Attachment_J.2,_DDGM_Site_Specific_PWS.doc

SP3300-18-R-5004

Attachment J.2 Site Specific PWS

SECTION C-N

Supplement to attachment J.1 - section c - site specific requirements GUAM A. This supplement to the PWS details the requirements associated with warehouse and distribution operations performed at the Distribution Center located at DLA Distribution Guam, Marianas.

In addition to the requirements identified in Attachment J.1, Section C, the Contractor shall perform all of the requirements in Attachment J.2, Section C-N, Site Specific Requirements.

SECTION C-1N

GENERAL CONDITIONS AND REQUIREMENTS

This Section provides general information relating to the conditions of operation and general requirements relating to the material and distribution services performed at DLA Distribution Guam, Marianas.

1.1N

SCOPE OF WORK

A. DLA Distribution Guam, Marianas is strategically located at the boundary between the Pacific Ocean and Philippines Sea approximately 3,300 miles west of Hawaii, 1,400 miles southwest of Japan and 1,250 miles east of the Philippines. The Navy regional commander is Commander U.S. Joint Region Marianas (JRM) who is also U. S. Pacific Command (PACOM) Regional Coordinator and PACOM representative for Guam, Commonwealth of Northern Marianas Islands, Federated States of Micronesia, and the Republic of Palau. DLA Distribution Guam, Marianas is located on Navy Base Guam (NBG), an 8,000-acre parcel which is part of the Navy Apra Harbor Complex. NBG is located 8 miles southwest of Hagatna (formerly Agana), the capitol of Guam and 11 miles southwest of Won Pat International Airport. DLA Distribution Guam, Marianas handles surface cargo and provides distribution services for predominately Navy customers. Andersen Air Force Base, (AAFB) located 20 miles northeast of NBG, is Headquarters of the 13th Air Force and 36 Air Base Wing. DLA Distribution Guam, Marianas handles Surface and Military Air (MILAIR) cargo to provide storage and distribution services for local and worldwide DoD customers.s.

B. Serving as a forward stock point for DLA and service owned material,, DLA Distribution Guam, Marianas has an inventory value in excess of $28M, approximately 11,000 lines capable of providing Distribution Guam, Marianas immediate support to both industrial and war fighting customers. Direct support is provided using the Material Processing Center (MPC) for the various ships home-ported in the Pacific Southwest, including submarine tenders, submarines, and supply ships, in addition to transiting aircraft carriers, battle groups and forward deployed Air Force and Army units. Distribution Guam, Marianas DLA Distribution Guam, Marianas also supports the Navy through Material Turned In To Store (MTIS) receipts. MTIS allows for the return of material from Navy activities, primarily from ships that have returned to port.

C. DLA Distribution Guam, Marianas’ primary mission is to plan, program, manage, and execute efficient and effective receipt; storage; inventory; packaging and distribution of system components, repair parts, secondary items and consumable material.

1.2.3N CURRENT DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

A. The Contractor shall provide staffing for business hours and on-call response (see paragraph C-5.1.5.1, Attachment J-1 PWS, On-Call Response Roster) for 24 hours per day/7 days per week support to meet the requirements in the PWS. DLA Distribution Guam, Marianas is accessible twenty-four (24) hours a day, seven (7) days a week through the front gate at NBG. Historically DLA Distribution Guam, Marianas has processed workload 0700-1600 hours Monday through Friday. Approximately 64 percent of the monthly issue workload at DLA Distribution Guam, Marianas is IPG1 and IPG2 (high priority). Eleven percent of the monthly high priority requisitions are received during the weekend (3 percent on Sunday and 8 percent on Saturday). The Contractor shall provide staffing as necessary during the hours and on the days deemed necessary by the Contractor to meet all APLs in TE 5.0. The CGA’s core hours are 0700 – 1600 hours Monday through Friday.

B. The host installation is currently accessible as follows:

DLA Distribution Guam, Marianas Days/Hours of Operation

C. Commercial carriers must enter through the Main Gate as addressed in the Transportation Facilities Guide (TFG).

D. The preferred base access method for subcontractors, vendors and suppliers that do not require a CAC card, is the Defense Biometric Identification System (DBIDS) credential or pass. DBIDS is an electronic database system that Naval Base Guam (NBG) uses to control access to the base. DBIDS increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS credential or pass is scanned at an installation entry point. The following is required to obtain a DBIDS credential or pass:

1. Present a letter or official document from government sponsoring organization that provides the purpose for your access.

2. Present valid identification, such as a passport or Real ID Act-compliant state driver’s license.

3. Present a completed copy of the SECNAV 5512/1 form to obtain background check.

4. Upon completion of the background check, the NBG VCC representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments.

The contractor shall communicate the DBIDS requirements with their subcontractors, vendors and suppliers. The contractor shall coordinate with the KO or designee to receive a letter or official document for purpose of access. The contractor shall ensure subcontractors, vendors and suppliers have a valid identification. The contractor shall ensure subcontractors, vendors and suppliers properly complete a SECNAV 5512/1 form. The contractor shall validate all DBIDS credential or pass requirements and submit to the NBG VCC for enrollment processing. There is no cost to DBIDS credential. The Government will not reimburse subcontractors, vendors and suppliers for time incurred waiting at NBG’s VCC.

E. NGB is responsible for announcing delays or closures because of weather-related or other emergencies. Information regarding these matters can be obtained by calling the Command Duty Officer (CDO) Quarter Deck.

1.3.1.N Level of effort labor categories

Access Control Agent carries out detailed instructions and procedures primarily oriented to control and regulate vehicle entry into the compound, insure that emergencies and security violations are readily discovered, and reported to appropriate authority. The primary duty is to control access at the vehicle entry control points, verify delivery and pick up documents, and to observe and report security and emergency situations. This Access Control Agent will contact the Security Specialist and/or Base Police during emergencies and directives not covered in the Post Orders and intervenes directly only in situations which require minimal action to safeguard property or employees. These functions may be carried out with a Warehouse Specialist Labor Category.

1.4.N Facility Security

A. The Contractor shall provide personnel to perform access control and manifest inspection services on the Security Post located at the main vehicle entrance to the DLA Distribution Guam, Marianas Guard Gate B2121 for entry and exit of DLA Distribution Guam, Marianas compound and buildings during normal working hours. The Contractor shall perform the following duties:

1. Stand on post to perform Manifest Checker or Access Control Duties from XXXX-XXXX Monday through Friday. All after hours and weekend/holiday deliveries will be coordinated through the ESOC.

2. Physically registers all vehicles entering the compound and inspect the driver and passenger (s) identification badges prior to granting vehicle access to the compound. Directs all vehicles without proper documentation and identification badge to ESOC.

3. Directs all pedestrian traffic to ESOC.

4. Performs 50 percent random inspection of manifest documents indicating incoming personnel, commercial and government, have documentation to support their need for entry to the designated compounds. Documentation of the 50 percent random inspections shall be kept in Contractor records and will be provided to the Government upon request.

5. Performs random inspection of manifests of transported materiel exiting the compound.

6. Reports any unusual activities, incidents, problems or emergency situations to Government Security Specialist or designee.

7. Cooperates with the Security Specialist, Emergency Responders, and Base Security Officers/Command Duty Officer or representative in matters pertaining to security or emergency situations.

8. Maintains a Vehicle Register Log of all vehicles entering and exiting the compound. The Vehicle Register Log shall include the current date, driver's complete name, company name, and vehicle/tag license number. Maintain vehicle registry for two years in accordance with DLA Records retention guidance; make logs available for inspection as required.

9. The following vehicles will be granted access to the compound:

a) Common carriers such as FedEx, United Parcel Services (UPS), and similar commercial carriers whose drivers present a bill of lading/address reflecting delivery of supplies to DLA Distribution Guam.

b) Vehicles with company logo belonging to Service Repair Personnel or Contractor that contain equipment to perform work inside the premises of DLA Distribution Guam Compound. Contractors must present a Common Access Card (CAC) or DLA Distribution Guam contractor/visitor badge or be listed on the DLA Distribution Guam Manifest.

c) Personally Owned Vehicles (POV) are prohibited from entering the compound unless in possession of a DLA Guam Parking pass issued by the DLA Distribution Guam Security Specialist or designee. Note: Parking of POVs inside the compounds is not authorized without prior approval of the Security Specialist of DLA Distribution Guam or designee.

d) All federal law enforcement and fire department vehicles shall be allowed to access the DLA Distribution Guam Compound without delay during emergencies only.

10. After normal duty hours, the Contractor shall ensure the facilities are secured.

SECTION C-3N

Government-Furnished Property (GFP), systems, training, and support Services

3.4.4N FUELS

Fuel services will consist of gasoline, diesel fuel and LPG for the operation of all Government-furnished vehicles/equipment that use these types of fuel and are exclusively associated with the performance of the DLA Distribution Guam, Marianas mission. Gas and diesel will be made available through the Host Transportation Department by calling 333-2968. The fueling location for the gas and diesel is located on the DLA Distribution Guam, Marianas compound at Building B2118 and will be delivered on the day of the request.

3.4.6N MAIL

The Government will provide a central location on the installation for pick-up and drop off of mail for the work performed under this award. Metered postage for United States Postal Service mail for official Government business will also be provided.

SECTION C- 4 N CONTRACTOR-FURNISHED, EQUIPMENT, MATERIAL, SUPPORT SERVICES, AND TRAINING 4.4.2N MHE Scheduled Requirements / preventive maintenance

A. Due to the highly corrosive environment on Guam, the Contractor shall establish and execute a MHE corrosion control program (See CDRL A031). The corrosion control program should incorporate at a minimum:

1. IAW wash down schedule for all equipment exposed to outside corrosive weather conditions.

2. Monthly inspection for rust and damaged paint.

3. Process/procedures for scheduling equipment for corrosion control (e.g., sand blasting/painting).

B. The Contractor shall obtain approval from the KO or designee prior to purchacing repair/replacement parts, maintenance or overhaul work for all government furnished equipment and MHE. The contractor shall be prepared to provide three quotes for MHE preventative or unscheduled maintenance costs. If the need for repair,replacement,maintenance or overhaul is because of neglegant use the Contractor shall incur all expenses required to make the MHE fully operational within 72 hours or provide sutibable replacement until such time the Government furnished equipment is repaired.

C. The Contractor shall provide to the KO or designee an equipment/MHE readiness report on a bi-weekly basis. The report shall outline the status of the equipment, FYTD readiness rate and a sum total of all preventative and unscheduled costs for each piece of equipment/MHE. The Contractor shall maintain an equipment/MHE readiness rate >85% for each FY unless a waiver for a specific piece of equipment is granted by the KO or designee. This report shall accurately reflect DPAS entries for equipment reported.

4.5.3N

Mail

The Contractor shall pick up and deliver all official accountable mail (i.e., registered, certified mail, express, and return receipt for merchandise mail) from and to the NBG Post Office. The Contractor shall pick up mail for DLA Distribution Guam, Marianas from a central location at least daily and deliver mail addressed to the appropriate addressee. The Contractor shall deliver mail addressed to the DLA Distribution Guam CGA to building 2118 daily.

4.5.4N Fuels

The Contractor shall coordinate all gasoline, and diesel requirements through the KO or designee and shall ensure all employees operate vehicles/equipment in a manner to conserve these fuels. The Contractor shall be responsible for all costs and/or delays incurred as a result of the failure to adequately fuel the vehicles/equipment.

4.5.14N Custodial

The Contractor shall ensure that the areas in and around their facilities are litter free to the adjoining facility; to an appropriate physical barrier such as a fence, sidewalk, street; or 75 feet, whichever comes first.

SECTION C- 5 N Specific Tasks

The following is an outline of Section C-5:

5.1 Distribution Services and Performance Requirements

5.2 Receiving

5.3 Storage

5.4 Physical Inventory Control

5.5 Issue

5.7 Material Processing Center (MPC) 5.8 Theater Consolidation and Shipping Point (TCSP) 5.1.7N Level 1/Subsafe Program Custodian A. The Contractor shall designate a Level 1/SUBSAFE Material Program Coordinator to act as liaison between the Distribution Center, Naval Supply Command (NAVSUP) and the KO or designee for the proper receipt, control, and issue of the L1/SS material IAW NAVWSSINSTR 4355.5, Level 1/Subsafe (L1/SS) Stock Program Materials Procedures. The Contractor’s coordinator shall:

1. Coordinate all communication (both written and oral) outside the Distribution Center with the KO or designee 48 hours in advance unless operational necessity dictates a shorter timeframe.

2. Serve as the POC to provide customer service for the Level 1/Subsafe Material Stock Program

3. Assist the Naval Sea Systems Command, Naval Inventory Control Point (NAVICP), and certifying activities with the annual on-site audit and review of the Level 1/Subsafe stock program

4. Prepare and submit the result of the annual inventory to the NAVICP (Code 832) and the KO or designee within 15 workdays of completion.

5. Prepare and submit corrective actions for findings/observations noted via NAVICP Report of Level 1/Subsafe Stock I/SS Program Review letter to the NAVICP and KO or designee for concurrence and approval within 30 days of receipt of letter.

6. Advise all Contractors employees of their responsibilities regarding L1/SS material and that any disparities are reported to the Contractor Site Manager and KO or designee for resolution.

7. The Contractor shall provide Level 1/SUBSAFE training (both initial and refresher) in accordance with NAVWSSINSTR 4355.5.

5.1.8N united states pacific command (usPACOM Exercise Support) A. The Contractor shall provide exercise support and communicate exercise support operating plans to the KO or designee. Normally exercise operations occur on an annual basis . Typically the workload temporarily increases in support of the war game exercises. Exercise support includes all normal distribution services (e.g., C-5.1 through C-5.7) and is normally expected to lasts approximately six (6) concurrent weeks to include weekends. The Contractor shall participate in a planning meetings prior to and during the exercise. The increase in workload begins two weeks prior of the start of the exercise for pre-shipped cargo, followed by a two week duration of the actual exercise for material distribution support. The Contractor shall support the close out of the exercise for approximately two (2) week duration to process increased transshipment workload. Historically workload increases of approximately 12,000 receipts and issues during the six (6) week time frame and there have been no requirement for any special MHE or material support during this period of temporary increased workload. The Contractor may be required to perform other distribution functions as required by the KO or designee to support logistical requirements associated with the exercise. This work may be required on an “as needed” basis. The COR will notify the Contractor’s Site Manager a minimum of 24 hours prior to requirement. The Contractor shall expect an increase in transportation and distribution support requirements between DLA Distribution Guam, Marianas and operational units including AAFB during the exercise. This is normal when the Distribution Center’s operations tempo is at a higher level of support for the time period and the temporary increased workload requirements are included in the projected performance period workload.

5.1.7.3N Ship Support Services During Non-Duty Hours

A. The Contractor shall provide support to ships during non-duty hours. The services are provided to meet ships operational requirements dictated by ships schedule, training exercises, emergent maintenance, and world events, These support services include labor activities associated with receiving, identifying, sorting, processing, repacking, manifesting, and delivering of material to ships. The Contractor shall backhaul MTIS receipt material from the ship to the Distribution Center if requested. Historical monthly over time totals can be located in TE 5.1Historical Workload.

B. The Contractor shall maintain direct liaison with the Fleet Logistic Center’s (FLC) Logistics Support Office (LSO) and the DLA Distribution Guam, Marianas Command Deck to ensure they have the most recent up to date copy of the Fleet Freight Routing Guide when planning ships support services. This report is from Commander, Logistics Group Western Pacific (COMLOGWESTPAC) Singapore 7th Fleet Area Of Responsibility (AOR) which lists material routing for Transportation Priorities as defined in DoD 4500.9R, Defense Transportation Regulation (DTR).

5.2N Receiving

5.2.1N InBound Traffic Management A. At a minimum, the Contractor shall accept in-bound trucks during the core hours of 0700 to 1430 hours, (7:00 am-2:30 pm) Monday-Friday, except Federal holidays.

5.2.5.6N Hard to handle MATERIAL

A. The Contractor shall receive a variety of hard to handle material throughout the weight bands to include but not limited to boats, propulsion shafts, propellers, etc. The contractor shall coordinate the transport of these items with local and DoD authorities to alleviate potential concerns with traffic management and main gate entry/exit procedures. The contractor shall provide a detailed material movement plan to the KO or designee seven business days prior to date the material will be transported.

5.2.5.7N HAZARDOUS Material (HAZMAT)

A. The Contractor shall develop and implement a comprehensive Hazardous Materials (HAZMAT) Standard Operation Procedures (SOP) (see CDRL A032) and submit 30 days before full performance). The HAZMAT SOP shall be reviewed and accepted by the KO or designee prior to the start of full performance. The HAZMAT SOP shall identify as a minimum procedures for maintaining visibility and accountability for segregation, compatibility and transfer of HAZMAT from point of offload to storage location (permanant or temporary) and back to delivery conveyance. SOP shall include a planograph for identifying locations of compatible harardous materials.

B. The Contractor shall perform leak detection monitoring of ODS material received at DLA Distribution Guam, Marianas in accordance with the requirements of Technical Exhibit 5.8N, Leak Monitoring, Detection, and Transfer Procedures. The Contractor shall immediately notify of the KO or designee of any ODS leaks detected that warrant transfer to a recovery cylinder IAW the guidelines in T.E. 5.8N. The timing of the Contractor’s ODS product transfer is based on the severity of the leak and shall be in compliance with the leak transfer procedures in T.E. 5.8N. Recovery cylinders for each of the designated ODS products may be requisitioned from the ODS Reserve at no cost.

5.2.5.14N Material turned into store (MTIS) A. The Contractor shall receive and process MTIS material from Navy activities. MTIS may be received with or without a PMRD and is usually turned in, in a Ready for Issue (RFI) material Condition Code A assets. If a Navy turned in asset must be down-graded, the item condition code shall be changed to the appropriate CC and picked up into the record in DSS and the Contractor shall prepare and submit a SDR. Due to the nature of MTIS requirements, the Contractor shall expect short term, temporary increases to workload upon return of ships from deployments.

B. The material may be received as a single item or in multi-pack containers (i.e., large multi-wall containers). Items may be in original, unopened manufacturer’s packaging; opened packaging; damaged packaging; or have no packaging provided. The Contractor shall perform a KCC visual inspection" for material returned in opened packages, in other than the original manufacturer or vendor packaging, as a bare item, and with or without PMRD. A visual inspection of at least one bare item for verification of the part number, NSN, and contract number is required. If during the bare item inspection one bare item per line item fails, then 100% of that receipt action of that NSN will be inspected, be it received in the same package or multiple packages. If the bare item inspection of that NSN passes, then all of the remaining quantity be it received in the same package or multiple packages, passes and will be picked up into stock. A visual verification of the general physical appearance of all packages will be conducted and the visual verification of specific characteristics of the bare item will be undertaken when an alert notice and/or other technical data has been provided in the receipt files of DSS or has been sent in by email, fax, etc., by the ICP requesting a special inspection. The contents of one package per line item and the number of packages received will be compared to the total on the shipping document. The bare item product condition must also match the condition code on the documentation and if it does not, then the SDR process will be followed.

C. Under NAVSUP’s SMART Offload process, NAVSUP will retain program management and execution to screen excess Budget Project 28 (BP28) material and define the retention/disposal requirements for Force Level Ships, Naval Air Station (NAS), MALS or other Navy Working Capital Fund (NWCF) activities. Execution of this program is required prior to all offloads and may be requested by units or Type Commanders (TYCOM) through the Navy Supply System Command (NAVSUP) Global Logistics Support GLS Offload Coordinator (OC) or the local NAVSUP FLC LSR. The OC is the centralized conduit for all offload communications and will provide the Contractor with a quarterly planned offload schedule and schedule changes as they occur. The Contractor shall coordinate all offloads with the OC. At least one week prior to the scheduled off load, the OC will provide the Contractor the following parameter:

1. Timeframe for pickup of offload

2. Range

3. Depth

4. Expected number of line items and pallets and the receiving activity with completed PMRD

5. Follow-up coordination on any DLA material receipt and/or Stock In-Transit (SIT) issues.

D. Prior to off-load and turn-in of MTIS material, the Contractor shall meet with representatives from the ship(s) or ashore customer to ensure proper coordination of the activities IAW NAVSUPINSTR 4440.157, Material Turned in to Store (MTIS) and their SMART Offload process. The NAVSUP FLC LSRs will be present so they are fully engaged in the offload processes for their respective units. The LSR will broker on behalf of the offload customer to resolve any issues with the Contractor or DLA Disposition.

E. The Contractor shall process MTIS IAW the following:

1. Depot Level Repairable (DLRs) with Project Code Z5S; usually 7 COG Total process time shall not exceed fifteen (15) calendar days; where the performance standard measurement from “tailgate to induction” shall not exceed ten (10) calendar days and the performance standard measurement from “tailgate to stow” shall not exceed fifteen (15) calendar days.

2. Consumables greater than $2,500 with Project Code Z5U, where the Extended Dollar Value (unit price times quantity) is greater than $2500 per document; usually 9 Cog. Total process time shall not exceed fifteen (15) calendar days where the performance standard measurement from “tailgate to induction” through to the performance standard measurement from “tailgate to stow” shall not exceed fifteen (15) calendar days.

3. Security Coded items with Project Code Z5T; Select Security Coded items indicating pilferable, confidential, or higher coded items. Total process time shall not exceed three (3) calendar days where the performance standard measurement from “tailgate to induction” shall not exceed one (1) day/24 hours and the performance standard measurement from “tailgate to stow” shall not exceed three (3) calendar days.

4. Consumables with Project Code Z5V: Consumables less than $2500 Extended Dollar Value and not security coded. Total process time shall not exceed fifteen (15) calendar days where the performance standard measurement from “tailgate to induction” through to the performance standard measurement from “tailgate to stow” shall not exceed fifteen (15) calendar days.

5. All other MTIS Consumables received with no Project Code: Customer did not assign a project code on the turn in document and/or no available PMRD with a Project Code. If the item is a DLR, Contractor shall assign Project Code Z5S and shall follow the requirements of Paragraph 1 above. If a consumable, the Contractor shall assign Project Code Z5Y and shall follow the requirements of Paragraph 4 above.

F. If an item is received in any of the above categories where the paperwork states the item is in "A" condition, but based on our "kind, count, and condition" review the item looks to be in a condition code other than "A"; where the Navy has or has not provided PMR, the item will be receipted into the appropriate CC to be picked up into the record in DSS and the Contractor shall prepare a SDRIAW DLAI 4145.4 Stock Readiness instruction and submit to the Navy for review and disposition.

G. For processing the above, the Contractor shall use the document number associated with the material receipt to determine correct information when PMR is not available. The Contractor shall receipt to manager of record and document as a discrepancy when all research fails to resolve ownership. The Contractor shall document any condition, marking, unit pack or packaging discrepancy in accordance with DLAM 4140.2, Supply Operations Manual, Volume III, Defense Depot Transportation and Supply Procedures, SF Form 364 and submit the SDR to the material owner.

H. In addition to the requirements in C-5.2.4 Product Receipt Evaluation and C-5.2.4.2 Customer Returns, the Contractor shall perform the following additional tasks associated with MTIS:

1. Check MTIS material for a Navy “TARP Tag or Tape” signifying authenticity of packing and condition code of material that meets a visual inspection and shall not be opened but shall be evaluated to verify item identification, quantity, packaging, marking and packaging integrity.

2. Where there is no PMRD and the material is GSA managed that came from the materiel offload, the material shall not be sent directly to DLA Disposition Services, but the Contractor and/or KO or designee shall contact the NAVSUP FLC OC for the missing PMRD or will receive other operational instructions.

3. If the turn-in is not acceptable as “A” condition, the Contractor shall downgrade the material to the appropriate CC and prepare and submit a SDR when:

(a) Dated RFI tags exceed three (3) years from turn-in date and are not properly protected.

(b) ESD assets requiring barrier bags where the integrity of the package has been violated or barrier bags are missing but no visible damage.

(c) Assets received with no physical protection.

(d) Assets received with obvious physical damage.

(e) Assets requiring crown jewel containers (i.e. Gyros, Inertial Measuring Units (IMU), etc.) not received in the specified container.

(f) Assets (including nuclear) received are oxygen cleaned and the barrier bags have been violated.

(g) Asset cannot be positively identified or the item is a consumable and cannot be accepted as “A” condition.

4. Repackage repairable items coming from other than an organic or commercial repair facility marked as “A” condition, but downgraded to the appropriate CC after the MTIS screening to the minimal packaging level of protection IAW the NAVSUP P700, MIL-STD 2073-1, and marked IAW MIL-STD 129, or customer requirements to ensure adequate material protection and to maximize efficiencies for storage utilization. For ESD material received in an ESD-bag that is opened or damaged, the Contractor shall repackage the material in accordance with MIL STD 2073-1, process in the appropriate CC and initiate a SDR.

5.2.5.15N 463L Air Pallet BREAK DOWN A. The Government will train Contractor personnel during the phase-in period in the proper procedures for 463L air pallet break down. The Contractor shall remove nets and tie-downs from the 463L air pallet to ensure proper off loading of all material from the air pallet. Proper usage and storage of these pallets, nets and tie-downs are critical to meeting the requirements for airlift and shall be managed carefully by the Contractor IAW DLAR 4151.15, Military Air Lift Management of System 463L Pallets, Nets, and Tie-Down Equipment. Although this equipment will be temporarily assigned to DLA for use by the Contractor, it remains Air Force property and an accurate accounting for equipment shall be maintained, at all times, by the Contractor. To ensure accountability for Air Force property, the Contractor shall log in and log out each time Air Force property (pallets, nets, and tie downs) change hands. The Air Force does not permit modification or use of 463L pallets for any purpose other than preparing for and transporting cargo by airlift. In addition to DLAR 4151.15, the following guidance also applies to the proper management and use of this equipment:

· Technical Order (TO) 35D33-2-2-2 (Pallets),

· TO 35D33-2-3-1 (Nets),

· TO 13C2-1-1 (Tie Downs).

B. When aircraft arrive, 734th Air Mobility Squadron (AMS) will offload air inbound cargo and cross-dock only pure pallets destined for DLA Distribution Guam, Marianas to DLA Distribution Guam, Marianas trailers. The Contractor shall ensure adequate trailers are available to cross–dock incoming air pallets. Air Terminal Operation Center (ATOC) Capability Forecasting will provide the inbound schedule to the Contractor for aircraft arrivals daily. The capability forecaster will place Contractor personnel on the e-mail group for the capability forecasting schedule. Air pallets received outside of normal duty hours will be staged until the next work day.

C. The Contractor shall break down pallets and reconcile the contents against the manifest recording overages, shortages, and damages, sort the cargo by customer, and arrange delivery of the cargo to Anderson, AFB within 24 hours of receipt. Pure pallets shall not be broken down due to these specific pallets going directly to the consignee upon arrival. The Contractor shall ensure complete TCNs match the inbound truck manifest and the DD Form 1387, Transportation Control Movement Document for individual shipment. The Contractor shall receive air pallet material and scan all cargo into DSS for tracking and distribution. The Contractor shall ensure all TCNs are accounted for and crossed-referenced with the truck manifest. The Contractor shall work all discrepancies directly with 734th AMS.

D. The Contractor shall immediately report the following via e-mail to the 734th:

1. Damaged Shipments. The Contractor shall annotate the type of damage on back of the truck manifest that the shipment was manifested. Damaged discrepancies shall be documented on a SF 361,Transportation Discrepancy Reports IAW DoD 4500.9-R, DTR, Part II, Cargo Movement, Chapter 210, TDR, and Appendix I, TDR Instructions and forwarded to 734th AMS by email.

2. Over Shipments: The Contractor shall add over shipments to the truck manifest on which the cargo was physically received. All information on the shipping label shall be documented on the outbound truck before notifying 734th AMS.

3. Short Shipments: The Contractor shall circle short shipments on the truck manifest and short shipments shall be documented at the end of the of the line entry to identify these shipments. The Contractor shall ensure this process is accomplished before notifying 734th AMS.

4. The Contractor shall determine if over and short shipments reconcile themselves. For example, if there is an over shipment on one pallet and a short shipment on another pallet for the same transportation control number on the same flight; no reconciliation is required for this type of scenario. The Contractor shall scan and e-mail the 734th AMS for reconciliation all truck manifests with the discrepant shipments.

E. The Contractor shall consolidate air pallets and nets from the break down area and return all previously used pallets, nets, and tie downs to the 734th AMS daily. The top nets, side nets, and tie downs shall not be mixed together in one box. The Contractor shall use separate boxes for top nets, side nets and tie downs. The Contractor shall remove all aRFID tags secured to air pallet netting for return and reuse by the 734th AMS.

F. The Contractor shall accomplish deliveries within 24 hours average from receipt of cargo. The Contractor shall be responsible for intransit-visibility in DSS for the cargo received at AAFB.

5.2.5.16N Level 1/Subsafe Receiving

A. Level 1/Subsafe material shall be inspected, certified, and be assigned a Material Identification Code (MIC) by the inspecting activity, NAVSHIPYD, Portsmouth, NH. The MIC provides easy access for recalling the material and also allows for determining the manufacturer and types of tests performed on the material. The Contractor shall check the serviceability tag and label on the container for the MIC. Level 1/Subsafe material is also assigned a Special Material Identification Code (SMIC). SMICs provided with full definition in TE 2.1 Acronyms and Definitions.

B. The Contractor shall verify the count, identification, shipping damage, proper packaging, packing, and marking to include visual inspection that there is a match of document to unit package MIC. Only when a questionable situation occurs will the unit package be opened to verify that the MIC on the shipping document matches the MIC on the material. The Contractor shall check fasteners (FSC 53XX) to ensure they are color coded and they have the Material Control Standard (MCS) markings (size permitting) and/or a serial number on the unit pack IAW Material Control Standards (MCS) NAVSEA 0948-LP-045-7010.

C. The Contractor shall process Level 1/Subsafe material in CC “A” only if one of the following situations exists:

1. The asset is received on valid receipt documentation and contains the appropriate Level 1 marking, (i.e. MIC, Level 1 stamped on receipt document and material package)

2. The asset is received on a rewarehousing putaway label from one of the designated Level 1/Subsafe storage areas, moving to another authorized site and contains the appropriate MIC markings.

3. The asset is turned in through MTIS in CC “A” and has been completely re-certified by a certifying activity or has been thoroughly screened by the Contractor IAW NAVWSSINSTR 4355.5 Level 1/SUBSAFE (L1/SS) Stock Program Material Procedures.

D. The Contractor shall process receipts for material received via NAVICP Redistribution Order (DIC A2) in the CC cited on the A2 documents without the need for further inspection.

E. If the verification of pre-certified material does not pass the visual receipt inspection, the Contractor shall process the receipt in the appropriate CC , prepare and submit a SF 364 to the shipping activity and to the NAVICP (Code 832) requesting disposition instructions.

F. If the material is received with a packaging discrepancy or the material is damaged and the line item value if under $99.99, the Contractor shall process a DRO and transport the material to DLA Disposition. The Contractor shall prepare and submit a SF 364 to the shipper. The Contractor shall annotate the MIC(s) and quantity on the disposal document and maintain a copy of the DRO in the recall file. If the line item is over $99.99, the Contractor shall process the receipt in appropriate CC , prepare and submit a SF 364 to the shipper and NAVICP (Code 832) requesting disposition instructions.

G. If the material is received incorrectly packaged and/or packed with no obvious damage, the Contractor shall process the receipt into CC “A” and stow the material in a storage location approved for L1/SS material.

H. If the material is received without a MIC on the shipping document, missing shipping document, and/or non-match MIC on the shipping document to package and/or material, the Contractor shall examine the unit package and if necessary the bare item to find the MIC. The Contractor shall verify the MIC using the MIC Verification Database (PDREP) at http://www.nslcptsmh.navsea.navy.mil/l1ss/l1ss.htm. If the MIC can be verified in the database and the material is RFI, the Contractor shall process the receipt in CC “A”. If the MIC cannot be verified or the material is NRFI (Not Ready for Issue), based on the dollar amount the Contractor shall process the receipt in appropriate CC , prepare a SF 364, and submit to the shipper with information copy to NAVICP (Code 832).

I. The Contractor shall process a DRO for damaged cans of welding electrodes as discrepant material IAW NAVICPINST 4355.5 Level 1/SUBSAFE (l1/SS) Stock Program Material Procedures. The Contractor shall annotate the MIC and quantities on the disposal document and maintain a copy of the DRO on file. The Contractor shall prepare a SF 364 and submit to the shipper for investigation.

J. If rusted bar stock in FSC 95XX is received, the Contractor shall process the receipt in CC “A”. The Contractor shall not process a SF 364. If the bar stock is badly pitted, the Contractor shall process in the appropriate CC , prepare a SF 364 and submit to the shipper with information copy to NAVICP (Code 832).

K. For L1/SS material received as MTIS, the Contractor shall verify that the material is Level 1/Subsafe using the NAVICP Level 1/Subsafe MTIS prescreening listing. The prescreening listing is provided by the NAVICP bi-weekly and shall be used to determine if the material will be processed into stock or to DLA Disposition. If material is Level 1/Subsafe IAW the prescreening listing, the Contractor shall verify the MIC through the MIC Verification Database. If the material is not Level 1/Subsafe IAW the prescreening listing, the SP shall process the material into DSS in CC “H” to produce a disposal document and transport to DLA Disposition. The Contractor shall retain one copy of the MRO in the recall file.

L. If the MIC is valid, the Contractor shall process the receipt as follows:

1. Material is received in original, sealed, undamaged container, the receipt shall be processed as CC “A”.

2. Material received in damaged, open, or repackaged container, the Contractor shall inspect for wear, rust, pits, dings, and dirt. If the material is usable, the Contractor shall repackage, label, and process to CC “A”. If the material is not usable, the Contractor shall process the receipt in the appropriate CC , prepare and submit a SF364 to the NAVICP for disposition instructions.

M. The Contractor shall process certain Level 1/Subsafe commodities that require the following special handling:

1. Loose fasteners to ensure they are in the original box from authorized certifying activity indicating MIC number and contract number, or color code and contract number. The Contractor shall verify that the color-coding is IAW NAVSEA 0948-LP-045-7010 and the quantity per unit pack is correct.

2. Electrodes and brazing rings to ensure a valid MIC number is annotated on the label and affixed to each container/can. The Contractor shall inspect the container/can for any rust, cuts, holes, or punctures that would reduce the sealed integrity of the metal container. Containers may have small dents, however, major deformation of container may cause the coating on the electrodes to break, rendering the material unusable. The Contractor shall not open the container/can to inspect the contents. The Contractor shall process a DRO for partial or opened containers and transport to DLA Disposition.

3. Compressed gas flasks received from sources other than MTIS to ensure that a tag is attached showing the date of test, pressure reading, and tester’s initials. If there is no tag, the Contractor shall perform a pressure test IAW NAVWSSINSTR 4355.5 Level 1/SUBSAFE (L1/SS) Stock Program Material Procedure and prepare and attach a tag showing the date, pressure reading, and tester’s initials.

4. For compressed gas flasks received through MTIS, the Contractor shall receipt the material in appropriate CC , prepare a SF364, and submit to the NAVICP (Code 832 for disposition instructions.

N. If the MIC cannot be verified, the Contractor shall contact the NAVICP (Code 832) for disposition instructions. If the material is to be taken up into stock as CC “A” but a packaging or packing discrepancy is noted, the Contractor shall perform the necessary packaging and/or packing IAW , Packaging, Packing, and Marking of Level 1/Subsafe (Submarine Safety Certification) Program Items and Section C.5.2, Stock Readiness.

O. The Contractor shall stow RFI Level 1/Subsafe material received in Buildings 2118. These locations are approved mercury exclusion locations. The Contractor shall stow RFI CC “A” to limit access, prevent damage and contamination, and preclude commingling with non-Level 1/Subsafe material and other CC NRFI Level 1/Subsafe material. The Contractor shall mark Level 1/Subsafe material packages on two sides and two ends of the material before stowing with “Level 1”.

P. The Contractor shall perform all tasks necessary to comply with the Level 1 / SUBSAFE stock program material procedures IAW the most current NAVWSSINSTR 4355.5. and local SOP located in the Technical Library.

Q. The Contractor shall maintain and make any necessary changes to the local SOP IAW the most current NAVWSSINSTR 4355.5 and KO and designee directives. The Contractor shall conduct an annual review the Distribution Center’s local Level 1/SUBSAFE SOP to assure compliance with all applicable program requirements and NAVWSSINST 4355.5. The Contractor shall provide the updated SOP to the KO or designee and the NAVSUP WSS Code 8322 Quality Assurance or advice outcome (i.e., no revision necessary).

R. Due to the nature of the Level 1/SUBSAFE program the Contractor shall respond to all Level 1/SUBSAFE inquiries within two (2) consecutive calender work days from receipt of inquiry.

S. The Contractor shall complete annual Level 1/SUBSAFE refresher training to familiarize all personnel involved with Level 1/SUBSAFE concerning the requirements of the most current NAVWSSINST 4355.5 and local procedures and/or instructions. The Contractor shall maintain the attendance roster of allpersonnel attending refresher training. The Contractor shall provide complete training to all new personnel. (See Level 1/SUBSAFE training Documents in the TL) 5.3N warehousing

5.3.4.3N HAZARDOUS MATERIAL (HAZMAT)

A. The Contractor shall store and segregate all ODS cylinders in a safe manner IAW TE 5.8N, Leak Monitoring, Detection, and Transfer Procedures. The Contractor shall provide a minimum of two trained personnel to ensure compliance with all regulatory requirements both Federal and local.

B. The Contractor shall perform leak detection monitoring of ODS material in storage IAW the requirements in T.E. 5.8N, Leak Monitoring, Detection, and Transfer Procedures. The Contractor shall perform leak monitoring of all ODS assets in storage twice per month with a minimum of 10 calendar days between occurences.

C. The Contractor shall record in a worksheet each time an ODS cylinder has been leak checked. The NSN, product name, warehouse location, quantity, and date checked shall be entered on the worksheet. Worksheets shall be signed by the Contractor’s leak monitoring personnel and maintained for the duration of the contract. The Contractor shall submit a monthly ODS Leak Detection report to the KO or designee. (See CDRL A033)

D. The Contractor shall have a minimum of two (2) Warehouse Specialist (HM) personnel fully trained and certified who possess the Refrigerant Technician’s Certification required in 40 CFR Part 82 – Protection of Stratospheric Ozone to accomplish ODS transfers when required. The Contractor shall immediately notify the KO or designee and DSCR-VO of any ODS leaks at DLA Distribution Guam, Marianas that warrant transfer to a recovery cylinder per T.E. 5.8N, Leak Monitoring, Detection, and Transfer Procedures. The timing of the Contractor’s ODS product transfer is based on the severity of the leak and the ODS transfer shall be in compliance with T.E. 5.8N, Leak Monitoring, Detection, and Transfer Procedures.

5.3.4.6N LeveL 1/Subsafe storage REQUIREMENTS

A. The Contractor shall store and control L1/SS material IAW NAVSUPINST 4355.5, Level 1/Subsafe (L1/SS) Stock Program. The Contractor shall package, pack, and mark L1/SS material IAW NAVWSSINSTR 4355.5, and the requirements in Section C-5.6, Packaging.

B. If during routine COSIS actions, L1/SS material is found that is suspected to be defective, the Contractor shall suspend the material in appropriate CC, prepare a DD Form 1225 to report the discrepancy, and submit to the NAVICP for disposition instructions.

C. The Contractor shall check all flasks to ensure that a tag is attached showing the date of test, pressure reading, and tester's initials. If there is no tag, the Contractor shall conduct the pressure test using an automotive tire gauge capable of measuring low pressures (i.e., Tire Gauge, GSA NSN 4910-00-800-8899 or equal) and prepare and attach a tag showing the date, pressure reading, and tester's initials. The Contractor shall check only to record a reading and shall avoid excessive pressure releases. The Contractor shall transfer the material to the appropriate CC and prepare and submit a DD Form 1225 to the NAVICP for disposition when the pressure reads less than 2 PSI.

D. The Contractor shall store suspended material in a separate storage locations to ensure material is not issued or commingled prior to receipt of disposition instructions from the NAVICP. Upon receipt of disposition instructions to return the material to RFI condition, the Contractor shall update the CC in DSS as required, and rewarehouse the material to the designated L1/SS material storage area. Upon receipt of disposition instructions to dispose of defective material, the Contractor shall change the CC in DSS to “H”, process the DRO, and transport the material IAW NAVSUPINST 4355.5 Level 1/Subsafe (L1/SS) Stock Program, Enclosure (6) (Disposal Instructions) to DLA Disposition.

E. The Contractor shall obliterate, remove, or otherwise destroy all data (marking, identification, certification, etc.) on discrepant material, which identifies the material to L1/SS application prior to transporting to DLA Disposition. The Contractor shall process excess system stock and MTIS material to DLA Disposition without removal of the markings, identification, or certifications. When the NAVICP initiates a disposal as a result of a material recall action for suspect or defective material, the Contractor shall annotate the Material Identification Code (MIC) and quantity per MIC on the disposal documents and retain the copies of the MRO in the L1/SS Recall File.

5.3.9.2N LEVEL 1/Subsafe MATERIaL Issue

A. The Contractor shall process issues of L1/SS material IAW NAVWSSINSTR 4355.5, Level 1/Subsafe (L1/SS) Stock Program. When selecting material with a NSN with multiple on hand quantities, the Contractor shall note that there can be more than one MIC.

1. The Contractor shall annotate the specific MIC(s) and quantities issued on all copies of the issuing documentation.

2. The material must be in full lengths of unit of issue received. The Contractor shall store and report bar stock, pipe, and tubing in whole unit of issue.

3. The Contractor shall check welding/electrodes and brazing rings to ensure a valid MIC is on the label affixed to each container or can.