RFP20205-010_HAVEN_ON_VINE_-_Renovation_Project.pdf

* REQUEST FOR PROPOSAL *

I. The CITY OF KISSIMMEE is seeking SEALED PROPOSALS on the following:

Request for Proposal Number RFP2025-010 HAVEN ON VINE PROJECT - Renovation Project

II. All proposals must be submitted in a SEALED envelope and plainly marked with the proposal number on the exterior of the proposal envelope, one (1) original, five (5) copies and (1) electronic copy on CD or Flash Drive.

III. To be considered proposals MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00 pm May 20, 2025.

IV. All proposals shall be opened and read publicly in the City of Kissimmee Finance

Department 4th Floor, Allendale Conference Room, 101 Church Street, Kissimmee, Florida at 2:30 pm May 20 2025.

V. All proposals must be according to specifications and conditions, and on the forms provided herein.

VI. The Proposal's name and address shall be clearly shown on the exterior of the Sealed

Envelope.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all proposals, with or without cause, to waive technicalities or to accept the proposal which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this proposal, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Proposal results other than the apparent low offer will not be provided in response to telephone inquiries. Proposals desiring a copy of the Abstract of Offers should include such request with a self addressed stamped envelope in their proposal.

Brandon Durango Procurement Manager

General Requirements:

1.1 PROPOSAL PREPARATION

Submission of a proposal in response to this solicitation shall evidence the proposer’s acknowledgement that he is cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the contained specifications and conditions unless, specifically identified and explained as exceptions on the proposer’s schedule. Each proposer is responsible for the completeness and accuracy of their proposal. Proposals must show manual signatures by an individual authorized to offer such obligations, and shall contain evidence of that person’s authority to make such offers. Unsigned proposals will be rejected.

Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the proposal. Proposers should include all descriptive literature specifications, or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the proposal being declared non-responsive.

1.2 SUBMISSION OF PROPOSALS

All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the bidder’s name and address and bid number plainly marked on the exterior of the envelope.

Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S. Government’s National Institute of Standards and Technology (NIST) which is the official time keeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 PRICING

The unit price for each item being proposed will be shown on the Proposal Schedule and will include all costs for or associated with the item. A total for each line item will be entered on the Proposal Schedule. In case of a discrepancy between unit price and extended price, the unit price shown shall prevail.

1.4 DELIVERY

Exact delivery times frames or dates must be shown on the proposal, such as, “(x) days after receipt of order”. Number of days for delivery shall be presumed to include all weekends or holidays in the period. All offers shall be FOB Destination and shall include inside delivery to the delivery point specified.

1.5 DEFAULT

Should the successful proposer for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City of Kissimmee reserves the right to cancel the contract for default and to award this contract to the next most qualified offer. The proposer in default may be held liable for any added cost to the City of Kissimmee incurred as a result of such action.

1.6 LATE PROPOSALS AND WITHDRAWL OF OFFERS

No proposal will be accepted after the published deadline for accepting proposals in response to this solicitation. Proposals may be withdrawn at any time prior to the official time set for the proposal opening. No modification or withdrawal of any offer received will be allowed after the time and date set for the official proposal opening.

1.7 DISCOUNTS

Proposers may offer cash discounts for prompt payment, however, any such discount offered will not be considered as a factor in determining the lowest proposals offered. Any other discounts should be reflected in the unit price proposal.

1.8 PROPOSAL EVALUATION AND AWARD

All proposals received will be evaluated based on one or more of the following factors: price;

quality of product offered; compliance with specifications; delivery; reputation of the proposal;

previous contract’ proximity of parts and service; compatibility with similar, existing products;

and any other factors detailed in the specifications. Award will be made to the lowest responsive and responsible proposer complying with the provisions of the invitation to Proposal, provided that such award is in the best interests of the City of Kissimmee.

The City of Kissimmee reserves the right to accept and /or reject any or all proposals in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis; and accept the proposal which in its judgment, best services the interest of the City of Kissimmee. Proposers are cautioned that no communication with any City of Kissimmee employee involved in the evaluation process is authorized during the proposal evaluation process unless such communication is originated by the City of Kissimmee for the purpose of clarifying the proposal. Questions regarding the status of any proposal should be directed to the Purchasing Agent. Proposal awards will be posted in the Purchasing Office after Commission Approval. Vendors are responsible for following up on the status of any proposal.

The City of Kissimmee will only notify successful vendor(s).

1.9 BILLING AND PAYMENT

The City of Kissimmee will pay all proper invoices submitted for supplies and/or services within

30 calendar days. To be considered a proper invoice it must be submitted in 2 copies to the City of Kissimmee Accounting Department, 101 Church Street Kissimmee, FL 34741, show the Vendor FEID Number, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by The City of Kissimmee. The payment cycle will not start until all the above requirements are met.

1.10 SAMPLES

The City of Kissimmee may, at its discretion, require submission of samples for inspection and testing. When specifications require such submissions, all costs for such samples, including postage, will be the responsibility of the proposer. Samples that are not consumed in the evaluation process or determined necessary for comparison with future deliveries may be returned at the proposers request and at the proposers’ expense. The City of Kissimmee will not be held liable for any sample provided.

1.11 SILENCE OF SPECIFICATIONS

The silence of these specifications regarding exact details of any product or service required shall be regarded as meaning that only the best commercial practices will prevail and that only materials of first quality and correct type, size, or design are to be used. All workmanship will be first quality. Unless otherwise specified all products provided as a result of this solicitation will be new, unused, the latest model in production, and in compliance with the enclosed specifications.

1.12 USE OF BRAND NAMES

Unless otherwise stated, the use of brand names in specifications is not intended to restrict any offer. Brand names are only used to illustrate the type and quality of product acceptable for this solicitation and to provide a simplified specification. Vendors should feel free to propose any equal item provided that all exceptions to these specifications are clearly identified and explained and definitive specifications for the item being proposed including product literature, cuts or samples are included with the proposal. The City of Kissimmee reserves the sole right of final determination of product equivalency.

1.13 WARRANTY

All warranties for products or services provided under any contract resulting from this solicitation will meet or exceed that warranty offered the providers most favored customer and in no instance will be less than unlimited twelve-month non-prorated warranty. If individual specifications contained herein require a warranty in conflict with this provision, the warranty provisions of the individual specification shall prevail.

1.14 ADDENDUMS

In the event modifying addenda to the basic solicitation are issued the City of Kissimmee will attempt to provide such addenda to all vendors who have been furnished proposal packages.

However, it shall be the proposer’s responsibility to verify with the Purchasing Office before the proposal is submitted whether or not addenda have been issued and to obtain such addenda for submission with the proposal. Receipt of any addenda issued must be acknowledged on the proposal schedule.

1.15 PROPOSERS CERTIFICATION

By signature on this proposal, proposer certifies or in the case of a joint proposal each party certifies that:

A. They have not given, offered nor intends to give at any time economic opportunity, future employment, favor or gratuity in any kind to any employee of the City of Kissimmee in connection with this proposal.

B. That the proposer has not divulged or discussed his offer with other proposers.

C. Prices offered have been determined independently without collusion with other proposers for the purpose of restricting competition.

D. No attempt has been made to induce any potential proposer to submit or decline to submit an offer in response to this solicitation.

1.16 “NO PROPOSAL” RESPONSE

Vendors electing to not submit proposals in response to this solicitation should complete the attached “Notice to Proposers” form. Failure to return the form may result in your omission from future proposal lists.

1.17 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.18 CONE OF SILENCE – The Cone of Silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the execution of the award.

The Cone of Silence is defined as the period beginning with the issuance of the solicitation document and continues through the execution of the award document. During this time vendors, service providers and the like are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City Agents, or elected officials.

Any vendor who attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation.

Exceptions to the Cone of Silence –

• Written communications directed to the Procurement Officer;

• All communications occurring at pre-bid meetings;

• Oral presentations before publicly noticed committee meetings;

• Procurement of goods and services for Emergency situations; and

• Contractors already on contract with the City to perform services for the City are allowed discussions necessary for the completion of an existing contract.

1.19 PROTEST

Any protest must be made within three (3) days following posting of the proposal award.

Protest procedures are available from the City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website www.kissimmee.gov. Failure to file a protest within the deadlines prescribed shall constitute a waiver of protest proceedings.

1.20 PUBLIC RECORDS

Under chapter 119, Florida Statutes, all responses to this solicitation shall be considered public record subject to distribution pursuant to the request for records by any interested party. If the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Contract, contact the Custodian of Public Records at 407-518-2308, cityclerkemail@kissimmee.gov, and 101 Church Street, Kissimmee, Florida 34741. The Contractor shall keep and maintain public records required by the City to perform the service.

1.21 SOCIAL, POLITICAL, OR IDEOLOGICAL FACTORS: Pursuant to Section 287.05701, Florida

Statutes, as may be amended, the City cannot give preference to a Consultant based on the Consultant’s social, political, or ideological interest. 287.05701 Prohibition against considering social, political, or ideological interests in government contracting.

(1) As used in this section, the term “awarding body” means:

(a) For state contracts, an agency or the department.

(b) For local government contracts, the governing body of a county, a municipality, a special district, or any other political subdivision of the state.

(2) (a) An awarding body may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor.

(b) An awarding body may not give preference to a vendor based on the vendor’s social, political, or ideological interests.

2.0 SPECIAL PROVISIONS:

2.1 PUBLIC ENTITY CRIMES: "A person or affiliate who has been placed on the convicted vendor http://www.kissimmee.gov/ mailto:cityclerkemail@kissimmee.gov list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.133,F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list".

2.2 INDEMNITY: The Contractor will indemnify and hold harmless the City of Kissimmee from and against all claims, damage loss, and expenses arising out of, or resulting from, the performance of their operations under this contract.

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the service.

The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

• All employees on the job and all other persons who may be affected thereby.

• All the work, materials, and equipment, whether in storage on or off the site, under the care, custody, or control of the Contractor; and

• Other property at the site including trees, shrubs, lawns, walks, pavements, and roadways.

The Contractor shall comply with all applicable laws, ordinances, rules, regulations, and lawful order of any public authority bearing on the safety of persons or property or their protection from damage, injury, or loss.

In any emergency affecting the safety of persons or property, the Contractor shall act, at his discretion, to prevent threatened damage, injury or loss.

2.3 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interpretation of the technical specifications and/or non-technical nature regarding this solicitation must be addressed IN WRITING to Debbie Luke, Purchasing Coordinator at 101 Church Street, Kissimmee, Florida 34741 OR BY EMAIL to procurement@kissimmee.gov not less than seven (7) days prior to the RFP opening date. Last day for questions is April 30, 2025 by

5PM

However, unless modified by a written addendum issued by the Purchasing Agent, the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative or binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the Purchasing Agent for the City of Kissimmee. Any interpretation provided to any vendor in response to inquiries regarding this solicitation which may affect the outcome of this proposal will be furnished in writing to all vendors who have received proposal packages.

2.4 No minor children are permitted to accompany proposers during pre-proposal conferences, proposal opening or site tour.

2.5 A link to this website is available through the City’s Web Page http://www.kissimmee.gov, mailto:procurement@kissimmee.gov http://www.kissimmee.gov/ under the Finance Department, Purchasing. Notice of Award, Proposals currently available, and Tabulation sheets are available Online. Proposers, who do not have Internet access, may request a copy of the tabulation by enclosing a stamped, self-addressed envelope with the Proposal response.

2.6 The City of Kissimmee has a Local Vendor Preference Policy: N/A

2.7 FEES AND LICENSURE COST: This bid requires the following fees/licensure; proof of a valid

Business Tax Receipt from the jurisdiction of the bidder's place of business.

2.8 NON-MANDATORY PRE-BID: A non-mandatory pre-bid meeting and site visit is scheduled for

April 23, 2025 at 10AM at the Haven on Vine Property located at 1815 W. Vine Street, Kissimmee, FL 34741.The deadline for questions is April 30, 2025 by 5pm. An addendum, if necessary, will be sent out to all Contractors no later than on May 9, 2025 at 5pm.

2.9 TERMS: The term of this Agreement is from the date of execution by the last Party to execute the Agreement to the completion of the Project. This Project shall be substantially completed within twenty-four (24) months from the date the Notice to Proceed is issued.

2.10 This bid contains pages 1 - 71. Please contact the Purchasing Office at 407-518-2214 if you are missing any pages.

2.11 BOND REQUIREMENTS: (Where applicable)

A. 5% bid bond issued by a surety licensed to do business in the state of Florida submitted with the bid.

B.100% Performance bond issued by a surety licensed to do business in the state of Florida prior to commencement of work.

2.12 REFERENCES: All submittals must include with the bid a listing of references. This listing should include a contact's name and phone number. At least three (3) of the references should be similar in size and scope of services to the requirements of this bid.

2.13 Compliance with 2 C.F.R. Part 200 - Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards.

For products or services obtained through any agreement resulting from this solicitation that are to be paid in whole, or in part, or are intended to be paid in whole, or in part, using funds provided by any federal government agency or funding source, the awarded contractor(s) agrees to comply with the specific terms, regulations and requirements governing disbursement of federal funds, and as identified in 2 Code of Federal Regulations (CFR) Part 200, as amended, and with required Federal clauses as identified in Attachment B , for any product purchased or work performed, where applicable.

3.0 SCOPE OF SERVICE:

A. INTENT

The City purchased an old hotel, now known as the Haven Project, to convert the property into a mix of emergency housing and apartment units.

The property is located at 1815 W. Vine Street in Kissimmee. It will have a mix of 40 emergency housing units and 80 apartment units and make them available to those in need.

The development will consist of emergency beds, studio apartments, and two-bedroom apartments, providing housing for low—and moderate-income residents. The project was funded by the American Rescue Funds, the County, City, HOME Investment Partnerships, and the Community Development Block Grant.

B. SCOPE OF WORK:

1. This project is Federally Funded. Applicable federal regulations, such as CDBG Program requirements set forth in 24 CFR 570, subpart K, and the Code of Federal Regulations in 2 CFR Part 200, may apply. The City purchased the former Super 8 hotel, now known as the Haven on Vine project, to convert into a combined use of emergency housing and affordable apartment units.

2. The property is located at 1815 W. Vine Street in Kissimmee. It will have 40 emergency housing units and 80 apartment units available to qualifying applicants in need.

3. The development will consist of emergency beds, studio apartments, and two-bedroom apartments, providing housing for low- and moderate-income residents.

4. The project's primary funding sources are the American Rescue Funds, the County, City, HOME Investment Partnerships American Rescue Plan, and the Community Development Block Grant.

5. The construction will include all site work, utilities, and renovation/construction of buildings required to provide fully functional facilities.

6. The project is divided into two major phases: Phases 1A and 1B (the Main Building with 43 studio units and 40 (2) bedroom apartments) and Phases 2A and 2B (the Annex Building with 40 studio units and an office building).

Phase 1A – 43-Efficiency Studio Apartment Units:

a) Renovate the 43-room hotel into 43-efficiency apartments with two accessible units.

b) Renovate the common area into an upgraded meeting room, construct new restrooms, and replace PTAC units.

c) Exterior facade upgrades.

d) Upgrade electrical service to have separate electrical panels in each unit.

e) Remove all cast iron drain piping and replace with PVC piping.

f) Remove all copper water piping and replace it with PVC piping.

g) Replace existing plumbing fixtures per plans.

h) Fire sprinkler design is to be provided by others.

Phase 1B – Ten Fourplex Apartment Building Renovation:

a) The Update the exterior/facade of each of the ten fourplexes per approved plans.

b) Roof Replacement (10 Buildings)

Phase 2A – 40-Efficiency Studio Apartment Units:

a) Renovate the 40-room hotel into 40-efficiency apartments with two accessible units.

b) Renovate the existing commercial laundry into tenant laundry.

c) Exterior facade upgrades.

d) Upgrade electrical service to have separate electrical panels in each unit.

e) Remove all cast iron drain piping and replace with PVC piping.

f) Remove all copper water piping and replace it with PVC piping.

g) Replace existing plumbing fixtures per plans.

h) Fire sprinkler design is to be provided by others.

Phase 2B – Office Building Renovation:

a) The renovation of an existing storage building into an office and administration building in Phase 2B

Attachment A: Local Vendor Affidavit of Eligibility Attachment B: Understanding of RFP Procedures, Terms, and Conditions Attachment C: Reference Attachment D: Phase 1A – 43-Efficiency Studio Apartment Units Attachment E: Phase 1A – Energy Cals Attachment F: Phase 1B – Ten Fourplex Apartment Building Renovation Attachment G: Phase 2A – 40-Efficiency Studio Apartment Units Attachment H: Phase 2A – Energy Conservation Checklist-2A-022025-Signed Attachment I: Phase 2B – Office Building Renovation Attachment J: Phase 2B – Energy Conservation Checklist-2B-022025-Signed Attachment K: Specifications Attachment L: Wage Decision Attachment M: Project Location

C. CITY RESPONSIBILITIES:

City's Information:

The City shall provide full information regarding the requirements for the Project.

City's Representative:

The City shall designate in writing any additional representatives authorized to act on the City's behalf with respect to the Project, together with the scope of their respective authority.

In no event shall any delegation of authority be contrary to State or City laws or codes.

D. PROPOSAL REQUIREMENTS:

Submittals should not contain information in excess of that requested, must be concise, and must specifically address the issues of this RFP. The responses should be in the same order as the selection and evaluation procedures. Proposals are to be printed double-sided.

Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective submittal to this solicitation are not desired and may be construed as an indication of the proposer’s lack of cost consciousness. Elaborate artwork, expensive visual aids, and other presentation aids are neither necessary nor desired, unless specifically requested. Each submittal should contain:

Tab 1 – Executive Summary (Items a-c: Maximum of two (2) pages)

a) Firm name, owner, address, telephone number, fax number & email address.

b) State the number of years in business.

c) State the number of full-time employees.

d) Volume of work during each of the last five (5) calendar years.

e) Describe and explain any litigation, major disputes, contract defaults, or liens experienced in the last ten (10) years.

f) Provide a copy of the firm’s applicable certification(s) from the State of Florida allowing them to provide the services as outlined in the Scope of Service as well as compliance with F.S. 287.055

Tab 2 – Approach to Project (30 Points) (Maximum of two (2) pages)

This section shall define the services your company is proposing to the City of Kissimmee that will best meet the criteria specified in the Scope of Services for the project. State the proposer’s project management plan, interpretation of the scope, and the method of approach. This section shall address the nature of these services to be provided. In addition, provide a description of innovative concepts proposed to enhance value, quality, and to control cost and schedule.

Tab 3 – Experience, Expertise, Personnel & Technical Resources (30 Points)

I. Provide at least three (3) and a maximum of five (5) similar projects completed for public entities that best illustrate the experience of the firm and current staff. (List no more than five (5) projects completed within the last ten (10) years.) (Maximum of one (1) page only per project). For each project, please provide:

a) Name and location of the project.

b) The nature of the firm’s responsibility on the project.

c) Project Owner’s representative name, address and phone number.

d) Date project was completed or are anticipated to be completed.

e) Size of project (gross S.F. and/or area of construction).

f) Cost of project (construction cost).

g) Change Order Summary

h) Work for which your staff was responsible.

i) Project manager, superintendent and other key professionals involved in the projects.

II. Provide an organizational chart of the team highlighting the key individuals who will work on this project as identified above.

III. Provide brief resumes of key staff personnel to be assigned to the project, including, but not limited to, the items in the list below. (One (1) page maximum per resume).

IV. Identify the project-related capability of in-house staff and indicate the adequate depth and abilities of the organization that it can draw upon as needed. This will include management, technical, and support staff. (Indicate whether office or field related.)

a) Name and title.

b) Job assignment for other projects.

c) Percentage of time to be assigned full time to this project.

d) How many years with this firm.

e) How many years with other firms.

f) Experience:

(1) Types of projects.

(2) Size of projects (dollar value of project).

(3) What were the specific project involvements?

g) List degrees, certifications, and registrations.

Tab 4 - Scheduling and Cost Control (20 Points) (Maximum two (2) pages plus a sample schedule)

The firm’s scheduling system and cost control system should be described. Methods for assuring subcontractors adherence to schedule should be highlighted.

a) Describe the firm’s use of computer-generated schedules for the management of construction.

b) Indicate the level of detail to define schedules. Describe methods for managing the processing of shop drawings. Define means and methods for managing and responding to Requests for Information (RFI’s) and Architect’s Supplemental Instructions (ASI’s).

c) Indicate the firm’s approach to project scheduling and coordination of subcontractors.

d) Describe the firm’s method for holding projects within budget. Provide one example.

e) Attach a sample schedule that illustrates your overall scheduling capabilities. Attach sample of the cost control reports.

f) Provide a written narrative regarding your approach to the project as it relates to cost control for items outside of the “cost of the work”. Fees associated with this category are as follows; Preconstruction phase services, general conditions, CM fee and bond. Include fee percentages in your response as general information for a project of this size. Information regarding fee percentages are general in nature and are not considered as a final offer for a proposed contract.

E. SELECTION CRITERIA

Evaluation

It is the intent of the City that all firms responding to this RFP who meet the requirements, will be ranked in accordance with the criteria established in these documents. The City will consider all responsive and responsible submittals received in its evaluation and award process.

Criteria

Firms submitting a proposal along with the required information and documentation will have their proposal evaluated and scored based on the evaluation criteria set forth herein.

Further each proposal will be evaluated for full compliance with the RFP instructions to the Respondents and the terms and conditions set forth within the RFP document. Proposals will be scored and ranked in accordance with the weighting and grade specified in the following table. Proposals will be evaluated and an award made to the Respondent who is determined to be responsible and Responsive to this Request for Proposals and whose proposal is the most advantageous to the City in terms of quality of service the Respondent’s qualifications and capabilities to provide the specified services and comply with the applicable conditions of this Request for Proposals and Contract and who in the judgment of the City will best serve the needs and interests of the City.

The following represent the principal selection criteria which will be considered during the evaluation process. Points are determined by multiplying the weight by the grade. Shortlisting of firms will be based on converting each Committee Member’s Total Score into a ranking with the highest score ranked first, second, highest ranked score, etc. Once converted, the Committee Member’s ranking for each firm will be entered into a shortlist summary. The Total Score recorded on the summary sheet will determine the ranking and shortlisting.

Evaluation Criteria

Criteria Maximum Total Points

Tab 2 – Approach to Project 20 Tab 3 – Experience, Expertise, Personnel & Technical Resources 25

Tab 4 - Scheduling and Cost Control (Maximum two (2) pages plus a sample schedule) 20

Cost of Proposed Project 35 Total Possible Points To Be Earned = 100 Total Points to be earned are on a scale of 1 – 100 points, 1 = lowest, 100 = highest

*** THIS SCHEDULE OF OFFERS SHOULD BE THE FIRST PAGE SUBMITTED

WITH YOUR PROPOSAL ***

RFP2025-010

I/we, the undersigned, hereby declare that I/we have reviewed the proposal documents and with full knowledge and understanding of all specifications and conditions contained therein do submit, (in duplicate), our proposal as follows with full understanding that the proposal package in its entirety is made a part of any agreement, contract or order between the City of Kissimmee and the successful proposer.

ITEM NO. DESCRIPTION COST

1 Phase 1A – 43-Efficiency Studio Apartment Units $

2 Phase 1B – Ten Fourplex Apartment Building Renovation $

3 Phase 2A – 40-Efficiency Studio Apartment Units $

4 Phase 2B – Office Building Renovation $

TOTAL COST OF CONSTRUCITON $

ACKNOWLEDGMENT OF ADDENDA NO.(S)_________(IF APPLICABLE)

(Signature)

ALL PRICES QUOTED ARE GOOD FOR A PERIOD OF 90 DAYS.

We do not take exception to Specifications.

(initial) We take exception to Specifications as follows:

(initial) (attach additional sheets, if necessary)

COMPANY NAME

COMPANY ADDRESS _______________________________________

NOTE: OFFERS NOT RECEIVED IN DUPLICATE MAY BE REJECTED.

VENDORS ARE RESPONSIBLE FOR DELIVERY OF THEIR PROPOSALS TO

THE ADDRESS INDICATED ON THE PROPOSAL COVER SHEET PRIOR TO

THE DATE AND TIME SHOWN.

PROPOSALS NOT SO DELIVERED MAY BE REJECTED.

BY: DATE: _________________________

(signature)

________________________________ EMAIL:________________________

(typed name/title of signer)

TELEPHONE NO.: ( ) FAX NO.: ( )_______________

*NOTICE*

RFP2025-010

If for some reason you are not participating in this solicitation, PLEASE complete the following and return to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

DO NOT return the solicitation package. Failure to respond may result in removal of your firm from our current vendor file.

Company Name: _________________________________ Address: _________________________________

Phone Number: ( )_______________________ Fax Number: ( )_______________________ Continue on Vendor List: Yes No Large Business Small Business Minority Owned

Reason for no response to the solicitation:

Cannot supply at this time Suitable, but engaged in other work Quantity too small Cannot meet required minimum Opening date does not allow sufficient time to complete Equivalent not presently available Other reasons or remarks: ______________________________________________

Signature

IDENTICAL TIE PROPOSALS

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals, which are equal with respect to price quality and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than 5 days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Vendor's Signature

Attachment A

Local Vendor Affidavit of Eligibility

This form is to be completed in its entirety by the vendor and submitted along with your bid or quote.

Incomplete forms will be rejected for preference evaluation.

State of Florida County of Osceola

Before me on this _____day of ________________20___, personally appeared

(print name)___________________________ being an authorized representative of lawful age, who being by me first duly sworn, on his/her oath, deposes and says:

(print name of company) ____________________________ MEETS ALL CRITERIA AS REQUIRED BY

THE CITY OF KISSIMMEE TO QUALIFY FOR LOCAL VENDOR PREFERENCE.

Qualification documentation attached.

Signature of Affiant

Typed/Printed Name of Affiant

Address of Affiant

State of Florida County of _____________

Sworn to (or affirmed) and subscribed before me this ____day of _________20__, by

(Signature of Notary Public-State of Florida)

(Print, Type, or Stamp commissioned name of notary public)___personally known or ____ produced identification. Type of identification produced___________________

Attachment B

Understanding of RFP Procedures, Terms and Conditions

(To be returned with qualifications submission)

Invitation to Submit Proposal City of Kissimmee, Florida

RFP2025-010

I acknowledge I have read and understand all procedures and requirements of the above referenced RFP and have complied fully with the general terms and conditions outlined in the

RFP.

Development Team: ______________________________________________

Representative’s Signature: _____________________________________

Representative’s Printed Name: __________________________________

Date: ___________________

Attachment C

REFERENCES: Each Bidder must submit with the bid, three (3) references. References shall be of similar scope of work as the City to whom the Bidder has supplied the same services.

References must be able to attest without reservation to the fact that the Bidder provided the contracted goods/services without a significant problem of any kind.

1. Company Name:

Contact Name:

Contact e-mail:

Contact Phone Number:

Description of Work:

Contact Amount: Contact Start Date:

2. Company Name:

Contact Name:

Contact e-mail:

Contact Amount: Contact Start Date:

3. Company Name:

Contact Name:

Contact e-mail:

Contact Amount: Contact Start Date: _________________

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND COMMUNITY

PROJECT FUNDING (CPF) GRANT CONTRACT FOR PUBLIC IMPROVEMENTS

BETWEEN THE CITY OF KISSIMMEE, FLORIDA

AND

XXXXXXXX

THIS CDBG AND CPF CONTRACT (hereinafter the “Contract”) is made and entered into by and between the City of Kissimmee, a Florida municipal corporation, with a principal address of 101 Church Street, Kissimmee, FL 34741 (hereinafter referred to as the "CITY"), and XXXXX, a Florida XXXXXX corporation, with a mailing address of XXXXXX (hereinafter referred to as “CONTRACTOR”).

W I T N E S S E T H:

WHEREAS, the Community Development Block Grant Program (“CDBG”) is administered by the United States Department of Housing and Urban Development (“HUD”); and

WHEREAS, CITY is an entitlement community that receives CDBG funds awarded under the Housing and Community Development Act of 1974, in furtherance of its goal of promoting community development, improving public facilities, and improving permanent residential structures as further detailed in the Consolidated Plan for Housing and Community Development Programs 2020-2025; and

WHEREAS, CITY purchased the Motel 8, located at 1815 W. Vine Street with the intent of converting the property into emergency housing and apartment units currently know as the Haven on Vine (the “Haven”); and

WHEREAS, in addition to CDBG funds, CITY was awarded a Community Project Funding (“CPF”) grant (Agreement No. B-24-CP-FL-0643) on March 6, 2025 to help facilitate the renovation, rehabilitation, architectural, and engineering costs associated with renovation of the Haven; and

WHEREAS, CITY published RFP #2025-010 to solicit contractors for renovation of two ADA-compliant units (the “Project”) phases of the Project: Phase 1A and 1B (the main building with 43 studio units and 40 two-bedroom apartments) and Phase 2A and 2B (the annex building, including 40 studio units and an office building); and

WHEREAS, pursuant to RFP#2025-010, CONTRACTOR provides the services requested by CITY and was the most responsive bidder; and

WHEREAS, CITY has given prior notice that the Project must comply and carry out all of its activities in accordance with the CDBG Program requirements set forth in 24 CFR 570, subpart K and the Code of Federal Regulations in 2 CFR Part 200.

NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the sufficiency and receipt whereof being hereby acknowledged, the CITY and CONTRACTOR agree as follows:

SECTION 1: SCOPE OF SERVICES AND USE OF FUNDS

1. Recitals. The recitals set forth above are true and correct and are incorporated herein and made a part of this Contract.

2. Exhibits; Attachments. The following documents are attached and referred to in this Contract and are by this reference incorporated herein:

Exhibits Description “A” Required Contractor Information “B” Scope of Work “C” Budget “D” Request for Change Orders “E” Request for Payment Form “F” CDBG Program Requirements “G” Reporting Schedule “H” Equal Employment Opportunity Clause for contractors and their contractors and Subcontractors Standard Solicitation and Bid and Contract Language “I” Davis Bacon Act Requirements “J” Certification Regarding Lobbying “K” Section 3 Economic Opportunity Clause and Report “L” Certification Regarding Drug-Free Workplace Requirement “M” Federal Funding Accountability and Transparency Act (FFATA) Affidavit

*The forms of the Exhibits are subject to change from time to time in the sole discretion of the CITY in order to comply with the requirements of CITY’s Housing and Community Development Program and/or the CDBG Program.

3. National Objectives and Use. CITY certifies that the activities carried out with the funds provided under this Contract will meet the CDBG program national objective of benefiting low- and moderate-income persons as required under 24 CFR §570.200(a)(2), 24 CFR §570.201(c) and 24 CFR §570.208(a)(1).

4. Federal funds. Under the terms and conditions of this Contract, CITY has allocated a subaward to CONTRACTOR in the amount of ______________________ in CDBG funds to be used in accordance with all requirements imposed by federal statutes, regulations and the terms of this Contract towards improvement costs of the Project.

In addition, Community Project Funding (“CPF”) in the amount of _____________ has been allocated to this Project. Pursuant to 2 CFR §200.331, the required Subaward information is attached as Exhibit “A”. Any funds remaining unexpended or not disbursed to CONTRACTOR by the CITY as of the Completion Date (as later defined) of this Contract may be de-obligated from this Contract and made available for other CITY projects as determined by the CITY.

5. Statement of Work/Project Description. As described in this Contract, CONTRACTOR will use these CDBG funds towards rehabilitating the Haven (the “Project”) consistent with the requirements of RFP#2025-010. The Scope of Work is attached as Exhibit “B” and made a part hereof by this reference. CONTRACTOR will provide the CITY with all procurement support for CITY’s approval prior to entering into any construction sub-contracts.

6. Goals and Performance Measures; Implementation Schedule. During the term of this Contract, CONTRACTOR agrees to work diligently towards the completion of the Project. HUD requires the CITY to timely spend its CDBG funds. Therefore, it is critical that CONTRACTOR complies with the time deadlines established in this Contract.

Time is of the essence. CONTRACTOR’s failure to work diligently toward timely completing the Project and other incidents of non-performance may result in conditions being placed on the grant funds, suspension of grant funds, or the CITY ceasing to distribute funds pursuant to this Contract so that the CITY may reallocate these funds for other uses or projects.

7. Expenditure of Funds/Budget. CONTRACTOR shall use the CDBG funds for eligible expenses permitted under the CDBG regulations, as set forth in 24 CFR Part 570 and in accordance with Exhibit “C” and made a part hereof by this reference.

CITY may require a more detailed budget breakdown than the Budget attached hereto, and CONTRACTOR shall provide such supplementary budget information in a timely fashion and in the form and content as may be prescribed by the CITY. CITY and/or CONTRACTOR may also require changes in line items or approve other budgetary changes within the total award amount. Any supplementary budget information or budget changes must be approved in writing by the Housing and Community Development Manager. Request for change orders must be submitted for review and approval in the form provided as Exhibit “D”. Expenditures shall be directly attributable to the Project. CONTRACTOR shall be responsible for any cost overruns over __________________. CONTRACTOR shall not use any funds for prohibited activities as set forth in 24 CFR §570.207 and is also prohibited from using these subaward funds or personnel employed in the administration of activities under this Contract for political activities, inherently religious activities, or lobbying. If the Housing and Community Development Manager determines that CONTRACTOR is not utilizing the funds in accordance with this Contract, CITY may reduce or otherwise alter the funding amount of the Contract. Any of the funds allocated to CONTRACTOR for this Project which are not expended within the term of this Contract shall be retained by the CITY. CONTRACTOR will not be reimbursed by the CITY for any Project costs or expenses not incurred within the terms of this Contract.

Reimbursement of eligible expenses shall be made in accordance with performance using the Request for Payment form attached hereto as Exhibit “E”.

Notwithstanding anything to the contrary in this Contract, CITY also reserves the right to request and approve documentation supporting any requests for reimbursement to verify the reasonableness and validity of such costs and said Budget may be modified by the CITY accordingly. CONTRACTOR acknowledges and agrees that any funds not used in accordance with this Budget and permitted CDBG regulations must be repaid to the CITY.

8. Performance Monitoring. CITY will monitor CONTRACTOR’s performance as necessary and in accordance with 2 CFR §200.327-.332 to ensure compliance with the terms of this Contract, including the timeframes and performance standards as required herein. Further monitoring requirements are set forth in Section 2 herein.

Substandard performance as determined by the CITY will constitute non-compliance with this Contract. If action to cure such substandard performance is not taken by CONTRACTOR within thirty (30) days after written notice of same, CITY may impose additional conditions on CONTRACTOR and its use of funds pursuant to the terms of this Contract, suspend or terminate this Contract, or initiate other remedies for noncompliance as appropriate under 2 CFR §200.338. CONTRACTOR must return any funds within 5 days of the CITY’s written request when an act of uncured substandard performance or other material breach occurs.

9. Term. This Contract shall be in effect for the period commencing XXXXXXX and terminating on XXXXX (“Completion Date”). Costs may not be incurred after (DATE).

Notwithstanding anything herein to the contrary, CONTRACTOR’s obligations to the CITY shall not end until all close-out requirements are completed, including, but not limited to, such things as issuing final payments, disposing of program assets, retention of records, and use and maintenance requirements for any real property, if applicable. Also, notwithstanding the foregoing, the term of this Contract and the provisions herein shall be extended to cover any additional time period during which CONTRACTOR remains in control of funds or other assets, including Program Income or for any HUD audits requiring repayment of any funds unlawfully spent under this Contract.

SECTION 2: ADMINISTRATIVE REQUIREMENTS

1. Applicable Laws and Regulations. CONTRACTOR shall comply with the requirements of the Housing and Community Development Act of 1974, as amended, all CDBG Program requirements, 24 CFR Part 570, 2 CFR part 200, and other laws and regulations and regulatory guidance governing the use of these funds, whether set forth herein or not, and any amendments or policy revisions thereto which shall become effective during the term of this Contract. It is CONTRACTOR’s responsibility to read, understand, and comply with these laws and regulations. In addition, CONTRACTOR shall abide by any and all other applicable federal, state, or local laws, rules, regulations, executive orders, and HUD guidance, notices, and policies governing the funds provided under this Contract, whether presently existing or hereafter promulgated. CONTRACTOR shall also comply with all other applicable federal, state or local laws, statutes, ordinances, rules and regulations including, but not limited to, all applicable provisions of the Kissimmee City Code.

2. Uniform Administrative Requirements and Cost Principles.