RFP 26-86378 - Vendor Networking Opportunities List 08.10.26.pdf

This is a Vendor Networking Opportunities List for RFP 26-86378, issued by the Indiana Department of Administration on behalf of the Family and Social Services Administration (FSSA), identifying companies interested in providing Community Supports IT Systems maintenance, operations, and enhancement services. The RFP seeks a contractor to support eight integrated systems serving 10,000 to 24,000 active users across seven environments with databases ranging from 50 GB to 700 GB, including the BDS Portal, BDS Gateway, DART, DDARS Provider Site, IFUR, interRAI toolsets, IMP, and PIP. The contractor will design, develop, and implement enhancements under an estimated annual pool of 52,200 hours while supporting FSSA's ongoing system consolidation initiative, including the Waiver Reset project targeted for 2027 completion. A pre-proposal conference was scheduled for July 30, 2026, written questions were due August 6, 2026, at 3:00 PM Eastern Time with responses posted by August 20, and proposals are due September 10, 2026. The contract term is four years with two optional one-year renewals, for a potential six-year period, with award targeted for November 2026.

The networking list identifies twelve vendor companies, including four firms with Indiana Veteran Owned Small Business (IVOSB) certification: Cloudbusters Inc, Summit Managed Solutions, Vespa Group LLC, and Professional Management Enterprises, Inc. (SVOSB). The State has established a 3% IVOSB subcontractor participation goal with evaluation points awarded for meeting or exceeding this threshold, and the Buy Indiana Initiative preference also carries scoring weight. Cost proposals include fixed monthly maintenance and operations fees, enhancement hours billed at contractual rates for changes of 80+ hours, transition costs, and pre-populated interRAI pass-through costs of $249,000 annually. Respondents must provide audited financial statements or Dunn & Bradstreet reports for the two most recent fiscal years, register with the Indiana Secretary of State, and comply with Indiana Office of Technology Information Security Framework standards and comprehensive cloud service requirements including SOC 2 audits, data encryption, U.S.-based storage, and 24/7 technical support. Pricing must remain firm for at least 180 days from the award date, and all AI usage in the solution and development processes must be disclosed per Indiana Code 4-13.1-5-1.