Amendment_0001_DDHU_RFP_Questions.docx
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- SP330016R5004
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Defense Logistics Agency Distribution
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Amendment 0001 Questions and Answers
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Question RFP Page OR Pre-Proposal Conference OR Site Visit/GFP/GFE Review/Inspection
| RFP Para Reference (if question relates to the RFP) |
| Government Response |
| 1 |
| Will the Government provide an average number of employees the contractor has maintained over the past 4 years of this contract? |
| Site Visit |
No, it is proprietary information, related to the Offeror's determined staffing and technical approach, and cannot be released by the Government.
| 2 |
| Will all Non-Key Personnel Truck Drivers need to be hazmat certified? |
| Attachment J.1. |
| C-1.3.2 Non-Key Personnel Labor Categories. 10. Truck Driver |
| Truck Drivers moving HAZMAT are required to have the state license with the appropriate HAZMAT endorsement. It is up to the Offeror to determine the number of appropriate licensed truck drivers certified. |
| 3 |
| Can the Government provide more detail on where the handheld RF units work? In which warehouses, and do they work throughout entire warehouse? |
| Attachment J.1 |
| C-5.1.3.1 Distribution Standard System (DSS) |
DLA Distribution Hill facilities 845, 849, 850, 816 (Lot 02), and 927 (Lot 03) have the infrastructure to support RF capabilities. DLA Distribution does not have RF capability in 915.
| 4 |
| As it relates to the above question; can the contractor make or suggest improvements to the infrastructure if it will create efficiencies and time savings? |
| Attachment J.1 |
| C-5.1.3.1 Distribution Standard System (DSS) |
The Contractor may suggest improvements, providing the benefits and savings anticipated.
| 5 |
| Per section M, M-2, Evaluation Approach, paragraph 2. |
Is it the Government’s intent to only allow bids from contractors already possessing a DSS Facility Clearance?
| RFP |
| M-2 EVALUATION OF PROPOSALS, Evaluation Approach, Paragraph 2 |
| The Offeror shall provide verification that the Offeror has a Defense Security Service (DSS) approved facility clearance, or a statement confirming that the Offeror will be able to obtain a DSS approved facility clearance prior to award of this contract. |
| 6 |
| Per section M, M-2, Evaluation Approach, paragraph 2. |
Is it possible to initiate the DSS Facility Clearance application upon successful award?
| RFP |
| M-2 EVALUATION OF PROPOSALS, Evaluation Approach, Paragraph 2 |
| No, the Offeror shall provide verification that the Offeror has a Defense Security Service (DSS) approved facility clearance, or a statement confirming that the Offeror will be able to obtain a DSS approved facility clearance prior to award of this contract. |
| 7 |
| Per section M, M-2, Evaluation Approach, paragraph 2. |
Does the contractor need a successful DCAA audit by the date of proposal submission?
| RFP |
| M-2 EVALUATION OF PROPOSALS, Evaluation Approach, Paragraph 2 |
| The Offeror shall provide verification that the Defense Contract Audit Agency (DCAA) has determined that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed-price CLINs on the resultant contract (see FAR Part 16.104(i)). The Offeror shall provide contact information (physical address, e-mail address, phone and fax numbers) for their local DCAA Office to allow the Government evaluators to verify the Offeror’s accounting system meets the Government's requirements. |
| 8 |
| Can the governing DLA Distribution SOPs that are posted on the sharepoint website be accessed from a non-government computer? |
| Pg. 59 |
| Sec C-5.1A. |
| No, they cannot be accessed from a non-Government computer. The SOPs have been posted to FBO in the explicit access section of the RFP. |
| 9 |
| Please describe what rating scheme and definitions will be used to evaluate the non-Cost/Price factors? Will the Government use the scheme set forth in the Department of Defense Source Selection Procedures, March 31, 2016 or some earlier version of this document? |
| 76-77 |
| M.2 |
| In accordance with DFARS 215.300, Contracting officers shall follow the principles and procedures in Director, Defense Procurement and Acquisition Policy memorandum dated April 1, 2016, entitled “Department of Defense Source Selection Procedures,” when conducting negotiated, competitive acquisitions utilizing FAR part 15 procedures. |
| 10 |
| The Hazardous Materials/HMIRs course is listed twice on TE 3.2 with different hours. Is this a duplication and if so, which is correct? If not, please clarify. |
| Pg. 1, TE 3.2. |
| TE 3.2 |
| It was a duplication. The Hazardous Materials/HMIRs course will require 24 hours via VTC and 32 hours via onsite/off site training. TE 3.2 is updated in amendment 001. |
| 11 |
| The RPO training and Haz Mat Preparer’s Certification course appear both in TE 4.1 and 3.2. Are these Gov’t Provided or Contractor Provided? |
| Pg 1, TE 4.1 |
| TE 4.1 |
| The Radiation Protection Officer (RPO) training is Government provided. TE 4.1 is updated in amendment 001 to remove it. The HAZMAT Preparer Certification is only listed on TE 4.1 and is Contractor provided. |
| 12 |
| Will the contractor have access to LMS for tracking mandatory training of contractor personnel? |
| C-55 |
| C-4.6B |
| Yes, the Contractor’s identified POC will have the ability to run reports/queries in the LMS system to assist with tracking mandatory training of contractor personnel. They will also receive email notifications when contractor personnel are late on completing training requirements. |
| 13 |
| This attachment allows for the pricing of Fringe and G&A costs in the development of CLIN X006 hourly rates. If an offeror’s DCAA-approved accounting system breaks out overhead expenses other than fringe and G&A as part of its cost recovery methodology, how should such incremental overhead costs be accounted for in Attachment J5? |
| Attachment J5 |
| N/A |
| The offeror is permitted to add rows to the table to account for any DCAA approved accounting system indirect rates. |
| 14 |
| Small Business Utilization Proposal; Subfactor (a): Proposed Small Business Utilization. The sixth sentence of the paragraph reads, “DLA Enterprise goals of 32 percent for Small Business, 5 percent Small Disadvantaged Business, 5 percent Woman-Owned Small Business, 3 percent HUBZone Small Business, and 3 percent Service-Disabled Veteran-Owned Small Business should be considered minimum targets.” Is the 32 percent DLA Enterprise Small Business goal inclusive of the 5% WOSB, 3% HUBZone and 3% SDVOSB targets, or are those percentages in addition to the 32% small business goal? |
| Page 67 |
| Subfactor (a) |
| The 32 percent DLA Enterprise small business goal includes all socioeconomic categories. |
Offerors will need two calculations to complete their subcontracting plan as shown under para 2 of the template, i.e., (i) what percentage of total subcontract dollars will go to small business, and, (ii) what percentage of total contract dollars will go to small business? Same applies for each of the socioeconomic subsets.
(See next question.)
| 15 |
| Small Business Utilization Proposal; Subfactor (a): Proposed Small Business Utilization. The sixth sentence of the paragraph reads, “DLA Enterprise goals of 32 percent for Small Business, 5 percent Small Disadvantaged Business, 5 percent Woman-Owned Small Business, 3 percent HUBZone Small Business, and 3 percent Service-Disabled Veteran-Owned Small Business should be considered minimum targets.” Does the 32 percent DLA Enterprise Small Business goal represent 32% of total contract value, total headcounts provided, or some other measure? |
| Page 67 |
| Subfactor (a) |
| The 32 percent minimum goal for small business represents 32% of total SUBcontracting value, NOT total contract value. For example, a proposal with a total value of $800,000 includes $350,000 of work to be subcontracted. The total dollars to be subcontracted represents 43.75% of total contract value ($350k/800k). |
Total Subcontracting Dollars:
If $280,000 of total SUBcontracted dollars ($350k) are promised to small business, then 80% of total SUB dollars ($280k/$350k) would get credited to small business and the remaining $70,000 or 20% of SUB dollars would get credited to large business ($70k/$350k).
Total Contract Dollars:
Additionally, the $280K going to small business subcontractors represents 35% of total contract value ($280k/$800k). The $70K going to large business subs represents 8.75% of total contract value ($70k/$800k).
Socioeconomic Dollars:
Further, if the $280,000 in subcontract dollars going to small business includes $125,000 in work to be performed by one subcontractor who is small, woman-owned, and HZn, the $125K counts in each of these three socioeconomic categories. For this reason, dollars going to socioeconomic concerns will never add up to the total SB dollars, as socioeconomic dollars can count across multiple categories.
| 16 |
| Subfactor B: Staffing and Training Approach, Paragraph b states that, “The Government estimates the number of Productive labor hours to be 1772 for each FTE proposed.” While offerors can (and should) reasonably estimate PF&D, training, vacancy, and other impacts on the number of productive hours available, vacation hours are both difficult to correctly estimate and critical given the incorporation of FAR 52.222-17 into the contract. Can the Government provide the estimated number of vacation/leave hours per employee included in its Productive Labor Hours estimate? |
| Page 64 |
| Subfactor (b) |
| The following leave reductions were applied: vacation – 120 hours; holidays – 88 hours; and sick leave – 40 hours. |
File details come from the government source that posted it. Updated .