Solicitation SAQMMA11R0085 04042011.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA11R0085 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

04/07/2011

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time ____

10. FOR

INFORMATION

E-MAIL:

A. NAME

Reginald E. Smith 703-875-5893

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

smithre4@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES CONTRACT

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSF DELIVERIES OR PERFORMANCE

L INSTRS., CONDS., AND NOTICES TO OFFERORSG CONTRACT ADMINISTRATION DATA

M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDER DAYS(%)

0.00 %

20 CALENDER DAYS(%)

0.00 %

30 CALENDER DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE:25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Deborah J. Koplen

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA11R0085

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B.1 SUPPLIES OR SERVICES AND PRICES/COSTS - OVERVIEW

B.2 SUPPLIES OR SERVICES AND PRICES/COSTS - MINIMUM AND MAXIMUM

QUANTITIES

B.3 SUPPLIES OR SERVICES AND PRICES/COSTS - TYPE OF CONTRACT

B.4 SUPPLIES OR SERVICES AND PRICES/COSTS - PRICING INFORMATION

B.7 SUPPLIES OR SERVICES AND PRICES/COSTS - TRAVEL

B.8 SUPPLIES OR SERVICES AND PRICES/COSTS - NTE FULLY-LOADED HOURLY LABOR

RATES

B.9 SUPPLIES OR SERVICES AND PRICES/COSTS - OVERTIME

B.11 SUPPLIES OR SERVICES AND PRICES/COSTS - CONTRACT LINE ITEM NUMBERS

(CLINs)

C Descriptions/Specifications/Statement of Work

C SECTION C - STATEMENT OF OBJECTIVES FOR CONVENTIONAL WEAPONS

DESTRUCTION (CWD)

D Packaging and Marking

D-001 DATA PACKAGING REQUIREMENTS

D-002 MARKING OF REPORTS

E Inspection and Acceptance 52.246-4 Inspection of Services--Fixed-Price (Aug 1996) 52.246-5 Inspection of Services Cost-Reimbursement (Apr 1984) 52.246-6 Inspection--Time-and-Material and Labor-Hour (May 2001)

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-15 Alt I Stop-Work Order (Aug 1989)- Alternate I (Apr 1984)

F-006 PERIOD OF PERFORMANCE

F-007 PLACE OF PERFORMANCE

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

G-001 ORDERING PROCEDURES

G-002 CONTRACT ADMINISTRATION DATA

H Special Contract Requirements H-001 NONDISPLACEMENT of QUALIFIED WORKERS

H-007 INSURANCE REQUIREMENTS

H-015 GOVERNMENT-FURNISHED PROPERTY

H-016 KEY PERSONNEL

H-020 SAFEGUARDING INFORMATION

H-024 NONPAYMENT FOR UNAUTHORIZED WORK

H-025 TECHNICAL DIRECTION

H-031 SECURITY REQUIREMENTS

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

I Contract Clauses 52.202-1 Definitions (July 2004) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (Oct 2010) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (Jan 1997) 52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity (Jan 1997) 52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010) 52.204-2 Security Requirements (Aug 1996) 52.204-4 Printed or Copied Double-Sided on Recycled Paper (Aug 2000) 52.204-7 Central Contractor Registration (Apr 2008) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) 52.215-2 Audit and Records--Negotiation (Oct 2010)

52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997) 52.215-23 Limitations on Pass-Through Charges (Jan 2011) 52.216-7 Allowable Cost and Payment (Dec 2002) 52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements - Non-Commercial Item Acquisition With Adequate Price Competition (Feb 2007) 52.217-8 Option to Extend Services (Nov 1999) 52.219-6 Notice of Total Small Business Set-Aside (June 2003) 52.219-14 Limitations on Subcontracting (Dec 1996) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (Jul 2010) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Sep 2010) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-37 Employment Reports Veterans (Sep 2010) 52.222-41 Service Contract Act of 1965. (Nov 2007) 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.223-14 Toxic Chemical Release Reporting 52.223-18 Contractor Policy to Ban Text Messaging While Driving (Sep 2010) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Feb 2007) 52.232-20 Limitation Of Cost (Apr 1984) 52.232-22 Limitation Of Funds (Apr 1984) 52.232-23 Assignment Of Claims (Jan 1986) 52.232-25 Prompt Payment (Oct 2008) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) 52.233-1 Disputes (July 2002) 52.233-3 Protest after Award (Aug 1996) 52.233-3 Alt I Protest after Award (Aug 1996)- Alternate I (Jun 1985) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-3 Continuity Of Services (Jan 1991) 52.242-1 Notice of Intent to Disallow Costs (Apr 1984) 52.242-3 Penalties for Unallowable Costs (May 2001) 52.242-4 Certification of Final Indirect Costs (Jan 1997) 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes--Fixed Price (Aug 1987) 52.243-2 Changes--Cost Reimbursement (Aug 1987) 52.243-3 Changes--Time-and-Material or Labor-Hours (Sept 2000) 52.244-2 Subcontracts (Oct 2010) 52.244-6 Subcontracts for Commercial Items (Oct 2010) 52.245-1 Government Property (Aug 2010) 52.245-9 Use and Charges (Aug 2010) 52.246-25 Limitation of Liability--Services (Feb 1997) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (May 2004) 52.249-6 Termination (Cost Reimbursement) (May 2004) 52.249-6 Alt IV Termination (Cost Reimbursement) (May 2004)- Alternate IV (Sept 1996) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.249-14 Excusable Delays (Apr 1984) 52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

652.216-70 ORDERING INDEFINITE-DELIVERY CONTRACTS (APR 2004)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.228-71 WORKER'S COMPENSATION INSURANCE (Defense Base Act) - SERVICES (JUN 2006)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG 1999)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

J List of Attachments K Representations, Certifications, and Other Statements of Offerors or Respondents

52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran--Certification (Sep 2010) 52.223-13 Certification of Toxic Chemical Release Reporting

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.228-70 DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES (JUN 2006)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-6 Data Universal Numbering System (DUNS) Number (Apr 2008) 52.215-22 Limitations on Pass-Through Charges -- Identification of Subcontract Effort (Oct 2009) 52.237-10 Identification of Uncompensated Overtime (Oct 1997) L.1 Instructions to Offerors - Introduction L.2 Instructions to Offerors - GENERAL INFORMATION L.3 Instructions to Offerors - VOLUME 1 - BUSINESS PROPOSAL L.4 Instructions to Offerors - VOLUME 2 - PRICE PROPOSAL L.5 Instructions to Offerors - VOLUME 3 - TECHNICAL PROPOSAL L.6 Instructions to Offerors - VOLUME 4 - PAST PERFORMANCE 52.233-2 Service of Protest (Sept 2006)

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

652.228-74 DEFENSE BASE ACT INSURANCE RATES - LIMITATION (JUN 2006)

M Evaluation Factors for Award

M.1 EVALUATION FACTORS FOR AWARD - GENERAL

M.2 EVALUATION FACTORS FOR AWARD - BASIS OF AWARD

M.3 EVALUATION FACTORS FOR AWARD - EVALUATION FACTORS

M.4 EVALUATION FACTORS FOR AWARD - ELIGIBILITY FOR AWARD

M.5 EVALUATION FACTORS FOR AWARD - AWARD PROCESS

M.6 EVALUATION FACTORS FOR AWARD - SOLICITATION AMENDMENTS

M.7 EVALUATION FACTORS FOR AWARD - EVALUATION SUPPORT

M.8 EVALUATION FACTORS FOR AWARD - USE OF SUPPORTING INFORMATION

M.9 EVALUATION FACTORS FOR AWARD - DESCRIPTION OF NON-PRICE FACTORS

M.10 EVALUATION FACTORS FOR AWARD - RATINGS OF NON-PRICE FACTORS

M.11 EVALUATION FACTORS FOR AWARD - EVALUATION FOR TASK ORDER AWARD

M.12 EVALUATION FACTORS FOR AWARD - PRICE EVALUATION

M.13 EVALUATION FACTORS FOR AWARD - EVALUATION OF OPTIONS

Section B - Supplies or Services and Prices/Costs

001 Conventional Weapons Destruction (CWD) Services 0.00 SV Doc Ref No:

Delivery Date FOB:

B.1 SUPPLIES OR SERVICES AND PRICES/COSTS - OVERVIEW

The U.S. Department of State (DoS) Bureau of Political-Military Affairs’ Office of Weapons Removal and Abatement (PM/WRA) manages all U.S. Department of State Conventional Weapons Destruction (CWD) efforts. For this worldwide requirement, the Contractor shall perform critical CWD functions, including humanitarian mine action (HMA), weapons and munitions removal, abatement and destruction operations, physical security and stockpile management (PSSM), building local capacity, and advising host nations.

B.2 SUPPLIES OR SERVICES AND PRICES/COSTS - MINIMUM AND MAXIMUM

QUANTITIES

The Government, through the issuance of task order(s) or otherwise, shall pay a one-time minimum of $100,000 (inclusive of all direct costs, indirect costs, and profit/fee) within the contract’s five-year period of performance (base year plus four option years).

The maximum for the contract’s five-year period of performance (base year plus four option years) shall be any quantity or combination of supplies and services not exceeding $250,000,000 (inclusive of all direct costs, indirect costs, and profit/fee).

B.3 SUPPLIES OR SERVICES AND PRICES/COSTS - TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract for non-commercial items. Contract types for the individual task orders will fall under one or more of the following, depending on the type, complexity, and urgency of the task order requirement: fixed-price, cost-reimbursement, labor-hour, and/or time-and-materials.

Some task orders may be performance-based. Performance-based requirements, when applicable, will be conveyed and administered at the task order level.

The contract contains negotiated not-to-exceed fully-loaded hourly labor rates for specific labor categories for United States citizens. These rates or discounted rates will be used at the task order level under fixed-price, labor-hour, and/or time-and-materials arrangements. They will not be used under cost-reimbursement arrangements, as allowable direct labor costs and indirect costs will be paid based on actual costs incurred.

Section B.4 provides further information.

B.4 SUPPLIES OR SERVICES AND PRICES/COSTS - PRICING INFORMATION

a) The contract contains, for non-cost-reimbursement arrangements, negotiated not-to-exceed (NTE) fully-loaded hourly labor rates for United States citizens. Hourly rates for host country nationals and third-country nationals (for all contract types) will be proposed and negotiated at the task order level. For each non-cost-reimbursement contemplated task order or contract line item number (CLIN), the Contractor will be given an opportunity to propose fully-loaded hourly labor rates that match or are lower than the contract’s

SAQMMA11R0085

Line Item Summary

Solicitation Number:

SAQMMA11R0085

Contract Number: Title: Conventional Weapons Destruction (CWD)

Date of Solicitation:

04/07/2011

Line Item No. Description Quantity Unit Unit Price Total Cost negotiated NTE fully-loaded hourly labor rates; the Government will not pay fully-loaded hourly labor rates that are greater than the contract’s negotiated NTE fully-loaded hourly labor rates.

b) The fully-loaded hourly labor rates negotiated at the task order level for an individual task order shall be fixed for the period of that individual task order under labor-hour or time-and-materials arrangements, or part of the negotiated fixed price. The Government will pay the negotiated fixed fully-loaded hourly labor rate for only performed labor that meets the labor qualifications specified in the contract and individual task order.

Labor hours for each labor category will be paid at the same negotiated fixed fully-loaded hourly labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

c) The contract’s negotiated NTE fully-loaded hourly labor rates apply only to two normal workweeks (40 and 48 hours per week). The Government defines a normal workweek, pursuant to FAR 22.103-1, as: 1) generally, 40 hours; or 2) if longer than 40 hours and outside the United States and its outlying areas, it does not exceed the norm for the area, as determined by local custom, tradition, or law, and the hours worked in excess of 40 in the workweek are not compensated at a premium rate of pay. The Government anticipates a large portion of task order requirements being performed in areas where the two aforementioned workweeks are considered normal.

d) If, at the task order level, the normal workweek for an individual task order differs from any of the two aforementioned normal workweeks, the Government will solicit and negotiate labor rates based on the normal workweek for the individual task order. These negotiated labor rates will apply only to that individual task order.

e) Each negotiated NTE fully-loaded hourly labor rate consists of an unloaded hourly labor rate, fringe benefits (if not included in applicable indirect costs), applicable indirect costs, and profit amount. It does not consist of any other costs. Any other costs that are part of the Contractor’s established compensation plan and consistent with FAR Part 31 may be proposed as an Other Direct Cost (ODC) or Material at the task order level.

f) Any cost elements included in the negotiated NTE fully-loaded hourly labor rates (at the contract level) and proposed and negotiated fixed fully-loaded hourly labor rates (at the task order level) shall not be charged as an ODC or Material.

g) The contract’s negotiated NTE fully-loaded hourly labor rates apply only to the RFP-specified and contractor-proposed labor categories specified in Section B.8.

h) ODCs and Materials’ costs (e.g., Travel and DBA Insurance) will be proposed and negotiated at the task order level.

i) NTE fully-loaded hourly labor rates for the Program Manager are negotiated at the contract level. All other program management costs (labor and non-labor) are part of the pool of the separate Program Management indirect cost rate that benefits this contract only. The Contractor shall not allocate as a direct cost to this contract any program management cost except the Program Manager’s labor costs. Program management costs are not included in any of the negotiated NTE fully-loaded hourly labor rates.

j) At the task order level, the Contractor may be paid for or recover, if consistent with FAR Part 31 and the Contractor’s established or disclosed cost accounting practices, allowable, reasonable, and allocable direct and applicable indirect costs under arrangements when cost analysis is performed and/or under arrangements when the determination, negotiation, or allowance of costs are required by a contract clause (e.g., FAR 52.216-7 and FAR 52.232-7) (see FAR 31.000).

k) Offerors must propose applicable direct and indirect costs in their task order proposals in order to be eligible to recover such costs after their incurrence after task order award.

l) If paying overseas allowances (e.g., Danger Pay and Post Hardship Differential Pay) is part of the Contractor’s established incentive compensation plan or policy or employer/employee agreement, and if such payment is otherwise consistent with FAR Part 31, the Contractor may be paid for or recover such costs, but only if such payment/recovery:

- does not exceed the dollar amount resulting from multiplying the Department of State Standardized Regulations (DSSR) percentages (effective at the time of performance) by both: a) the number of allowable actual hours worked, and b) the unloaded negotiated or unloaded actual hourly labor rates; and

- is for Contractor employees whose country of citizenship is not in the country of performance.

The Contractor shall be paid for/recover any overseas allowances costs as an ODC or Material at the task order level.

B.7 SUPPLIES OR SERVICES AND PRICES/COSTS - TRAVEL

a) Travel under this contract is generally defined as Contractor air and ground transportation, Contractor lodging, and Contractor meals and incidental expenses. The Contracting Officer may identify additional elements at the task order level.

b) Except as otherwise provided herein, the Contractor shall be reimbursed at the task order level for allowable, allocable, and reasonable actual incurred travel costs in accordance with FAR 31.205-46.

c) Travel must be directly related to and be required for performance of the contract. In no event shall costs associated with employees commuting be reimbursable as a direct cost under this contract.

d) The Contractor shall include, by the following cost elements, a breakdown of all authorized travel costs as an attachment to each applicable invoice: CLIN, Labor Category, Traveler Name, Title of Traveler or relationship of Traveler to Contractor, Purpose of Trip, Dates of Travel, Origin, Destination, Airfare, Lodging, Meals and Incidental Expenses, Ground Transportation, Parking, and Tolls.

e) Travel costs are authorized only for travel beyond a 50-mile radius of the Contractor employee’s local place of performance (official duty station) whenever a task order requires work to be accomplished at a remote work site. No travel costs (or associated labor time during travel) shall be charged for work performed at a Contractor’s local office or any other work site within a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station). No travel costs (or associated labor time during travel) shall be charged for telecommuting beyond (or within) a 50-miles’ radius of the Contractor’s local place of performance (official duty station) unless the task order stipulates to the contrary.

f) Costs when using a privately owned vehicle for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable. The Contractor shall submit, as an attachment to its invoice, evidence to support the reasonableness of privately owned vehicle costs.

g) When traveling in a privately owned vehicle (POV) for official travel, the Contractor shall be reimbursed mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

h) Costs for car rentals for official travel are allowable provided that: such rentals are consistent with good business practice; such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent Contracting Officer approval is obtained. Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

i) The Government will reimburse the Contractor for Contractor employee’s travel time to or from authorized work locations as defined in the individual task order.

j) After task order award, travel must be authorized in advance by the Contracting Officer’s Representative or Government Technical Monitor.

k) If work under this contract will be performed at the Government site at the Department of State main building, 21st and Virginia Avenue, NW, Washington, DC 20520, or other State Annexes in the metropolitan Washington, DC area, daily commuting time and expenses between the Department of State site and some other location, such as a home office, shall not be allowable costs under this contract.

l) Pursuant to FAR 47.403 and the Fly America Act, the Contractor is required to use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist, the Contractor shall submit with its voucher a memorandum explaining why it did not use a U.S.-flag air carrier service. Reimbursement is contingent upon Government acceptance of such explanation.

B.8 SUPPLIES OR SERVICES AND PRICES/COSTS - NTE FULLY-LOADED

HOURLY LABOR RATES

See attached section B.8.

B.9 SUPPLIES OR SERVICES AND PRICES/COSTS - OVERTIME

Overtime is defined as time worked in excess of the number of hours in a normal workweek, as defined under FAR 22.103-1. Overtime must be authorized in advance and in writing by the Contracting Officer' Representative (COR). Unless otherwise stated in the task order, if authorized individuals work in excess of the number of hours constituting a normal workweek, then payment under this contract shall be at the labor rates negotiated in the task order.

B.11 SUPPLIES OR SERVICES AND PRICES/COSTS - CONTRACT LINE ITEM

NUMBERS (CLINs)

The following CLINs will be used at the task order level:

CLIN X001: Labor

CLIN X002: Other Direct Costs/Materials (excluding Travel and DBA Insurance)

CLIN X003: Travel

CLIN X004: DBA Insurance

CLIN X005: Fixed Fee (for cost-plus-fixed-fee task orders only)

Section C - Descriptions/Specifications/Statement of Work

C SECTION C - STATEMENT OF OBJECTIVES FOR CONVENTIONAL WEAPONS

DESTRUCTION (CWD)

C.1 PURPOSE AND MISSION

The Office of Weapons Removal and Abatement (PM/WRA) in the U.S. Department of State’s (DoS) Bureau of Political-Military Affairs, oversees all U.S. Department of State Conventional Weapons Destruction (CWD) efforts. CWD is defined as a set of explosive remnant of war (ERW) programs that includes humanitarian mine action (HMA), battle area clearance (BAC), small arms and light weapons (SA/LW) destruction—to include destruction of at-risk munitions, and man-portable air defense systems (MANPADS)—as well as large-caliber weapons and munitions, stockpile and cache reduction, and physical security and stockpile management (PSSM). PM/WRA’s mission is to develop policy options, implement destruction and mitigation programs, and engage civil society in a collaborative manner in order to reduce the harmful worldwide effects generated by indiscriminately used, illicit, and abandoned conventional weapons.

To achieve its mission requirements, PM/WRA has the option of using a dedicated DoS contract, a U.S., international or local nongovernmental organization (NGO), an international agency, a host nation government entity, or a consortium involving one or more of the above. Selection between these options will be based on ability to execute specific program objectives and to achieve broader US Government (USG) foreign policy objectives. The tasks as outlined in this Statement of Objectives (SOO) are applicable to DoS contractors who act as agents for the U.S. government. In general, but not exclusively so, the DoS contractor will be relied upon to carry out critical worldwide CWD functions including but not limited to HMA, weapons and munitions removal, abatement and destruction operations, PSSM, and building local capacity and advising host nations.

The intent is to ensure and enhance appropriate institution building and technology/materiel transfer.

U.S.-based, international, and/or local NGOs will be relied upon when they offer significant comparative advantages such as access to established local networks, serve to diversify USG investments and risks, or when other capabilities are limited or unavailable. Refer to PM/WRA Conventional Weapons Destruction Strategic Plan 2009-2013 for further information on the Goals and Objectives of the PM/WRA CWD program which is incorporated herein and a part of this SOO (See Attachment A).

C.2 SCOPE

The scope of the problem is difficult to define. There are untold millions of mines from past conflicts that remain emplaced around the world. It is estimated that a little over 5,000 casualties annually are now caused by landmines, ERW, and victim-activated improvised explosive devises (IEDs). U.S. HMA assistance and CWD has been extended to approximately 50 countries. U.S. assistance is an important bridge for returning displaced peoples from war time conflicts. The objective of this contract is to acquire and receive supplies and services from the Contractor for worldwide CWD activities as directed by PM/WRA. Tasks would include but not be limited to planning, organizing, training, deploying and operating contractor work parties to locate, destroy, safeguard or remove landmines and SA/LW as well as large-caliber weapons and munitions, and to provide survivor assistance and mine risk awareness and mine risk education services. The Contractor shall provide all logistic support for the work parties. The Contractor may be required to recruit, evaluate, train and deploy local/third-country foreign nationals and/or advise host nation officials. The services are unique by virtue of their association with each individual task order.

C.3 PERFORMANCE OBJECTIVES

A. Personnel, Management and Corporate Experience

1. Quality and Adequacy

a. Personnel

Program Management Capabilities – Provide a single individual who is responsible for directing the activities, coordinating the resources, and ensuring timely, quality performance as required in the execution of this contract and each task order. This includes the coordination with PM/WRA, host nations, U.S.

Embassy/Mission representatives, and other governmental or non-governmental agencies as required for seamless execution of tasks.

Key Personnel – The Contractor shall identify those individuals it considers Key Personnel for providing world wide CWD services and supplies and carrying out the objectives of this contract. Key Personnel shall meet or exceed the qualifications identified and be substantiated in resumes submitted, see Attachment D. Key personnel must be available within 30 days of award. Stability of the workforce is important to the Government, therefore, replacements for key personnel must be provided within 14 days of position vacancy.

If requested, the Contractor shall also provide qualified and experienced personnel capable of supporting PM/WRA goals and objectives through non-personal service activities such as but not limited to support for publications, conferences, meetings, or other such activities as directed by PM/WRA.

Technical Expertise – Recruit, train and maintain adequate technical expertise required in the full performance of activities necessary to support CWD. These technical experts must be capable of working with host nations and others to provide or enhance capacity building and training in support of specific joint host nation and PM/WRA CWD goals and objectives. Capacity building includes management oversight, financial tracking, technical expertise, logistics capability, data information development and upkeep, mine center development, staffing, surveying for operational demining, victims assistance, socio/economic enhancement for victims and mine risk education opportunities for affected communities.

Subject Matter Experts - The Contractor is expected to have subject matter expertise in the area of CWD operations, and shipment of personnel and equipment to worldwide locations, and knowledge of various guides, standards, policies and laws governing actions related thereto, including industry and international best practices. Attachment B is a list of the documents specifically invoked or referenced in this SOO. However, the Contractor shall keep up to date on new policies, standards and laws throughout performance under this contract. Individual Task Orders may refer or invoke other documents.

Qualified Staff - The Contractor shall ensure that there is adequate, well-qualified staff able to be at any designated worldwide location and fully operational within 30 days or as directed in each individual task order.

Adequate staff shall be available throughout the duration of this contract and vacancies shall be filled within 30 days for non-key personnel. Training shall be provided to ensure staff are ready and fully qualified. Staff shall be capable of performing physically demanding work in isolated and harsh environments. The Contractor shall provide appropriate security and/or medical screening for all personnel to ensure they are capable of performing without threat to themselves or others and without jeopardizing the success of any task order hereunder.

b. Resources

The Contractor shall ensure that there are adequate resources available to efficiently and effectively perform the requirements of this contract. This shall include adequate resources to allow for simultaneous tasks of similar effort in various worldwide locations. Resource allocation and prioritization are the responsibility of the Contractor.

2. Demonstrated Management Ability

a. Coordinate and Cooperate with Host Nations and Others

Provide coordination and cooperation with other actors associated with the PM/WRA program to maximize the efficiency of achieving PM/WRA goals and objectives. This would include host nations, NGOs and/or other contractors operating in the same or similar areas, and other governmental agencies. The Contractor shall ensure a smooth transition between ongoing efforts and any new or subsequent task order issued and smooth transition at completion of any activities.

b. Coordinate and Competently Manage Teams and Subcontractors

The Contractor shall provide overall coordination and management of team members and subcontractors to optimize available personnel and resources and efficiently execute the requirements of this contract and individual task orders issued hereunder. The Contractor shall be responsible for allocating resources, rewarding performance and taking corrective action as necessary.

3. Corporate Knowledge and Experience

a. Country Planning, Destruction and Budgeting Processes

Provide close working relations with PM/WRA in the coordination, planning and prioritization of task orders issued under this contract. This includes understanding and support for the PM/WRA planning process and budgeting cycles. The Contractor shall be responsible for clearly understanding all Task Order requirements, pricing task order’s appropriately, managing them efficiently, correcting any misunderstandings and preventing errors from being repeated.

b. In-Country Requirements

The Contractor shall be fully responsible for securing appropriate in-country clearances and/or other required host country documents within 30 days or as directed in each individual task order to permit full operational performance and prevent unnecessary delays.

c. Culture and Customs of Other Countries

The Contractor shall have a firm knowledge of and experience in the cultural aspects and customs of various countries in order to avoid personnel and operational conflicts and permit efficient operations in countries in which they are expected to perform.

B. Operational Capability

1. Extent of CWD Knowledge and Experience

a. Humanitarian Mine Action (HMA)

The Contractor shall provide qualified and experienced personnel for each task order, capable of performing HMA to include (but not limited to): Humanitarian Demining (HD) such as survey, mapping, clearance, marking and handover of cleared land, use of mine detection dogs (MDDs) or other technologies as appropriate, providing supplies and equipment, training, technical assistance and capacity building within host nations; Mine Risk Education (MRE) such as public information dissemination, education and training and community mine action liaison all designed to reduce the risk of injury from mines and ERW by raising awareness and promoting behavioral change; and Mine Survivors Assistance such as casualty data collection, emergency and continuing medical care, physical and psychological rehabilitation, social and economic reintegration, and support for laws and public policies to ensure the full and equal integration and participation of survivors, their families, and communities in society.

b. Destruction

The Contractor shall provide qualified and experienced personnel for each task order, capable of performing weapons removal, abatement and destruction operations to include (but not limited to): HMA and mitigation of ERW, small arms and light weapons (SA/LW) (including man-portable air defense systems, or MANPADS) and conventional ammunition and explosives. These CWD operations may address stockpiles of excess or unserviceable weapons and excess or unstable ammunition and may include industrial demilitarization, explosive ordnance disposal operations, recycling/reusing residue from these procedures, and detailed verification of such operations. For all operations, the Contractor shall alert PM/WRA immediately of any MANPADS or other conventional weapons system of high value, and provide as much photographic and forensic evidence as possible such as serial numbers, markings, nomenclature, place of manufacture, condition, location, and place/date of transfer of missiles and/or grip stocks.

c. Physical Security and Stockpile Management (PSSM)

The Contractor shall provide qualified personnel experienced in PSSM for (but not limited to): explosive ordnance and ammunition, SA/LW and other conventional weapons systems, MANPADS, and other explosive materiel. These operations may include: evaluating national and site-specific storage facilities and procedures to assess safety, security, and needs; the provision and/or installation of PSSM infrastructure upgrades to reduce the threats of illicit proliferation and accidental explosion; and detailed verification of such operations. The Contractor shall ensure that appropriate security practices are in place and that management tools are available to allow for accountability of inventory.

d. Train and/or Advise Host Nations

The Contractor shall provide qualified personnel for the CWD activities outlined above who are also capable of advising, training and overseeing host nation officials and host nation personnel in the above activities. This would include the ability to assist host nations to develop capabilities and build capacity to become self-sufficient or to achieve goals, objectives, or end states as outlined by PM/WRA. Capacity building includes at a minimum: management oversight, financial tracking, technical expertise, logistics capability, data information development and upkeep, mine center development, staffing, surveying, socio/economic enhancement for victims and mine risk education.

2. Demonstrated Understanding of Requirements

The Contractor shall have a clear understanding of the requirements supported by detailed timelines, activities, methodologies, delineation of key personnel and their responsibilities, resulting in a time phased solution which optimizes results achieved. The Contractor’s approach shall be realistic and appropriate for the situation and geopolitical climate. Rationale shall be provided, including tradeoffs made, and factors leading to the final decision on the approach proposed in meeting goals and objectives while minimizing risks.

The Contractor shall meet the challenges of responding to worldwide CWD services and supplies. The Contractor shall anticipate unknowns as well as changes in the geopolitical environment and manage risk during performance of tasks under this contract. The Contractor shall maintain open and frequent communications with PM/WRA while responding in the most efficient and effective manner under each task order. The Contractor shall anticipate the requirements to respond to simultaneous task orders.

While most Task Orders are issued with adequate notice, some task orders, such as those for weapon destruction activities, may be issued by PM/WRA on short notice or issued on an urgent or priority basis. The Contractor shall be flexible and agile in responding to any requirement including those requirements that may of necessity be changed.

3. Processes and Procedures Reflect Industry and International Best Practices

All processes and procedures shall reflect and conform to industry and international best practices. The Contractor shall ensure that all personnel are adequately trained and equipped. See Attachment B for a listing of applicable documents incorporated herein.

While the Contractor shall not be evaluated on this element of the Statement of Objectives, it is anticipated that the Contractor may encounter suspected chemical, biological, and radiological (CBR) items during performance of CWD effort. If CBR items are encountered, the Contractor shall notify both the GTM and the host nation and take necessary and immediate action to protect personnel and property.

C. Overarching Requirements

1. Safety, Security and Medical Support

The Contractor shall be held solely responsible for the safety of its staff and any third party present during the execution of this contract. Although missions shall generally be performed in permissive environments, the

Contractor should be capable of providing security as required based on the threat. The Contractor shall ensure that:

- Safety procedures followed during the execution of the contract are consistent with international and industry best practices and to the most current versions of IMAS as required, see Attachment B.

- Personal Protective Equipment (PPE), communications, medical support and emergency transport are available.

- Any person present during field operations is familiar with and adheres to standard operating safety procedures, to include the wearing of appropriate protective equipment.

- Work at any site ceases immediately in any instance where any of the safety criteria is not fulfilled and does not resume again until all criteria are met.

- Adequate measures are taken to safeguard personnel, protect property and safeguard against sabotage, damage and theft of all material, supplies, and equipment provided for under this contract and individual task orders. This shall include the safe storage and handling of explosives, and demolitions-rated materials such as primers, detonating caps and detonation cord.

Upon task order award, the Contractor shall submit his security plan to PM/WRA for review and approval prior to beginning requisite activities within country.

The Contractor shall provide medical services, support and transport, if required, for all personnel. The Contractor shall provide casualty treatment to stabilize large-scale shrapnel damage or traumatic amputation within five (5) minutes of occurrence. The Contractor shall be responsible for making arrangements by the most expeditious and practical means available for casualty evacuation to a medical facility or hospital. The Contractor shall incorporate in their proposals in response to each task order a primary and secondary plan for the evacuation of personnel for medical reasons in the conduct of CWD programs. The Contractor shall conform to the insurance requirements under this contract.

2. Knowledge and Adequacy

a. Logistics

The Contractor shall provide all the transportation, storage and movement of Contractor personnel, all necessary supplies, materials, equipment, explosives, medical and security support to conduct independent operations.

The Contractor shall have knowledge and experience with export and import laws and regulations including those applicable to defensive articles and technologies.

The Contractor shall provide logistics and administrative support necessary for all task order operations including appropriate accommodations to house and feed personnel and store necessary equipment and supplies. This shall include any office space, communications centers or field operational elements.

The Contractor shall provide for the acquisition of equipment, supplies and/or commodities, the delivery of the equipment, supplies, and/or commodities worldwide, and the maintenance of the equipment, supplies and/or commodities until final disposition as directed by PM/WRA. Purchases may include “equipment drops” delivered to various countries as identified in individual task orders and include for their safe transportation, maintenance, storage and final delivery.

The Contractor shall be required to maintain and report on the Equipment/Commodities Inventory System, Attachment C. Where possible and cost effective, local procurement of supplies, commodities and equipment including explosives, shall be considered. All supplies, commodities and equipment purchased should follow competitive procurement policies as applicable. Deliveries may require Contractor training to host nations.

b. Communications

The Contractor shall establish reliable communications between work parties, headquarters, host nations, PM/WRA and others as appropriate to ensure activities are well coordinated and that results are efficiently achieved. This shall include adequate medical communications.

The Contractor shall be knowledgeable in local languages or provide interpreters to ensure effective communications with and between teams in the field, the Contractor, medical support, local residents, host nation authorities, and U.S. government officials.

c. Quality Assurance, Performance Metrics and Deliverables

The Contractor shall provide qualified and experienced management personnel to ensure quality assurance and quality control is implemented and verified throughout contract performance in accordance with the Government approved Quality Assurance Surveillance Plan (QASP) incorporated herein. The Contractor shall provide clearly defined performance metrics tailored to individual task order requirements. Any decline in performance shall immediately be reported to PM/WRA and corrective action taken to improve performance to acceptable levels.

The Contractor shall provide qualified and experienced personnel to ensure all deliverables, reports, invoices and/or other documents are timely, complete, and in a format acceptable to or as specified by PM/WRA. This may include keeping up to date statistics and metrics (by country or as otherwise specified) on a variety of tasks and/or activities during performance under this contract. All Logos, signage, press releases and similar activities shall conform to the requirements of the contract.

C.4 DELIVERABLES

A. Quality Assurance Surveillance Plan

The Contractor shall submit with his proposal his Quality Assurance Surveillance Plan (QASP) for measuring his performance during the duration of this contract. This plan shall be designed to capture the Contractor’s unique approach to providing outstanding CWD services worldwide. It should include desired outcomes, required services/tasks performance standards, acceptable quality levels, and monitoring methods/surveillance.

This plan shall be reviewed and considered in the development of the final QASP approved and incorporated under this contract and applicable to task orders awarded hereunder.

B. Resumes

The Contractor shall provide the resumes of all proposed key management and field personnel when submitting proposals to the Contracting Officer. Of particular interest are the credentials of the task leader, field supervisors, EOD, HMA and other technical specialists such as but not limited to master mine detection dog handler, PSSM experts, and host country advisors. These personnel must have considerable field experience with the aforementioned operations. Required qualifications are included in Responsibilities and Qualifications of Key Personnel, see Attachment D.

C. Insurance

The Contractor shall ensure that all contractor personnel used to execute services under this contract are adequately covered by insurance. Contractor insurance coverage shall comply with the provisions issued by the controlling legal authority in the host nation and receiving nation(s) against any service-related illness, injuries, death or disability, and third-party liability. The Contractor shall submit proof of such insurance to the Contracting Officer before commencing action under this contract.

D. Signage/Logos/Press Releases

The Contractor shall ensure that all signage at work sites, all vehicles and equipment, all printed MRE materials, caps and apparel related to the project, include an accurate, full-color reproduction of the U.S. flag and of the PM/WRA logo, unless there is a specific security risk in doing so. All press releases generated by the Contractor (domestic or in the local area), interviews with print and electronic media, etc., must explicitly make clear that the project is funded by the US, and funded in particular by the State Department (DoS), PM/WRA. Furthermore, all press releases that are generated by the Contractor related to the PM/WRA project should be provided in draft to the COR beforehand in order to ensure that they are accurate and correctly characterize PM/WRA’s role. Any photos of the project that are taken and disseminated and/or posted on line by the Contractor should bear an explanatory caption that credits DoS PM/WRA for funding the project.

E. Reports and Invoices

At a minimum, the Contractor shall provide one paper or electronic copy of each report to the cognizant Government Technical Monitor (GTM). Due dates and number of copies are outlined below and may be supplemented or further specified in individual task orders. Formats will generally be left to the Contractor who should be able to display his particular information in a meaningful way. If the format is not acceptable by the Government, then the Government reserves the right to mandate the format to be used.

1. Routine Progress Reports and Invoices

The Contractor shall provide routine progress reports (weekly, monthly or quarterly) and invoices as specified in each individual task order. These reports/invoices shall be in sufficient detail to allow the government to clearly understand progress achieved and the reasonableness of costs incurred. It shall also include performance metrics and monitoring in accordance with the QASP approved under this contract. (See Attachment L for a sample progress report.) Invoices specifically require review by the GTM and approval of the COR prior to payment. Timely submittal of routine reports/invoices is a necessary condition of this contract and any report or invoice that is delinquent or inadequate may be sufficient to report negative past performance to the Contracting Officer.