QA_Attachment.pdf

Q&A Attachment Amendment 0002

SP3300-14-R-0011 QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-14-R-0011. Each question has been redacted to ensure anonymity.

The Government response is provide in the far right-hand column for each question.

Question RFP Page RFP Para Government Response 1 Currently, what is the total number of personnel used by the currently vendor for janitorial services at DDWG (DLA Distribution Warner Robins, GA)?

N/A N/A This is proprietary information regarding the technical approach for the current contract.

2 Was the preproposal conference and site visit mandatory for any SBA 8(a) firm to bid on the project?

N/A N/A No

Please let me know if your agency will sponsor the successful contractor for a security clearance regarding the above subject solicitation. We are in the planning stages of bidding but at a stand still not knowing if your agency will sponsor a security clearance.

N/A N/A Yes

Is there any solicitation requirement to power wash the parking decks or parking lots?

N/A N/A There is no requirement identified in the PWS to power wash parking decks or parking lots.

5 Is the Service Contract Act applicable that permits an economic cost adjustment for wage, and health & welfare in accordance with the wage determination rate schedule changes?

N/A N/A Yes

6 Please clarify Attachment A-1; the column marked “QTY” is this meant to be frequency?

Attachment A.1 N/A No.

7 Please clarify Attachment A-1; the Contract Line Item Number (CLIN) 0001AX is the unit designation meant to be yearly? The current unit language reads twice monthly?

Attachment A.1 N/A CLIN X001AX, X001AY and X001AZ are corrected to read as a quantity of “2” Unit “Yearly”.

8 Please clarify Attachment A-1; the Contract Line Item Number (CLIN) 0001AY is the unit designation meant to be yearly? The current unit language reads twice monthly?

Attachment A.1 N/A CLIN X001AX, X001AY and X001AZ are corrected to read as a quantity of “2” Unit “Yearly”.

Question RFP Page RFP Para Government Response

9 Please clarify Attachment A-1; the Contract Line Item Number (CLIN) 0001AZ is the unit designation meant to be yearly? The current unit language reads twice monthly?

Attachment A.1 N/A CLIN X001AX, X001AY and X001AZ are corrected to read as a quantity of “2” Unit “Yearly”.

10 Please clarify; Attachment A-1; the Contract Line Item Number (CLIN) 0001AX states “2 Month” which is interrupted as twice monthly.

Amendment #4 “Basic Service” states every 6 months, please clarify the solicitation intent.

Attachment A.1 N/A CLIN X001AX, X001AY and X001AZ are corrected to read as a quantity of “2” Unit “Yearly”.

11 Please clarify; Attachment A-1; the Contract Line Item Number (CLIN) 0001AY states “2 Month” which is interrupted as twice monthly.

Amendment #4 “Basic Service” states every 6 months, please clarify the solicitation intent.

Attachment A.1 N/A CLIN X001AX, X001AY and X001AZ are corrected to read as a quantity of “2” Unit “Yearly”.

12 Please clarify; Attachment A-1; the Contract Line Item Number (CLIN) 0001AZ states “2 Month” which is interrupted as twice monthly.

Amendment #4 “Basic Service” states every 6 months, please clarify the solicitation intent.

Attachment A.1 N/A CLIN X001AX, X001AY and X001AZ are corrected to read as a quantity of “2” Unit “Yearly”.

13 Please clarify; Attachment A-1; the Contract Line Item Number (CLIN) 0002-17; the header bar only lists hours, is this CLIN supposed to be like the one above…what information are we being asked to provide?

Attachment A.1 N/A The “Hours” designation has been removed from the header bar. Revised Pricing Tables are attached to this amendment.

15 What is the deadline to submit bids for DDWG janitorial services?

N/A N/A Refer to Attachment 5- Page 4 (Instructions to Offerors) of the solicitation.

16 What impact, if any, will the 2/12/2014 Executive Order -- Minimum Wage for Contractors have on the awarded contract for this solicitation?

N/A N/A The $10.10 minimum rate goes into effect for new contracts and replacements of expiring contracts as of January 1, 2015.

17 I am trying to ascertain if you consider GS-42 certified the equivalent to CISM-GB certified.

N/A N/A Please refer to Page C-7 of the PWS.

18 What is the current billing of the contractor? N/A N/A Please refer to the original synopsis posted for this requirement.

19 What are the major changes in the PWS? N/A N/A No major changes have been identified from the Draft PWS to the Final PWS

Question RFP Page RFP Para Government Response 20 Is there a collective bargaining agreement in effect?

N/A N/A No

21 What is the monthly estimated supply list? N/A N/A Please refer to section 3.3.2, Page C-15 of the PWS

22 If offeror did not attend site visit, Can this be requested via email or mail?

PWS Attachment 2 N/A Yes. Please submit a request by email to the Acquisition Specialist and include the Vendor’s name and address.

23 Unit of issue on CLIN 0001 is 11 months in schedule B but is listed as 12 months on Attachment 4 Pricing Tables. Please clarify?

6 of 84 CLIN 0001 Table 1 (Base Year) located in the “Pricing Tables” has been corrected to read “11 Months”.

24 CLIN 0001AX, 0001AY and 001AZ have Quantity 2 months. Should that be 12 months?

Attach 4 Table 1 thru 6 Line 25 through

CLIN 0001AX, 0001AY and 001AZ are corrected to read as a quantity of “2” Unit “Yearly”.

25 CLINS 0002 through 0017 have Hours associated with them. Are all contractors required to price those CLINS using the hours provided?

Attach 4 table 1 - 6 Line 34 thru 49 The quantity of “Hours” has been removed from the tables. Revised Pricing Tables are attached to this amendment.

26 CLIN 0010 and 0011. They are in reverse order as compared to Schedule B. Can you correct that on Attachment 4 or on Schedule B?

Attach 4 Table 1-6 Line 42 and 43 CLINs X010 and X011 have been corrected on Pricing Tables 1-5.

27 CLIN 0010 shows a price of $1040 per month. Is that the maximum price you will accept for that

CLIN?

Attach 4 Table 1-6 Line 42 That was the average going rental rate at DDWG at this time.

28 Why are the units for CLIN 0010 10 Each in the Base Year and 12 MOS in the Option Years?

12, 24, 35,47, and 58 of

Sched B CLIN 0010, 1010, 2010, 3010, 4010

CLIN 0010 has been corrected to read 11 Months in Schedule B.

29 What are the Units for CLIN 17? It is not shown on Attachment 4 but shown as Months on Schedule B

Attach 4, Table 1 -6 Line 49 The Units for CLIN X017 is “Months.

This has been corrected on the attached Pricing Tables.

30 Would the Government’s please add a place to write in Contractor Name and Contract Number

Attachment 3 – Past Performance

N/A A corrected Past Performance Questionnaire form is attached to this Amendment.

Question RFP Page RFP Para Government Response onto the Past Performance Questionnaire form? Questionnaire

31 Your solicitation posted for Janitorial Services SP3300-14-R-0011 was brought to my attention because it contains contractor supply of items that appear to be on the mandatory procurement list.

Per the FAR, if a federal entity is not the direct purchaser of a product or service and contracts the purchasing to another entity, 48 CFR 52.208-9, outlines that a contractor must use mandatory sources of supply or services currently provided on the mandatory procurement list.

Will address in a future Amendment

Do we clean Microwaves and refrigerators in any break rooms? If so, frequency?

PWS, p. C - 14 3.2.4 Not specifically identified in contract. No requirement to clean the insides of refrigerators or microwaves but to dust/clean the outside only in break room areas. See para. D on page C-6 "spot cleaning includes but is not limited to…"

33 Are we responsible in emptying any shredders? Unk Unk No

34 Will the USG provide Fax and or Pager systems to contractor currently in USG inventory for use on this contract?

PWS, p. C - 23 5.3 (A) No

35 How many labor employees are utilized for the current contract?

PWS, p. C - 23 C-6 (A) This is proprietary information regarding the technical approach for the current contract.

36 Can the USG provide the seniority date of all Labor employees? Or can the USG provide a percentage of those incumbent Labor employee(s) who have less than 8 years of service, more than 8 years of service and those with more than 20 years of service as a guide for all contractors to evaluate

PWS, p. C - 23, Attachment 2 Page 7 of

PWS C-6 A.,

DOL WD

Attachment 2

This contract will not utilize a Collective Bargaining Agreement.

Question RFP Page RFP Para Government Response seniority costs in our RFP response?

37 At the site visit we observed golf carts being used by the apparent cleaning crew. The PWS says no POV's but is there a restriction on Company Provided Golf Carts? Where would company logo be placed on these golf carts to meet USG acceptable standard for contractor identification?

PWS, p. C - 6 PWS, C-1 A. No

38 Does the USG have Golf Carts (GFE) available for the contractor to use on this facility for the Janitorial Services contract?

PWS, p. C - 6 PWS, C-1 A. No

39 If Golf Carts are allowed will slow moving vehicle signs and or any special lighting be required while operating them in the performance of duties on this Janitorial Contract?

PWS, p. C - 6 PWS, C-1 A. Slow moving signs are required.

Standard safety equipment for carts (lights, horns, turn signals, amber strobes, etc.)

40 Are the employee wages paid by the service contract act? Online Incumbent and all source documentation suggests that a Union is in place on the Warner Robins Facility providing Janitorial Services? However only a DOL SCA Wage Determination is provided for RFP response use.

PWS, p. C- 23, Attachment 2 DOL WD

PWS, C-6 A. The awarded contract will utilize the

SCA.

41 Please verify you are only providing storage cabinets in 10 locations within the 24 building service area for over 3 million square feet of service area?

Attachment 5 None, Single page document

Gov't will not provide storage cabinets.

Gov't will only provide space for contractors to place contractor provided storage cabinets. This is due to the fact that we cannot lock the government provided janitor closets due to the need to access the electrical panels that are in most of them.

42 The USG has stated they will provide space for employee storage lockers. Will you provide space

PWS, p. C-13 PWS 3.1.7 This space IS for Supply Storage.

Question RFP Page RFP Para Government Response for approved additional supply storage lockers?

43 Are there any communications frequency or restricted communications devices for use on the Warner Robins facility? If so please list other than the use of devices capable of providing photos.

PWS, p, 42 PWS 14.14 (A) Devices other than cell phones may need approval through Base Communications prior for use.

44 Numerous USG locations post clearly through the use of metal signs where photos are not allowed.

Does your agency and the Base in general post these signs to include the condition that a camera pass is not authorized once granted at these designated locations for any photo actions?

PWS, p, 42 PWS 14.14 (A) DLA Camera pass covers all of our facilities except for the Classified Section in bldg 368.

45 What is the breakdown for male/female population for each service location (24 buildings of the contract)

PWS, p. C - 6 PWS, C-1 A. Cannot be given because of constant personnel changes.

46 Please provide official contracted name of incumbent contractor and the official contract number used to post to the FPDC Public Access web site for payment history as obligated by your higher command as open source information.

https://www.fpds.gov NA Please refer to the original synopsis posted for this requirement.

47 Can you provide the weekly average breakdown of employees working in the buildings? Do you have a page and para reference to make on this question??

PWS Description of facility service areas

No

48 What chemical(s) are used to flush down the drains? How often are they flushed?

PWS, p. C - 14 PWS, 5.3 (A) Refer to Section C-11 for cleaning product requirements (pg C-31)

49 Are we responsible for Urine Container Collection? Are all containers made the same?

PWS, p. C - 22 PWS, 4.6 (A) Yes. Refer to para. 4.6 Of the PWS.

Question RFP Page RFP Para Government Response How Many Containers are in use on the facility?

What is the approved disinfectant or process for cleaning these containers? Who provides the containers?

50 Where do we dispose of waste material after completion of floor maintenance?

Will there be designated disposal areas for each service location or a centralized disposal area?

PWS, p. C - 32 PWS, 11.4 (A) Centralized disposal at Bldg 359 (approx 1/4 mile from bldg 376).

51 PWS 3.1.1 FLOOR CLEANING C-9: The USG states that the floor surface may change at any time during the life of the contract, however there appears to be no specific wording on how this may impact frequency or associated cost to a contractor when the floor covering is changed? Are the cost and how modifications to cost to the different floor coverings covered in any other sections of the RFP? We did not find anything? Cost for Carpet vs Cost for various Hard surfaces have substantial labor/Equipment/cost variances for which the contractor is entitle compensation under the FAR.

PWS, p. C-9 PWS, 3.1.1 The Sample add/delete shown at B4, Page 3 of the solicitation will be utilized.

52 PWS 3.1.1.2 CARPETED FLOORING C-10:

Appears to address no standard for the vacuum system? is there a standard such as a HEPA rating required for vacuum systems the contractor will utilize on the facility to provide these carpet vacuum actions?

PWS, p. C-10 PWS, 3.1.1.2 Not Specifically identified but needs to be in accordance with standard commercial cleaning practices (Ref: section C-1, para C.)

53 PWS 3.1.1.3 FLOOR MATS (INTERIOR,

EXTERIOR) Who owns the floor mats? Are they replaced on a schedule or are they replaced as

PWS, p. C-10 PWS, 3.1.1.3 Gov't owned.

Question RFP Page RFP Para Government Response needed?

Are Mat Sizes available?

Are Inclement WX Mats different from Seasonal walk off mats?

Attachment 1 entrances? does this represent the total interior and exterior mat count? If not please provide count on exterior vs interior mats since this will require different cleaning requirements.

No (various sizes).

Same.

Yes .

54 PWS 3.1.2.3 EXTERIOR GROUNDS TRASH

REMOVAL C-11: This is designated as 16 buildings at 750 hours per year (assumed) which is

46.86 hours per building per year which is in a 5 day a week service equal to .18 hours per day or approximately 8 minutes for each building daily (is this for all shifts?). Is there an itemized cost requirement to be presented for these services outlined in section L instructions? Is there an individual line item of CLIN cost that should be created to see how each interested party prices these 750 total hours for a review and evaluation of each contractors itemized cost and technical approach for these restricted service times for the service to be completed?

PWS, P.C-11 PWS 3.1.2.3 Per the PWS… Exterior ground trash pickup will be done on a daily basis in front of buildings 385 (north side), and 1602 (west side). The Contractor shall pick up outside trash one time a week, all other areas.

CLIN X017 is designated for this task.

Itemized cost details for this CLIN shall be input when completing the Pricing Tables.

55 PWS 3.1.3 EMPTY AND CLEAN PUBLIC

ASHTRAYS AND URNS, C-12; Is there a specific sand and sand color required for the contractor to use throughout the contract service area?

PWS, p. C-12 PWS, 3.1.3 No.

56 PWS 3.1.5 LOW DUSTING C-12: How many artificial plants and type of plant (size included) are required to be dusted and how often do they

PWS, p. C-12 PWS, 3.1.5 Bldg. 385: 1 large plant. Bldg. 1602: 1 large and 2 small plants. Dust in accordance with standard commercial cleaning standards.

Question RFP Page RFP Para Government Response require dusting based upon the customers definition of accumulated dust depth?

57 PWS 3.1.7 JANITOR CLOSETS C-13; Will the USG allow for shared securing (Lock and key in USG and Contractor Possession) of these closets with designated USG personnel in order to maintain security for product, supplies, and any equipment to be stored in these designated areas?

PWS, p. C-13 PWS, 3.1.7 Gov't will not provide storage cabinets.

Gov't will only provide space for contractors to place contractor provided storage cabinets. This is due to the fact that we cannot lock the government provided janitor closets due to the need to access the electrical panels that are in most of them.

58 PWS 3.2.4 BREAK ROOMS C-14; What type of surface dispensers for soap and paper does the USG wish to have in these break rooms? Anti- Bacterial, or other for soap/cleanser, and paper/hand towels as desired?

Can the contractor install dispensers?

PWS, p. C-14 PWS, 3.2.4 Provide only when dispensers are present.

Follow guidance in para 3.2.4 when no paper towel dispensers are present.

59 PWS 3.5 COBWEB REMOVAL C-17; During the cycle of cobweb removal will coordination to shut down VTE, electrical, and or other interior roof mounted systems be required during the cleaning cycle/process? OSHA has been consulted and has concerns with utilizing equipment which has the potential to be energized during this process at Warner Robins for the USG DLA.

PWS, p. C-17 PWS, 3.5 No systems are shut down for current Cobweb Removal operations.

60 PWS 3.6 WAREHOUSE FLOOR SCRUBBING PWS, p. C-17 PWS 3.6 Floor scrubbing waste is considered as industrial waste by the base. No

Question RFP Page RFP Para Government Response C-17; Will there be any designated EPA HAZARDOUS chemicals or materials that floor scrubbers will clean up into the scrubbing equipment that will require special coordination with the DLA Environmental or BASE environmental personnel during the post cleaning disposal process? Do you have an historical workload if yes?

historical data available.

61 How many and what building numbers require shift work of all 24 locations in this RFP? Of those that require shift support from janitorial how many require this support for the entire shift period defined in the RFP PWS?

PWS, p. C-31 PWS, 10.1.1 There is no required shift work. However, there are tasks identified in the PWS that are to be done during nonoperational hours.

62 PWS SUPPLIES GENERAL QUESTION: Will Source America supplies be required for purchase for use under this contract?

PWS, pp. 15-16 PWS, 3.3.2 Will address in a future Amendment

63 PWS C.15 REQUIRED CONTRACTOR

DOCUMENTS C-43; Will incumbent NACI checks be honored for their normal life cycle if the employee transfers to a new selected janitorial company from the incumbent?

PWS, p. C-43 PWS C.15 As long as there has been less than a 2 year break in service as a federal contractor - regardless of which company he/she is working for.

64 WAGE DETERMINATION; $8.18 + 3.81 Fringe is stated in DOL WD posted for bid - no mention of the recent Presidential directive to add money to wages for all new contracts? Do you plan to add this as an equitable adjustment after contract start date?

Attachment 2 Wage Determination

NA The $10.10 minimum rate goes into effect for new contracts and replacements of expiring contracts as of January 1, 2015.

65 Is your agency planning to allow General Liability Costs for labor in an equitable adjustment? If not

PWS Attachment 4 NA Column “U” in the Labor Rate Tables account for the General Liability Costs.

Question RFP Page RFP Para Government Response (FAR does not allow) don't you think this should be an issue of Overhead cost for the spread sheets you have required to be returned? And how would you like this Overhead presented? % of increase or decrease projected each year etc... let us know as soon as possible?

Pricing Tables

66 If you are Teaming with a company, Do they need to HAVE ISSA CIM-GB Certification?

PWS, p. C-7 PWS, 1.1.1 (A) The contractor name that will appear on award documents will be required to meet the certification requirements of the PWS.

67 What is the height requirement expected to be "low dusting"?

PWS, p. C - 12 PWS, 3.1.5 Items listed in para 3.1.5 range from base boards to light fixtures in admin areas.

68 Please elaborate on space and areas of cob web removal. The SOL utilizing 510 hrs, is not much time considering the sq. ft in this contract. Will the KO or COR be specifying the cob webs to be removed?

PWS, p. C - 17 PWS, 3.5 Yes, Cob Web removal by technical direction.

69 Will we be allowed time to conform a wage after an award for an employee classification for the lift driver to get the high cob webs? Or does this need to be turned in with the RFP along with all documentation issued to the Department of Labor with this official request?

PWS, p. C - 17 PWS, 3.5 If an employee’s job description or “class of service” is not included in a prevailing wage determination issued by DOL, the employer (contractor) must begin a process called a conformance (FAR 22.109). This must be done before the employee(s) in question begins work on the contract.

70 Do you have an estimated number of hours for Special event Cleaning?

PWS, p. C - 19 PWS, 4.2 New Item to contract. To be utilized as needed.

71 During the site visit, you talked about the requirement of hiring the incumbent employees.

This would require the listing of all employees, seniority, and employee classifications for proper

PWS, p. C- 23 PWS, C-6 A. Yes, Please refer to FAR clause 52.222- 17 – Nondisplacement of Qualified Workers for the specifics.

Question RFP Page RFP Para Government Response and fair costing. Will we get these documents?

72 Aisles have bumper guards. Is the contractor responsible to clean inside the bumper guards or under shelving?

PWS, p. C -17 PWS, 3.6 No.

73 Is the contractor required to have a SECRET facility clearance or are just the employees assigned to work in classified areas expected to have clearances?

Is this a new requirement for this solicitation/contract?

C-14 14.3 No

74 Spot cleaning will be done on a continual basis.

Explain what outdoors areas will be spot cleaned.

C-6 D The outdoor areas will include Exterior windows located on Building doors, etc.

75 Bulk warehouse cleaning we are only allowed 510 (3.4)hrs for this type of cleaning. Are these hours different from the cob webs hours also 510.( 3.5)

C-16 A Yes

76 Is the CIMS-GB certification a mandatory requirement for this procurement?

C-7 1.1.1 Yes

77 Is the cob-web service a new requirement over the incumbent contract?

C-6 No

78 Are manlifts provided for annual cob-web cleaning and can this service be provided after normal business hours?

C-6 No, GFE is not provided.

79 Are the golf carts/trucks used onsite by the janitorial staff furnished by the government or the contractor?

C-6 Contractor

80 Who is the current incumbent? and what is the current incumbent contract value?

General General Please refer to the original synopsis posted for this requirement.

81 It is not clear by Paragraph 3.4 of the PWS which warehouses receive Bulk Cleaning. There are two groups listed in Paragraph 3.4, six with Docks and four requiring twice weekly main asile ways.

Please provide a list of all Warehouses along with individual square feet in each warehouse to receive Bulk Cleaning.

C-16 3.4 The areas requiring Bulk Cleaning are dictated by the Cleaning Priority number shown on PWS Attachment 1A.

Question RFP Page RFP Para Government Response 82 It is not clear by Paragraph 3.5 of the PWS which warehouses receive Cob Web Removal Services.

Please provide a list of all Warehouses along with individual square feet in each warehouse to receive Cob Web Removal Services.

C-17 3.5 The areas requiring Cob Web Removal are dictated by the Cleaning Priority number shown on PWS Attachment 1A.

83 It is not clear by Paragraph 3.6 of the PWS which warehouses receive Floor Scrubbing. There are total square foot areas listed in Attachment 1 to the PWS but we have no way of telling if these areas are only in the four warehouses listed in the paragraph or in other warehouses. Please provide a list of all Warehouses along with individual square feet in each warehouse that makes up the total square feet given on CLIN 0001AH in attachment 1 to the PWS.

C-17 3.6 The areas requiring Floor Scrubbing are dictated by the Cleaning Priority number shown on PWS Attachment 1A. An additional spreadsheet PWS Attachment 1D is included detailing Floor Scrubbing

SF.