Attachment_J.2 _Site_Specific_Requirements_(8-26-16)_clean.docx

Attachment J.2

SECTION C-1AF GENERAL CONDITIONS AND REQUIREMENTS

A. This supplement to the PWS details the requirements associated with warehouse and distribution operations performed at the Distribution Center located at DLA Distribution Hill, UT.

B. In addition to the requirements identified in Attachment J.1, Section C, the Contractor shall perform all of the requirements in Attachment J.2, Section C-AF, site specific requirements. The requirements described in Attachment J.2, Section C-AF are those required by the Hill Air Force Base (HAFB) Hill, UT.

1.1AF Scope of Work

A. DLA Distribution Hill, UT is located at HAFB, UT and collocated with Ogden Air Logistics Center (OO-ALC or host installation) in a complex. The Depot is situated 30 miles north of Salt Lake City, 9 miles south of Ogden, and 15 miles east of the Great Salt Lake. The airport is approximately 35 miles southwest of DLA Distribution Hill, UT. For functions included in this PWS, DLA Distribution Hill, UT encompasses 1.488 million square feet of covered storage and operational space and 1.054 million square feet of open storage space.

B. From its in-stock inventory of nearly seven (7) billion dollars, DLA Distribution Hill, UT provides wholesale distribution support for the OO-ALC, other tenants, and worldwide customers. DLA Distribution Hill, UT provides distribution and delivery services to support the overhaul and repair efforts of HAFB Depot-level maintenance. DLA Distribution Hill, UT supports the 388th Fighter Wing, Field Training Detachment, RAPIDS, Utah National Guard, Air National Guard, and the Utah Test Range (UTTR). Another major customer is The US Army Medical Materiel Agency (USAMMA). Worldwide customers include all the Armed Forces as well as foreign military services.

1.2.2.1AF Additional Holidays

IAW Wage Determination 2005-2531, Revision 17, dated 12/29/2015, Good Friday is an observed Holiday under this contract. Upon coordination with the COR, Contractor employees shall substitute this holiday for another day off with pay IAW this PWS and the work schedule communicated to the employees involved as operations will continue on Good Friday.

1.2.3AF Duty Hours and Access to the Host Installation

A. The Contractor shall provide staffing for normal business hours and on-call response (see paragraph C-5.1.5.1, On-Call Response Roster and Emergency Requisitions) for 24/7 support to meet the requirements in Section C-5. Typical duty hours for the Air Force host installation are 0600 – 1800 Monday through Friday and 0600 – 1600 on Saturday. At a minimum, the Contractor shall operate between the hours of 0700 – 1530 Monday through Friday.

B. The host installation is currently accessible as follows:

C. Commercial carriers must enter through the Roy Gate as addressed in the Transportation Facilities Guide (TFG). Arms, Ammunition and Explosives (AA&E) and some hazardous material (HAZMAT) must enter through the Roy Gate.

D. A DoD Common Access Card (CAC) is required for entrance to the host installation. All visitors must register through the Visitor Control Centers at the South or West gates. The West Gate Visitor Control Center is open 0700 – 1500 Monday through Friday (closed weekends and holidays). The South Gate Visitor Center is open 0700 – 1800 Monday through Friday and on Reserve weekends (closed weekends and holidays).

E. The DLA Distribution Hill, UT region is in an earthquake zone and has a history of severe winter storms. The host installation is responsible for announcing delays or closures due to weather related emergencies. These announcements can be heard or seen on local radio or television stations.

SECTION C-3AF GOVERNMENT PROPERTY, EQUIPMENT, SYSTEMS, TRAINING AND SUPPORT SERVICES

3.1.1AF Government Facilities

A. The facilities and open storage areas listed in TE 3.1, Government Facilities (GF), are currently used in the performance of the DLA Distribution Hill, UT warehouse and distribution operations and are being provided for use in the performance of the contract requirements. Except as provided in paragraph B below and as defined in the Base Civil Engineer Facility Manager’s Handbook OALC-HAFB, the Government will retain the responsibility for performing the maintenance, repair, and replacement of all GF.

B. The Contractor is not responsible for maintenance of GF as required under FAR Part 52.245-1(f)(1)(ix), Maintenance, except to replace the light bulbs in the Exit and Emergency Lighting signs and procuring and replacing light/fluorescent lamps ten (10) feet and under in the section or work centers they occupy IAW Base Civil Engineer Facility Manager’s Handbook OALC-HAFB. The Contractor shall test the Exit and Emergency Lighting signs monthly and change the light bulbs prior to requesting maintenance. The Contractor shall keep a monthly log documenting the dates the testing was completed and the results and provide to the KO or designee when requested. The Contractor shall prepare work orders documenting needed repairs to GF and submit to the KO or designee for any repair, maintenance and/or replacement of GF. The Government may or may not elect to facilitate repairs. The Contractor shall provide access to Contractor operated GF during non-duty hours, as needed, to permit the Government to perform facility maintenance and repair. The KO or designee will coordinate required access with the Contractor.

C-3.1.2AF Government Equipment (GE)

A. The Contractor shall use the vacuum tube delivery system, which HAFB owns and maintains and shall be utilized for deliveries by DLA Distribution Hill, UT to the AF maintenance activities. The vacuum tube system propels cylindrical containers through networks of tubes by partial vacuum. It is used for transporting small, solid objects where convenience and speed in a local environment is useful. When the vacuum tube delivery system is down, the Contractor shall use an alternate method of local delivery.

B. The Contractor shall also use the Automated Storage Module (ASM) in Building 845. The ASM is an HK Systems, Inc. mini-load Automated Storage/Retrieval System which is utilized for bin storage. It serves as a material to operator system. The system has 18 operator stations plus associated conveyor.

C. For the vacuum tube delivery system and ASM the Contractor shall maintain a log of all downtime that impacts completion of contract requirements and provide to the KO or designee upon request. The log shall include date, time, duration and resolution of the downtime.

D. The Government will provide maintenance for the vacuum tube delivery system and the inserter/extractor robots of the ASM only.

E. The Air Force may deliver maintenance returns on HAFB owned trailers or trays. The Contractor may use these trailers and trays to process the material. Once material is stowed or shipped, the Contractor shall return the trailers and trays to the Air Force.

3.4.1AF Custodial

The Contractor shall ensure that the areas in and around their facilities are litter free halfway to the adjoining facility; to an appropriate physical barrier such as a fence, sidewalk, street; or 75 feet out from the facility IAW FM Handbook, whichever comes first, IAW Base Civil Engineer Facility Manager’s Handbook OALC-HAFB and AFI 32-2001, Fire Protection Operations and Fire Prevention Program.

3.4.4AF Fuels

A. Fuel services will consist of gasoline, natural gas, Compressed Natural Gas (CNG), propane gas, Liquefied Petroleum Gas (LPG), and diesel fuel for the operation of all Government provided vehicles/equipment that use these types of fuel and are exclusively associated with the performance of the DLA Distribution Hill, UT mission. Gasoline and diesel fuels are located on base at Building 924. Mobile gas/diesel service is also available. CNG is available at Building 1139. LPG tanks are refilled every other week to Building 850A or if refilling is required prior to scheduled delivery (see paragraph B below).

B. The Contractor shall coordinate all gasoline, LPG, CNG, and diesel requirements through the KO or designee and shall ensure all employees operate vehicles/equipment in a manner to conserve these fuels. The Contractor shall place empty LPG tanks on the dock of Building 850A for weekly refilling. The Contractor shall contact the KO or designee if LPG tanks need refilling prior to the next scheduled delivery. The Contractor shall be responsible for all costs and/or delays incurred as a result of the failure to place empty LPG tanks on the docks or adequately fuel the vehicles/equipment.

SECTION C-4AF CONTRACTOR REQUIREMENTS

4.4AF Equipment Maintenance

A. The Contractor shall perform all electrical work for MHS maintenance including repairs of all existing electrical applications (e.g., roller lines, battery chargers, conveyer, etc.) IAW the National Electrical Code (NEC). The Contractor shall ensure maintenance personnel obtain the appropriate Utah State Journeyman Electrical license to include inspection of electrical work or repair as the authority having jurisdiction to ensure compliance to but not limited to the following:

· NEC 90.4 Enforcement

· NEC 100 Definitions Authority having Jurisdiction (AHJ)

· AF Instruction 32-2001 attachment 15, Electrical Requirements

· Hill AFB Facilities handbook section 11.11.

· AFI 32-2001, Fire Protection Operations and Fire Prevention Program

· OSHA 1926.431, Maintenance of Equipment

· Utah State Rule R614-5-2-H1-7, Material Handling and Storage – Conveyors - Electrical

· NFPA 70 – NEC

· NFPA 70B – Recommended Practice for Electrical Equipment Maintenance

· NFPA 77 – Recommended Practice on Static Electricity

· NFPA 79 – Electrical Standard for Industrial Machinery

4.4.4AF Calibration and Certification

The Contractor shall perform calibration and certification tests according to the Original Equipment Manufacturer (OEM) specifications and OSHA standards, for equipment that has the function of providing an accurate measurement against a known standard. The only exception is the Government will provide the certification test for Jib Cranes 138571 and 138772 listed in Attachment J.8, Government Equipment Miscellaneous. The Contractor shall maintain records on completed calibration, to include results, and shall make available to the KO or designee for review on request.

SECTION C-5AF SPECIFIC TASKS

5.1.3.3AF Standard Base Supply System (SBSS)

A. The Contractor shall use SBSS and maintain user-controlled elements of SBSS in a manner that protects the integrity of the data IAW AFMAN 23-5, United States Air Force (USAF) Materiel Management.

B. Due to the integral nature of SBSS in DLA Distribution Hill, UT operations, it is expected that periodic unscheduled downtime and slow response time will cause work disruption in performing the requirements of this contract. The Contractor shall take prudent steps to minimize any lost productivity associated with SBSS downtime. The Contractor shall notify the KO or designee immediately when unscheduled downtime of SBSS has a negative impact on the Contractor’s ability to perform IAW the requirements of this contract. Unscheduled downtime is approximately one percent per year.

5.2AF Receiving

A. When there is a back order requirement and a receipt is inducted in DSS, an Issue From Receiving (IFR) is automatically generated for local delivery to the appropriate customer. This process includes the Contractor preparing the material for issue from the receiving floor and stowing any excess quantity above the IFR requirement. The Contractor shall stow un-issued material IAW paragraph C-5.3.1, Stow of Receipts. DSS-MIS captures the receipt workload in MIS Element 11020, Unstowed Receipts.

B. DLA Aviation procures material that is temporarily out of stock in DSS using a Government Purchase Card (GPC). These purchases are shipped to central receiving for receipt processing. The receipt documentation and the PMR should include a Local Stock Number (LSN). The Contractor shall induct this material using the LSN and IAW paragraph C-5.2.4.4, Product Receipt Evaluation. Once the receipt is inducted, an Issue From Receiving (IFR) is automatically generated for local delivery to the appropriate customer.

C. At times, the Air Force customer may drop off materials/assets outside of DLA Distribution warehouses. The Contractor shall process those assets as a Found On Base IAW paragraph C-5.2.4.2, Non-Procurement Receipts.

5.2.5.14AF Non-Accountable Material

A. Non-accountable material includes but is not limited to Government office supply deliveries and personal belongings from military members returning from deployments. It may also include SBSS Direct Turnover material (See paragraph 5.7.1.5AF, SBSS Direct Turnovers. The SBSS Direct Turnover material may not be addressed as below. Non-accountable material is generally addressed as follows:

Address Building Hill AFB, UT NON-ACCOUNTABLE ONLY, DO NOT POST (or will be marked for Dear John Bay)

B. The Contractor shall establish and maintain a method for auditable tracking of material movement and reporting at all times, such as an excel spreadsheet. Tracking data shall include but is not limited to:

· NSN

· Document number

· Location

· Condition

· Quantity

· Weight

· Date/time received

· Serial number (if applicable)

· Date issued

· Issued to

C. Non-accountable material is located in a secured cage in building 849, where the material is staged. The Contractor shall contact the customer for pickup of non-accountable material. If the customer requests shipment of the non-accountable material, the material shall be shipped IAW paragraph C-5.5.4, Transshipments.

5.2.5.15AF Depack/Decanning Support

A. The Contractor shall depack/decan all wheels and brakes received after induction in DSS IAW paragraph C-5.2.4, Product Receipt Evaluation. The receipt documentation identifies ownership. The Contractor shall provide the labor hours and material costs expended for depacks to the KO or designee IAW CDRL A005, ION Reporting.

B. If the wheel is over assembled (tire on wheel) the Contractor shall induct in DSS using the wheel NSN. The Contractor shall submit an SDR to the owner/IM requesting disassembly of the tire from the wheel. Normally the disposition will result in an MRO to issue the assembly to the appropriate maintenance shop.

5.5AF Transportation

5.5.7.5AF Load/Off-Load Support

The Contractor shall perform load/off-load support of HAFB-owned equipment, such as vehicles, jet engines, etc. at any Open Storage Lot. The Contractor shall report the labor hours and/or material costs associated with the loads/off-loads performed to the KO or designee using report format in CDRL A005, ION Reporting, only when the support is not a transshipment or a DSS/SBSS receipt action. The Contractor shall not enter the material the Contractor only provided support to load/off-load in DSS as this material is not entered on the storage activity’s accountable records. In the event the customer requests the Contractor to transport the material from the load/off-load location, the Contractor shall process that transportation support as a transshipment in DSS.

5.5.7.6AF Aircraft Engines

A. The Contractor shall perform both off-base issue and traffic management functions for aircraft engines and related equipment IAW TO 00-25-254-1, Comprehensive Engine Management System Engine Configuration, Status and Time Compliance Technical Order Reporting Procedures.

B. For off-base issues, the Contractor shall:

1. Receive a DD Form 1149 from the originating organization’s Engine Manager requesting shipment.

2. Process the aircraft engine in DSS as an off-base transshipment (see C-5.5.4, Transshipments)

3. Schedule transportation and ensure the conveyance is an air ride trailer.

4. Load, block and brace

5.5.7.7AF Medical Assembly and Shelter Repair

A. Medical Assembly and Shelter Repair is a function performed by Government employees. This material consists of assemblies such as but not limited to Medical Equipment, International Standards Organization (ISO) Tactical Shelters, Military Vans (MILVANS)/SEAVANS, and other support items assembled on pallets. Medical Assembly and Shelter Repair material is assembled and staged in Building 1160 for shipment by Government employees. The Contractor does not have to physically receive or pick the material. Medical Assembly and Shelter Repair personnel complete a systemic pick action of the end item in DSS.

B. Each end item assembly generally contains a mix of non-hazardous and/or hazardous material. If the end item includes hazardous material, Medical Assembly and Shelter Repair personnel will certify all hazardous Medical Assembly and Shelter Repair shipments IAW Department of Transportation (DOT) and DoD requirements and provide to the Contractor all packing/packaging certification and documents for Medical Assembly and Shelter Repair assemblies containing hazardous material. However, the Contractor shall provide hazardous packing and certification for Medical Assembly and Shelter Repair upon request by the KO or designee. Government employees package non-hazardous material within medical chests, tri-walls and wood containers in the assembly. Configurations may also include fully packed and sealed MILVANS and/or ISO containers. Non-hospital end item assemblies generally consist of fewer than 8 pallets of material, while hospital end item assemblies may be much larger (See Medical Assembly and Shelter Repair Historical Workload and Load Plans in Technical Library).

C. The Contractor shall perform traffic management support to ship Medical Assembly and Shelter Repair end item assemblies. The Contractor will receive a call forward message containing the shipping requirements for the completed Medical Assembly and Shelter Repair end item assembly. The Contractor shall load transportation exception data into DSS from the call forward message and provide transportation functions IAW paragraph C-5.5.2, Traffic Management, to ship the material at building 1160 to meet the RDD. This message will precede the MRO, which will be generated in DSS when the Medical Assembly and Shelter Repair end item assembly is completed and ready for shipment. The same day the assembly is shipped, the Contractor shall provide the transportation information to the Medical Assembly and Shelter Repair POC. A single call forward message may consist of multiple end item assemblies. The following information is provided in the call forward message to facilitate the Contractor's transportation requirements:

· SHIP TO DODAAC:

· SHIP TO ADDRESS:

· MARK FOR:

· UNIT UIC:

· REQUIRED DELIVERY DATE (RDD):

· PROJECT CODE:

· UNIT POC:

· UNIT POC PHONE NUMBER:

· MODE OF TRANSPORTATION (IF IDENTIFIED):

· PHONE NUMBER:

D. The Contractor shall provide load support, to include blocking and bracing, of Medical Assembly and Shelter Repair material upon request by the KO or designee.

5.6.2AF Container Reclamation

A. The Contractor shall pick up from the HAFB maintenance activities and tenants on the host installation, all depacked and reusable fast-pack, standard pack, cases, LLRCs and SPI containers. The Contractor shall inspect, offload all reusable containers, and segregate according to the appropriate reclamation areas.

B. Fiberboard container reclamation services are performed under a separate contract with Utah Industry for the Blind (UIB). The Contractor shall pick up fiberboard containers and deliver them to the appropriate reclamation area for all reusable fiberboard containers (Building 850, Bay D). Upon UIB completing the reclamation services for fiberboard containers, the Contractor will be notified and shall pick up reclaim fiberboard containers, enter them into the tracking system for reclamation, and store them in the Contractor’s reclaimed container area (see paragraph C-5.6.2 Container Reclamation).

C. The Contractor shall input all material found during the reclamation process to DSS and/or SBSS accountable records IAW Section C-5.2, Receiving.

C-5.7AF Special Functions/Surge and Sustainment

5.7.1AF Distribution Operations using SBSS

DLA Distribution Hill, UT receives material for storage and distribution transported by a variety of commercial and Government carriers in support of predominately on-base Air Force customers. The Contractor shall use SBSS to receive, store, inventory and issue material for DoDAACs FB2027/FE2027. The Contractor shall consolidate Evidential Matter daily of the documents supporting receipts; condition code changes; off-base shipments; issues; signature receipt from customers; unit of issue changes and NSN changes. The Air Force SBSS POC will pick up the documentation from the previous day’s work each morning for imaging of the Evidential Matter.

5.7.1.1AF SBSS Receiving

The Contractor shall accomplish SBSS receipt processing IAW the following:

· Air Force Instruction (AFI) 23-101, Air Force Materiel Management

· MIL-STD 1411, Department of Defense Standard Practice, Inspection and Maintenance of Compressed Gas Cylinders

· MIL-STD 101, Color Code for Pipelines and for Compressed Gas Cylinders

5.7.1.2AF SBSS Receipt Process Documentation

A. The Contractor shall input receipt data into SBSS by checking, recording and extracting information from receipt documentation. The Contractor shall post receipts of material to the correct records in SBSS and reverse and re-post a receipt if the receipt is originally posted incorrectly.

B. The Contractor shall clear all SBSS “rejects” within one working day. For SBSS receipts, the Contractor shall complete a AFMC Form 183 for each customer refusal, warehouse refusal (SBSS denial), and receiving input error. The Contractor shall retain a hard copy and submit the original as Evidential Matter IAW DLA Distribution 8180.01, DLA Distribution Evidential Matter Scanning Instructions.

5.7.1.3AF SBSS Product Receipt Evaluation

A. The Contractor shall perform KCC on SBSS material IAW C-5.2.4, Product Receipt Evaluation.

5.7.1.4AF SBSS Due Out Releases (DOR)

DORs occur when material arriving has a requisition already loaded in SBSS for the issue. Once the material is receipted in SBSS and immediate issue is generated. This permits the item to be prepared and shipped without being stowed. The Contractor shall prepare the material for issue/delivery IAW the RDD. If the issue quantity is less than the receipt quantity, the Contractor shall stow the remaining quantity.

5.7.1.5AF SBSS Direct Turnovers

A. In the SBSS warehouse, the Contractor shall receive a direct turnover, which are items delivered to the SBSS bay that are unable to be processed into the SBSS system, or a “Mark For.” The Contractor shall transfer this material to the secured cage in building 849 (See paragraph C-5.2.5.14AF, Non-Accountable Material).

B. The Contractor shall prepare and submit to the KO or designee a separate monthly workload report (See CDRL A031; SBSS Direct Turnover Report) for each receipt of non-accountable material.

5.7.1.6AF SBSS Shelf-Life Inspections

A. The AF Portal lists all SBSS shelf-life to be inspected and is updated each quarter. The Contractor shall register for CAC access to the Portal at: https://www.my.af.mil/gcss-af/USAF/ep/globa1Tab.do?channe1Pageld=s6925EC134A3DOFB5E044080020E329A9&command=org.

B. Once registered in the AF Portal, the Contractor shall go to the “Post-Post Reports” link under “SBSS Reports” and pull the “NGV401 Shelf-Life List” within the first seven (7) days of each new quarter. The Contractor shall complete shelf-life inspections by the end of each quarter The Contractor shall dispose of expired items and redistribute/dispose of excess items IAW AFMAN 23-110, USAF Supply Manual, Volume 7, Part 3, and inspect SBSS material IAW DoD 4140.27-M, Shelf-Life Management Manual, Chapter 2, as follows:

1. TYPE I (non-extendable) Shelf-Life Items shall not be tested, inspected, or extended in storage but shall be disposed of upon their expiration dates.

2. TYPE II (extendable) Shelf-Life Items

· Determine whether a firm or future stock level requirement still exists for the item.

· Use AFMAN 23-110, USAF Supply Manual, Volume 1, Part 1, Chapter 3, and the test procedures established at the Depot to test and maintain both wholesale and retail items in CC A unless the cost to test will exceed the total value of the material to be tested.

· Test 15 to 45 calendar days prior to expiration or sufficiently far enough in advance that the test results will be available prior to the expiration date of the item; items may have their shelf-life extended beyond the assigned storage period after successfully completing inspection, testing, or restorative action (see AFMAN 23-110, USAF Supply Manual, Volume 7, Part 3, Chapter 1, paragraph 1.10, SBSS Policies, for more information on steps to be taken as a result of the inspection or test results).

· Request testing through stock control of an item.

· Annotate extension information on AF Form 2032.

· Update the Hazardous Material Management System (HMMS) with Shelf-Life extension information.

B. The Contractor shall rotate stock upon receipt of like NSNs. If an item with an expired shelf- life date is found, the Contractor shall immediately accomplish a complete review of all inventories on hand for that NSN.

5.7.1.7AF Local Delivery Issues From SBSS

A. SBSS issues include, but are not limited to, support for the tenant organizations located on or around the host installation, with current distances being up to four miles. In some cases the customer chooses to pick up the material from the SBSS warehouse location. The Contractor will be notified by the customer if they prefer to pick-up the material and the Contractor shall stage the material for pick-up. The Contractor shall coordinate required signatures for SBSS deliveries. If personnel are not available to sign for SBSS deliveries, the Contractor shall leave a date and time-stamped notice at the delivery point. This notice shall identify the material (NSN, material description, KCC), the requesting organization (and POC, if known), the date, time, and location of the unsuccessful attempt to deliver the material, and information regarding how the material can be picked up by the requisitioner (e.g., telephone number, Contractor POC, operating hours). The Contractor shall make Local Delivery documents available for delivery or pick up by the AF for their internal tracking requirements.

B. The Contractor shall process SBSS materials as follows:

1. For SBSS requisitions, the Contractor shall ship 85% of the material in one day or less from the time of the receipt of the requisition to the time of material shipment. The Contractor shall ship 100% of the material within 2 days or less from the time of the receipt of the requisition to the time of material shipment. A random sampling of SBSS requisitions in a given calendar month compared against the shipping documentation will be used to verify this requirement is being met.

2. For SBSS MICAPs, the Contractor shall deliver the MICAP material as soon as possible but NLT one hour. If the Contractor cannot deliver MICAP material within one hour, the Contractor shall document the circumstances preventing the timely delivery and provide to the KO or designee as it happens.

3. For SBSS MROs (DPC 1 and 2) the Contractor shall deliver 85% of the material in one hour or less from the time of the receipt of the MRO to the time the material is delivered. The Contractor shall deliver 100% of the material within 4 hours or less from the time of the receipt of the MRO to the time the material is delivered. A random sampling of SBSS requisitions in a given calendar month compared against the local delivery documentation will be used to verify this requirement is being met.

4. For SBSS MROs (DPC 3 and 4) the Contractor shall deliver 85% of the material in 4 hours or less from the time of the receipt of the MRO to the time the material is delivered. The Contractor shall deliver 100% of the material within 8 hours or less from the time of the receipt of the MRO to the time the material is delivered. A random sampling of SBSS requisitions in a given calendar month compared against the local delivery documentation will be used to verify this requirement is being met.

5. For SBSS MROs (DPC 5 and 6) the Contractor shall deliver 85% of the material in 24 hours or less from the time of the receipt of the MRO to the time the material is delivered. The Contractor shall deliver 100% of the material within 36 hours or less from the time of the receipt of the MRO to the time the material is delivered. A random sampling of SBSS requisitions in a given calendar month compared against the local delivery documentation will be used to verify this requirement is being met.

C. Local Delivery Priority Codes for SBSS are found in columns 60-61 of the DD Form 1348-1A.

5.7.1.8AF SBSS Off-Base Shipments

5.7.1.8.1AF SBSS Inventories

A. The Contractor shall complete an annual wall-to-wall inventory on all stocked balances. The Contractor shall complete a yearly inventory schedule IAW CDRL A032, SBSS Inventory Schedule. The Contractor shall complete the previous Contractor’s inventory schedule for the remainder of Fiscal Year 17 from full performance to the end of September 2017.

B. The Contractor shall send an inventory request to the Base Support Section at Phoenix Management, Inc. (PMI) the day before the inventory is scheduled to be performed. The Contractor shall freeze the specified location(s) at Close of Business (COB) the day the request is received and complete within two (2) working days of request receipt.

C. The Contractor shall perform the 1st physical inventory, which includes verifying the NSNs, on-hand quantity, unit of issue, and CC and entering the results into SBSS. Once the 1st count is entered into SBSS for all inventories, SBSS systemically performs Post-Count Validations as follows:

1. For Uncontrolled Items:

· If the 1st physical count matches the SBSS accountable record, the inventory is closed in SBSS.

· If the 1st physical count does not match the SBSS accountable record, but the adjustment is less than the designated auto adjust level in value, the inventory is closed in SBSS.

· If the 1st physical count does not match the SBSS accountable record and the adjustment would be greater than the designated auto adjust level in value, SBSS generates a 2nd count requirement.

2. For Controlled Items:

· If the 1st physical count does not match SBSS accountable records, SBSS will generate a 2nd physical count requirement.

· Perform 2nd physical count requirements generated by SBSS. A different

· Contractor individual shall perform the 2nd physical count.

D. Once the count is entered into SBSS, SBSS systemically performs a Post-Count Validation and generates an Inventory Evaluation Research List (IERL) for all of the following:

1. For Uncontrolled Items:

· If the 2nd physical count does not match the SBSS accountable record, but the adjustment is less than $1,000 in value, the inventory is closed.

· If the 2nd physical count does not match the SBSS accountable record, but the adjustment is more than $1,000 in value, an additional research discrepancy is produced.

2. For Controlled Items:

If the 2nd physical count does not match the SBSS accountable record, further research will be conducted as follows:

· Sensitive items (for example, drugs or precious metals) when any discrepancy occurs, regardless of the dollar value.

· Classified items, regardless of the dollar value.

· Hand tools or other pilferable items with a unit cost over $100 or a total cost over $500.

· Unclassified items assigned Control Item Inventory Code (CIIC) 7.

· Any discrepancy that suggests fraud, theft, or negligence.

· Arms ammunition mandatory for all personal arms, whether or not the person responsible for the weapons is willing to pay for it.

· Repetitive losses when the dollar value of the adjustment equals or exceeds the projected costs of the investigation report.

· Discrepancies for any item worth more than $50,000.

· Research requested by the KO or designee.

E. The Contractor shall perform special inventories including, but not limited to, insufficient balances, warehouse refusals, and other requirements.

5.7.2AF Depot Maintenance Interservice Support Agreement (DMISA) Material

5.7.2.1AF Receiving DMISA Material

A. DMISA material may be identified by either Receipt documentation, PMR, or the receipt restriction screen.

1. If receipt documentation identifies DMISA material, documentation may include: the RIC of NRP, owner/purpose code 5, pseudo RIC 5NN, and/or project code 3BB. DMISA material documentation may also include the RIC of B14 or B16, owner/purpose code 1, and pseudo RIC 1AA.The Contractor shall process the receipt IAW Section C-5.2, Receiving. If the PRM and receipt documentation do not match, the Contractor shall initiate an SDR and induct the receipt in CC “K.” The Contractor shall complete Disposition Instructions once received IAW paragraph C-5.2.4.1, Supply Discrepancy Reports (SDR).

2. When the Contractor inducts a receipt and the receipt restriction screen states “HILL POSSIBLE DMISA ITEM ‘RIC’; FURTHER RESEARCH REQUIRED,” the Contractor shall conduct further research using the Air Force provided spreadsheet of NSNs. The Contractor shall receive DMISA receipts IAW DLAD 4151.16, Joint Depot Maintenance Program.

B. DMISA material is segregated for storage and shall not inter-mingle the same NSN material with different owner/IM RICs. The Contractor shall verify the lot number field to ensure it includes the correct RIC and the word DMISA.

5.7.3AF First Articles

5.7.3.1AF Receiving First Articles

A. A First Article is a preproduction model, initial production sample, test sample, first lot, pilot lot, or pilot models. First Articles arrive with a DD Form 250 that is stamped “First Article” and are addressed to the First Article Point of Contact (POC).

B. The Contractor shall transship First Articles IAW paragraph C-5.5.4 Transshipments.

C. Once the lab has completed testing, the material may be returned as a New Procurement and processed IAW paragraph C-5.2.4 Product Receipt Evaluation or as a transshipment request and processed IAW paragraph C-5.5.4, Transshipments.

5.7.4AF Product Quality Deficiency Report (PQDR) Material

5.7.4.1AF Receiving PQDR Material

A. Receipt documentation and PMR include a PQDR exhibit or have PQDR stamped on the 1348 to identify material as PQDR. The Contractor shall process PQDR material IAW paragraph C-5.2.4, Product Receipt Evaluation.

B. The Contractor shall identify the receipt as a condition code “Q” and receipt through DSS assigning the appropriate type storage code for stow and recording control number in the DSS location lot number field as an interim solution until DSS is updated to allow a standalone field expressly for CC Q exhibits. The Contractor shall ensure that all other normal receipt documentation is processed in DSS to include the SF 364 with the PQDR Report Control Number and Discrepancy Report Unique Identifier (DRUI) number.

C. When PQDR documentation does not include the DRUI, the Contractor shall induct in CC “K” and initiate an SDR. Once the Disposition Instructions are received, the Contractor shall change the CC to “Q”.

D. The Contractor shall stow “Q” condition material in segregated locations by DRUI for classified or unclassified material.

5.7.5AF Traffic Management of PQDR Material

The Contractor shall manually generate MROs using the DSS On-Line MRO Processing Option (SMOK) screen IAW paragraph C-5.3.8.1, Processing Issue Release Orders, paragraph D. This manual process allows selection of the specified items. The Contractor shall complete a DD Form 1348-1A and complete the pick and issue process. PMI will create the issue document (DD Form 1348-1A) for SBSS exhibits and forward to the Contractor for exhibit shipment. The Contractor shall fax the DD Form 1348-1A to the specialized storage warehouse.

5.7.6AF Kitting

A. The Contractor shall receive a kitting Statement of Work (SOW) from the customer or KO or designee. The SOW should contain the number of kits to be disassembled/assembled, the number of components contained within the kit and RIC that the material should be receipted back in DSS. The Contractor shall use the SOW to generate a kit quote (see TE 5.3, Kit Quote) for submission to the KO or designee. The Contractor shall perform kit disassembly/assembly IAW DLA Distribution SOPs 4140.02, PC&P-Legacy Kitting, 4140.07, PC&P-Legacy De-Kitting, and 4140.09 PC&P-Legacy Single Line Issue Release.

B. The Contractor shall provide a report for all completed kits by identifying the organization requesting the kitting action labor hours and material costs expended to disassemble/assemble the kits (See CDRL A005; ION Reporting).

5.7.6.1AF Kit Disassembly

The Contractor shall provide unit disassembly of kits at the direction of the KO or designee. These requests are provided on hard copy letter and AFMC Form 111, Reclamation Save List (see example in Technical Library), specifies which components shall be retained. The Contractor shall receipt retained items into DSS. If all items shown on the Reclamation List were not with the kit for disassembly the Contractor shall contact the generator of the AFMC Form 111 for a determination of how to proceed and make note on the AFMC Form 111 of what reclamation items were not available for receipt to DSS. The Contractor shall dispose of items not on the Reclamation Save List through DLA Disposition Services. The Contractor shall initiate disposal of items by creating an SDR and generating a Local Stock Number (LSN) letter when an LSN is assigned (see example in Technical Library).

5.7.6.2AF Kit Assembly

A. The Contractor shall provide unit assembly of kits at the direction of the KO or designee. These requests are provided on AFMC IMT 185 (see example in Technical Library). Data is retained in Project Consolidation and Packaging (PC&P) module of DSS. The material is normally issued from depot stock (DSS) from a customer generated MRO or a request for the Contractor to SMOK the material from DSS (See Section C-5.3.8.1, Processing Issue Release Orders). The Contractor shall use PC&P to receive, inventory, to include location accuracy, and consolidate material in a staging/assembly area until all kit assembly components are received. Once all components are issued from DSS and received in PC&P, the Contractor shall assemble, package, and pack to complete the kit assembly. The Contractor shall receive the completed kits in DSS IAW Section C-5.2, Receiving.

B. Refurbishments:

Kit assembly also includes the repair and refurbishment of kits that may include removing components no longer needed; replacing components with new, revised or different components or with an expired shelf-life or that were found non-conforming through a COSIS action. When receiving a bad component the Contractor shall receive disposition instructions from the Air Force.

5.7.7AF SUPPORT TO RETAIL OPERATIONS

A. The Contractor shall perform retail stock material replenishment by either:

1. Rewarehousing picks from wholesale inventory that are manifested and delivered to retail storage locations

2. Processing as a Direct Turn Over (DTO) if from other sources that are manifested and delivered to the retail drop points.

B. The Contractor shall process retail stock returns as rewarehousing stows.

C. The workload associated with the Contractor’s support to the retail operations is identified in TE 5.2, Projected Workload.

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