RFP 2024-08 Exhibit H_Supplier Procurement and Subcontracting Plan.docx
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- Attached to
- RFP 2024-08 Information Technology Research Subscription Services State and local contract opportunity
- Solicitation number
- 86987
- Issued by
- Southampton County, Virginia
About this file
This document is Exhibit H, a Supplier Procurement and Subcontracting Plan form for Virginia's Department of Small Business and Supplier Diversity (DSBSD), related to RFP 2024-08 for Information Technology Research Subscription Services. The form requires suppliers to declare their DSBSD small business certification status and detail their planned use of subcontractors for the contract performance.
The form includes evaluation criteria for SWaM (Small, Women-owned, and Minority-owned Business) participation, with maximum points awarded to DSBSD-certified small businesses. Suppliers must complete two main sections: Section A regarding their own DSBSD certification status and Section B detailing their subcontracting plans. The form requires specific commitment percentages for DSBSD-certified small business subcontractor utilization, which will become a contractual requirement. Suppliers must provide detailed information about both DSBSD-certified and non-certified subcontractors, including business names, addresses, contact information, and specific descriptions of goods or services to be provided.
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Text version
Exhibit H – Supplier Procurement and Subcontracting Plan
Supplier must submit with its proposal this completed “Supplier Procurement and Subcontracting Plan” to show all subcontractors Supplier intends to use in performance of the Contract.
To be awarded points for the SWaM participation evaluation criterion, either Supplier or Supplier’s proposed subcontractor(s) must hold an active SWaM certification issued by the Virginia Department of Small Business and Supplier Diversity (DSBSD) as a small business prior to the due date and time for receipt of proposals. Small business (including micro) means a business which holds a certification as such by the DSBSD. This includes DSBSD-certified women-owned and minority-owned businesses and businesses with DSBSD service-disabled veteran owned status when they also hold a DSBSD certification as a small business. Currently, DSBSD offers small business certification and micro business designation to firms that qualify.
Supplier shall complete both Section A and Section B below.
Section A: DSBSD Small Business Certification Status of Supplier
Supplier shall check the applicable box for its DSBSD small business certification status and provide certification information, as applicable. Supplier must include a copy of its DSBSD certification with its proposal, if applicable.
☐ Supplier is a DSBSD-Certified Small Business
Certification Number:
Certification Date:
☐ Supplier is not a DSBSD-Certified Small Business
Suppliers that are DSBSD-certified as small businesses will receive the maximum available points for the SWaM participation evaluation criterion.
Section B: Utilization of Subcontractors
Supplier shall indicate its planned use of subcontractors in performance of the contract by checking the applicable box(es) below:
☐ Supplier intends to utilize subcontractor(s) that are DSBSD-certified Small Business(es).
If yes, complete Section B.1.
☐ Supplier intends to utilize subcontractor(s) that are not DSBSD-certified Small Business(es).
If yes, complete Section B.2.
☐ Supplier does not intend to utilize any subcontractors.
If yes, no additional information required.
Suppliers that are not DSBSD-certified small businesses and do not plan to use DSBSD-certified small business subcontractors will not receive any points for the SWAM participation evaluation criterion.
B.1. DSBSD-Certified Small Business Subcontracting Plan
If Supplier plans to utilize DSBSD-certified small business subcontractor(s) in performance of the contract, then Supplier shall populate Table 1 below to show Supplier’s overall commitment percentage that will be directly spent with DSBSD-certified small subcontractors. This commitment percentage amount will be used to scale points for the SWAM participation evaluation criterion. This proposed commitment percentage will be incorporated into the subsequent contract and will be a requirement of the contract. Failure to obtain the proposed commitment percentages may result in the application of accountability measures including, but not limited to, declaring breach of the contract.
Table 1 – DSBSD-Certified Small Business Subcontracting Plan
DSBSD Certified Small Business Name & Address
DSBSD Designation and Certificate #
| Contact Person, Telephone & Email |
| Type of Goods and/or Services |
(please be specific; do not over-generalize) Planned Participation
(briefly summarize the capacity in which the business will be utilized)
DSBSD-Certified Small Business Total Spend Commitment Percentage: ______%
Insert whole numbers only, with no ranges or other qualifying language such as “up to,” “at least,” or “approximately.”
B.2. Subcontracting Plan for Subcontractor(s) that not DSBSD-certified Small Business(es)
Supplier shall populate Table 2 below to indicate Supplier’s plans for utilization of businesses in the performance of this contract that are not specified in Section B.1 Table 1.
Table 2 - Plans for Utilization of Subcontractor(s) that are not DSBSD-certified Small Business(es)
Business Name & Address
| Contact Person, Telephone & Email |
| Type of Goods and/or Services |
(please be specific; do not over-generalize) Planned Participation
(briefly summarize the capacity in which the business will be utilized)
RFP 2024-08 VITA Page 3 of 5
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