HHSA_linguistic_and_cultural_diversity_plan_template.pdf

HHSA Linguistic and Cultural Diversity Plan SAMPLE Template

Use in Request for Proposals (RFPs) and Request for Qualifications (RFQs) procurement types.

ACS Bulletin 2021-01 Page 1 of 4 04/05/2021

Contractor Company Name

CONTRACTOR SUBMITTED LINGUISTIC AND CULTURAL

DIVERSITY PLAN

Contract Number, Program Name

Date

(i) Linguistic and Cultural Diversity

Bar Chart 1 In the bar chart, make the vertical axis the number of employees. Make the horizontal axis four discreet points, one for each July 1 of the previous three years and one for the estimated numbers for year one of the contract:

• Show a bar on the chart with the number of total employees at each of the four discreet data points.

• Include a bar on the chart with the number of employees that speak the following languages at each of the five discreet data points (update languages as appropriate, depending on service requirements necessary for this contract):

o Spanish o Arabic o Somali o Korean o Vietnamese o Chinese (Mandarin) o Tagalog (including Filipino) o Persian (including Farsi, Dari)

• Note, if an employee speaks a language other than English that is not identified as an option, include them in the “Other” category. If employees speak more than one language, they may be included in more than one category.

To use the sample plan chart: Double click in the bar chart box below, and it will open a spreadsheet window to input the bar chart data. Enter the data for your company, then double click again outside the bar chart box, and the spreadsheet window will hide. Note: You may also delete the sample chart and insert or attach your own. Even a hand drawn chart that meets the specifications will be acceptable.

ACS Bulletin 2021-01 Page 2 of 4 04/05/2021

Past Workforce Cultural Diversity Strategies

In this narrative section, be specific to describe past strategies to promote cultural diversity in the workforce.

• Describe past recruiting opportunities contractor provided to increase the cultural diversity of its workforce

• Describe how On-the-Job-Training (OJT) and apprentices have been utilized by the Contractor.

• Describe past strategies to promote diversity and inclusion within the organization.

Planned Workforce Cultural Diversity Strategies

In this narrative section, be specific to describe future plans to promote cultural diversity in the workforce.

• Describe any planned recruiting activities to increase cultural diversity within the workforce.

• Describe any planned utilization of OJT and apprentices.

• Describe any planned strategies to promote diversity and inclusion within the organization.

(ii) SUBCONTRACTOR, CONSULTANT, AND SUPPLIER UTILIZATION

July 1/18 July 1/19 July 1/20 Contract Yr total # of employees 39 33 58 52

Spanish 12 10 8 16

Vietnamese 5 2 4 8

Tagalog 3 7 8 4

Arabic 2 1 4 4

Somali 0 1 1 1

Other 5 5 5 5

Linguistic Diversity Efforts Last 3 years & Year 1 Contract Estimate

ACS Bulletin 2021-01 Page 3 of 4 04/05/2021

Outreach Program/Plan for Using Subcontractor and Supplier Firms

In this narrative section, be specific: Use names, dates, events, etc. from the last 3 years.

• Describe the outreach program or plan for collaborating with the following types of businesses as subcontractors, consultants and/or suppliers used in the last three years.

o Disadvantaged Business Enterprise (DBE) - for-profit small businesses where socially and economically disadvantaged individuals own at least a 51% interest and also control management and daily business operations.

o Emerging Small Businesses (ESB) - A small business whose size is no greater than 50 percent of the numerical size standard applicable to the Standard Industrial Classification code assigned to a contracting opportunity.

o Minority Business Enterprise/Women’s Business Enterprise

(MBE/WBE) –

▪ MBE - a business concern that is at least 51% owned by one or more individuals who are African American, Hispanic American, Native American, Asian-Pacific American or Asian-Indian American; and whose management and daily business operations are controlled by one or more of these owners.

▪ WBE - a business concern that is at least 51% owned by one or more women and whose management and daily business operations are controlled by one or more of these owners.

• List of DBE, MBE, WBE, and ESB firms used in the last three years.

(iii) PROJECT SUBCONTRACTING, CONSULTANT, AND SUPPLIER PLAN

Pie Chart 1 Update the pie chart with data related to any planned use of subcontractor, consultants, and/or suppliers for this contract in year 1 within the following categories:

• DBE

• ESB

• MBE

• WBE

• Non DBD/ESB/MBE/WBE subcontractors, consultants and/or suppliers.

ACS Bulletin 2021-01 Page 4 of 4 04/05/2021

In this narrative section, be specific: Include a detailed schedule of events and specific steps that shall be taken to maximize broad based participation for this Project. Describe any plans to provide mentoring, technical development, or business development services to subcontractors and suppliers needing or requesting such services. Elements the Project specific plan should include, but are not limited to:

• Special Outreach Efforts – Describe efforts or planned efforts to announce subcontracting or supply opportunities to a diverse community of broad-based potential partner organizations for this project. List the names of trade papers, industry organizations, or other channels used to reach out to subcontractors and suppliers for this project.

• Commitment to Provide Support Services – Describe any administrative, financial, technical, or other support you plan to provide to subcontractors or suppliers on this project.

• Mentorship Opportunities – Identify any opportunities on this Project where one or more subcontractor or supplier may develop small prime contracting skills under mentorship of the Contractor.

• Equipment Sharing Programs – Identify any equipment sharing programs to reduce costs for non-DBE subcontractors or non-DBE suppliers.

5% 0% 10%

85%

Planned Subcontractor/Supplier Usage Contract Year 1

DBE ESB MBE/WBE Non-DBE/ESB/MBE/WBE