an owner or IM that directs a storage site to hold material for issue pending resolution of a discrepancy.

Quality Assurance: The functions and associated actions performed by the Government to ensure that contract requirements are performed and that an appropriate level of Contractor quality control activities are in place and operational.

Quality Control: Those internal management functions that include, but are not limited to, training, documented procedures, inspections, and tests (taken at the point of performance) necessary to ensure that Contractor products and services conform to contract requirements, specifications, and APLs.

Quality Deficiency: A defective or nonconforming condition, which limits or prohibits the product from compliance, type of material used, manufacturing techniques or overall level of workmanship.

Real-Time Automated Personnel Identification System: Applicable software that allows users to issue a DoD identification (ID) card.

Recapitalization: The maintenance and systemic upgrade of currently fielded systems to a like new condition.

Receipt Control Number (RCN): An alphanumeric control number established at the time of conveyance arrival, consisting of the Julian date, the hour, the type of conveyance and the number of the type of conveyance.

Receipt Processing Time: Measurement of the number of days between Distribution Center receipt of material (tailgate date) and material stowage.

Redistribution Order (RDO): An issue request to direct material from one government storage activity to another that may or may not be a government activity.

Report of Shipment (REPSHIP): A notice of shipment that is forwarded to the consignee 24 hours prior to the arrival of a classified shipment.

Required Delivery Date (RDD): A three-position alpha/numerical code that indicates the date that the customer requires the material. An RDD field may indicate expedited handling or may be left blank.

Responsible Officer: An individual appointed by proper authority to exercise custody, care, and safe keeping over property entrusted to his/her possession or under his/her supervision. For accountable property, this would be the next level in the chain of command from the hand receipt custodian. The Responsible Officer participates in investigations for loss, damage, or destruction of government property.

Retail: Material received at the Distribution Center that has been purchased to support local customers.

Reusable Container: A shipping and storage container that can be repaired, refitted, or both, to prolong its life or to adapt it for shipment of items other than that for which it was originally intended.

Rewarehousing: The movement of material from one location to another within the Distribution Center, replenishment of bin locations, and/or consolidation of locations incident to the stow process.

Shipper: A DoD authorized agent responsible for the movement of cargo and material for their respective organization. Shippers are commonly referred to as Installation Transportation Officer(s) (ITO) and Traffic Management Officers (TMO).

Space Utilization: Measurement that indicates the total amount of usable storage space being used compared to the total gross cubic footage space available in DLA warehouses or storage facilities and open storage areas for all Distribution Centers.

Special Material Identification Code: A two-position (alpha/numeric) code that supplements the NSN for the purpose of providing visibility for technical integrity and ready identification of designated items.

Special Project Code: Used for the purpose of identifying requisitions and related documentation as to special programs, exercises, projects, operations, or other purposes.

Special Request: An issue for manual input coordinated from an owner or IM or the host installation for immediate release to a local customer or for delivery. These include:

Transactions processed when system not operational (i.e., post-post) and is typically authorized for and limited to emergency requirements for IPDs 01-05 when the computer is not operational, entry required immediately upon system restoration.

Transactions processed outside of normal mission requirements, (i.e., SMOK Screen).

Transaction where the customer walks into Distribution Center operations or when the Distribution Center receives a written supply directive requesting expedited services that exceed normal mission processing APLs.

PQDR exhibits.

Random lengths of material.

Specific assets in batches including “X” condition assets.

Emergency requirements for IPDs 01-05 when the total asset record shows a zero balance available in the warehouse.

Standard Delivery Date: The maximum ending calendar date by which normal processing and shipping in the logistics system will permit receipt and recording of the material by the consignee. A pre-determined date used to reflect availability of a requisitioned item. Lack of availability by the Standard Delivery Date causes an advice code in DSS to re-requisition the item.

Strategic Distribution Platforms (SDP): Large facilities that serve as the primary source for the majority of material shipped to customers within their areas of responsibility (e.g., Defense Distribution Depot Susquehanna, PA (DDSP), Defense Distribution Depot San Joaquin, CA (DDJC), Defense Distribution Depot Warner Robins, GA (DDWG), and Defense Distribution Depot Oklahoma, OK (DDOO).

Super Material Release Order (MRO): A MILSTRIP transaction initiated manually and entered into DSS to release and ship material.

Surge: The expansion of logistical support services to meet contingencies short of a declared national emergency utilizing existing facilities and equipment. Only existing peacetime program priorities will be available to obtain materials, components, and other industrial resources necessary to support accelerated program requirements; however, increased emphasis may be placed on use of these existing authorities and priorities.

Suspended Assets: Assets that have been placed in a suspended CC status by owners and IMs, local customers, or the Contractor.

Transportation Account Code (TAC): TACs are used to identify the appropriation associated with the movement of material within the Defense Transportation System (DTS).

Transportation Control Number (TCN): The TCN is a unique 17-character D/E assigned to control and manage every shipment unit throughout the transportation pipeline. For shipments other than military containers moved via ocean commercial or Government-Owned or Leased Shipping Container (SEAVAN) and personal property, the TCN is comprised of the following 14-position MILSTRIP order number: the alphabetic document suffix (or X if the owner or IM released all assets from one site); the alphabetic Distribution Center partial suffix (or X if the Distribution Center did not partial the shipment); and the alphabetic port or CCP split code (or X if there is no transshipment activity).

Transportation Discrepancy Report (TDR): A report that provides details of any discrepancies found during off-load and tally of a carrier’s load.

Transportation Facilities Guide (TFG): TFG is a web accessible database that contains information on CONUS and OCONUS DoD, Coast Guard, DLA, and other Agency transportation facilities. It is used to determine the proper routing for DoD freight and passenger movements.

Transshipment: The act of processing material received at the Distribution Center for delivery to a final destination that is not receipted into the DSS accountable property record. This also includes use of the transshipment process in DSS, DD Form 1149s (e.g., misdirected freight, engines, AA&E).

Triple-Wall (Tri-wall): A fiberboard container consisting of three rows of corrugations that may contain one NSN or multiple NSNs.

Trusted Associate Sponsorship System: A catalyst for streamlining the in-processing of contractor personnel by providing a tool to reduce the time it takes to verify, certify and approve contractor information. TASS is a secure website available at: https://www.dmdc.osd.mil/tass/.

Unit of Issue: The unit of issue is a two letter designation that indicates the count or measurement (e.g., EA – each; DR – drum; BT – bottle; FT – feet) and is a standard or basic quantity that is expressed as a unit and indicated in a requisition, contract, or order as the minimum quantity issued (e.g., bottle, can, dozen, each, foot, gallon, gross, pair, pound, yard, etc.). This could include measuring and/or cutting material that is stored in other than unit of issue configurations (e.g., cable stored on reels of 150 feet, - unit of issue – foot (ft.)).

Universal Services Contract (USC): Contract(s) prepared by the Surface Deployment and Distribution Command (SDDC) to provide international cargo transportation services using ocean common or contract carriers offering regularly scheduled commercial liner service for requirements in any part of the world and involve ocean movement.

Walk-thru: A type transaction where the customer walks into Distribution Center operations or when the Distribution Center receives a written supply directive requesting expedited services that exceed normal mission processing APLs.

Warehouse Denial: A transaction where an accountable record indicates material is on-hand but stock is not available for issue (e.g., has been exhausted, is in a condition other than recorded, lacks the required shelf-life, is not available in type pack specified, or is found to be misidentified).

Denial Rate: The percentage of warehouse denials.

Weight Banding: Banding is based on the extended weight of the line or the total weight corresponding to a unit of pack. The bands are as follows:

Weight Band 1 = 0 - <40 lbs.

Weight Band 2 = >40 - <150 lbs.

Weight Band 3 = >150 - <2000 lbs.

Weight Band 4 = >2000 lbs.

Wood Packaging Material (WPM): Non-coniferous (hardwood) and coniferous (softwood) packaging material used in support, protecting, or carrying a commodity (includes dunnage). Examples of WPM include but are not limited to pallets, skids, pallet collars, containers, crates, boxes, cases, bins, reels, drums, load boards, and dunnage. Wood packaging made of exempt materials but combined with solid wood components must still be treated and marked; does not include processed wood materials and manufactured wood products. WPM was previously known as Non-Manufactured Wood Packaging or Solid Wood Packaging Material.

2.1.1 Characteristics Of Material Processed

Classified Material: Items that require protection in the interest of National Security. Items are classified as secret or confidential. Classified material requires secure storage and/or constant surveillance.

Controlled Cryptographic Item (CCI): A secure telecommunication or information handling equipment, associated cryptographic component, or other hardware which performs a critical COMSEC function. Items so designated are unclassified but controlled and will bear the designation “Controlled Cryptographic Item” or “CCI”.

Electrostatic Discharge Sensitive (ESDS) Material: Items that are sensitive to damage by electrostatic discharge and identified during the receipt process by either an ESDS label or bag, visual examination of the components (e.g., exposed circuitry) or item data in DSS or Federal Logistics Information System (FLIS). It is critical that ESDS items be protected against ESDS damage that can render the item inoperable. All CCs, except H, shall be afforded the same level of protection.

Frustrated Material: Material received or found at a Distribution Center that requires research to identify the material, obtain correct documentation, shipping information, or accountability.

Hazardous Material (HAZMAT): 49 CFR, Transportation, identifies HAZMAT as a substance or material that the Secretary of Transportation has determined to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce. This is expanded to include items of supply (substances or material) that, because of its quantity, concentration, physical, chemical, or infectious characteristics, may either cause or significantly contribute to serious, irreversible, incapacitating illness, or an increase in mortality. HAZMAT may also pose an environmental threat when improperly treated, stored, transported, disposed of, or otherwise managed.

Magnetic Material: Any package that has a magnetic field of more than 0.00525 gauss, measured at 4.5 m (15 feet) from any surface of the package IAW 49 CFR, Transportation, Part 173.21, paragraph d. This type of material requires a special label (SF 422) to identify it as magnetic.

Maintenance Return(s): Material received at the Distribution Center from the maintenance organization. This material will be input into the DSS system using the Maintenance Turn-in RIDR screen.

Misdirected Material: Material received that should have been routed through other sources or directly to its final destination.

Misidentified Material: A discrepancy where the NSN on the material does not match the NSN on the container and/or DD Form 1348.

New Procurement: Material received at the Distribution Center from a vendor or contractor for assignment, storage, and/or issue to customers.

Non-Accountable Material: Material that is processed at the Distribution Center and is not entered into the DSS accountable property records. The material can vary in size from small to very large and consist of any commodity to include hazardous, radioactive, or classified, pilferable, or sensitive material.

Pilferable Items: Material that is identified as valuable, easily converted to personal use, or attractive. Pilferable item codes are as follows:

Radioactive Material (RAM): IAW DLAI 4145.8, Radioactive Commodities in the DoD Supply System, RAM is any material or combination of materials, which spontaneously emits ionizing radiation. RAM is usually considered to be the composition matter of a radioactive item or commodity. All known DoD commodities containing RAM are listed in the RPO database. New radioactive items are continually being added due to NPs and changes to existing manufacturing processes.

Sensitive Items: Material that requires a high degree of protection and control due to statutory requirements or regulations such as narcotics and drug abuse items; precious metals; items of high value, highly technical (i.e., night vision goggles), or items that are of a hazardous nature; and small arms and ammunition. DLA policy, as executed by DSS, requires 100% annual inventory of sensitive items.

Shelf-Life Items: An item of supply possessing deteriorative or unstable characteristics to the degree that a storage time period must be assigned to ensure that it will perform satisfactorily in service. Examples of shelf-life items received are chemicals, batteries, packaged petroleum, parachutes, personal safety items, o-rings, etc.

Wholesale Non-Procurement: Material received at the Distribution Center from any activity, government or non-government. These assets will be input to the DSS system using the Wholesale Non-Procurement RIDR screen.

Wholesale Procurement: Manufacturer packed material received at the Distribution Center from a vendor or contractor for assignment, storage, or issue to customers. These items will be input to the DSS system using the Wholesale Procurement RIDR screen.

2.1.2 Modes of Shipment

Air Freight Shipments: Documents completed with a mode of Q are Air Freight shipments. Mode T is used for Air Freight shipments moved by an Air Freight forwarder. Air Freight provides transportation and logistics services and offers global coverage 24 hours a day, 7 days a week, for Air Freight shipments in excess of 150 pounds.

DoD Blanket Purchase Agreement (DoD BPA): Provides domestic express small package delivery services for next day and second-day delivery within CONUS and to, and from Alaska, Hawaii, and Puerto Rico for DoD. Domestic express small package delivery service includes door-to-door, pickup and delivery, transportation, and in-transit visibility (ITV) of extremely urgent letters and small packages up to 150 pounds. This BPA is a mandatory source for all DoD small packages express delivery service requirements except those listed in BPA which can be found at https://private.amc.af.mil/A4/domexpress/spsindex.html

DriveAway and TruckAway Service: Documents completed with a mode of D are DriveAway and TruckAway freight shipments. DriveAway and TruckAway service involves movement of a vehicle under its own power by a driver of an authorized motor carrier. The method also includes the movement of one or more vehicles, including other than self-propelled vehicles, when towed or mounted (either full or saddle) upon a vehicle.

Less Than Truckload (LTL) Shipments: Documents completed with a mode of B are LTL shipments. The quantity and weight of cargo for LTL shipments is less than that required for the application of a TL rate.

Local Delivery: Documents completed with a mode 9 are local delivery shipments.

Surface Small Package (SSP) Shipments: Documents completed with a mode of 5 are SSP shipments. The SSP contract is used for material shipped by commercial carriers utilizing ground service for shipments 150 pounds and less.

Surface Parcel Post Shipments: Documents completed with a mode of 6, 7, or G are Surface Parcel Post shipments. Surface Parcel Post shipments are those where the material is shipped by way of the United States Postal Service (USPS) utilizing ground service transportation. Surface Parcel Post shipments are available for shipments of 70 pounds or less.

Truckload (TL) Shipments: Documents completed with a mode A are TL shipments. A motor vehicle loaded to its carrying capacity is considered a TL. Normally, a certain quantity/ weight of cargo is required for the application of a TL rate. The decision to use TL mode should be based on timeframes and economics.

SEAVAN Shipments: All Transportation Control Movement Documents (TCMD) with a mode of “V” are SEAVAN shipments. SEAVANs are commercial or military containers moved via the ocean. SEAVAN container booking arrangements are made through the Integrated Booking System (IBS).

Other Applicable Shipment Mode Codes: Mode codes for shipments moving under modes not described above may be found in DLAM 4140.2, Vol II, Part 3, Appendix A-17.

Walk Through/Customer Pickup: Documents completed with a mode X are Walk-Through transactions.

Worldwide Express (WWX) Shipments: Documents completed with a mode of J are for WWX OCONUS shipments. Through the use of WWX, the transportation network provides rapid, reliable, time-definite delivery of documents, packages, and freight shipments worldwide. Material shipped by WWX includes shipments of 300 pounds or under, 119 inches in length, or 300 inches in combined length and girth. Carriers are under contract with the DoD through SDDC tenders.

2.1.3 Physical Inventory

Adjustments, Physical Inventory: The accounting transaction, which corrects a book balance to agree with the quantity of the item in storage. Such adjustments may result from 1) physical inventory, 2) a potential discrepancy revealed by a material release denial or location survey and reconciliation, and 3) erroneous capitalization or decapitalization actions. Excluded are adjustment transactions caused by 1) re-identification of stock, 2) type of pack changes, 3) standard price changes, 4) catalog data changes, 5) supply condition and purpose code changes, and 6) condemnation of material resulting from rebuild and surveillance programs. Adjustment transactions directly attributed to computer malfunctions, program errors, and correction of computer system time lags will not be categorized as adjustments due to physical inventory. All such adjustment transactions identified during research will be assigned the appropriate error classification code, and supply system managers will monitor the rate of occurrence.

Book-to-Book: Daily and monthly comparisons of DSS locator and accountable balances, which result in automatic adjustment of the owner’s and IM’s balance to match the Distribution Center balance. Comparisons generate mismatches, which require research.

Consolidated Adjustment Voucher (CAV): A summary-level voucher created at the end of every month for adjustments occurring during the month that did not meet the criteria for mandatory causative research and were not selected or included as part of the original sample.

Count Variance: The difference between the quantity on the accountable balance record and the physical count.

Inventory Accuracy Rate: The rate or percentage of accurate owner or IM balance records, which match the physical assets in storage in regard to item quantity and CC. A random statistical sample inventory is conducted to measure overall and segments of the population. The sample selection and results use hierarchical stratification techniques and item characteristics.

Inventory, Scheduled: A physical inventory which is to be conducted on a group of items within a specified period of time according to an established plan. There are two types of scheduled inventories: complete and sample.

1. Inventory, Complete: An inventory of all conditions of all stock numbers within specified categories.

2. Inventory, Sample: A sample of items selected from an inventory lot in such a manner that each item in the lot has an equal opportunity of being included in the sample.

Inventory, Unscheduled: A physical inventory, which is to be conducted on a specific item as a result of an unscheduled inventory requirement such as an owner or IM or locally initiated request, material release denial, location survey or location reconciliation request, etc.