RFP 27-85295 - Addendum 1.pdf

This addendum to RFP 27-85295 issued by the Indiana Department of Administration on behalf of the Indiana State Police concerns the procurement of an Automated Fingerprint Identification System (AFIS) modernization platform. The original proposal submission deadline of September 9, 2026 at 3:00 PM ET has been extended to September 16, 2026 at 3:00 PM ET, representing a seven-calendar-day or five-business-day extension. This extension was implemented to allow additional time for the State to respond to vendor questions prior to the proposal due date. The pre-proposal conference remains scheduled for July 30, 2026 at 9:30 AM EST with both in-person and virtual attendance options available, and written questions from vendors are due by August 12, 2026 with responses provided by August 26, 2026.

The AFIS modernization project requires vendors to deliver a solution capable of supporting existing workflows while scaling from approximately 27 terabytes at implementation to 35 terabytes within five years and processing 381,163 annual submissions. The contract term is five years from execution with three optional two-year renewals available, extending potential duration to eleven years. Pricing must remain firm for a minimum of 180 days from award, with detailed cost proposals required across the five-year base period and optional renewal years covering Project Services, Licenses/Subscriptions/Environments, and Maintenance & Operations. The evaluation framework employs a three-step process with mandatory requirements pass/fail screening, followed by scoring on Management Assessment/Quality (50 points) and Price (30 points), and final evaluation including Buy Indiana Initiative (5 points) and Indiana Veteran Owned Small Business participation goals of 3% with up to 5 points awarded for scoring purposes.