RFP 26-86378 - Att E - Business Proposal Template.docx
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- Attached to
- Community Supports IT SystemsBid Documents
- Solicitation number
- RFP 26-86378
- Issued by
- Marion County, Indiana
About this file
This is a Business Proposal Template attachment for RFP 26-86378 issued by the State of Indiana (Department of Administration) for Community Supports IT Systems. The RFP requests comprehensive proposals from respondents for IT system products and/or services, with respondents required to submit detailed business proposals addressing organizational structure, financial stability, company integrity, contract terms, and client references. The proposal template requires three professional references from clients who have received similar products or services, with reference information to be submitted directly to the state at idoareferences@idoa.in.gov no more than ten business days after the proposal submission deadline specified in RFP Section 1.24.
Respondents must demonstrate financial responsibility through recent audited financial statements or Dunn & Bradstreet Business Reports for the two most recently completed fiscal years, with CEO and/or CFO certification of financial information accuracy. The template requires documentation of Indiana Secretary of State registration status, proof of signatory authority through corporate bylaws or board resolution, and detailed disclosure of experience serving state governments and similar-sized clients. Additionally, respondents must address their engagement efforts with Indiana Veteran Owned Small Business (IVOSB) subcontractors through the Division of Supplier Diversity, provide general company information including employee count and years of experience, and confirm the existence of disaster recovery plans and data security protocols. Proposed systems must align with one or more of the state's cloud-based service models (IaaS, PaaS, or SaaS) outlined in Attachments B1, B2, and B3, with respondents required to accept or provide detailed redlined edits with supporting rationale for any deviations from the state's Additional Terms and Conditions.
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RFP 26-86378 COMMUNITY SUPPORTS IT SYSTEMS
BUSINESS PROPOSAL
ATTACHMENT E
Instructions: Please provide answers in the shaded areas to all questions. Reference all attachments in the shaded area.
Business Proposal
2.3.1 General (optional) - Please introduce or summarize any information the Respondent deems relevant or important to the State’s successful acquisition of the products and/or services requested in this RFP.
2.3.2 Respondent’s Company Structure - Please include in this section the legal form of the Respondent’s business organization, the state in which it was formed (accompanied by a certificate of authority), the types of business ventures in which the organization is involved, and a chart of the organization. If the organization includes more than one (1) product division, the division responsible for the development and marketing of the requested products and/or services in the United States must be described in more detail than other components of the organization. Please enter your response below and indicate if any attachments are included.
2.3.3 Company Financial Information - This section must include documents to demonstrate the Respondent’s financial stability. Examples of acceptable documents include most recent Dunn & Bradstreet Business Report (preferred) or audited financial statements for the two (2) most recently completed fiscal years. If neither of these can be provided, explain why, and include an income statement and balance sheet, for each of the two most recently completed fiscal years.
If the documents being provided by the Respondent are those of a parent or holding company, additional information should be provided for the entity/organization directly responding to this RFP. That additional information should explain the business relationship between the entities and demonstrate the financial stability of the entity/organization which is directly responding to this RFP.
2.3.4 Integrity of Company Structure and Financial Reporting - This section must include a statement indicating that the CEO and/or CFO, of the responding entity/organization, has taken personal responsibility for the thoroughness and correctness of any/all financial information supplied with this proposal. The areas of interest to the State in considering corporate responsibility include the following items: separation of audit functions from corporate boards and board members, if any, the manner in which the organization assures board integrity, and the separation of audit functions and consulting services. The State will consider the information offered in this section to determine the responsibility of the Respondent under IC 5-22-16-1(d).
2.3.5 Contract Terms/Clauses - Please provide the requested information in RFP Section 2.3.5.
2.3.6 References - Reference information is captured on Attachment H Respondent should complete the reference information portion of the Attachment H which includes the name, address, and telephone number of the client facility and the name, title, and phone/fax numbers of a person who may be contacted for further information if the State elects to do so. The rest of Attachment H should be completed by the reference and emailed DIRECTLY to the State. The State should receive three (3) Attachment Hs from clients for whom the Respondent has provided products and/or services that are the same or similar to those products and/or services requested in this RFP. Attachment H should be submitted to idoareferences@idoa.in.gov. Attachment H should be submitted no more than ten (10) business days after the proposal submission due date listed in Section 1.24 of the RFP. Please provide the customer information for each reference.
Customer 1
Legal Name of Company or Governmental Entity
Company Mailing Address
Company City, State, Zip
Company Website Address
Contact Person
Contact Title
Company Telephone Number
Company Fax Number
Contact E-mail
Industry of Company
Customer 2
Legal Name of Company or Governmental Entity
Company Mailing Address
Company City, State, Zip
Company Website Address
Contact Person
Contact Title
Company Telephone Number
Company Fax Number
Contact E-mail
Industry of Company
Customer 3
Legal Name of Company or Governmental Entity
Company Mailing Address
Company City, State, Zip
Company Website Address
Contact Person
Contact Title
Company Telephone Number
Company Fax Number
Contact E-mail
Industry of Company
2.3.7 Registration to do Business – Per RFP 2.3.7, Respondents providing the products and/or services required by this RFP must be registered to do business by the Indiana Secretary of State. The Secretary of State contact information may be found in Section 1.18 of the RFP. This process must be concluded prior to contract negotiations with the State. It is the successful Respondent’s responsibility to complete the required registration with the Secretary of State. Please indicate the status of registration, if applicable. Please clearly state if you are registered and if not provide an explanation.
2.3.8 Authorizing Document - Respondent personnel signing the Executive Summary of the proposal must be legally authorized by the organization to commit the organization contractually. This section shall contain proof of such authority. A copy of corporate bylaws or a corporate resolution adopted by the board of directors indicating this authority will fulfill this requirement. Please enter your response below and indicate if any attachments are included.
2.3.9 Diversity Subcontractor Agreements
a. Per RFP Section 1.22 Indiana Veteran Owned Small Business Subcontractor (IVOSB), explain process followed to engage with potential IVOSB owned, Indiana certified businesses listed on Division of Supplier Diversity site. List the businesses invited to discuss the opportunity for potential partnership.
b. If not proposing an IVOSB subcontractor partnership, explain the rationale for declining to do so. Complete this for each category not proposed.
2.3.10 Evidence of Financial Responsibility – Removed at the request of the agency.
2.3.11 General Information – Each Respondent must enter your company’s general information including contact information.
Business Information
Legal Name of Company
Contact Name
Contact Title
Contact E-mail Address
Company Mailing Address
Company City, State, Zip
Company Telephone Number
Company Fax Number
Company Website Address
Federal Tax Identification Number (FTIN)
Number of Employees (company)
Years of Experience
Number of U.S. Offices
Year Indiana Office Established (if applicable)
Parent Company (if applicable)
Revenues ($MM, previous year)
Revenues ($MM, 2 years prior)
% Of Revenue from Indiana customers
a. Does your Company have a formal disaster recovery plan? Please provide a yes/no response. If not, please provide an explanation of any alternative solution your company has to offer. If yes, please note and include as an attachment.
b. What is your company’s technology and process for securing any State information that is maintained within your company?
2.3.12 Experience Serving State Governments – Please provide a brief description of your company’s experience in serving state governments and/or quasi-governmental accounts.
2.3.13 Experience Serving Similar Clients – Please describe your company’s experience in serving customers of a similar size to the State with similar scope. Please provide specific clients and detailed examples.
2.3.14 Payment – Removed at the request of the agency.
2.3.15 Extending Pricing to Other Governmental Bodies – Removed at the request of the agency.
2.3.16 Cloud Terms and Conditions – Additional Terms and Conditions related to Cloud-based systems the State expects to execute with the successful Respondent(s) are provided in Attachments B1, B2, and B3, respectively Infrastructure-as-a-Service (IaaS), Platform-as-a-Service (PaaS) and Software-as-a-Service (SaaS). Depending on your proposed System, you could be required to agree to one or more of the Additional Terms and Conditions. It is the State’s strong desire not to deviate from the Additional Terms and Conditions that are provided in these attachments and as such the State reserves the right to reject all requested changes. Any or all portions of this RFP and any or all portions of your response may be incorporated as part of the final contract.
Please indicate in your response below which of these sets of Additional Terms and Conditions you believe applies to your proposed System. Review these Additional Terms and Conditions and indicate acceptance and / or any redlined edits, via Track Changes. Redlines proposed shall be accompanied by a detailed comment outlining the rational for the update.
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