LOFD Architectural RFP_NofI_Award~1.pdf
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- Attached to
- RFP Architect
- Solicitation number
- S-KL0010-00014141
- Issued by
- Clackamas County, Oregon
About this file
This is a Notice of Intent to Award issued by the City of Lake Oswego, Oregon for architectural services related to the South Shore Fire Station 212 replacement project. The City intends to award the contract to Hennebery Eddy Architects, Inc. for the design of a new 14,000 square foot fire station to replace the existing Station 212. The project follows a two-phase delivery model, with Phase 1 focusing on programming and conceptual design (not to exceed $100,000 on a time and materials basis) concluding by December 2, 2025, and Phase 2 contingent on a general obligation bond passage in May 2026. The architectural services will include designing a facility with 3.5 apparatus bays, decontamination rooms, equipment storage, a community training room, living quarters, and support spaces. A mandatory pre-proposal conference was held on June 25, 2025, with proposals due by July 10, 2025, at 10:00 a.m. The Notice of Intent to Award was issued on July 28, 2025, with an anticipated contract award date of August 11, 2025. Interested parties have until 12:00 p.m. Pacific Time on Tuesday, August 5, 2025, to file written protests in accordance with Oregon Revised Statutes 279B.410 and Oregon Administrative Rules.
Phase 2 services will be awarded on a fixed fee basis, with the overall project budget estimated at approximately $18 million. Funding is anticipated through a General Obligation Bond to be placed on the ballot in November 2025 or May 2026. The project will utilize a Construction Manager/General Contractor (CM/GC) delivery model, with the CM/GC to be engaged during the conceptual design phase to assist with cost estimation. The City of Lake Oswego has indicated that it may negotiate with alternative ranked proposers if negotiations with Hennebery Eddy Architects, Inc. are unsuccessful. Proposals were to be submitted via email to alex.cettie@otak.com (Otak CPM, Inc., the City's project manager) with the subject line "City of Lake Oswego - South Shore Fire Station Replacement Project" in PDF format. The RFP evaluation process included consideration of proposer capabilities, approach, key personnel experience, project schedule, cost, and references.
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Text version
Document RFP #24-001 Hoodland Fire Station RFP for Architectural Services Page 1 of 2
Notice of Intent to Award
RFP for Architectural Services
City of Lake Oswego
New South Shore Fire Station 212
Issued: July 28, 2025
It is the intent of the City of Lake Oswego to award the contract for Architectural Services for the Design of a New South Shore Fire Station 212, to Hennebery Eddy Architects, Inc.
Pursuant to ORS 279B.410, protestors shall have seven (7) calendar days from the date of the
Notice of Intent to Award a Contract within which to file a written protest. Protests must:
a. The bidder or proposer is adversely affected because the bidder or proposer would be eligible to be awarded the public contract in the event that the protest were successful;
and
b. The reason for the protest is that:
(A) All lower bids or higher ranked proposals are nonresponsive;
(B) The contracting agency has failed to conduct the evaluation of proposals in accordance with the criteria or processes described in the solicitation materials;
(C) The contracting agency has abused its discretion in rejecting the protestor’s bid or proposal as nonresponsive; or
Notice of Intent to Award South Shore Fire Station 212 Architectural Services Page 2 of 2
(D) The contracting agency’s evaluation of bids or proposals or the contracting agency’s subsequent determination of award is otherwise in violation of this chapter or ORS chapter 279A.
Pursuant to Oregon Administrative Rules, City of Lake Oswego is not permitted to consider award protests submitted after the award protests due date and time. Award protests shall be resolved in accordance with Oregon Administrative Rules.
Protests must be delivered to the City of Lake Oswego Single Point of Contact identified below by 12:00 P.M. Pacific Time on Tuesday, August 5, 2025. Protests will not consider any protest of the notice after this deadline.
Service of this Notice of Intent to Award a Contract is effective upon issuance on the
OregonBuys e-Procurement System.
City of Lake Oswego shall direct negotiations toward obtaining a written agreement as soon as possible. Furthermore, City of Lake Oswego shall either orally or in writing, formally terminate negotiations with the highest ranked proposer if the City of Lake Oswego and Proposer are unable for any reason to reach agreement on a Contract within a reasonable amount of time. City of Lake Oswego may thereafter negotiate with the second-highest ranked Proposer, until negotiations result in a Contract.
Respectfully, Alexandra Cettie | Project Manager II
Otak CPM, Inc.
Email: alex.cettie@otak.com
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