PWS_13R0501_Attachment_I.pdf

SP0600-13-R-0501

PWS Attachment I

2-1-12

SECTION C

PERFORMANCE WORK STATEMENT

(PWS)

For Operation and Maintenance of Air Force Bulk Storage Fuel Facilities

PWS Attachment 1

TABLE OF CONTENTS

SECTION C-1.0 INTRODUCTION

C-1.1 General Description

SECTION C-2.0 BACKGROUND

C-2.1 DLA Energy Mission C-2.2 AF Mission C-2.3 Transition to DLA Energy

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work C-3.2 Contract Turnover

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Fuel Operations C-5.1.1 Staffing C-5.1.2 Product Receipt C-5.1.3 Product Storage C-5.1.4 Product Issues and Transfers

C-5.1.5 Inventory Management C-5.1.5.1 Physical Inventory Management C-5.1.5.2 BSM-E Requirements C-5.1.6 Quality Surveillance C-5.2 Facility Maintenance C-5.2.1 Operator Maintenance C-5.2.2 Preventive Maintenance (PM) C-5.2.2.1 Contractor Performed PM C-5.2.2.2 Government Performed PM C-5.2.3 Sustainment, Restoration, and Modernization (SRM)/Military

Construction (MILCON) C-5.2.4 Buildings and Grounds Maintenance

C-5.2.5 Other Maintenance C-5.3 Safety C-5.4 Security C-5.5 Environmental Protection C.5.5.1 Government Provided Documents C-5.5.2 Leak Detection C-5.5.3 Spill Response C-5.6 Training C-5.6.1 Government Provided Training C-5.6.2 Air Force Training

C-5.7 Contractor Furnished Items C-5.7.1 Disposition of Contractor Furnished Items C-5.7.2 Uniforms, Clothing, and Safety Equipment C-5.7.3 Contractor Furnished Vehicles C-5.8 Government Furnished Equipment and Facilities C-5.8.1 Other Government Furnished Equipment C-5.8.2 Inventory of Government Furnished Equipment/Property C-5.8.3 Unauthorized Use of Facilities

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans C-6.1.1 Contract Compliance Plan (CCP) C-6.1.2 Operations Plan C-6.1.3 Maintenance Plan C-6.1.4 Safety Plan C-6.1.5 Security Plan C-6.1.6 Environmental Protection Plan C-6.1.7 Training Plan

APPENDIX A DEFINITIONS

APPENDIX B ACRONYMS

APPENDIX C APPLICABLE DIRECTIVES

APPENDIX D AIR FORCE INSTALLATION INFORMATION

APPENDIX E PERSONNEL

APPENDIX F GOCO PERFORMANCE REQUIREMENTS

APPENDIX G LOGISTICS SUPPORT COST REIMBURSABLES

SECTION C-1.0 INTRODUCTION

C-1.1 General Description Under this solicitation, the Defense Logistics Agency (DLA) Energy is procuring services for operation and maintenance of aviation and ground fuel bulk storage on Air Force (AF) installations. These services will not include performing alongside aircraft refueling, making truck deliveries, handling cryogenics, operating automated service stations, or other unrelated tasks not specified herein.

SECTION C-2.0 BACKGROUND

C-2.1 DLA Energy Mission Prior to 1992, DLA Energy, formerly named Defense Energy Support Center, operated as wholesale supplier of bulk petroleum products to working capital funds maintained by the Military Services. Since 1992, DLA Energy has significantly expanded its footprint by assuming responsibility as the Department of Defense (DoD) Integrated Material Manager for Defense Working Capital Fund (DWCF) Class III Bulk Petroleum and Aerospace energy products.

Throughout this period, Military Services have generally retained management responsibility for the operation, maintenance, and funding of their on-installation fuel functions.

In August 2004, DoD designated the Director of DLA as the DoD Executive Agent (EA) for Bulk Petroleum, and DLA delegated responsibility to DLA Energy in accordance with DoD Directive 5101.8. This EA Directive mandates that DLA Energy ensure effective end-to-end distribution of bulk petroleum and represents an expansion of supply chain management, intended to promote, through partnership, the efficiency and effectiveness of all activities supporting DoD Bulk Petroleum logistics.

C-2.2 Air Force Mission The AF operates more than 100 facilities worldwide. The Logistics Readiness Squadrons (LRS) or Base Operating Support Services contractors typically perform fuels management operations at these facilities. This encompasses bulk fuel storage; fuels distribution via hydrant systems and mobile equipment; inventory and accounting; quality surveillance; refueling maintenance;

cryogenics; and the ground products automated military service stations. Base Civil Engineering (BCE) typically performs preventive maintenance on the petroleum fixed facilities where this has not been contracted and still maintains base infrastructure.

C-2.3 Transition to DLA Energy In 2008, 46 AF Government-owned, Government-Operated (GOGO) bulk aviation and bulk ground fuel storage locations were transformed into DLA Energy managed Government-owned, Contractor-operated (GOCO) facilities.

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work The Contractor will be responsible for providing the necessary personnel and resources during required hours of operation at the bulk storage facility to ensure safe, accurate, and timely receipt, storage, transfer, and issue of on specification DWCF-owned petroleum products under their control. The Contractor will perform required maintenance to ensure the bulk storage facility and associated systems remain operational to meet the base mission. In addition, the Contractor will comply with environmental protection, safety, and security directives. Appendix E provides minimum personnel qualifications for key personnel, but the Contractor shall ensure all personnel are adequately trained and certified to perform job tasks prior to operating or maintaining bulk fuel storage and distribution systems unsupervised. Contractor performance will be evaluated and payment based on the standards identified in Appendix F.

C-3.2 Contract Turnover The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current contractor/military/government personnel, representatives from DLA Energy, and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing and inventory. During the last ten working days of this contract, the incoming government/contractor personnel shall be permitted access to the bulk storage facility to observe its operation. The outgoing Contractor shall assist DLA Energy, the COR, and the incoming operator to accomplish the facility turnover inspection, product testing, and inventory accounting as well as provide any relevant information concerning the facility and its operation including maintenance records and engineering documentation.

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General. The contractor shall comply with all applicable federal, state, local, and international laws, regulations, and policies including, but not limited to, the directives listed in Appendix C in performance of the contract effort. In the event of conflicting guidance, the most stringent requirements shall be followed.

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Fuel Operations. The Contractor shall operate as required the existing bulk fuel storage facilities (Appendix D) to support normal base operations, deployments, exercises, and contingencies as well as during periods of heightened security. Fuel operations at the bulk fuel facility must be safely and efficiently conducted to receive, store, transfer, issue, and account for petroleum products with appropriate controls to ensure fuel quality and inventory accuracy. In the event of failure of the existing bulk storage facilities resulting in extended downtime, the Contractor may be required to perform the same functions using an alternative storage system provided by the government.

C-5.1.1 Staffing. See Appendix D for base specific requirements and Appendix E for personnel requirements. The Contractor shall staff with qualified personnel to effectively conduct required fuel operations during the stated normal hours of operation at the bulk fuel facilities. If necessary to extend ongoing operations beyond stated normal hours (for example due to a receipt delay), the Contractor shall notify the COR and if possible accomplish the mission through reallocation of personnel without overtime. If overtime will be required, or if needed to return to duty after normal hours, the Contractor will notify the COR and await Contracting Officer approval. If directed by the Contracting Officer to return to conduct operations outside normal hours, the Contractor shall respond and provide required support within 1 hour of notification.

C-5.1.2 Product Receipt. The Contractor shall receive fuel without causing operational delays or incurring demurrage. The Contractor shall coordinate receipt scheduling and quantities with the Fuels Service Center (FSC) and suppliers to ensure no mission impact due to lack of inventory. The Contractor shall escort tank truck deliveries from the base gate to bulk storage and returning as required. The Contractor shall perform required initial visual inspection of fuel receipts and coordinate AF sampling and AF laboratory analysis of fuel IAW applicable directives. COR shall notify the Contractor of any fuel quality discrepancy. The Contractor will not offload fuel found to be non-conforming during receipt inspection until approval has been granted by the COR. The Contractor shall notify the COR and FSC of any fuel quantity discrepancy. The FSC will notify the appropriate DLA Energy offices of either quality or quantity discrepancies. The contractor shall prepare all documents required for product receipt.

C-5.1.3 Product Storage. The Contractor shall be responsible for product integrity and quantity while in contractor custody. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The Contractor shall notify the COR and FSC of any issues which impact the integrity, quantity, or availability of fuel in storage. If required, the FSC will notify the appropriate DLA Energy offices of either quality or quantity discrepancies.

C-5.1.4 Product Issues and Transfers. The Contractor shall issue and transfer fuel without causing operational delays. The COR shall notify the Contractor of any fuel quality discrepancy. The Contractor shall notify the COR and FSC of any fuel quantity discrepancy. If required, the FSC will notify the appropriate DLA Energy offices of either quality or quantity discrepancies. For any discrepancy, the Contractor shall initiate required corrective actions to facilitate delivery of on-specification product. The contractor shall prepare all documents required for product issue and transfer.

C-5.1.5 Inventory Management. The management of inventories involves a range of physical and accounting actions associated with ordering/requisitioning, receiving, storing, issuing, and transferring fuel. The Contractor shall coordinate inventory management with the FSC to ensure adequate fuel inventory is maintained.

C-5.1.5.1 Physical Inventory Management. The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses.

• Ensure all orders, receipts, transfers, issues, losses, gains and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Investigate, document, report, and take corrective action when necessary on excessive variations.

• Manually perform inventory tasks as required per directives, in the event of

Automatic Tank Gauging (ATG) inoperability, or if ATG readings are in question.

C-5.1.5.2 Business Systems Modernization-Energy (BSM-E) Requirements. The Contractor will provide all applicable documentation within required timeframes to FSC for AF input into BSM-E.

C-5.1.6 Quality Surveillance. The Government will be responsible for verifying quality of fuel receipts and of fuel in the custody of the Contractor. The Contractor shall follow all applicable directives to ensure products remain on-specification.

C-5.2 Facility Maintenance. The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address the frequencies, methods, and procedures for accomplishing the maintenance objectives. The Contractor shall provide all manpower and tools to implement the maintenance plan. Parts, supplies, and material needed to perform facility maintenance are reimbursable IAW Appendix G. Equipment needed to perform maintenance will be furnished as Contractor Furnished Equipment (CFE) as needed on a reimbursable basis IAW Appendix G. The Contractor shall establish and maintain automated maintenance and supply records for all equipment and components at the fuel facility. The maintenance records and maintenance plan shall be updated as changes occur and be made available for review by the COR upon request and turned over to the COR at the end of the contract. The Contractor shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The contractor shall immediately notify the COR/designated office and the FSC of any maintenance downtime that could effect operational use of the system and the estimated time in commission (ETIC) the system will be back in operation. The Contractor may be appointed as facility manager and be authorized to submit routine BCE repair work orders.

C-5.2.1 Operator Maintenance: The Contractor will perform operator maintenance to inspect, service, and maintain all fuel distribution systems and equipment in accordance with T.O. 37-1-1, other applicable directives, manufacturer’s specifications, and best commercial practices.

C-5.2.2 Preventive Maintenance (PM): PM is either the Contractor or Government responsibility depending on location as specified in the solicitation and Appendix D and performed as indicated.

C-5.2.2.1 Contractor Performed PM: PM required is the Contractor’s responsibility in accordance with UFC 3-460-03F, other applicable directives, manufacturer’s specifications, and best commercial practices. The Contractor shall implement a systematic PM program contributing to the uninterrupted functioning of the fuel terminal. Where DLA Energy has assumed responsibility for specific parts of PM under the SRM program or a Centrally Managed Program (CMP), the Government shall coordinate actions with the Contractor to minimize disrupting operations of the fuel terminal.

C-5.2.2.2 Government Performed PM: PM required is the Government’s responsibility in accordance with UFC 3-460-03F, other applicable directives, and manufacturer’s specifications. The Government shall coordinate PM actions with the Contractor to minimize disrupting operations of the fuel terminal.

C-5.2.3 SRM/MILCON. SRM or MILCON required is the Government’s responsibility in accordance with DLA Energy policies and DoD 4140.25M. The Contractor will notify the COR of SRM or MILCON needed based upon the maintenance plan and unplanned deficiencies discovered during preventive/operator maintenance or operations. The COR shall ensure deficiencies are coordinated with appropriate agencies and submitted to DLA Energy. If determined by DLA Energy to be appropriate, DLA Energy may request the Contractor perform SRM tasks as specified in C-5.4.5 Other Maintenance.

C-5.2.4 Buildings and Grounds Maintenance. The Contractor shall maintain buildings to the standards expected of any Base facility occupant and grounds in accordance with Base guidelines. The Contractor shall report building maintenance needs to BCE through the facility manager. The Contractor will be responsible for mowing and weed control using Base approved methods where those services are not currently provided by the Base. The Base will provide snow removal for access roads, truck loading/offloading pavement, and parking lots. The Contractor will be responsible for snow and ice removal on all walking surfaces within the Bulk Fuel Facility to include sidewalks, tank stairs, and dike wall stairs. The Contractor will ensure buildings are clean, free from debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall notify the COR or any unresolved maintenance action but will not perform major repairs or make any alterations to the buildings or grounds without prior approval from the Contracting Officer. If determined by DLA Energy to be appropriate, DLA Energy may request the Contractor perform buildings and grounds maintenance tasks as specified in C-5.4.5 Other Maintenance.

C-5.2.5 Other Maintenance. The Contractor will notify the COR of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during operator/preventive maintenance or operations. The Contractor will request BCE assistance to correct these deficiencies or to perform necessary repairs prior to initiating a task order. If BCE is unable to provide the requested assistance, the Contractor will then notify the COR and initiate the necessary requisition/task order. The Contractor may request through the COR to the Contracting Officer to perform the work using existing labor at no additional charge and obtain material on a reimbursable basis, to subcontract the work and material purchase, or to utilize a combination of the options.

The Contractor will not perform maintenance and repairs beyond operator and preventive maintenance unless directed by the Contracting Officer.

C-5.3 Safety. The Contractor will ensure contractor personnel have a safe and healthy work environment. It is essential that personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principle hazards to be encountered and how to prevent or reduce these hazards in accordance with applicable federal, state and local laws and regulations. The Contractors safety program shall instruct employees how to eliminate the hazards or cope with them in a safe manner. Contractor shall comply with applicable safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

Contractor shall provide 24 hour contact information to the base fire department dispatch center.

C-5.4 Security. The Contractor shall incorporate necessary physical, personnel, and information system security to ensure the integrity and safety of the bulk fuel facility and any Government Furnished Equipment (GFE). These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under Contractor control;

inspecting gates, fencing, and security lighting surrounding fuel facilities and requesting maintenance and repairs IAW C-5.2.5 when needed; securing gates, buildings, and system valves when not in use; conducting background checks meeting National Agency Check and Inquiry (NACI) standards for Contractor personnel; and establishing information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development and implementation of security measures. Base specific requirements are identified in Appendix D. The Contractor is not responsible for providing dedicated guards. Force protection is the responsibility of the base.

Afterhours security checks are performed by LGRF personnel. The Contractor will respond immediately to correct security issues. Contractor personnel should be identified to the LGRF and Base Security Forces as mission-essential as required to ensure uninterrupted fuel support during normal base operations, deployments, exercises, and contingencies as well as during periods of heightened security.

C-5.5 Environmental Protection. The Contractor shall actively protect and enhance the quality of the environment by adhering to all applicable regulatory requirements and by preventing or controlling pollution at the fuel facilities. If the Contractor receives a visit from or a notice of violation from a federal, state, or local agency, the Contractor shall immediately notify the COR or Contracting Officer. The contractor shall support and participate in either the host base or the DLA Energy Environmental Management System.

C-5.5.1 Government Provided Documents. The government will provide the following environmental documents as applicable: Spill Prevention Control and Countermeasures (SPCC) Plan; Spill Prevention, Response Plan (SPRP); Oil Pollution Act 1990 (OPA 90) Facility Response Plan (FRP); Hazardous Waste Management System; National Pollutant Discharge Elimination System (NPDES) Permits Program; Storm Water Pollution Prevention Plan (SWPPP); and Oil Pollution Prevention Operations Manual.

C-5.5.2 Leak Detection. The Contractor shall provide fuel system access, product transfer, and ancillary mechanical support to DLA Energy Leak Detection contractors for the implementation of the Leak Detection Centrally Managed Program (LD-CMP) point in time testing and leak location testing at all locations. For locations (see Appendix D) with Permanent Leak Detection Systems (PLDS), the Contractor shall conduct testing at least quarterly by operating the PLDS and provide test results to DLA LD-CMP Program Manager immediately upon conclusion of testing. For PLDS technical and operation support, the Contractor will enter a trouble ticket. DLA will provide annual certification and required maintenance of the PLDS.

C-5.5.3 Spill Response.

1. In the event of a fuel spill, the Contractor shall notify installation officials in accordance with the SPCC Plan, Facility Response Plan, or equivalent plan.

2. The Contractor shall immediately initiate the necessary procedures required for containment and cleanup.

3. The Contractor will be reimbursed for all reasonable and allowable expenses incurred in containing, preventing the spread of, and, if required, cleanup of a petroleum spill, or leak. This includes replacement of Spill Response Kit items.

4. Tier II and Tier III spill response actions beyond those outlined above should be provided by a DLA Energy Environmental Services contractor.

C-5.6 Training. The Contractor shall adequately train the contractor’s fuel facility personnel to ensure success and safety of the fuel facility operation. The Contractor shall ensure prior to performing tasks unsupervised that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall document all training by name of employee, training and date and make these records available to the COR upon request. This training provided shall include fuel operations, maintenance, safety, security, and environmental compliance IAW applicable federal, state and local laws and regulations.

C-5.6.1 Government Provided Training. DLA Energy shall provide the following:

First Response/OPA ’90 FRP; Safe Transportation of Hazardous Materials, and PLDS operation and testing where applicable.

C-5.6.2 Air Force Training. The contractor shall provide up to 10 hours of training monthly to Air Force personnel on operations and maintenance of fixed fuel systems.

The training shall focus on component familiarization, core tasks, and upgrade training requirements.

C-5.7 Contractor Furnished Items. The Contractor shall provide sufficient and adequate tools, personnel protective equipment, and vehicles to adequately and safely perform all operations and maintenance tasks required by the contract. The Contractor shall ensure compatibility between contractor-furnished items and government-furnished facilities, systems, and equipment.

C-5.7.1 Disposition of Contractor Furnished Items. Contractor furnished items identified herein shall be used solely in the performance of the work defined in Section C-5.0. The Contractor shall not store items in excess of the contract requirements on Government property. On termination of the contract, all Contractor furnished items shall be removed from Government property within 30 days. Thereafter, the Contractor shall be charged the prevailing commercial storage rate for any items kept on Government property.

C-5.7.2 Uniforms, Clothing, and Safety Equipment. The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties.

Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel.

C-5.7.3 Contractor Furnished Vehicles. The Contractor shall provide sufficient vehicles with appropriate capability to meet the contract requirements including but not limited to escorting fuel deliveries where required, towing bowsers, and transporting personnel. The Contractor is responsible for providing fuel for contractor furnished vehicles and ensuring any vehicle is properly licensed IAW local civilian requirements, registered with base security if applicable, adequately maintained, and operated only by licensed and qualified personnel.

C-5.8 Government Furnished Equipment, Facilities, and Services. The Government will furnish the facilities and equipment listed in Appendix D including sufficient shared office/workshop space or separate facility for Contractor occupancy and contract performance.

Items purchased through the task order process remain the property of the Government. The Contractor shall submit all data required; maintain all records; and care for, maintain and account for all government furnished property. The Contractor shall be responsible for the equipment and be required to maintain a signed receipt document furnished by the government. Equipment and supply additions to the document may originate from a number of sources. When an item of Government property is no longer required, the Government, at its discretion, is not required to replace the item. Base support services not specifically transitioned to the Contractor under this PWS will continue to be provided by the Base at the same level previously provided to the LRS.

C-5.8.1 Other Government Furnished Equipment and Services. In addition to the equipment and facilities listed in Appendix D, the Base will provide the following:

• Fire Suppression Equipment: All fire suppression equipment (i.e., fire extinguishers, portable and installed fire suppression equipment) will be provided, overhauled, and when necessary, replaced by the Government. The Government will determine the quantity and type of fire suppression equipment at the stations.

• Utilities: Electricity, water, sewage, and telephone (One outside commercial line).

• Dumpster/Trash removal and disposal

• Materiel Safety Data Sheets (for Government-Owned Products only)

• Bowsers for conducting reclaimable fuel operations

• Initial Spill Response Kits (applicable to the type of operation)

• Waste water/fuel disposal (typically via a Base Environmental contract)

• Government Provided Training, to delete "Hazardous Waste Operations and

Emergency Response (HAZWOPER), and Safe Transportation of Hazardous Materials." Effective 30 September 2012, the government will no longer provide this training. This training if applicable is the contractor's responsibility.

C-5.8.2 Inventory of Government Furnished Equipment/Property Inventory. At contract start-up, the Contractor and Government (COR) will conduct a joint inventory of all Government property (Appendix D). The Contractor and the COR shall certify the listing. Thereafter, the Contractor and COR shall conduct a joint inventory of GFE annually not later than 30 days from the anniversary of the contract start date.

C-5.83 Unauthorized Use of Facilities. The Contractor shall not permit or authorize personnel to store or repair any personal property including boats, vehicles, trailers, motorcycles, etc., on government property. In addition, the Contractor shall not utilize government equipment, property, or facilities for storage or repair of Contractor-owned vehicles and equipment not specifically required by the contract provisions. Parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during working hours. The Contractor shall not allow employees to cook, smoke, have open flames, or have flammable materials in the work areas or inside any building. The designated smoking and cooking area will be designated by the Base Fire Department.

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-6.1.1 Contract Compliance Plan (CCP) The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance.

The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, bulk storage operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Contract Deficiency Reports (CDR) generated by the COR. The Contractor shall submit a CCP to the Contracting Officer for review and approval within 30 days after contract award. The CCP shall be made available for Government review, upon request, at any time during the contract performance period.

C-6.1.2 Operations Plan: The plan shall provide comprehensive and detailed step-by-step procedures covering all requirements specified in C-5.1 through C-5.1.6.

C-6.1.3 Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address the requirements specified in C-5.2 through C-5.2.5 and identify the frequencies, methods, and procedures for documenting and accomplishing the maintenance objectives set forth within and will be developed in accordance with applicable directives including UFC 3 460-03F and T.O. 37-1-1, manufacturers recommendations, best commercial practice, and industry standards.

C-6.1.4 Safety Plan: The plan shall outline procedures necessary to maintain safety in accordance with applicable federal, state, and local laws and regulations. At a minimum, this plan shall include Confined Space Entry, Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Hazardous Waste Operations, Emergency Response, Safety and Health Standards, Hazardous Communications, Lockout/Tagout, and Fuel Handling Operations.

C-6.1.5 Security Plan: The plan shall clearly identify staffing and procedures necessary to meet applicable security requirements and include information, operations, communications, physical, and personnel security aspects. Specific requirements of increased Threat Conditions (THREATCON) or Force Protection Conditions (FPCON) should be included.

C-6.1.6 Environmental Protection Plan: The Contractor shall provide a comprehensive and detailed plan that will ensure compliance with federal, state, and local environmental laws, regulations, and other guidance.

C-6.1.7 Training Plan: The plan shall identify length of training, training sources, and a brief description of courses for federally, state, and locally mandated and generally required safety training, environmental protection training, and job qualification training.

The plan shall include a sample training record or method of documenting personnel qualifications/certifications. The plan shall address the training requirements and methodology for Contractor and AF personnel.

APPENDIX A: DEFINITIONS

Contractor: The individual, person or group of persons, company or corporation specifically named and contracted by/with the Government to fulfill the terms of this contract document.

The term “Contractor” as used herein refers to the company or corporation as a whole or any individual, attendant, technician, operator, driver, dispatcher, or laborer who may be acting on behalf of the Contractor.

Contracting Officer: Includes Procurement Contracting Officer (PCO) and Administrative Contracting Officer (ACO) functions.

Contracting Officers Representative (COR): The individual designated in writing by the contracting officer to act as the contracting officer’s authorized representative to monitor specific aspects of the contract and take action as authorized in the letter of appointment.

APPENDIX B: ABBREVIATIONS AND ACRONYMS

ABBREVIATIONS AND ACRONYMS

AFOSH Air Force Occupational Safety and Health AFPET/AFPA Air Force Petroleum Office API American Petroleum Institute AQL Acceptable Quality Level AST Aboveground Storage Tank ASTM American Society for Testing Materials ATG Automatic Tank Gauging BBLS Barrels BCE Base Civil Engineer BEAP Base Exterior Architecture Plan

BSM-E

CAR

Business System Modernization – Energy Corrective Action Report

CDR Contract Discrepancy Report CFR Code of Federal Regulations CLIN Contract Line Item Number CNG Compressed Natural Gas COR Contracting Officer’s Representative DFAMS Defense Fuel Automated Management System DER Defense Energy Region DLA Energy DLA Energy (formerly Defense Energy Support Center (DESC)) DFSP Defense Fuel Support Point DLA Defense Logistics Agency DoD Department of Defense DoDAAC Department of Defense Activity Address Code EDP Emergency Distribution Plan EPA Environmental Protection Agency

FAR

FSC

Federal Acquisition Regulation Fuels Service Center (formerly Resource Control Center (RCC))

FSII Fuel System Icing Inhibitor GFE Government-Furnished Equipment IAW In Accordance With ICP Integrated Contingency Plan

JPO

LGRF

LRS

Joint Petroleum Office Logistics Readiness Flight (formerly Fuels Management) Logistics Readiness Squadron (formerly Base Supply)

MILCON Military Construction

MPMS Manual of Petroleum Measurement Standards MRP Maintenance & Repair Project MUR Motor Gasoline Unleaded Regular NAC National Agency Check NEC National Electric Code NFPA National Fire Protection Association NPDES National Pollution Discharge Elimination System NSN National Stock Number OPA Oil Pollution Act OSC On-Scene Coordinator OSHA Occupational Safety and Health Administration

PC&S

PLDS

Posts, Camps, and Stations Permanent Leak Detection System

PM Preventive Maintenance PMI Preventive Maintenance Inspection POL Petroleum, Oils & Lubricants POS Peacetime Operating Stock PQA Petroleum Quality Assurance PWO Public Works Office PWS Performance Work Statement QCP Quality Control Plan SCP Service Control Point SOP Standard Operating Procedure

SPCC Spill Prevention Control and Countermeasure Plan SRM Sustainment, Restoration, and Modernization SWMP Storm Water Management Plan TO Technical Order UF Uniform Fire Code UFC Unified Facilities Criteria

UST

WFSM

Underground Storage Tank Water and Fuel System Maintenance (formerly Liquid Fuels Maintenance (LFM))

APPENDIX C – APPLICABLE DIRECTIVES

1. Federal Acquisition Regulation

2. DoD 4140.25M

3. AF Technical Order 37-1-1

4. AF Technical Order 42B-1-1

5. OSHA 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response

6. OSHA 29 CFR 1910.132, Personal Protective Equipment

7. OSHA 29 CFR 1910.134, Respiratory Protection Program

8. OSHA 29 CFR 1910.146, Confined Space Entry

9. OSHA 29 CFR 1919.147, Energized Equipment, Lockout/Tagout

10. OSHA 29 CFR 1910.1025, Toxic and Hazardous Substances-Lead

11. OSHA 29 CFR 1910.1200, Hazard Communication Program

12. OSHA 29 CFR 1904, Reporting of Occupational Injuries and Illnesses

13. OSHA 29 CFR 1925, Safety & Health Standards for Federal Service Contracts

14. DoL 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts

15. EPA 40 CFR 112, Oil Pollution Prevention

16. EPA 40 CFR 122, NPDES Permit Plan

17. EPA 40 CFR 260- 268, EPA Hazardous Waste Management System

18. EPA 40 CFR 280, Underground Storage Tanks

19. DoT 33 CFR 154, USCG Oil Pollution Prevention

20. DoT 33 CFR 156, Oil and Hazardous Transfer Operations

21. DoT 49 CFR 171-172, Hazardous Materials Regulations

22. DoT 49 CFR 195 (Pipeline Safety – Where Applicable)

23. Oil Pollution Act of 1990

24. National Fire Protection Association (NFPA)/Uniform Fire Code (UF)

25. Unified Facilities Criteria (UFC)

APPENDIX D

AIR FORCE INSTALLATION INFORMATION

I. LOCATION LISTING

Altus AFB OK Andersen AFB GU Aviano AB IT * Barksdale AFB LA Beale AFB CA Cannon AFB NM Davis Monthan AFB AZ Dover AFB DE Dyess AFB TX Eglin AFB FL * Eielson AFB AK Ellsworth AFB SD Elmendorf AFB AK Fairchild AFB WA Grand Forks AFB ND Hill AFB UT *+ Holloman AFB NM Hurlburt AFB FL Incirlik AB TU * Kadena AB JA Lajes Field Azores *+ Langley AFB VA RAF Lakenheath UK *+

Little Rock AFB AR Luke AFB AZ McChord AFB WA McConnell AFB KS McGuire AFB NJ+ RAF Mildenhall UK *+ Minot AFB ND Misawa AB JA Moody AFB GA Mountain Home AFB ID Nellis AFB NV Offutt AFB NE * Osan AB ROK Pope AFB NC Ramstein AB GE * Robins AFB GA * Scott AFB IL Seymour Johnson AFB NC Shaw AFB SC Spangdahlem AB GE *

Travis AFB CA Whiteman AFB MO

* Note: PM at these locations is the government’s responsibility IAW C-5.2.2 + Note: PLDS at these locations is the contractor’s responsibility IAW C-5.5.2

II. INSTALLATION SPECIFIC INFORMATION

(Provided in attached spreadsheets)

APPENDIX E

PERSONNEL

Key Personnel

Corporate Fuels Officer: To ensure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract; and who preferably has experience in the operation and maintenance of bulk petroleum storage terminals.

Terminal Superintendent (TS): To ensure on-site management of PWS requirements, the Contractor shall employ a TS at each AF base under this contract for the life of this contract.

(1) The TS shall have significant, specialized commercial or military experience in fuel terminal operations and maintenance performing and supervising tasks equivalent to an AF Fuels Management seven-skill level (2F071) or nine-skill level (2F091) personnel. This experience shall include receiving, storing, issuing, and shipping petroleum products via tank truck, pipeline, rail, or tanker/barge as appropriate to the Air Force installation’s mode of receipt capability and maintenance and repair of bulk petroleum storage terminals, systems, and equipment.

(2) The TS shall have significant, relevant, and preferably recent supervisory experience.

Although general supervisory experience may be included, specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance must be predominant.

(3) This cannot be a collateral duty job. If the TS is absent for short periods (minor illness, vacation), an alternate must be designated and available to perform the TS duties. For extended absence (hospitalization, temporary duty), the Contractor shall notify the Contracting Officer and provide a qualified temporary or permanent replacement at no additional cost.

(4) After award, a resume meeting the above requirements must be submitted within 30-days for review and acceptance by DLA Energy. A replacement candidate’s resumes must also be submitted for review prior to assuming the duties as TS.

Assistant Terminal Superintendent (ATS): To assist the TS with on-site management of PWS requirements, the Contractor may employ an ATS.

(1) The ATS shall have commercial or military experience in fuel terminal operations and maintenance performing and supervising tasks equivalent to an AF Fuels Management seven-skill level (2F071) personnel. This experience shall include receiving, storing, issuing, and shipping petroleum products via modes as appropriate to the Air Force installation’s capability and maintenance and repair of bulk petroleum storage terminals, systems, and equipment.

(2) This may be a collateral duty job.

After award, a resume meeting the above requirements must be submitted within 30-days for review and acceptance by DLA Energy. If an ATS is subsequently designated or a replacement candidate for an initially employed ATS is nominated, resumes must be submitted for review prior to assuming the duties as ATS.

Additional Personnel

Fuel Distribution Systems Mechanic (FDSM) (as defined in the Service Contract Act, Directory of Operations category 23340):

(1) Shall have commercial or military experience in maintaining fuel bulk storage and distribution systems and equipment performing tasks equivalent to an AF Water and Fuel System Maintenance five-skill level (3E452) personnel.

(2) A minimum of one FDSM will be employed at each AF base where the Contractor is responsible for PM under this contract according to Appendix D.

(3) After award, a resume meeting the above requirements must be submitted within 30-days for review and acceptance by DLA Energy. Replacement candidate’s resumes must also be submitted for review prior to assuming the duties as FDSM.

Fuel Distribution System Operator (FDSO) (as defined in the Service Contract Act, Directory of Operations category 21010):

(1) Shall have a commercial or military experience in operating fuel bulk storage and distribution systems and equipment performing tasks equivalent to an AF Fuels Management five-skill level (2F051) personnel.

(2) Lead Operators shall have experience equivalent to an AF Fuels Management seven-skill level (2F071) personnel.

General

Personnel qualifications and staffing are important sub-factors in evaluating the Contractor’s proposal and subsequent capability to successfully provide the services specified in the PWS.

The Contractor shall ensure personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance standards and comply with all applicable Federal, State and local laws and regulations.

The Contractor shall ensure personnel assigned are able to speak, read and comprehend English (be literate) to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials and be able to compose reports which convey complete information. For overseas locations, the Contractor shall ensure sufficient personnel are able to speak, read, and comprehend the host nation language if required to effectively conduct operations or maintenance.

Unique aspects of fuels operations and maintenance, such as the two person policy for safety, confined space entry requirements, visitor control, escort duties, capability to conduct simultaneous operations, and variability in task times and duration, necessitate maintaining a certain level of staffing to ensure success. Failure to staff accordingly may not result in an immediately noticeable lapse in performance requirements, but will likely lead to intermittent lapses, threatened lapses or potential long range impacts. Also, the risk of failure of critical military missions can be mitigated by ensuring proposed, evaluated, and approved key personnel, FDSMs, and FDSOs are assigned and available during the specified hours of operation.

Therefore, the Contractor agrees to provide the proposed amount of full-time equivalent (FTE) staffing and specifically assign personnel who meet or exceed the requirements of this Performance Work Statement. No reduction or addition of FTEs shall be made without approval from the Contracting Officer. After award, no substitution of key personnel or FDSMs shall be made without approval from the Contracting Officer.

The Contractor agrees that after the Government’s acceptance of nominated key personnel, no key personnel or FDSM substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below.

If personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days or are expected to devote substantially less effort toward the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel in accordance with the below requirements.

All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days prior to the proposed substitution. Each request shall provide detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

In the event a requirement to increase the specified level of effort for a designated labor category, but not change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

The Contracting Officer shall evaluate requests for substitutions and addition of personnel and promptly notify the Contractor, in writing, whether the request is approved or disapproved.

If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or are unable to perform under the contract is not reasonably forthcoming or that the resultant reduction or productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate. Alternatively, at the Contracting Officer’s discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, he may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor’s action.

4. All others terms and conditions remain unchanged.

APPENDIX F

GOCO PERFORMANCE REQUIREMENTS

Introduction:

The rights of the Government and remedies described below are in addition to all other rights and remedies set forth in this contract or existing under federal common law. Specifically, the Government reserves its rights under FAR 52.246-4(e), Inspection of Services, to inspect the services performed under the contract and if any services do not conform to the contract requirements and cannot be corrected by re-performance, the Government may reduce the contract price to reflect the reduced value of the services performed. Further the Government reserves its rights under FAR 52.246-4(f), Inspection of Services, to perform the services itself and charge to the Contractor any cost incurred by the Government to perform those services, as well as reserving the Government’s right to terminate the contract for default.

This Performance Requirements Table identifies specific fuel service performance requirements and related standards for each of the subfactors: 1. Operations; 2. Maintenance; 3. Safety; 4.

Security; 5. Environmental; and 6. Training. Using the Performance Standard and the Surveillance Method, a government Contracting Officer Representative (COR) observes and rates contractor performance on the 6 requirements and determines if the Acceptable Quality Level (AQL) for each requirement was or was not met. Contractors meeting AQLs for all 6 requirements will receive 100% of the fuel services monthly payment. Contractors failing to meet one or more AQLs may receive less than 100% of the monthly payment as determined by the Contracting Officer.

PERFORMANCE REQUIREMENTS – FUEL SERVICES

Requirement/

Contract Reference

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Performance Measure

1. Operations/ See PWS C-5.0-5.1.6 (inclusive)

Ensures all operations are conducted to meet normal/surge response and operational requirements IAW the Operations Plan.

100% operations performance requirements accomplished.

Periodic – Weekly COR sampling of FSC logs, accounting documentation, quality control records, contractor shift schedule, and customer complaint data.

Effectiveness:

- % operating hours staffed as proposed,

- % truck fills, receipts, and hydrant transfers started/ended within required time,

- No demurrage due to lack of contractor staffing or contractor error,

- % inventory documentation provided to FSC accurately and within required timeframe, &

- %…