Solicitation_SP3300-18-R-5004.pdf

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N/A 1 72

TBD SP3300-18-R-5004 ✘ 12/22/17

SP3300

DLA Distribution 430 Mifflin Ave, Suite 3102A, Tom Semones New Cumberland, PA 17070-5008 required place specified in Item 7 13:00 02/02/18

Tom Semones 717 770-6482 thomas.semones@dla.mil

✘ 1

✘ 2-13

✘ 14

✘ 15

✘ 16-17

✘ 30-43

✘ 44-45

46-50

19-25

51-66

26-29 67-72

0 0 0 0

( 7

SL4701

DFAS Columbus, OH

Jada A. Weaver

SP3300-18-R-5004

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

PERFORMANCE YEAR: ONE

1 November 2018 through 31 October 2019

Fixed Price Incentive Firm (Applicable to

CLIN 0001)

0001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6)

Target Cost __________

Target profit (____% of Target Cost) __________

Total Target Price __________ EA $1.00 ________________

Ceiling Price (115% of Target Cost) ________________

Share Formula: Government/Contractor

Over & Under Target (%) 50/50

Cost Reimbursement (Applicable to CLINs

0002, 0003, 0004 & 0005)

0002 Scheduled and Unscheduled Equipment

Maintenance Labor and Material (PWS Section C-

4.4 and its sub-paragraphs )

Estimated Cost $44,867.00

G&A Rate ____% ________________

Not-to-Exceed (NTE) 1 LOT ________________

0003 Non –Capital Equipment New or Replacement

Costs (PWS Section C-4.2 paragraphs C & D)

Estimated Cost $10,750.00

0004 Material Support Costs (inclusive of CLINs 0001 and 0006)

Estimated Cost $112,913.00

0005 Travel for Training and Conferences (PWS

Sections C-3.3, C-4.6, and C-5.9)

Estimated Cost $32,500.00

Cost-Plus Fixed Fee (Applicable to CLIN 0006)

0006 Special Projects/Surge & Sustainment (PWS

Section C-5.8)(See Attachment J.5, Schedule B

CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

Estimated Cost $25,000.00

Fixed Fee ____% ________________

Total Cost (Estimated Cost Plus Fixed Fee) 1 LOT ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (Note:

Contractor shall not price these items separately)

1 LOT NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge Control Program

A004 Surge, Sustainment, and Disaster Recovery

Plan

A005 Internal Order Number Reporting

A006 Quality Control Plan

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 RESERVED

A010 Cost Report for FPIF CLINX001

A011 Cost Report for Scheduled & Unscheduled

Equipment Maintenance Labor and Material

CLINX002

A012 Cost Report for Non-Capital Equip New or

Replacement CLINX003

A013 Cost Report for Material Support

CLINX004

A014 Cost Report for Travel for Training and

Conferences CLINX005

A015 Cost Report for Special Projects –

Surge/Sustainment CLINX006

A016 Open/Unconfirmed Material Release Orders

A017 Government Cargo Recovery Effort

Program

A018 DOT Exemption Usage Report

A019 Storage Space Management Report

A020 Shipment to Restricted Country Approval

Necessary

A021 Training Report

A022 RPO Quarterly Audit Checklist

A023 RESERVED

A024 Physical Security SOP

A025 Container Reclamation Report

A026 WPM Report

A027 Contractor Employee Common Access

Report

A028 Floor to Book Report

A029 RESERVED

A030 Phase-out Plan

A031 MHE Corrosion Control Plan

A032 Hazardous Materials SOP

A033 ODS Leak Detection Report

A034 Local Delivery Refusal Log

A035 MPC Non-Delivery Log

A036 MPC Cargo On-Hand Report

Firm-Fixed Price (Applicable to CLIN 0008)

0008 Services to Perform Transition (Unless specifically identified separately in another CLIN, this CLIN

3 Months __________ ________________

TOTAL ESTIMATED COST – YEAR ONE ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

PERFORMANCE YEAR: TWO

1 April 2018 through 31 March 2019

CLIN 1001)

1001 Services to Perform Warehousing and Distribution

Total Target Price __________ EA $1.00 ________________

Ceiling Price (115% of Target Cost) ________________

1002, 1003, 1004, & 1005)

1002 Scheduled and Unscheduled Equipment

4.4 and its sub-paragraphs)

Estimated Cost $59,823.00

1003 Non –Capital Equipment New or Replacement

1004 Material Support Costs (inclusive of CLINs 1001 and 1006)

Estimated Cost $150,549.00

1005 Travel for Training and Conferences (PWS

Cost-Plus Fixed Fee (Applicable to CLIN 1006)

1006 Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (Note:

Contractor shall not price these items separately)

1 LOT NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge Control Program

Plan(SSDRP)

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Provided Equipment Report

A010 Cost Report for FPIF CLINX001

A011 Cost Report for Scheduled & Unscheduled

A023 RESERVED

A024 Physical Security SOP

A025 Container Reclamation Report

A026 WPM Report

A027 Monthly Contractor Employee Common

Access Report

A028 Floor to Book Report

A029 RESERVED

A030 Phase-out Plan

A031 MHE Corrosion Control Plan

A032 Hazardous Materials SOP

A033 ODS Leak Detection Report

A034 Local Delivery Refusal Log

TOTAL ESTIMATED COST – YEAR TWO ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

PERFOMANCE YEAR: THREE

1 April 2019 through 31 March 2020

CLIN 2001)

2001 Services to Perform Warehousing and Distribution

Total Target Price __________ EA $1.00 ________________

Ceiling Price (115% of Target Cost) ________________

2002, 2003, 2004, & 2005)

2002 Scheduled and Unscheduled Equipment

2003 Non –Capital Equipment New or Replacement

2004 Material Support Costs (inclusive of CLINs 2001 and 2006)

2005 Travel for Training and Conferences (PWS

Cost-Plus Fixed Fee (Applicable to CLIN 2006)

2006 Special Projects/Surge & Sustainment (PWS

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (Note:

Contractor shall not price these items separately)

1 LOT NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge Control Program

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Provided Equipment Report

A010 Cost Report for FPIF CLINX001

A011 Cost Report for Scheduled & Unscheduled

A023 RESERVED

A024 Physical Security SOP

A025 Container Reclamation Report

A026 WPM Report

A027 Monthly Contractor Employee Common

Access Report

A028 Floor to Book Report

A029 RESERVED

A030 Phase-out Plan

A031 MHE Corrosion Control Plan

A032 Hazardous Materials SOP

A033 ODS Leak Detection Report

A034 Local Delivery Refusal Log

TOTAL ESTIMATED COST–YEAR THREE ________________

Total Cost (Estimated Cost Plus Fixed Fee) 1 LOT ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

PERFORMANCE YEAR: FOUR

1 April 2020 through 31 March 2021

Fixed Price Incentive Firm (Applicable to CLIN

3001)

3001 Services to Perform Warehousing and Distribution

Total Target Price __________ EA $1.00 ________________

Ceiling Price (115% of Target Cost) ________________

3002, 3003, 3004, & 3005)

3002 Scheduled and Unscheduled Equipment

3003 Non –Capital Equipment New or Replacement

3004 Material Support Costs (inclusive of CLINs 3001 and 3006)

3005 Travel for Training and Conferences (PWS

Cost-Plus Fixed Fee (Applicable to CLIN 3006)

3006 Special Projects/Surge & Sustainment (PWS

CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (Note:

Contractor shall not price these items separately)

1 LOT NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge Control Program

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Provided Equipment Report

A010 Cost Report for FPIF CLINX001

A011 Cost Report for Scheduled & Unscheduled

A023 RESERVED

A024 Physical Security SOP

A025 Container Reclamation Report

A026 WPM Report

A027 Monthly Contractor Employee Common

Access Report

A028 Floor to Book Report

A029 RESERVED

A030 Phase-out Plan

A031 MHE Corrosion Control Plan

A032 Hazardous Materials SOP

A033 ODS Leak Detection Report

A034 Local Delivery Refusal Log

TOTAL ESTIMATED COST – YEAR FOUR ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

PERFORMANCE YEAR: FIVE

1 April 2021 through 31 March 2022

CLIN 4001)

Services to Perform Warehousing and Distribution

Total Target Price __________ EA $1.00 ________________

Ceiling Price (115% of Target Cost) ________________

4002, 4003, 4004, & 4005)

4002 Scheduled and Unscheduled Equipment

4003 Non –Capital Equipment New or Replacement

Costs (PWS Sections C-4.2 paragraphs C & D)

4004 Material Support Costs (inclusive of CLINs 4001 and 4006)

4005 Travel for Training and Conferences (PWS

Cost-Plus Fixed Fee (Applicable to CLIN 4006)

4006 Special Projects/Surge & Sustainment (PWS

CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO.

SUPPLIES/ SERVICES QUANTITY UNIT

UNIT

PRICE

AMOUNT

Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (Note:

Contractor shall not price these items separately)

1 LOT NSP NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge Control Program

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Provided Equipment Report

A010 Cost Report for FPIF CLINX001

A011 Cost Report for Scheduled & Unscheduled

A023 RESERVED

A024 Physical Security SOP

A025 Container Reclamation Report

A026 WPM Report

A027 Monthly Contractor Employee Common

Access Report

A028 Floor to Book Report

A029 RESERVED

A030 Phase-out Plan

A031 MHE Corrosion Control Plan

A032 Hazardous Materials SOP

A033 ODS Leak Detection Report

A034 Local Delivery Refusal Log

TOTAL ESTIMATED COST – YEAR FIVE ________________

TOTAL ESTIMATED COST – FIVE YEARS ________________

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

INSTRUCTIONS

This requirement is 100% set-aside for small business and is for the purchase of contractor provided warehouse and distribution services to include all management, personnel, supervision, materials, tools, equipment, transportation, and any other items and/or services as outlined in the Performance Work Statement. Any contract resulting from this solicitation will be awarded as an Indefinite Delivery Indefinite Quantity contract covering a five year ordering period. This shall be a hybrid contract with Fixed-Price-Incentive-Fee, Cost Reimbursement No

Fee, Cost-Plus-Fixed-Fee, and Firm-Fixed line items. The place of performance is the Territory of Guam.

PRICING INSTRUCTIONS:

FIXED-PRICE-INCENTIVE-FEE (FPIF) PRICING ARRANGEMENT – CLINs X001: For all labor shall be paid on firm fixed price per Unit/EA Basis.

Solicitation Instructions for CLINs X001:

Offerors shall propose Total Target Cost as a Quantity * $1.00 (Unit Price) to arrive at a Total Amount. The Ceiling

Amount is calculated as 115% of Target Cost.

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X002, X003, X004 & X005:

Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Solicitation Instructions for CLINs X002, X003, X004:

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system to this estimated cost to arrive at the NTE.

Offerors shall enter the applicable indirect rate, dollar amount rates and the NTE in Section B. No fee shall be applied.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X006: Costs for Special

Projects/Surge & Sustainment to include direct labor shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. CLINs X004 shall be invoiced in accordance with SECTION G, DFARS

252.232-7006 -- Wide Area Work Flow Payment Instructions (MAY 2013).

Solicitation Instructions for CLINs X006:

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system and Fixed Fee to this estimated cost to arrive at the Total Cost.

CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

REPORTING REQUIREMENTS - CLINs X007 (NSP): Reporting requirements. Not Separately Priced.

While these CLINS are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under CLIN X001.

FIRM FIXED PRICE (FFP) ARRANGEMENT – CLIN X008: All labor shall be paid on firm fixed price per month basis.

Minimum and Maximum Quantities:

As referred to in paragraph (b) of the Section I clause at FAR 52.216-22 entitled “Indefinite Quantity”, the minimum value of services is $250,000.00 (for the entire contract). The maximum value of the services is

$25,000,000.00.

Schedule Note (Continuation of Block 20):

NOTE FOR CLIN X001: The Contractor shall be required to propose the number of hours for each applicable labor type listed in the solicitation when a task order is negotiated. The Government and the Contractor will negotiate a price to complete the task order based on the number of hours agreed to by both parties. When the task order is issued, the price shall be firm fixed price, regardless of the actual time for each labor type required to complete the task. The total firm fixed price will then be divided by the number of months for the task order period of performance to determine the unit price. The unit of issue for the task order will be the number of months for the task order performance period.

Competition in Supplies: Contractor shall obtain competition (no less than three quotes, where practicable) for items purchased over $3,500.00 for which reimbursement will be sought under this contract. The government reserves the right to audit all purchase records during the period of performance of the contract to determine if adequate competition is being sought for purchases over $3,500.00.

Pricing:

The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in material prices. Therefore, your assistance is requested in not only reducing prices but also, request submitting all of your ideas for how to improve our buying processes to reduce material costs.

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement

Attachment J.2: DDGM Site Specific Requirements

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm-Fixed Price CLIN X001 and X008:

FAR CLAUSE TITLE DATE

E-1 52.246-4 Inspection of Services – Fixed-Price AUG 1996

E-2 52.246-16 Responsibility for Supplies APR 1984

Clause(s) Applicable to Cost-Reimbursement CLIN X003-X005:

E-3 52.246-3 Inspection of Supplies – Cost-Reimbursement MAY 2001

E-4 52.246-5 Inspection of Services – Cost-Reimbursement APR 1984

Clause(s) Applicable to All CLINS:

DFAR CLAUSE TITLE DATE

E-5 252.246-7000 Material Inspection And Receiving Report MAR 2008

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

E-6 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool

(QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their QCP IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) to issue a Letter of Concern

(LOC) to the contractor. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The

KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s QC Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the

Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text E-6)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINS

F-1 52.242-15 Stop-Work Order AUG 1989

Alternate 1 APR 1984

F-2 52.247-34 F.O.B. Destination NOV 1991

F-3 Period of Performance

Services shall be performed as prescribed by the Performance Work Statement – Section C.

1. Performance Period – effective date of contract for a period of 60 months (5 Years).

(End of Text F-3)

F-4 Deductions

In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, all deductions as a failure to meet performance metrics as established in the Performance Work

Statement will be taken from fee only and will be accomplished either through negotiations, through issuance of a bi-lateral modification or through issuance of a unilateral modification by the

Contracting Officer.

(End of Text F-4)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The guaranteed minimum amount will be certified as available and obligated at contract award. It is anticipated that the guaranteed minimum amount will be paid to the contractor under the first task order.

Clause(s) Applicable to All CLINs

DFARS CLAUSE TITLE DATE

G-1 252.204-7006 Billing Instructions OCT 2005

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide

Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001 and 0008)

Cost Voucher (Cost CLINs X002, X003, X004, X005)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/ to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC SL4701

Issue By DoDAAC SP3300

Admin DoDAAC SP3300

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver

(DoDAAC) To be completed at time of award

Service Acceptor

(DoDAAC)

DoDAAC where COR/POC is located

To be completed at time of award

Accept at Other DoDAAC To be completed at time of award

LPO DoDAAC

DCAA Auditor DoDAAC

DoDAAC of cognizant DCAA Office for

Successful Offeror

To be completed at time of award

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the

“Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Administrative Acquisition Specialist: To be completed at time of award

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact:

Thomas.semones@dla.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988

(End of clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause

252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013). The points of contact for

Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution

DODAAC

mailto:Thomas.semones@dla.mil

COR: To Be Completed at Time of Contract Award

DLA Distribution

Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable

CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and

Contract Specialist to insure that contract requirements as stated in the Schedule of

Supplies/Services are being performed within the contract funding totals.

(End of Text G-3)

G-4 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text G-4)

G-5 Invoicing Instruction

(a) Invoices shall be submitted not later than the twenty-fifth (25th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide

Area WorkFlow Payment Instructions (May 2013). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (Jun 2013). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Fixed Price Incentive Firm (FPIF) Target Fee CLINs X001 shall be paid at the unit price of the

Total Target Price on a monthly basis. The Contractor shall submit a monthly report as identified in C-6.6, Mandatory Reports, CDRL A010, Monthly Cost Report for CLINs X001.

The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. At the end of the performance period, the Government and Contractor shall negotiate the Total Target Price in accordance with SECTION I, FAR 52.216-16 -- Incentive

Price Revision -- Firm Target (Oct 1997) and Alternate I (Apr 1984).

(c) Reimbursement requests for Cost Reimbursement CLINs X002, X003, X004 and X005 shall be documented using the report format in Section C-6.6, Mandatory Reports, CDRLs A011 –

A014, CLINs X002 and X005 Monthly Cost Report. The reports shall be included in the

Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X006 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-6.6, Mandatory Reports, CDRL A015, Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X006. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section

B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs. Fixed

Fee for CLIN X006 shall be billed at 1/n th of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

(e) Firm-Fixed Price (FFP) CLIN 0008 shall be paid at the unit price on a monthly basis.

(End of Text G-5)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(d).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel

Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s

Representative (COR)), travel shall be considered at time of performance under the contract.

However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except:

when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts or “Payments under Time-and-Material/Labor Hour Contracts” (FAR

52.232-7)” for time-and-material or labor hour contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-6)

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System

(CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor shall provide the name, telephone number and e-Mail address for the CPARS

Contractor Representative (CR) to the Acquisition Specialist and/or Contracting Officer.

(c) The contractor shall access the assessment upon receiving notification from the Contracting

Officer (KO)/Assessing Official (AO) that the assessment was completed and is pending contractor review/comment. The contractor shall submit comments, request additional information, or rebut statements (if warranted or desired) within 60 calendar days, however, the assessment will be sent to the Past Performance Information Retrieval System (PPIRS) fifteen

(15) calendar days following the AO’s signature. The assessment will be marked “Pending” until the CR signs it. On the 61st calendar day, the CR comment period will end and the CR will be locked out of commenting, rebutting and signing the assessment. The evaluation will be returned to the AO for finalization. Depending on the Contractor's response, the results will be as follows:

(i) If automatically annotated in the Contractor Comments section of the HTML view with the following system-generated statement: “The report was delivered/received by the contractor on MM/DD/YYYY. The contractor neither signed nor offered comment in response to this assessment”; the Government may finalize the assessment;

(ii) If the contractor comments with non-concurrence of the assessment, the Government will review the CR comments, modify (if determined necessary) and finalize the assessment;

or

(iii) If the contractor concurs with the assessment, the Government will finalize the assessment.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS

Guide. Refer to the CPARS User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf for details and additional information related to CPARS, user access (which includes obtaining a PKI certificate), and how contractors participate.

(End of Text G-7)

G-8 Post-Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the

Contractor as to the time, date, and location of the conference.

(End of Text G-8)

G-9 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Jada A. Weaver

Address: DLA Distribution

430 Mifflin Ave, Suite 3102A

New Cumberland, PA 17070-5008

Code: DDC-J7 AB

Phone: (717)770-4378

Paying Office:

DEFENSE FINANCE & ACCOUNTABIILTY OFFICE

EBS (Formerly BSM)

P.O. Box 369031

Columbus, OH 43236-9031

Fax: 866-313-2340 and Phone 800-756-4571 select Opt 2 and then Opt 2

Primary Contracting Officer's Representative (COR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.]

Address

Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.]

Address

Phone:

(a) Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the Contracting Officer's Representative (COR). NOTE: COR authority is not re-delegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the PCO.

(c) The COR should be contacted for inquiries/information pertaining to the following functions:

(1) The COR will act as the KO’s representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not a Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract (or modifications).

(2) Technical advice regarding estimated level of effort and labor mix and/or the cost and need for materials, travel, equipment, etc. for each delivery order and any modifications.

(3) Reports on the contractor's performance and lessons learned.

(4) Certification of the Certificate of Performance/invoice.

(5) Inspection and/or acceptance of the services/deliverables as the official Government representative.

(d) In the event that the COR named above is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the Alternate

COR (ACOR).

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract; therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the

KO in writing. No action shall be taken by the contractor unless the KO has issued a contractual change.

(End of Text G-9)

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

Text Applicable to all CLINs

H-1 Competition in Supplies

Contractor shall obtain competition for items purchased over $3,500.00 for which reimbursement will be sought under this contract. The Government reserves the right to audit all purchase records during the period of performance of the contract to determine if adequate competition is being sought for purchases over $3,500.00.

(End of Text H-1)

H-2 Accounting System

The contractor shall have an acceptable accounting system. An acceptable accounting system is one that provides for (1) a sound internal control environment, accounting framework, and organizational structure; (2) proper segregation of direct costs from indirect costs; (3) identification and accumulation of direct costs by contract; (4) a logical and consistent method for the accumulation and allocation of indirect costs to intermediate and final cost objectives; (5) accumulation of costs under general ledger control; (6) reconciliation of subsidiary cost ledgers and cost objectives to general ledger; (7) approval and documentation of adjusting entries; (8) periodic monitoring of the system; (9) a timekeeping system that identifies employees’ labor by intermediate or final cost objectives; (10) a labor distribution system that charges direct and indirect labor to the appropriate cost objectives; (11) interim (at least monthly) determination of costs charged to a contract through routine posting of books of account; (12) exclusion from costs charged to

Government contracts of amounts which are not allowable in terms of Federal Acquisition

Regulation (FAR) part 31, Contract Cost Principles and Procedures, and other contract provisions;

(13) identification of costs by contract line item and by units (as if each unit or line item were a separate contract), if required by the contract; (14) segregation of preproduction costs from production costs, as applicable; (15) cost accounting information, as required (i) by contract clauses concerning limitation of cost (FAR 52.232-20), limitation of funds (FAR 52.232-22), or allowable cost and payment (FAR 52.216-7); and (ii) to readily calculate indirect cost rates from the books of accounts; (16) billings that can be reconciled to the cost accounts for both current and cumulative amounts claimed and comply with contract terms; (17) adequate, reliable data for use in pricing follow-on acquisitions; and (18) accounting practices in accordance with standards promulgated by the Cost Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting

Principles.

(End of Text H-2)

H-3 Hiring

The Contractor shall maintain records for all personnel hired. At a minimum, the Contractor shall maintain records that support the personnel hired meet the minimum qualification of the position.

These records will be made available to the Contracting Officer (KO) or designee upon request and in the event that a Service Contract Act (SCA)-exempt employee is hired the records supporting the employees’ qualifications shall be provided to the KO or designee no later than 10 days after the employee begins his/her employment. The term “Contractor” includes subcontractors.

(End of Text H-3)

H-4 Substitution or Addition of Key Personnel

(a) Key Personnel assigned to or utilized by the Contractor in the performance of this contract shall, as a minimum, meet the experience, education or other background requirements set forth in

Attachment J.1, Statement of Work, Section 1.4 entitled “Key Personnel” and shall be fully capable of performing in an efficient, reliable and professional manner.

(b) The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualifications statements were submitted as required by SECTION L of the solicitation to fill the Key Personnel requirements of the contract. No substitutions or additions of Key Personnel shall be made except in accordance with this clause.

(c) The Contractor agrees that during the first 90 days of the contract performance period, no personnel substitutions or additions will be performed unless such substitutions or additions are necessitated by an individual’s sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (f) below.

(d) If the personnel for whatever reason become unavailable to work under the contract for a continuous period exceeding 30 work days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (f) below.

(e) All proposed substitutions or additions shall be submitted, in writing, to the Contracting Officer

(KO) at least fifteen (15) days (thirty (30) days if a security clearance must be obtained) prior to the proposed substitution or addition. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution or addition, and a complete resume, including annual salary, for the proposed substitute or addition as well as any other information required by the KO to approve or disapprove the proposed substitution or addition. All proposed substitutes or additions (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced or the average qualifications of the people in the category which is being added to.

(f) In the event a requirement to increase the specified level of effort for a designated key personnel labor category, but not the overall level of effort of the contract occurs, the Contractor shall submit to the KO a written request for approval to add personnel to the designated key personnel labor category. The information required is the same as that required in paragraph (f) above.

The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated key personnel labor category.

(g) The KO shall evaluate requests for substitution and/or addition or personnel and promptly notify the Contractor, in writing, of whether the request is approved or disapproved.

(h) If the KO determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction or productive effort would impair the successful completion of the contract, the contract may be terminated by the KO for default or for the convenience of the Government, as appropriate. Alternatively, at the KO’s discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, the KO may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor’s action.

(End of Text H-4)

H-5 Employment of US Government Personnel Restricted

In performing this contract, the Contractor shall not use as a consultant or employ (on either a full or part time basis) any active duty U.S. Government personnel (civilian or military) without the prior written approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no laws and no DoD or U.S. Government instructions, regulations, or policies might possibly be contravened and no appearance of a conflict of interest will result.

(End of Text H-5)

H-6 Government-Furnished Equipment/Vehicles

(a) The Contractor shall comply with the applicable policies and procedures provided in FAR Part

51 and with the requirements of 41 CFR 101-39 and 41 CFR 101-38.301-1, and the operator’s packet furnished with each piece of equipment/vehicle. The term “Contractor” includes subcontractors.

(b) The Contractor…