Sole Source Determination 25-27 - Final.pdf

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

To: DELC Procurement Director

Procurement Specialist: Ashley Griffin, Senior Contract Specialist

Date: June 1, 2025

Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and DOJ Model Rule (OAR) 137-047-0275

Part A

1. Authority to enter into a Sole-Source Contract: ORS 279B.075 and ORS 279A.050

2. Estimated Total Value of Contract: $300,000.00

3. Subject of Contract: Personal Services

4. Background:

Oregon Department of Early Learning and Care (DELC) is requesting approval of the continuation of Sole Source Procurement (“SS”) #58800-00009166 to direct award a contract to Mid-Willamette Valley Community Action Agency, Inc. for webinar coordination and scheduling for Early Care and Education Workforce.

DELC awarded Mid-Willamette Valley Community Action Agency, Inc. (aka Marion, Polk, Yamhill Child Care Resource & Referral (CCR&R)) to coordinate and schedule Early Learning & Care Statewide Webinars for Early Care and Education Workforce throughout Oregon. In collaboration with regional CCR&Rs, the contractor will facilitate the Early Care and Education Workforce’s ability to attend virtual training. Mid-Willamette Valley Community Action Agency, Inc. is currently contracted to do this work, and has existing partnerships that can easily continue the services already being performed. Mid-Willamette Valley Community Action Agency, Inc. has designed the unique process and network enabling them to provide professional learning opportunities to align with the CCR&Rs statewide. They were also chosen to provide this service by the other CCR&Rs in the state.

Statewide webinars provide additional easily accessible training opportunities and thereby assisting Early Care and Education Workforce in Oregon Registry Step advancement throughout the state, increasing their knowledge, skills and abilities in early care and education and continuous quality improvement in their programs. (The Oregon Registry is Oregon’s career lattice system for Early Care and Education Workforce and supports Spark recognition through continual advancement through the Registry Steps 1 -12).

5. Findings:

Mid-Willamette Valley Community Action Agency, Inc. is currently contract to do this work, and has existing relationships regarding this work. Expanding their contracted services will allow for Mid-Willamette Valley Community Action Agency, Inc. to seamlessly coordinate with contractors and partners to schedule webinars, provide technical assistance and reporting.

This is a unique process designed by the Marion, Polk, Yamhill CCR&R (aka Mid-Willamette Valley Community Action Agency, Inc.) prior to the pandemic to assist in covering training needed in more rural areas. During the pandemic, usage increased exponentially and continues to be a beneficial resource for many child care providers as they can access more trainings for continuous quality improvement. This CCR&R has already been selected through an RFA process to provide professional learning opportunities for their region. The unique process allows them to provide a level of support across all regions and it is fully supported by the other CCR&Rs who have also been selected through the same RFA process. This is not a service that would go out for RFA for other entities, the benefits are for CCR&Rs as that is their scope of work.

A. Market Research Overall Finding.

Mid-Willamette Valley Community Action Agency, Inc was chosen by the other Oregon CCR&RS to do and continue this work.

And

B. Findings of Fact pursuant to ORS 279B.075(2) must include, at a minimum, one of the following:

1. Pursuant to ORS 279B.075(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

2. Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

3. Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project. Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.

4. Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of: unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

Please see the two paragraphs at the beginning of this Section 5. In summary, Mid-Willamette Valley Community Action Agency, Inc. has existing partnerships that can easily continue the services already being performed. They designed the unique process and it is within the scope of work to provide professional learning opportunities. They were also chosen to provide this service by the other CCR&Rs in the state.

Approved By: ____________________________________________________________________ Lori Nordlien/Procurement Director Date:

6/16/2025