S02 36C24620R0119.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 70

36C24620R0119

X

07-28-2020

TBD TBD

658-18-101

Y

Contracting Officer, NCO 6 Department of Veterans Affairs Network Contracting Office 6 1970 Roanoke Blvd Salem VA 24153

Y

Department of Veterans Affairs Network Contracting Office 6 1970 Roanoke Blvd Salem VA 24153

Bryant Guerrant 540-982-2463 4253

PROJECT No. 658-18-101 PROJECT TITLE: Renovate Patient Privacy

PROJECT DESCRIPTION: The Contractor shall furnish all labor, materials, tools, equipment, transportation, and qualified supervision necessary to perform the general construction, alterations, and certain other items as graphically illustrated on the contract drawings, narratively described in the contract specification.

See the PROPOSAL ITEM LIST, the Specifications, and the Drawings for additional descriptions.

THIS IS A 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE IAW 38.U.S.C 8127 (d).

The SDVOSB is required to perform a minimum of 15% of the construction work on the project with its own labor force.

This does not include paperwork, submittals, and project management.

The SDVOSB must be a small business under the relevant NAICS Code 236220 Commercial and Institutional Building Construction with SBA Size Standard of $39.5 Million

Pre-Proposal Conference / Site Visit: August 5, 2020 @ 2:00PM EST Building 74 (front side of the building) Questions/RFI's Cutoff: August 12, 2020 @ 2:00 PM EST ; No telephone will be accepted Proposal Due Date: September 1, 2020 @ 10:00 AM EST Proposal will be email to bryant.guerrant@va.gov

Place of Performance Salem Va Medical Center 1970 Roanoke Boulevard Salem, Virginia 24153-6404

THIS PROCUREMENT IS A COMPETITIVE REQUEST FOR PROPOSAL (RFP) THAT REPRESENTS THE BEST VALUE TO THE GOVERNMENT CONDUCTED USING FAR PART 36 AND 15.101-1, TRADE-OFFS SOURCE SELECTION PROCESS. THE GOVERNMENT WILL AWARD A CONTRACT RESULTING FROM THIS SOLICITATION TO THE RESPONSIBLE OFFEROR WHOSE OFFER,CONFORMING TO THE SOLICITATION, IS MOST

ADVANTAGEOUS TO THE GOVERNMENT, PRICE AND OTHER FACTORS CONSIDERED.

15 420

X X 52.211-10

X 15

1 10am

09-01-2020

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Proposal Item 1: 420 calendar days: $ Alternate Item 1: 400 (-20) calendar days: $ Alternate Item 2: 380 (-40) calendar days: $ Alternate Item 3: 380 (-40) calendar days: $ Alternate Item 4: 380 (-40) calendar days: $

Network Contracting Office 6 1970 Roanoke Blvd Salem VA 24153

Financial Services Center P.O. Box 149971 Austin TX 78714-9971

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

PROPOSAL ITEM LIST

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014) ALTERNATE I (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.11 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) ..27

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—

CERTIFICATION (JUN 2018)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (JUN 2020)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAY 2020)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.9 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.13 52.244-2 SUBCONTRACTS (JUN 2020)

4.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.15 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.16 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.17 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

4.18 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

4.19 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.20 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

4.21 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.22 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.23 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

4.24 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.25 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.26 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (APR 2019)

4.27 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.28 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

4.29 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.30 MANDATORY WRITTEN DISCLOSURES

SCOPE OF WORK

Renovate for Patient Privacy Project Number 658-18-101

Salem VAMC

Contractor shall provide all labor, material, equipment, and qualified supervision necessary to perform work as described in the drawings and specifications for Project #658-18-101 Renovate for Patient Privacy at the Salem VA Medical Center (VAMC) in Salem, Virginia. Work includes general construction, alterations, mechanical and electrical work, equipment, utility system, necessary removal of existing structures and construction and certain other items, as is necessary to complete the scope of work. Summary scope of work: The project includes the total renovation of the J-Zone of the fourth floor of Salem VAMC Building 143 for patient privacy.

This area will be able to accommodate 20 patient rooms and associated support spaces. It is anticipated that the renovation area will be approximately 14,816 sf. The project will involve a total renovation, to include but not limited to, project design, demolition in a medical facility environment, mechanical and electrical upgrades, partition wall installation, security equipment installation, medical equipment installation, and interior finish installation. If selected, the construction time allocated for completion of the work associated with Bid Item I (Base Bid), as described above, is four hundred twenty (420) calendar days from notice to proceed (NTP) by the VA. Award is subject to the availability of funds.

PROPOSAL ITEM LIST

Salem VAMC, Salem, VA

Renovate Patient Privacy Wing-J; Project No. 658-20-101

PROPOSAL ITEM I (BASE PROPOSAL): The Contractor shall furnish all labor, materials, tools, equipment, transportation, and qualified supervision necessary to perform the general construction, alterations, and certain other items as graphically illustrated on the contract drawings, narratively described in the contract specification. The work is for the upgrading patient privacy rooms in Building 143 4th floor Wing-J. All work shall be performed at the Salem VA Medical Center, Salem, Virginia 24153.

The existing ICU currently has eight (8) patient beds and the existing PCU has nine (9) beds. In addition to physically expanding the ICU such that the PCU and the ICU will become one larger ICU unit, this project will also upgrade existing space conditions to comply with VA design guidelines. In accordance with a recent Facility Condition Assessment, Electrical systems, HVAC systems, and plumbing, systems, including Medical Gas, and Finishes must be upgraded as well.

Resulting primarily from the aged finishes, the current facility needs to modernize infection control measures that are currently meeting minimum requirements. Existing infrastructure is inefficient and has insufficient control systems that prevent energy savings benefits that can be realized with modern systems.

The renovation upgrade and expansion will bring the facility up to current standards with increased and improved capabilities that will better serve our veterans and our staff.

The new unit will accommodate twenty (20) patient rooms with associated support spaces, designed to be approximately 14,816 SF.

Execution of the project will occur in three construction phases. The first phase will be the construction and commissioning of the new addition, which will construct eleven (11) of the new patient rooms as well as associated support spaces. Once finished, the ICU will shift to the new area and Phase 2 will begin which includes renovating the existing ICU area and constructing the remaining rooms and support spaces. The third and shortest phase, opens up the second hallway that connects the legacy space with the new addition to create the U-shaped unit. Once this is complete the existing PCU operation will relocate to the new unit.

Existing shear walls, a major structural element of Building 143, will be left in place and the new ICU will incorporate them into the addition.

During all phases of construction, the contractor will be required to maintain Life Safety passages per code as outlined in any phasing documents provided in the Final Construction Documents.

Infectious Control Risk Assessment (ICRA) containment systems shall be erected as required in and around the construction zone as required to contain any debris, dust and particulates caused by construction activities. Contractors will coordinate all activities with the Salem VAMC FMS Contracting Officer Representative.

Since the major expansion occurs over an occupied building, the Contractor shall plan to work weekends and off-hours for certain demolition and construction efforts being performed. Normal business hours for adjacent clinical operations are typically between 0700-1700 M-F. The contractor will be required to submit a detail phasing plan along with a construction schedule for approval by the Contracting Officer prior to commencing construction. This work will be constructed in successive phases as indicated on the specifications and drawings. Phasing dates shall be scheduled to ensure accomplishment of this work per plan, within the 420-calendar day period of performance, and that are mutually agreeable to the Medical Center Director, COR and the Contractor. Plans and specifications have been written with those requirements in mind. The VA is willing to discuss and consider alternate execution phasing so long as it does not prolong construction activities, increase cost to the project, or place any disruption to clinical service.

Other than unforeseen conditions driving phasing changes during the execution of the project, all proposed phasing changes must be agreed to by the VA prior to issuing Notice to Proceed.

If selected, the construction time allocated for completion of the work associated with Bid Item I

(Base Bid), as described above, is 420 calendar days from notice to proceed (NTP).

BID ITEM I (BASE BID):

It is the general intent that no work will be performed within the deductive alternative areas other than work described following.

• For the proper function of all systems within the completed scope of the work area, and

• For maintaining the proper function of existing systems located outside the scope of work area, and

• For required portions of both new and existing systems that may pass through the deductive alternate areas.

If selected, the construction time allocated for completion of the work associated with Bid Item I (Base Bid), as described above, is 420 calendar days from notice to proceed (NTP) by the VA.

Award is subject to the availability of funds.

BID ITEM I (Base Bid) $____________________________

BID ITEM II (DEDUCT ALTERNATE 1): Contractor shall perform all work as described in Bid Item I (Base Bid) Except DELETE all costs for equipment, materials, labor, supervision, and quality control associated with work described above for Rooms 4J-125, 4J-125A and 4J-126, 4J126A. If selected, the construction time allocated for completion of the work associated with this bid item is four hundred (400) calendar days from NTP by the VA. Award is subject to the availability of funds

BID ITEM II (DEDUCT ALTERNATE 1) $________________

BID ITEM III (DEDUCT ALTERNATE 2): Contractor shall perform all work as described in

Bid Item II (Deduct Alternate 1) Except DELETE all costs for equipment, materials, labor, supervision, and quality control associated with Work described above for Rooms 4J-125, 4J-

125A and 4J-126, 4J126A – AND – 4J-128, 4J-128A and 4J-129, 4J-129A.

If selected, the construction time allocated for completion of the work associated with this bid item is three hundred eighty (380) calendar days from NTP by the VA. Award is subject to the availability of funds.

BID ITEM III (DEDUCT ALTERNATE 2) $________________

BID ITEM IV (DEDUCT ALTERNATE 3): Contractor shall perform all work as described in

Bid Item III (Deduct Alternate 2) Except DELETE all costs for equipment, materials, labor, supervision, and quality control associated with work described above for Rooms 4J-125, 4J-

125A and 4J-126, 4J126A – AND – 4J-128, 4J-128A and 4J-129, 4J-129 – AND – 4J-130, 4J-

130A and 4J-131, 4J-131A.

If selected, the construction time allocated for completion of the work associated with this bid

BID ITEM IV (DEDUCT ALTERNATE 3) $________________

BID ITEM V (DEDUCT ALTERNATE 4): Contractor shall perform all work as described in

Bid Item IV (Deduct Alternate 3) Except DELETE all costs for equipment, materials, labor, supervision, and quality control associated with work described above for Rooms 4J-125, 4J-

125A and 4J-126, 4J126A – AND – 4J-128, 4J-128A and 4J-129, 4J-129 – AND – 4J-130, 4J-

130A and 4J-131, 4J-131A – AND – 4J-134, 4J-134A and 4J-135, 4J-135A.

If selected, the construction time allocated for completion of the work associated with this bid

BID ITEM V (DEDUCT ALTERNATE 4) $________________

Submitted for:

Company Name __________________________________________

Submitted by:

Authorized Signature ___________________________________Date:

Printed Name: _________________________________________

(This individual must be a legally authorized signatory of the company)

NOTE: Offerors must submit an itemized breakdown of costs for all Proposal Items, in sufficient detail to permit a complete analysis of labor burden, materials, equipment, transportation, supervision, disposal costs, overhead and profit and shall cover all work involved in the solicitation.

NOTE: Offerors MUST affix a bid to ALL bid items to be considered responsive to Request for Proposal (RFP) requirements; to include the Base Bid and one (1) deduct alternate.

NOTICE

1. The Base Proposal contains all the project work. Each additional Proposal Item (deduct alternate) deletes a portion of the work from the previous Proposal item.

2. It is anticipated that award will be made on Proposal Item I (Base Proposal) to the Best Value and responsible offeror for Proposal Item I. However, if the Proposals exceed the funds available, award will be made on Proposal Item II (Deduct Alternate

1) to the best value acceptable, responsive and responsible offeror for Proposal Item II. Likewise, if the Proposals exceed the funds available for the Proposal Item I (Base Proposal) and Proposal Item II (Deduct Alternate 1), award will be made on Proposal Item III (Deduct Alternate 2) to the best value acceptable, responsive and responsible offeror for Proposal Item III (Deduct Alternate 2), et cetera.

3. The Proposal Items are listed in descending order.

4. Offerors shall affix a price to each Proposal item. Failure to do so may render the Proposal as nonresponsive.

5. Prices for each Proposal Deduct Alternate shall be expressed as the total price for the entire project at the Deduct Alternate level and NOT the dollar amount to be deducted from the price for the Proposal Item above. For example, price the Deduct Alternate as a whole value, such as $425,000.00 in lieu of a negative value, such as - $25,320.00.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

(a) If the bid/offer exceeds $150,000, an offer guarantee is required in an amount not less than twenty (20) percent of the bid/offer price or $3M, whichever is less.

(b) Offerors are reminded that an acceptable Offer Guarantee MUST be received with the bid/offer before the proposal opening. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of bids/offers, will require rejection of the bid/offer in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4, and may be cause for rejection even then. For guidance, Bidders/Offerors are referred to FAR provision 52.228-1, BID GUARANTEE (SEP 1996) in the solicitation, FAR Part 28.101 Bid Guarantees, and FAR Part 28.2 Sureties and Other Security for Bonds.

Corporate sureties offered for bonds must appear on the list contained in the Department of Treasury Circular 570, “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies, ” See http://www.fms.treas.gov/c570/c570.html

(c) If the contract will exceed $30,000 but will not exceed $150,000, the bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A, or alternative payment protection.

(d) If the contract will exceed $150,000, the bidder/offeror to whom award is made shall be required to furnish a Payment Bond, Standard Form 25A, and a Performance Bond, Standard Form 25. Copies of the Standard Forms 25A and 25 may be obtained upon application to the Issuing Office.

http://www.fms.treas.gov/c570/c570.html

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

A. SAFETY AND ENVIRONMENTAL RECORD: In order to be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an Experience Modification Rate (EMR) of equal to or less than 1.0.

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record with their bid.

1. A self-certification on company letterhead that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Bidders shall submit copies of their OSHA logs (OSHA Form 300A) for the past three years with their bid. If the firm has been in business for less than three years, they shall submit copies of their OSHA logs for the period of time they have been in business.

2. Information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

B. DESCRIPTION OF WORK: See SCOPE OF WORK and PROPOSAL ITEM LIST.

C. DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION FAR 36.204: $5,000,000 -

$10,000,000

D. NAICS: The NAICS Code for this procurement is 236220 – Commercial and Institutional Building Construction with a maximum small business size standard of $39.5 million.

E. COMPLETION TIME: SEE PROPOSAL ITEM LIST

F. SDVOSB SET-ASIDE: Effective June 20, 2007, Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006 allow procurements to be set-aside for SDVOSBs and VOSBs. This procurement is 100% set-aside for Service-Disabled, Veteran- Owned Small Business (SDVOSB). Bids are solicited only from SDVOSB concerns and bids received from concerns that are not SDVOSB concerns shall be rejected. In order to be considered, the firm must be shown in the Center for Business Enterprise (VetBiz) website as verified at the time of submission of their bid. No award can be made unless the vendor is registered.

G. Plans/Drawings/Specifications: Drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and specifications to any offeror.

Contractors are responsible for ensuring that any construction document package used for proposals or construction is complete and up-to-date.

H. RESIDENT PROJECT ENGINEER: All reference to "Resident Project Engineer" in the solicitation will be changed to "Contracting Officer’s Representative" or “COR.”

I. GENDER: Wherever masculine gender is used in the solicitation and contract documents, it shall be considered to include both masculine and feminine.

J. DEPARTMENT OF VETERANS AFFAIRS: All reference to "Veteran's Administration" or "VA" in the solicitation will be changed to Department of Veterans Affairs".

K. METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables and contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in inch-pound units, a request should be made to the Contracting Officer, in writing, to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

L. CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

M. TRAINING: Effective July 1, 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COTR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

N. TB TESTING: It is the responsibility of the contractor to provide TB training annually and a PPD test annually for any employee(s) providing services at Salem VAMC. The Government reserves the right to review the contractor’s records.

O. PRE-PROPOSAL CONFERENCE / SITE VISIT: A pre-proposal conference / site visit has been scheduled for August 5 at 2:00PM EST., at the Salem Medical Center Building 74 (located front outside of Building 74), Salem VA Medical Center, Salem, VA. This pre-proposal conference will be the only opportunity for potential offerors to visit the site.

All potential offerors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal conference/site visit.

NOTE: QUESTIONS/RFI’s REGARDING THIS SOLICITATION MUST BE SUBMITTED VIA E-MAIL (bryant.guerrant@va.gov); NO TELEPHONE QUESTIONS WILL BE ACCEPTED.

CUT OFF FOR QUESTIONS/RFI’s IS 2:00 PM EST, August 12, 2020.

PROPOSAL IS DUE ON September 1, 2020 @ 10:00AM EST.

P. KEYS: All keys provided the Contractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor. There shall be a charge of $10.00 for each key that is lost or not returned to the COR. Payment shall be made to the VA Medical Center, Salem, VA upon receipt of a Bill of Collection.

Q. PREPARATION OF BIDS/OFFERS/PROPOSALS: Neither the VAMC nor the VISN 6 NCO will pay for any costs incurred in preparation and submission of bids or proposals.

R. PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

S. VETS 100: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 100 reporting information can be done electronically at:

VETS 4212. Award cannot be made unless the awardee has filed their VETS 100 report;

therefore, all bidders/offerors are encouraged to file every year.

T. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

http://www.dol.gov/vets/vets4212.htm http://www.sam.gov/

INSTRUCTIONS TO OFFERORS FOR PROPOSAL PREPARATION

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. Cost proposals and Technical proposals of each offeror will be evaluated independently.

Offerors shall separately bind each. All copies shall therefore be labeled with the offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The offer shall consist of three (3) separate parts:

• Part I - TECHNICAL CAPABILITY FACTOR

• Part II – PAST PERFORMANCE FACTOR

• Part III – PRICE FACTOR

(b) SPECIFIC INSTRUCTIONS

1. PART I - TECHNICAL PROPOSAL – Email to bryant.guerrant@va.gov

Professional Qualifications, Construction Schedule & Experience shall be limited to no more than 15 pages total. The Quality Control plan shall be limited to no more than 10 pages total.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL CAPABILITY

a. Professional Qualifications – Sub factor 1

b. Construction Schedule – Sub factor 2 mailto:bryant.guerrant@va.gov

c. Quality Control Plan – Sub factor 3

d. Experience – Sub factor 4

2. PART II – PAST PERFORMANCE

a. Past Performance Questionnaires: The contractor shall send out the enclosed past performance questionnaires to each of their references listed under the Experience technical factor or any other references that the offeror deems necessary. The Government will evaluate the quality and extent of offeror’s performance deemed relevant and recent to the requirements of this solicitation.

b. The references must return the survey directly to the Government Contract Specialist listed on the survey via email.

3. PART III - PRICE PROPOSAL - Email to bryant.guerrant@va.gov:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: Offer, Guarantee, and Certifications

a. Complete the SF 1442, Blocks 14, 15, 17, 19, 20A, 20B, 20C and 30. An official having the authority to bind your company contractually must sign and date the SF 1442 Block 30b. One copy of the SF 1442 must bear an original, authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding Instructions to Offerors and Evaluation Procedures Sections, constitute the model contract.

b. Complete the PROPOSAL ITEM LIST. As part of their proposal, each Offeror shall be required to complete the attached Base Offer Price Breakdown Form for Proposal Item I only.

c. Complete 52.204-8 Annual Representations and Certifications, paragraph (d) applies to this contract. 52.209-5 – complete sections (b) (1) and (2), and 52.209-7 paragraph (b). Print out these provisions in their entirety and submit it with the proposal. Offerors shall submit only those pages that require fill-in.

d. Bid Bond/Offer/Guarantee – SF 24 Bid Bond physical copy will be mail to:

Salem VA Medical Center

Attn: Bryant Guerrant, Contract Specialist

1970 Roanoke Boulevard

Building 74, Room 211

Salem, VA 24153 mailto:bryant.guerrant@va.gov

e. Acknowledgement of Amendments

f. Copy of VetBiz Registry printout showing your firm as a verified SDVOSB.

GENERAL INFORMATION

1. Pages exceeding the page limitations set forth will not be read or evaluated, and will be removed from the proposal.

Format for proposal Part I & II shall be as follows:

• A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

• Typing shall not be less than 12 pitch.

2. The Offeror, separately (but included in the same sealed envelope) shall submit an original, TWO IDENTICAL COPIES (including any colored images, tabs, etc.) of a detailed technical proposal in a format that clearly addresses the technical evaluation factors below. You shall also submit your technical proposal on a CD.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

5. Proposals shall be submitted in a sealed envelope and delivered to the address below by or on the set forth due date:

Salem VA Medical Center

Attn: Bryant Guerrant, Contract Specialist

1970 Roanoke Boulevard

Building 74, Room 211

Salem, VA 24153

6. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this Medical Facility:

• New Year’s Day – 1 January

• Martin Luther King’s Birthday – Third Monday in January

• Presidents Day – Third Monday in February

• Memorial Day – Last Monday in May

• Independence Day – 4 July

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veterans Day – 11 November

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – 25 December

• Any other Federal Holiday granted by the President of the United States

EVALUATION FACTORS FOR AWARD

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Part I - TECHNICAL CAPABILITY FACTORS

• Part II – PAST PERFORMANCE FACTORS

• Part III –PRICE FACTORS

(b) All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.

(c) BASIS FOR CONTRACT AWARD: This is a competitive is FAR 15.101 best value source selection in which technically acceptable competing Offerors will be moved on to Cost or Price; cost/price will contribute substantially to the selection decision. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined unacceptable. The evaluation process shall proceed as follows:

PART I – TECHNICAL CAPABILITY FACTORS

First, the technical capability of all offers will be evaluated on an Exceptional, Very Good, Satisfactory, Marginal, or Unacceptable basis. Professional Qualifications, Construction Schedule, Quality Control Plan, and Experience sub-factors will be weighted equally, because risk of unsuccessful performance is expected to be minimal, risk is not separately evaluated, but instead is included as part of the technical capability and will be evaluated for acceptability only.

NOTE: Those offers not meeting the minimum standard for acceptability will not be considered for award. Professional Qualifications, Construction Schedule, Quality Control Plan and Experience sub- factors will be weighted equally.

Evaluators shall assign a rating of Exceptional, Very Good, Satisfactory, Marginal, or Unacceptable based on the minimum requirements stated below.

A. Sub-Factor 1 – Professional Qualifications Professional Qualifications Rating Method

Adjectival Rating Description

Expectational Meets all requirements and exceed majority of requirements. Overall the proposal meets and significantly exceeds, in all aspects, the standards for evaluation: very high probability of success: no significant weaknesses

Very Good Meets all requirements and exceed some requirements. The proposal meets and, in some cases, exceeds the standards for evaluation; high probability of success; no significant weaknesses and only minor correctable deficiencies.

Satisfactory The proposal meets the standard for evaluation; good probability of success;

only minor weaknesses and correctable deficiencies.

Marginal Lacks material information. The proposal fails to meet some of the standards for evaluation; low probability of success; major weaknesses and/or uncorrectable.

Unacceptable Lacks material information. The proposal fails to meet some or all of the standards for evaluation; need major revision to a new submission to make if acceptable or may contain uncorrectable deficiencies.

1. CRITERIA: Offeror must provide an organizational block identifying key on-site personnel with a description of their work experience relating to projects similar in scope (commercial building remodel/renovation; minimum threshold value of $1,000,000) to those expected under this proposal. Additionally, the Offeror must provide a narrative describing the organization’s program management policies, procedures, and processes, along with the performance history of similar scope and sized projects (commercial building remodel/renovation; minimum threshold value of $1,000,000), the Offeror’s Site Superintendent, Quality Assurance Manager and Safety Manager have accomplished.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides:

a. An organizational block identifying on-site key personnel associated with this requirement to include:

i. Key personnel: Each individual’s name, title, duty, years of experience and experience level relating to similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $1,000,000). At a minimum, the Offeror shall provide information for the following disciplines:

1. Site Superintendent

2. Quality Control Manager

3. Safety Manager

ii. The narratives for the Site Superintendent, Quality Control Manager and Safety

Manager must show a minimum of two (2) years’ experience for each respective discipline on a project of similar size and scope (commercial building remodel/renovation; minimum threshold value of $1,000,000), showing project history with these key personnel in relations to the project’s description. The Quality Control Manager and the Safety Manager may be the same individual, but must show the minimum of two (2) years’ experience for each respective discipline.

iii. A description of the organization’s program management policies and procedures to include project planning approach, the process for information flow, reporting, and the policies and procedures for maintaining and recruiting qualified staffing throughout the contract period for prime and subcontractor employees in accordance with the Statement of Work.

B. Sub-Factor 2 – Construction Schedule Construction Schedule Rating Method

Adjectival Rating Description Expectational Meets all requirements and exceed majority of requirements. Overall the proposal meets and significantly exceeds, in all aspects, the standards for evaluation: very high probability of success: no significant weaknesses

Very Good Meets all requirements and exceed some requirements. The proposal meets and, in some cases, exceeds the standards for evaluation; high probability of success; no significant weaknesses and only minor correctable deficiencies.

Satisfactory The proposal meets the standard for evaluation; good probability of success;

only minor weaknesses and correctable deficiencies.

Marginal Lacks material information. The proposal fails to meet some of the standards for evaluation; low probability of success; major weaknesses and/or uncorrectable.

Unacceptable Lacks material information. The proposal fails to meet some or all of the standards for evaluation; need major revision to a new submission to make if acceptable or may contain uncorrectable deficiencies.

1. CRITERIA: Offeror must provide a proposed construction schedule not to exceed 365 calendar days. Prepare and submit a practicable construction schedule laying out all necessary performance elements needed to complete this project identified in the solicitation in the proposed period of performance. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. In addition, the schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work. It is the Offeror’s responsibility to identify all necessary project/work elements and the proposal adequately identifies acceptable critical path elements. Please take note of the following key details:

a. Demolition activities noted in the drawings and new work activities will need to be carefully coordinated with the Facility Management Service and Laboratory to ensure continuous operation and minimal impacts. Outages will need to be coordinated with sufficient advance notice per the Specifications that the facility can mitigate impacts to the greatest extent possible. Temporary utilities may be required to mitigate impacts as called out in the Specifications.

MINIMUM STANDARD OF ACCEPTABILITY: The schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work. It is the Offeror’s responsibility to identify all necessary project/work elements, to include the phased construction approach detailed in the drawings, and the proposal adequately identifies acceptable critical elements. The proposal shall effectively demonstrate a detailed timeline that fully addresses elements of work outlined in the Specifications and Design. The approach shall address the start and completion of each event, including but not limited to, the purchasing and installation of long lead time items, hiring of contract personnel, and work start dates, linking all associated critical path elements.

C. Sub-Factor 3 – Quality Control Plan Construction Schedule Rating Method

Adjectival Rating Description Expectational Meets all requirements and exceed majority of requirements. Overall the proposal meets and significantly exceeds, in all aspects, the standards for evaluation: very high probability of success: no significant weaknesses

Very Good Meets all requirements and exceed some requirements. The proposal meets and, i some cases, exceeds the standards for evaluation; high probability of success; no significant weaknesses and only minor correctable deficiencies.

Satisfactory The proposal meets the standard for evaluation; good probability of success; only minor weaknesses and correctable deficiencies.

Marginal Lacks material information. The proposal fails to meet some of the standards for evaluation; low probability of success; major weaknesses and/or uncorrectable.

Unacceptable Lacks material information. The proposal fails to meet some or all of the standards for evaluation; need major revision to a new submission to make if acceptable or may contain uncorrectable deficiencies.

1. CRITERIA: Offeror must provide a plan to implement the requirements of Contract Clause entitled “Inspection of Construction” FAR 52.246-12. The plan shall identify personnel, procedures, control, instructions, test, records, and forms to be used. A finalized, more detailed Quality Control Plan (QCP) will be required to be submitted and approved after contract award.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standards of acceptability are met when the Offeror provides:

a. A description of the quality control system, including a chart showing lines of authority and acknowledgement that the Quality Control (QC) Manager shall implement the three-phase control system for all aspects of work specified. The QC System Manager shall report to the project manager or someone higher in the Contractor’s organization. Project Manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production. The proposal provides a Quality Control approach that effectively addresses the internal processes to identify and prevent deficiencies in the quality of construction. This approach shall also show the plans for implementation ensuring the compliance of regulatory and Specification statutes are strictly adhered to. The approach shall also clearly address the QC organizational lines of authority and the Offeror’s approach to monitor corrective actions ensuring successful and timely problem resolution.