site_visit.docx

SP3300-14-R-0011

(a) A pre-proposal conference will be held as follows:

Preproposal Conference Instructions

1. A pre-proposal conference will be held as follows:

PRE-PROPOSAL CONFERENCE

Conference: 10:00 AM – 12:00 AM (EST) as necessary

SITE VISIT

All registered participants are required to use the Government Busses for the site visit that will transport from the Hampton Inn to the site. Please be advised to be on the busses by 8:20 AM (EST) to start the site visit. Participants must be registered with the Acquisition Specialist for the conference to gain access to the base. Picture Identification required.

If an emergency situation arises whereby a registered participant cannot arrive to the conference or shuttle departure, the participant must contact Mr. Dan Matibe at (478)951-7072 OR Mr. Donald West at (478)919-8197 to note that the individual will not be attending.

Base Entry Procedures:

Registered participants will be required to present proper photo identification (i.e. driver’s license, vehicle registration, proof of vehicle insurance and two forms of ID.) Security Officers will perform a physical check of each participant’s photo identification against the list of pre-registered participants.

Participants are advised that the Site Visit(s) involve walking through the site. Please indicate any special needs to Acquisition Specialist, Mogen Gilson, when requesting registration to ensure proper accommodations can be arranged.

Dress code for the conference and Site Visit(s) is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. No refreshments will be served.

Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras and cameras will be left in the participant’s car during the site visit events. All site pictures required will be taken by the DLA representative and will be posted by the Government on FEDBIZOPS.

If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

Prospective offerors are encouraged to attend this conference. Interested parties must register with Mogen Gilson by e-mail at mogen.gilson@dla.mil NLT Thursday, February 13, 2014 at 1:00pm EST. Requests shall provide the following information for representatives attending: Name, SSN, driver’s license number and state of issue, citizenship (i.e. U.S. Citizen), company name, e-mail address, phone number, dates attending. Foreign nationals will not be permitted to attend the pre-bid conference because of the lead time required to obtain special clearance for foreign nationals.

1. Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.

1. Each company is restricted to three (3) attendees per company per event.

1. The offer must be able to pass the background check which will be done at the security office prior to entry on the installation. Also please be advised if the background check shows that there is warrant for your arrest, you may be arrested on-site. In addition, registration is required, as described above.