2010.12.22_Attachment_C_-_Equipment_Commodities_Inventory_Requirements.doc

Attachment C

Equipment/Commodities Inventory Requirements

The Contractor shall maintain a computer database/inventory that identifies the following information with respect to the acquisition, delivery, and maintenance of the equipment/commodities:

• Identification of each piece of equipment or commodity

• Numbers on hand and on order

• Purpose of each piece of equipment or commodity

• Need for new acquisition of equipment or commodity

• Plan for competition in support of competitive procurement policies

• Priority of acquisition (routine, accelerated, emergency)/rationale for same

• Need for “consolidation of shipments” versus separate shipments/rationale for same

• Status of shipments, including current location of shipments and expected arrival time and date (Similar to express shipment services such as Fed Ex or UPS) On a quarterly basis, the contractor shall conduct an inventory of all non-expendable equipment/commodities acquired under this contract, and prepare and submit to the COR a report on the results of that inventory. At a minimum, the report shall address, by serial number, item identification, location (which operation the item is assigned to, warehouse, in transit, etc.), availability for unrestricted service, plan for maintenance and return to service. In addition, a request for dropping/deleting any equipment destroyed, stolen or otherwise rendered permanently unserviceable shall be included (with justification) for the action proposed for each item concerned.