rfp_13243_preproposal_presentation.pdf

Pre-Proposal Conference

RFP 13243

Comprehensive HIV Prevention Services For Persons Who Inject Drugs

John Shin, Procurement Contracting Officer

General Information

• County anticipates awarding one contract.

• Anticipated term: 10-month initial term and four (4) option years.

Questions

• Oral explanation or instructions provided today shall not be considered binding by the County.

• Submit questions via BuyNet “Discussions” functionality in BuyNet.

• Questions will be answered via addendum in BuyNet.

• Deadline for questions is:

October 19, 2026 5:00 p.m. San Diego Time

Proposal Submittal

• All proposals are due NO LATER THAN:

November 16, 2026

3:00 p.m. San Diego Time

• Offeror must submit a complete original proposal in accordance with the format provided in this solicitation via BuyNet.

• If Offeror is unable to submit via BuyNet for any reason, Offeror may submit via electronic files on CD/DVD or a printed proposal at the Purchasing and Contracting front desk.

• Allow sufficient time to submit.

• Late proposals are not normally reviewed.

RFP Packet

A. Key Information B. RFP Instructions and Rules C. Evaluation Criteria D. Submittal Items E. Required Forms F. Statement of Work G. Payment Schedule H. Draft Agreement

B. RFP Instructions and Rules

• Section 1: Instructions for Submitting a Proposal

• Section 2: Questions

• Section 3: Proposal Format

• Section 4: Proposal Organization

• Section 5: Proposal Evaluation

• Section 6: Evaluation and Selection Process

• Section 8: Protest Procedure

Equity and Sustainability Considerations

• The County, as a matter of policy, values equity in its internal culture and external outcomes which includes how the County contracts for goods and services.

• This procurement includes Evaluation Criteria, Submittal Items and Statement of Work requirements that consider equity and inclusion.

• The County, as a matter of policy, is also committed to considering sustainability including environmental, economic, social and health/wellbeing factors in the procurement and contracting process.

• This procurement includes Evaluation Criteria, Submittal Items and Statement of Work requirements that consider sustainability.

Small Local Business Considerations

The County, as a matter of policy, values promoting successful small-local business participation in County contracting.

• Small-Local Business preference: The County intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR § 200.319(c), a Small-Local Business preference will not be applied when evaluating offers and determining contract award.

• Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• While the Small-Local Business Preference does not apply to this RFP due to funding source or other restrictions, all Offerors are encouraged to complete this form to support County data collection.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Sm all_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

C. Evaluation Criteria

• Mandatory Minimum Requirement: Pass/Fail

• Program DesignApproach

• Organizational Capability, Experience and Qualifications

• Pricing

• Organizational Stability and Risk

• Acceptance of Terms and Conditions and Insurance

D. Submittal Items

• When responding, submit separate exhibits:

• EXHIBIT 1 – REQUIRED FORMS

• EXHIBIT 2 – PROGRAM/TECHNICAL EXHIBIT

• EXHIBIT 3 – COST/PRICE EXHIBIT

• EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

• EXHIBIT 5 – CONFIDENTIAL PROPRIETARY (IF APPLICABLE)

EXHIBIT 1 – REQUIRED FORMS

Forms available online at:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

• PC600 Offeror’s Cover Page

• PC601 Representations and Certifications form

• PC610 Small-Local Business Self-Certification Form

• PC620 Nondisclosure Indemnification Agreement (if applicable) https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

PC600 - Offeror’s Cover Page

• Business Information

• Authorized representative / Point of Contact

• Acknowledgement of addenda

• Complete, Sign, and Submit

PC601 - Representations and Certifications

• Include your BuyNet ID number

• Complete, sign and submit

PC610 - Small Local Business Self-Certification

• Use this form to self-certify whether Offeror is a Small-Local Business as defined in Board Policy B-53 Small-Local Business Policy (SLBP)

• Complete, sign and submit

PC620 - Nondisclosure Indemnification Agreement

• Confidential/Proprietary Information

• It is the Offeror's responsibility to identify and separate into a

"CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

• All confidential information that should be protected from disclosure, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information), and

• Any proprietary or other information Offeror determines is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

• If applicable, complete, sign and submit

EXHIBITS 2 – 5

• Respond to each submittal item, including any yes or no questions.

• If yes is marked, Offeror may not open negotiations on these items upon award.

• Successful proposals generally exceed RFP minimum requirements

F. Statement of Work

* PHS COR Presentation

G. Payment Schedule

• Please refer to EXHIBIT 3 - COST/PRICE EXHIBIT in the SUBMITTAL ITEMS SECTION (Page 13 ~ 14).

• Please also refer to Section G. PAYMENT SCHEDULE (Page 33 ~ 34).

H. Draft Agreement

• Contract Terms and Conditions (Services Template)

• Exhibit A: Statement of Work

• Exhibit B: Insurance Requirements

• Exhibit C: Payment Schedule / Budget

• Exhibits A (Statement of Work) and C (Payment Schedule) will be added during contract finalization.

Reminders

• Read and follow RFP Instructions and Rules.

• Respond to all Submittal Items.

• Submit questions via BuyNet Discussions functionality.

• Do not assume evaluators know you.

• Check BuyNet daily for addenda.

• Allow sufficient time to submit.

• Late proposals are not normally reviewed.

• Offeror must submit a complete original proposal in accordance with the format provided in this solicitation via BuyNet.

Reminders

RFP Schedule* *Subject to change. Check BuyNet for any addenda with changes.

Event Description Date and Time (San Diego Time)

Questions due October 19, 2026, prior to 5:00 p.m.

Proposals due November 16, 2026, prior to 3:00 p.m.

Thank you