Attachment_5-Instructions_to_Offerors.pdf

SP3300-14-R-0011

Attachment 5

Instructions to Offerors

Addenda to FAR 52.212-1, Instructions to Offerors -- Commercial Items

Provisions incorporated by reference:

DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country (Jan 2009)

Provisions incorporated in full text:

FAR 52.215-20 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Oct 2010), ALT I

(a) Exceptions from certified cost or pricing data.

(1) In lieu of submitting certified cost or pricing data, offerors may submit a written request for exception by submitting the information described in the following subparagraphs. The Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable.

(i) Identification of the law or regulation establishing the price offered. If the price is controlled under law by periodic rulings, reviews, or similar actions of a governmental body, attach a copy of the controlling document, unless it was previously submitted to the contracting office.

(ii) Commercial item exception. For a commercial item exception, the offeror shall submit, at a minimum, information on prices at which the same item or similar items have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include --

(A) For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities;

(B) For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market;

(C) For items included on an active Federal Supply Service Multiple Award Schedule contract, proof that an exception has been granted for the schedule item.

(2) The offeror grants the Contracting Officer or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this provision, and the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the offeror’s determination of the prices to be offered in the catalog or marketplace.

(b) Requirements for certified cost or pricing data. If the offeror is not granted an exception from the requirement to submit certified cost or pricing data, the following applies:

DRAFT

(1) The offeror shall prepare and submit certified cost or pricing data, and data other than certified cost or pricing data, and supporting attachments in accordance with the format provided in Attachment 4 (Pricing Tables).

(2) As soon as practicable after agreement on price, but before contract award (except for unpriced actions such as letter contracts), the offeror shall submit a Certificate of Current Cost or Pricing Data, as prescribed by FAR 15.406-2.

(End of Provision)

FAR 52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a single award Firm-Fixed-Price/Fixed-Price contract resulting from this solicitation.

FAR 52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Margaret K. Ross, Acquisition Operations, DLA Distribution, J Ave, Building 404, New Cumberland PA 17070

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.dla.mil/j-3/j-336/icps.htm . (This page can also be reached by accessing the J-71 Web page at http://www.dla.mil/j-3/j-336/logisticspolicy/procurementlinks2.htm and selecting “Go to FAR/DFARS & Local Clauses.”

http://farsite.hill.af.mil/ http://www.dla.mil/j-3/j-336/icps.htm http://www.dla.mil/j-3/j-336/logisticspolicy/procurementlinks2.htm http://farsite.hill.af.mil/

DLAD 52.233-9000 Agency Protests (Nov 2011)

Companies protesting this procurement may file a protest 1) with the contracting officer, 2) with the Government Accountability Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office. Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order No. 12979." (Note: DLA procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the contracting officer; this process is not an appellate review of a contracting officer's decision on a protest previously filed with the contracting officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the contracting officer.

DLAD 52.233-9001 Disputes: Agreement to Use Alternative Dispute Resolution (Nov 2011)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and with legal counsel (see DLA Directive 5145.1). Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

DLAD 52.237-9002 Key Personnel – Fixed-Price Service Contracts (Apr 2008)

(a) Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "Key Personnel" and are those persons whose resumes were submitted as part of the technical/business proposal for evaluation. The Contractor agrees to use said key personnel during the performance of this contract and that they shall not be removed from the contract work or replaced unless authorized in accordance with this clause.

(b) The Contractor shall not substitute key personnel assigned to perform work under this contract without the prior approval of the Contracting Officer. Requests for approval of substitutions shall be in writing and shall provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a complete resume for the proposed substitute, and any other information requested or needed by the Contracting Officer to approve or disapprove the request.

Proposed substitutes must have qualifications that are equal to or higher than the key personnel being

DRAFT

http://160.147.217.67/SR2.htm http://160.147.217.67/SR2.htm replaced. The Contracting Officer or his authorized representative shall evaluate such requests and promptly notify the Contractor in writing whether the proposed substitution is acceptable.

(c) If the Contracting Officer determines that (1) suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming, or (2) the resultant substitution would be so substantial as to impair the successful completion of the contract or the delivery order in accordance with the proposal accepted by the Government at time of contract award, the Contracting Officer may (1) terminate the contract for default or for the convenience of the Government, as appropriate, or (2) at his discretion, if he finds the Contractor at fault for the condition, equitably adjust the contract price downward to compensate the Government for any resultant delay, loss or damage.

(d) The provisions of this clause shall be fully applicable to any subcontract which may be entered into.

Communications Between the Government and Offerors:

1. Questions regarding this solicitation prior to proposal submission may occur for the purpose of clarifying elements of the solicitation.

a. Questions concerning the Pre-Proposal Conference shall be submitted by electronic mail to mogen.gilson@dla.mil with the subject: Pre-Proposal Conference.

b. Questions concerning this solicitation shall be submitted by electronic mail to mogen.gilson@dla.mil, with the subject: Solicitation SP3300-14-R-0011

c. Offerors shall submit any questions regarding the Pre-Proposal Conference or this solicitation in an MS Word Table landscape format with the following column headings:

Question RFP Page RFP Para Name of Firm POC Tel

No.

Fax No. e-mail

c. No information concerning this RFP or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made by electronic mail in the format noted above and submitted to the above email address.

Inquiries will be answered in writing and provided to all offerors. To avoid a delay in the procurement process, all questions regarding this RFP must be received by 11:00 a.m.

eastern local time on March 3, 2014. Questions received after this date and time will not receive a response.

Proposal Submission Instructions:

2. The hour and date for receipt of offers is March 19, 2014. HARD COPY OFFERS MUST BE RECEIVED IN THIS OFFICE BY THIS DATE AND TIME. Facsimile and email submissions of proposals will not be accepted.

Proposals sent via US Postal Service shall be addressed to the Acquisition Specialist, Mogen Gilson, and mailed to:

DLA Distribution 2001 Mission Drive, Bldg 404

DRAFT

mailto:mogen.gilson@dla.mil c/o Mogen Gilson New Cumberland, PA 17070-5000

Proposals sent via Commercial Carrier (i.e., FedEx, UPS, DHL, etc.) shall be addressed to the Acquisition Specialist, Mogen Gilson, and mailed to:

DLA Distribution c/o Mogen Gilson J Avenue, Bldg 404 New Cumberland, PA 17070-5000

Offerors should e-mail Mogen Gilson (mogen.gilson@dla.mil) the method in which they sent their proposal and any associated tracking information.

If the offeror plans to hand deliver the proposal, they shall contact the Acquisition Specialist via e-mail (mogen.gilson@dla.mil) at least one (1) business day in advance to coordinate the proposal delivery.

3. The packaging of the proposals AND all documents submitted must be clearly marked with the Offeror’s Name, solicitation number, and the following statement:

“FOR OFFICIAL USE ONLY -- SOURCE SELECTION INFORMATION - SEE FAR

2.101 AND FAR 3.104”

All pages of all resumes shall be marked “PERSONALLY IDENTIFIABLE

INFORMATION (PII) SAFEGUARD IAW DOD PRIVACY PROGRAM AND

PRIVACY ACT OF 1974”

4. If an offeror has any questions regarding this solicitation or believes that the requirements in this instruction contains an error or omission, the offeror shall immediately notify the Acquisition Specialist, Mogen Gilson (mogen.gilson@dla.mil) in writing in the format provided in paragraph 1 on page 7 above. If an offeror believes that the requirements in this instruction are otherwise unsound, the offeror shall immediately notify the KO, Mrs.

Margaret K. Ross (margaret.ross@dla.mil), in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

5. Submission of a proposal that does not contain all of the items requested may result in elimination from consideration for award.

Proposal Preparation Requirements:

1. Organization/Number of Copies/Page Limits: The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents and number of copies required for each volume are defined in this table. Proposals shall be submitted as three (3) separate volumes as follows:

VOLUME TITLE PAPER

COPIES

CD’s PAGE

LIMITATION

I Technical Proposal Original & 5 2

DRAFT

Part 1: Introduction 5 Part 2: Management Capability 50 Section 1: Management Plan Section 2: Staffing Plan Part 3: Technical Capability 50 - excluding

MSDS info and schedules

Section 1: Technical Approach Section 2: Quality Control Plan Section 3: Phase In Plan

II Past Performance Original & 5 1 50 III Price Proposal Original & 5 1 N/A

2. Page Limitations: The page limitations for each proposal volume shall be treated as the maximum number of pages allowable. If an offer exceeds the maximum number of pages, the excess pages of the proposal will not be read or considered in the evaluation of the proposal.

When both sides of a sheet display printed material, it shall be counted as 2 pages.

3. Cross-Referencing: To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with the minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

4. Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. The detailed table of contents is not part of or included in the page limitation. Tab indexing shall be used to identify sections. Any cross-reference matrix table is not part of the page limitation.

5. Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation of each. Glossaries do not count against the page limitations for their respective volumes.

6. Page Size and Format:

a. The offeror’s proposal shall be prepared on standard 8.5 x 11 inch paper and submitted in three-ring binders. Except for the reproduced sections of the solicitation document and chart labels, the text size shall be no less than 10 point font. Use at least 1-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall not exceed 11 X 17 inches in size. Foldout pages shall fold entirely within the volume, and may only be used for large tables, charts graphs, diagrams and schematics.

7. Binding and Labeling: Each volume of the proposal shall be separately bound in a three-ring loose-leaf binder which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offer’s name. The same identifying data should be placed on the spine of each binder. Offerors are advised to apply all appropriate markings including those prescribed in FAR 3.104-4, Disclosure, Protection and Marking of Contractor Bid or Proposal Information and Source Selection Information.

8. Electronic Copies (CDs): The proposal shall also be submitted in CD-ROM format.

Each volume of the proposal shall also be submitted on a separate CD-ROM. All CDs shall be readable on an IBM PC-compatible system running Microsoft Office 2007, including Microsoft Word 2007 and Microsoft Excel 2007. For each cost breakdown provided in Microsoft Excel format, the Offeror must show and establish clear identifiable links and calculations, such that the Government is able to understand and replicate the numerical data provided. Each CD shall be clearly labeled and each label shall state the offeror’s name, solicitation number, date of submission and the proposal volume (name and number) contained on the CD. If more than one CD is required for a volume, the CD shall be labeled as Disk “x” of “y”, i.e. Disk 1 of 2. The requirement for the CDs in no way relinquishes the offeror’s responsibility to provide hard copies of the cost proposal. Offerors shall ensure hard copies of the proposal are identical to the electronic version. If there are any discrepancies between the electronic version and the hardcopy version submitted in response to this RFP, the hardcopy (paper) version will be considered binding.

9. Distribution: The originals shall be clearly identified as the “ORIGINAL”, and bear the original signature(s) of the offeror. The “copies” shall be complete and clearly identified as “COPY” or “DUPLICATE”. Offerors are advised that the proposal is “For Official Use Only” and are considered “Source Selection Information” – See FAR 2.101 & 3.104.

10. Table of Contents: A table of contents for each volume is required.

11. All three (3) volumes shall have the following statement in the footer of every page submitted, “SOURCE SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104.”

Volume I: Technical Proposal

Offerors shall provide a narrative (including any descriptive literature) which demonstrates that the offeror clearly and fully understands and meets all the minimum technical requirements as set forth in the applicable Performance Work Statement (PWS).

Statements such as “the offeror understands,” “will comply with the statement of work,” “standard procedures will be employed,” “well known techniques will be used,” and general paraphrasing of the PWS are considered inadequate. The technical proposal must provide details concerning what the contractor will do and how it will be done. This includes a full explanation of the techniques, disciplines, and procedures proposed to be followed.

The technical proposal shall not contain any reference to price; however, information concerning labor allocation and categories, labor hours, consultants, travel, materials, equipment, and other information of interest to technical reviewers shall be contained in the technical proposal in sufficient detail so that the offeror’s understanding of the scope of the work may be adequately evaluated.

The technical proposal shall be page numbered, contain a table of contents, be organized in the following parts, and address in detail the following:

A. Introduction (Part 1):

1. This section shall provide any necessary background information and an overview of the proposal which the offeror believes will assist in the understanding and accurate evaluation of the proposal.

B. Management Capability (Part 2):

The Offeror shall provide a detailed description of their management approach for the following:

1. Management Plan – The Offeror shall describe their overall management methodology and how that methodology will translate into successful contract performance. The Offeror shall provide a detailed description of the responsibilities and authorities for operation and management of this contract. The Offeror shall include such elements as lines of communication. The discussion shall address the processes for resolving priority conflicts for resources and tasks identified in the Performance Work Statement.

Additionally, the Offeror shall discuss:

a. The overall proposed Management Plan for the janitorial effort at DLA

Distribution Warner Robins Georgia. This shall include, but is not limited to, a demonstration of an ability to provide management of on-site personnel; filling vacancies; and making necessary arrangements as needed when personnel are off (vacation, sick, etc.). Offeror’s narrative should also address the liaison mechanism between the Contractor and the Government; the level of involvement corporate personnel will have with this contract; and the availability of resources and ability to correct performance issues. Offerors should attach an Organization Chart, with discussion of chain of command, limit of authority for the supervisors and team leads.

2. Staffing Plan – The offeror shall list, in matrix format, all key and non-key personnel proposed for assignment as discussed in Key Personnel section of the PWS the labor category that they represent, their years of experience, degree/education, and their personnel qualifications and experience. In addition, the offeror shall submit the following information for key and non-key personnel:

a. Key Personnel: The offeror shall identify proposed individual(s) for each labor position and indicate the tasks for which the person is proposed. Resumes shall be submitted for all key personnel to be assigned to the proposed contract.

Resumes shall include the relevant qualifications, background, experience, and accomplishments for all key personnel in sufficient detail to demonstrate the capability of such personnel to meet the requirements of the PWS. The work history of each key person should contain experience directly related to the tasks and functions he/she is intended to perform under the proposed contract.

Resumes shall also include the labor category, for which the individual is being proposed, citizenship, level of security clearance, education (degrees and date of graduation, other schools and certificates, and training certifications). All pages of all resumes shall be marked “PERSONALLY IDENTIFIABLE

INFORMATION (PII) SAFEGUARD IAW DOD PRIVACY PROGRAM

AND PRIVACY ACT OF 1974”

Additionally, the offeror shall provide copies of all required certifications.

Offerors shall indicate limitations on the availability of proposed personnel, if any. If the individual is not currently employed by the offeror, explain the rationale for proposing that person. If a key person is not currently employed by the offeror or subcontractor, letter of intent signed by the proposed personnel, contingent upon award of the contract, shall be included with that individual’s resume. Resumes shall be provided for all proposed subcontractor personnel and consultants, and the rationale for their use.

NOTE: If subcontractors are to be used, resumes of the key personnel shall be included in this section with the present company affiliation clearly identified.

All of the requirements of this section shall apply to the use of subcontractor personnel, as well as the prime contractor’s personnel.

b. The proposed Staffing Plan for the janitorial effort at DLA Distribution Warner Robins Georgia. This shall include, but is not limited to, number of employees; recruitment of employees; filling vacancies; and making necessary arrangements as needed when personnel are off (vacation, sick, etc.). The offeror shall address compliance with Section C-14.3 of the PWS within the staffing plan.

c. The proposed training of staff for the effort at DLA Distribution Warner

Robins Georgia. Training shall include, but is not limited to, janitorial services to be provided, safety compliance issues, and the concept of Non-personal services for the Government (i.e., should not be taking direction from any Government end-users, only their own supervisors). Data submitted with narrative can include, if applicable, any materials to be provided, any proposed syllabus, and/or any trainer resume and/or certifications.

d. Detailed staffing levels shall be provided by completing excel spreadsheets

(PWS Attachment 4 – Sample Schedules) to account for each shift and area to be cleaned.

C. Technical Capability (Part 3):

The Offeror shall provide a detailed discussion of their technical capability in sufficient detail to evidence the offerors understanding of the PWS:

1. Technical Approach -- The Offeror shall submit a detailed description of their technical approach to perform each task in the Performance Work Statement. The Offeror’s technical approach must demonstrate an understanding of the requirements in the PWS and the ability to perform all performance tasks and objectives listed in the PWS while maintaining quality and timeliness. This cannot be a mere summary of the requirements stated in the PWS, but rather the Offeror’s detailed approach to performing the requirements that clearly demonstrates his understanding of that work. The approach shall address as a minimum the Offeror’s:

a. Current CIMS-GB certification or proposed plan for obtaining certification within 180 days of the contract’s start date.

b. Knowledge of the defined levels of cleaning and tasks required to accomplish each.

c. Ability to meet the minimum Acceptable Performance Levels by completing excel spreadsheets (PWS Attachment 4 – Sample Schedules) to account for each shift and area to be cleaned.

d. Discussion of all proposed products, including materials, equipment, and chemicals, to be utilized on this effort. Offerors shall indicate why the specific products being utilized are chosen and will best meet the standards identified in the Performance Work Statement (PWS).

e. Discussion of the proposed plan to meet the Government’s “Green Procurement/Buying Green” requirement. Narrative shall include an outline of compliance with the Department of Defense Green Procurement Program as it applies to this effort as outlined in the Performance Work Statement;

compliance with the Department of Energy’s Federal Energy Management Program as it applies to this effort as outlined in the Performance Work Statement; The offeror shall include MSDS information for applicable chemicals to demonstrate compliance with Section C-11.2 of the PWS.

f. Familiarity with difficulties and uncertainties associated with the work.

g. Discussion of potential problems, such as increasing utilization and present strategies dealing with them.

2. Quality Control Plan -- The vendor shall provide an initial Quality Control Plan (QCP) in accordance with the PWS with their proposal. The QCP shall include an approach to maintaining acceptable quality standards throughout contract performance, and should address the methods for meeting the performance standards, customer requirements, and complying with applicable regulations. The plan shall provide the quality control methodology, processes, techniques, and tools that will result in meeting or exceeding the performance requirements for quality and timeliness.

The QCP should not be a reiteration of the Government’s Quality Assurance Surveillance Plan (QASP), which is the Government’s method for monitoring the quality of the Contractor’s performance; instead, the QCP should be the Offeror’s approach to ensure that the Acceptable Performance Levels are met and that quality is maintained throughout contract performance.

3. Phase In Plan -- The offeror shall provide a detailed Phase In Plan, which discusses the offeror’s scheduling, phasing in all functional activities, and milestone dates for implementation. The phase in period shall have a duration of no more than thirty (30) business days.

Volume II: Past Performance

The Offeror shall describe their background, knowledge and experience related to janitorial and custodial services. Of particular emphasis is performance that was performed in accordance with the same or similar scope and magnitude that is described in the PWS. Past performance information is used in determining the level of confidence the Government has for successful performance based upon the Offeror’s actions under previously awarded, relevant contracts.

The Government shall only consider relevant past performance data. To be considered relevant, the Offeror must demonstrate past execution of similar contracts in terms of scope, complexity, and magnitude of effort. The offeror must demonstrate through past performance an ability to perform the work described in the solicitation. This is done by demonstrating that they have successfully executed contracts of similar scope, magnitude, and complexity within the past five (5) years. The Government recommends that the offeror provide three (3) past performance references, but will evaluate all relevant contracts submitted. Offerors shall provide a detailed explanation of the relevance of the contracts or efforts to the requirements as defined in the PWS. If subcontractor experience is provided as part of the relevant contracts, it will be given weight relative to the percentage of effort being provided by that particular subcontractor in the offer submitted. The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated.

If an offeror or its subcontractor determines they have no past performance data, they shall provide the following statement in lieu of the information requested below: “(Insert offeror or subcontractor’s name) has determined that they possess no past performance information in accordance with the RFP.”

To be compliant with this factor offerors shall provide the following information for both the offeror and proposed subcontractors.

(1) An index of previous contract data for the offeror. The index shall contain three (3) or more PRIME contracts and SUBCONTRACTS that the offeror is currently performing or has completed during the last five (5) years. The index shall include:

- Contractor Name

- Name of the customer/agency

- Contract/Purchase Order Number

- Customer points of contact (minimum of two, provide name, telephone number, fax number, and e-mail addresses)

- Length of contract

- Period of performance (dates)

- Initial Contract Price

- Final Contract Price or price as of the last modification

- Description of product/service provided (include sufficient detail to demonstrate the scope and complexity of the product/service provided)

- Discussion of the similarities and differences of experience (include sufficient detail to demonstrate similarities/dissimilarities to the requirements of this solicitation)

- Facilities in which the product/service was performed

- Quality of Past Performance; to include a discussion of actual performance under each contract listed, including problems encountered; how they were resolved; the timeliness of deliverables required; how costs were controlled; business relationships; management of key personnel, and any other areas deemed necessary to provide insight into actual performance issues

(2) A narrative synopsis that shall describe the specific nature of the work, similarities with the proposed work and the relevant experience gained.

(3) An index of Previous Contract Data for all subcontractors containing the information listed in (1) above as it relates to PRIME and SUBCONTRACTS that the subcontractor is currently performing or has completed during the last five (5) years.

(4) Attachment 4, Past Performance Questionnaire. Offerors and all subcontractors shall send this questionnaire to previous customers of prime and subcontracts. All questionnaires shall be submitted to the Government by the proposal due date and time identified in the solicitation. All previous contracts the offeror utilizes for Questionnaire information must be contained in the Previous Contract Data index for the offeror/subcontractor. The offeror/subcontractor shall complete the Previous Contract Data index prior to submitting the questionnaire to the customer. The offeror/subcontractor shall ask the customer to complete the questionnaire and return it directly to the Contract Specialist identified in block 7 of the SF1449. Government evaluation members may contact the named individuals to clarify, obtain additional information, or conduct a telephone survey of past performance. As such, the offeror/subcontractor shall provide a list of all Questionnaires submitted that provides the following information:

- Name of the customer/agency

- Date submitted to customer/agency

- Contract/Purchase Order Number

- Customer points of contact (minimum of two, provide name, telephone number, fax number, and e-mail addresses)

- Whether the offeror/subcontractor was a Prime or Subcontractor

(5) Offerors and their subcontractors may describe any quality awards or certifications that indicate technical excellence in the service requested. Examples of such awards or certifications include, the Malcolm Aldridge Quality Award, other Government quality awards, and private sector awards or certifications (e.g., the automobile industries QS 9000, Semitic’s SSQA, or ANS/EIA-599). Indicate what segment of the company (division or entire company) received the award or certification and the date. If the award or certification is over three years old, present evidence the qualifications still apply.

The Government may utilize the Federal Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), responses received from the Performance Risk Assessment Questionnaire, data submitted by the offeror, and any other information available to determine the quality and relevance of the offeror’s past performance.

Volume III: Price Proposal

1. Completed Standard Form 1449.

2. Signed acknowledgements of amendment (SF30). (Applicable only if any amendments are issued against this solicitation).

3. Completed certifications and representations located at FAR 52.212-3 and DFARS 252.212- 7000.

4. The Contractor’s Price Proposal shall be submitted for the period of performance in accordance with the CLIN structure as detailed in the Continuation of Supplies and Services.

*Offerors must use the CLINs specified in the Schedule of Supplies/Services.*

5. To assist the Government in determining reasonableness for this effort, the offeror shall provide sufficient detailed other than certified cost and pricing data with the proposal to support the prices proposed. The price proposal shall be in accordance with the instructions below and format in Attachment 4. PLEASE NOTE: ALL TABLES MUST BE

COMPLETED IN MICROSOFT EXCEL FORMAT. IN SUBMITTING THE

ELECTRONIC VERSION OF THE COST PROPOSAL, OFFERS SHALL NOT HIDE

FORMULAS OR CELLS AND SHALL NOT LOCK CELLS. ALL CALCULATIONS

MUST BE ROUNDED TO NO MORE THAN TWO DECIMAL PLACES. For each Breakdown provided in Microsoft EXCEL format, the Offeror must establish clear identifiable links and calculations, such that the Government is able to replicate the estimates provided.

a. Table 1 (Base Year) The offeror shall enter the job title, FTE’s, total labor hours, labor costs, material costs, total direct costs, ODC costs, overhead costs, subtotal, G&A, fee, total, unit price per month, and the total price for the year for CLINs 0001 – 0018 to include all subCLINs. The burdened labor rate entered in this table must match the rate computed in table 14. Direct labor cost shall be calculated by multiplying the burdened labor rate by the number or labor hours. The total direct labor costs shall be the sum of the direct labor cost for the period 8/28/14 – 8/27/15. The material costs entered in this table must match the total cost listed in table 8. The total direct cost shall equal the sum of the direct labor and material costs. The overhead costs listed in this table must match the total cost listed for the base year in table 9. The subtotal shall equal the sum of total direct labor cost, material cost, total direct cost, ODC cost, and overhead cost. The offeror shall enter the G&A percentage being applied and multiply it by the subtotal to arrive at the G&A cost. The offeror shall enter the fee percentage being applied and multiply it by the subtotal to arrive at the fee. The total shall equal the sum of the subtotal, G&A, and fee. The unit price shall equal the total price divided by the quantity for the CLIN or subCLIN. The total price shall equal the unit price multiplied by the quantity for the CLIN or subCLIN.

The total of CLIN 0001 shall equal the sum of all CLIN 0001 subCLINs. The total of CLINs 0002-0018 shall equal the sum of CLINs 0002 thru 0018. The total of all CLINs shall equal the sum of CLIN 0001 and the total of CLINs 0002 – 0018.

b. Table 2 (Option Year 1) costs, total direct costs, ODC costs, overhead costs, subtotal, G&A, fee, total, unit price per month, and the total price for the year for CLINs 1001 – 1017 to include all subCLINs. The burdened labor rate entered in this table must match the rate computed in table 15. Direct labor cost shall be calculated by multiplying the burdened labor rate by the number or labor hours. The total direct labor costs shall be the sum of the direct labor cost for the period 8/28/15 – 8/27/16. The material costs entered in this table must match the total cost listed in table 9. The total direct cost shall equal the sum of the direct labor and material costs. The overhead costs listed in this table must match the total cost listed for option year one in table 7. The subtotal shall equal the sum of total direct labor cost, material cost, total direct cost, ODC cost, and overhead cost. The offeror shall enter the G&A percentage being applied and multiply it by the subtotal to arrive at the G&A cost. The offeror shall enter the fee percentage being applied and multiply it by the subtotal to arrive at the fee. The total shall equal the sum of the subtotal, G&A, and fee. The unit price shall equal the total price divided by the quantity for the CLIN or subCLIN. The total price shall equal the unit price multiplied by the quantity for the CLIN or subCLIN.

The total of CLIN 0001 shall equal the sum of all CLIN 1001 subCLINs. The total of CLINs 1002-1017 shall equal the sum of CLINs 0002 thru 0017. The total of all CLINs shall equal the sum of CLIN 1001 and the total of CLINs 1002 – 1017.

c. Table 3 (Option Year 2) costs, total direct costs, ODC costs, overhead costs, subtotal, G&A, fee, total, unit price per month, and the total price for the year for CLINs 2001 – 2017 to include all subCLINs. The burdened labor rate entered in this table must match the rate computed in table 16. Direct labor cost shall be calculated by multiplying the burdened labor rate by the number or labor hours. The total direct labor costs shall be the sum of the direct labor cost for the period 8/28/16 – 8/27/17. The material costs entered in this table must match the total cost listed in table 10. The total direct cost shall equal the sum of the direct labor and material costs. The overhead costs listed in this table must match the total cost listed for option year two in table 7. The subtotal shall equal the sum of total direct labor cost, material cost, total direct cost, ODC cost, and overhead cost. The offeror shall enter the G&A percentage being applied and multiply it by the subtotal to arrive at the G&A cost. The offeror shall enter the fee percentage being applied and multiply it by the subtotal to arrive at the fee. The total shall equal the sum of the subtotal, G&A, and fee. The unit price shall equal the total price divided by the quantity for the CLIN or subCLIN. The total price shall equal the unit price multiplied by the quantity for the CLIN or subCLIN.

The total of CLIN 2001 shall equal the sum of all CLIN 2001 subCLINs. The total of CLINs 2002-2017 shall equal the sum of CLINs 2002 thru 2017. The total of all CLINs shall equal the sum of CLIN 2001 and the total of CLINs 2002 – 2017.

d. Table 4 (Option Year 3) costs, total direct costs, ODC costs, overhead costs, subtotal, G&A, fee, total, unit price per month, and the total price for the year for CLINs 3001 – 3017 to include all subCLINs. The burdened labor rate entered in this table must match the rate computed in table 17. Direct labor cost shall be calculated by multiplying the burdened labor rate by the number or labor hours. The total direct labor costs shall be the sum of the direct labor cost for the period 8/28/17 – 8/27/18. The material costs entered in this table must match the total cost listed in table 11. The total direct cost shall equal the sum of the direct labor and material costs. The overhead costs listed in this table must match the total cost listed for option year three in table 7.

The subtotal shall equal the sum of total direct labor cost, material cost, total direct cost, ODC cost, and overhead cost. The offeror shall enter the G&A percentage being applied and multiply it by the subtotal to arrive at the G&A cost. The offeror shall enter the fee percentage being applied and multiply it by the subtotal to arrive at the fee. The total shall equal the sum of the subtotal, G&A, and fee. The unit price shall equal the total price divided by the quantity for the CLIN or subCLIN. The total price shall equal the unit price multiplied by the quantity for the CLIN or subCLIN. The total of CLIN 3001 shall equal the sum of all CLIN 3001 subCLINs.

The total of CLINs 3002-3017 shall equal the sum of CLINs 3002 thru 3017. The total of all CLINs shall equal the sum of CLIN 3001 and the total of CLINs 3002 – 3017.

e. Table 5 (Option Year 4) costs, total direct costs, ODC costs, overhead costs, subtotal, G&A, fee, total, unit price per month, and the total price for the year for CLINs 4001 – 4017 to include all subCLINs. The burdened labor rate entered in this table must match the rate computed in table 18. Direct labor cost shall be calculated by multiplying the burdened labor rate by the number or labor hours. The total direct labor costs shall be the sum of the direct labor cost for the period 8/28/18– 8/27/19. The material costs entered in this table must match the total cost listed in table 12. The total direct cost shall equal the sum of the direct labor and material costs. The overhead costs listed in this table must match the total cost listed for option year four in table 7. The subtotal shall equal the sum of total direct labor cost, material cost, total direct cost, ODC cost, and overhead cost. The offeror shall enter the G&A percentage being applied and multiply it by the subtotal to arrive at the G&A cost. The offeror shall enter the fee percentage being applied and multiply it by the subtotal to arrive at the fee. The total shall equal the sum of the subtotal, G&A, and fee. The unit price shall equal the total price divided by the quantity for the CLIN or subCLIN. The total price shall equal the unit price multiplied by the quantity for the CLIN or subCLIN.

The total of CLIN 4001 shall equal the sum of all CLIN 4001 subCLINs. The total of CLINs 4002-4017 shall equal the sum of CLINs 4002 thru 4017. The total of all CLINs shall equal the sum of CLIN 4001 and the total of CLINs 4002 – 4017.

f. Table 6 (Total Contract Values) The offeror shall enter the total value of all CLINs for the base year (table 1 total), option year 1 (table 2 total), option year 2 (table 3 total), option year 3 (table 4 total), and option year 4 (table 5 total). The values entered for each year must equal the value listed on tables 1-5. The total entered shall equal the sum of the base year (table 1 total), option year 1 (table 2 total), option year 2 (table 3 total), option year 3 (table 4 total), and option year 4 (table 5 total).

g. Table 7 (ODC’s) The offeror shall complete this table by listing each ODC, the quantity, unit, and unit price. The product of the quantity and unit price shall equal the total. The total less resale value shall equal the total minus the value of the ODC at the end of the contract. The offeror shall complete the base year, option year 1, option year 2, option year 3, and option year 4 amounts by allocating a portion of the total less resale value to each year.

h. Tables 8 thru 12 (Materials) The offeror shall list all the materials proposed for each year. The offeror shall provide an adequate description to include the manufacture and item/part number for each product, provide the acquisition specialist with adequate information to verify market value of each item. The offeror must clearly state the product size and packaging per box/case where applicable. The offer shall enter the proposed estimated quantity, unit of issue, and price per unit. The product of the unit price and the number of units shall be entered for the annual total.

i. Table 13 (Overhead Costs) The offeror shall complete this table by listing each overhead cost, the quantity, unit, and unit price. The product of the quantity and unit price shall equal the total. The total less resale value shall equal the total minus the value of the ODC at the end of the contract. The offeror shall complete the base year, option year 1, option year 2, option year 3, and option year 4 amounts by allocating a portion of the total to each year. The offeror must provide a narrative below the table with an explanation and calculations of each overhead cost.

j. Tables 14 thru 18 (Labor Rates) The offeror shall complete this table by completing all the cells to arrive at a fully burdened labor rate. The sum of the hourly rate and pension shall equal the total hourly rate. The product of total productive hours and total hourly rate shall equal the total direct labor cost. The sum of holiday hours and PDO/sick hours shall equal the total non-productive hours. The product of the total hourly rate and total non-productive hours shall equal the total non-productive labor cost. The sum of the total direct labor costs and total non-productive cost shall equal the subtotal labor cost.

The offer shall enter the applicable FICA, FUTA, SUTA, WC, GL percentages being used and the total cost for each. The sum of the subtotal labor costs, FICA, FUTA, SUTA, WC, and GL totals shall equal the fully burdened labor costs. The dividend of fully burdened labor costs and total productive hours shall equal the fully burdened labor rate.

6. NOTE: This contract will be issued pursuant to an 8(a) Set Aside in accordance with

FAR 19.8, Contracting with the Small Business Administration (The 8(a) Program). As such, offerors are reminded that in accordance with FAR 52.219-14, Limitations on Subcontracting, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. The Contracting Officer will monitor compliance with the requirements of this clause.

Proposal Preparation Requirements: