RFP 26-86378 Vendor Networking Opportunities List.pdf

This Vendor Networking Opportunities List document, issued by the Indiana Department of Administration on behalf of the Family and Social Services Administration (FSSA), identifies ten pre-qualified vendors capable of providing ongoing maintenance, operations, and enhancement services for Community Supports IT Systems supporting Medicaid waiver and non-waiver programs. The RFP 26-86378 solicitation encompasses eight integrated systems (BDS Portal, BDS Gateway, DART, DDARS Provider Site, IFUR, interRAI toolsets, IMP, and PIP) serving approximately 10,000 to 24,000 active users across seven environments with databases ranging from 50 GB to 700 GB. The pre-proposal conference was scheduled for July 30, 2026, with written questions due August 6, 2026, at 3:00 PM Eastern Time. Proposals are due September 10, 2026, with award targeted for November 2026. The contract term is four years with two optional one-year renewals, allowing for a potential six-year period. The contractor must maintain vital positions including Project Executive, Project Manager, and Technical Lead/Lead Developer, with all staff working within the United States unless approved otherwise.

The solicitation applies a 3% Indiana Veteran Owned Small Business (IVOSB) subcontractor participation goal, with four of the ten listed vendors designated as IVOSB companies: Professional Management Enterprises, Inc. (SVOSB), Vespa Group LLC, Summit Managed Solutions, and netlogx, LLC. Pricing includes fixed monthly maintenance and operations fees, enhancement hours billed at contractual hourly rates for changes of 80+ hours, transition costs, and pre-populated interRAI pass-through costs of $249,000 annually. The State strongly prefers vendors with prior experience developing and maintaining case management and incident reporting systems using .NET and SQL technologies, legacy system management experience, and work with state health and social service agencies. Infrastructure must align with one of four hosting models, with preference for state-owned cloud tenant or vendor-hosted cloud solutions using Microsoft Azure or Amazon Web Services under the State's enterprise agreements. Respondents must submit audited financial statements or Dunn & Bradstreet reports for the two most recent fiscal years, register with the Indiana Secretary of State, comply with all Indiana Office of Technology Information Security Framework standards, and disclose all AI usage in solution and development processes per Indiana Code 4-13.1-5-1.