rfp_13243_preproposal_attendance.pdf

This is a pre-proposal conference attendance sheet for RFP 13243 issued by the County of San Diego, Department of Public Health Services, relating to Comprehensive HIV Prevention Services for Persons Who Inject Drugs. The virtual pre-proposal conference was held on October 9, 2026, at 1:00 p.m. via Microsoft Teams, with proposals due November 16, 2026, at 3:00 p.m. The contract consists of an initial one-year base period commencing August 1, 2027, with four optional one-year renewals. Services are countywide and encompass HIV, hepatitis C, and sexually transmitted infection testing; linkage to treatment for diagnosed individuals; connection to pre-exposure prophylaxis services; harm reduction services including syringe service programs and medication-assisted treatment; and wraparound social support including housing, transportation, and food assistance. Contractors must achieve minimum annual performance targets for testing volume, treatment linkage, and prescribed treatment initiation timelines across all San Diego County regions. Proposals must not exceed thirty pages excluding financial documents and supporting materials, with written questions due October 19, 2026, at 5:00 p.m.

Ten representatives from eight organizations attended the pre-proposal conference, including representatives from Family Health Centers of San Diego, DAP Health, Vista Community Clinic, P.A.V.E (Peoples Advocacy Voices and Education), and Arlington Scientific. Pricing must be inclusive of all operational, overhead, staffing, and materials costs necessary to meet service delivery requirements, with a mandatory 10 percent administrative cost cap applied and all cost entries required in whole dollar amounts. Federal funding is anticipated; Small-Local Business preference does not apply, though offerors are encouraged to complete the Small-Local Business Self-Certification form. Submissions must include audited or unaudited financial statements for the past three years, proof of sixty-day operational reserves, a detailed organizational chart with staffing information and job descriptions, and a Linguistic and Cultural Diversity Plan addressing multilingual workforce capacity and subcontractor/supplier utilization across Disadvantaged Business Enterprises, Emerging Small Businesses, Minority Business Enterprises, and Women's Business Enterprises. Evaluation criteria in descending order of importance are Program Design and Approach, Organizational Capability/Experience/Qualifications, Pricing, Organizational Stability/Risk, and Acceptance of Terms and Conditions/Insurance. The County reserves the right to cancel the RFP, reject all proposals, or conduct cost and pricing negotiations if only one conforming proposal is received.