DDHU_Preproposal_Conference_Instructions_(8-31-16).docx

SP3300-16-R-5004

Pre-proposal Conference Instructions – DLA Distribution Hill, Utah

(a) A pre-proposal conference and site visit for DLA Distribution Hill, Utah will be held as follows:

PRE-PROPOSAL CONFERENCE

Conference: 7:30 AM – 11:00 AM (MDT) (if necessary)

*Note – Rooms have not been reserved. For hotel reservations call (801) 416-8899.

SITE VISIT

Site Visit: 1:00 PM – 4:00 PM (MDT) (if necessary)

Prospective offerors are encouraged to attend this conference. Interested parties must register with Karen Ghani by e-mail at karen.ghani@dla.mil NLT COB Wednesday, 28 September 2016. Each company is restricted to two (2) attendees per company per event. Registration requests shall provide the following information for representatives attending: Name, SSN, driver’s license number, citizenship (i.e. U.S. Citizen, Foreign National, etc.), company name, e-mail address, phone number, and dates attending.

Pickup point for the Site Visit: Hilton, Garden Inn - 762 West Heritage Park Blvd, Layton Utah. All registered participants are required to provide their own transportation to and from the Check-in Location and all areas outside of the official site visit/tour.

A tour bus will provide shuttle service to DLA Distribution Hill, UT and the various locations for the site visit. All registered participants are required to utilize this shuttle service. Participants will not be permitted on the DLA Distribution Hill site visit if they are not on the shuttle. The tour bus will depart from the Hilton, Garden Inn parking lot on Wednesday 5 October 2016 at 1:00PM (MDT) in route to Hill Air Force Base for the site visit. Registered participants are required to arrive at 12:45PM (MDT) for pickup to assist in meeting scheduled time lines. It is imperative that registered participants arrive on time, as access will be restricted to those on the shuttle service. If an emergency situation arises whereby a registered participant cannot arrive at 12:45PM (MDT), the participant must contract Kyle Swaner at work (385) 519-8782 or cell (801) 648-2956 to note that the individual will not be attending.

(b) Base Entry Procedures for site visit:

When the tour bus arrives at the DLA Distribution Hill, UT for the site visit tour, registered participants will be required to present proper photo identification (i.e. driver’s license, passport, etc.). Security Officers may perform a physical check of each participant’s photo identification against the list of pre-registered participants. A Defense Logistics Agency (DLA) representative will be on board the bus to facilitate the security check. Entry to the sites will be denied if participants are not on the tour bus, are not registered, and/or do not provide proper identification.

(c) Considerations for the conference and site visit:

· Participants are advised that the site visit(s) involve walking through the buildings. Please indicate any special needs to the Contracting Officer, Karen Ghani, when requesting registration to ensure proper accommodations can be arranged.

· Dress code for the conference and site visit is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. No refreshments will be served.

· Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras and cameras will be left on the bus during the site visit events.

· If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

· Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.