REQUEST FOR PROPOSALS (RFP) 13243

DEPARTMENT OF PUBLIC HEALTH SERVICES

COMPREHENSIVE HIV PREVENTION SERVICES FOR PERSONS WHO INJECT DRUGS

October 5, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking proposals from firms interested in providing Comprehensive HIV Prevention

Services For Persons Who Inject Drugs (“Offerors”).

2. The contract term is anticipated to be an initial (base) period of one (1) year with four (4) one-year options.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is John Shin, Procurement Contracting Officer, (John.Shin@sdcounty.ca.gov).

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Pre-Proposal Conference date, Questions due date, or Proposal due date.

Event Description Date and Time (San Diego Time) Pre-Proposal Conference October 9, 2026 at 1:00 p.m.

Questions due October 19, 2026 prior to 5:00 p.m.

Proposals due November 16, 2026 prior to 3:00 p.m.

6. Pre-Proposal Conference. The County will hold a pre-proposal conference by Video/Teleconference using the Microsoft Teams platform on the Date and Time listed in the Schedule. To participate, join the virtual conference at https://events.gcc.teams.microsoft.com/event/ec5122a9-8a37-473a-9f2b-7f4e11e4becf@4563af13-c029-41b3-b74c- 965e8eec8f96?source=copyLinkLegacyShareLinkDialog. The County will provide an overview of the RFP process and may provide a program/technical overview and other information. Attendance at the pre-proposal conference is encouraged but not mandatory.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFP, in writing by the Date and Time specified in the Schedule. Questions should be submitted via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. Table of Contents:

A. Key Information B. RFP Instructions and Rules C. Evaluation Criteria D. Submittal Items E. Required Forms F. Statement of Work G. Payment Schedule H. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367 Fax (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ https://events.gcc.teams.microsoft.com/event/ec5122a9-8a37-473a-9f2b-7f4e11e4becf@4563af13-c029-41b3-b74c-965e8eec8f96?source=copyLinkLegacyShareLinkDialog https://events.gcc.teams.microsoft.com/event/ec5122a9-8a37-473a-9f2b-7f4e11e4becf@4563af13-c029-41b3-b74c-965e8eec8f96?source=copyLinkLegacyShareLinkDialog

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP 13243)

B. RFP INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1.1. It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto, responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFP-related information.

1.1.1. In order to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFP are included in this RFP or posted on the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the version of a form in place as of the date of the posting of this RFP or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505- 6367.

1.4. Offeror must submit a complete original proposal in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed proposal. Offeror must prominently mark such submissions with the RFP number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate method in the event of technical difficulties.

1.4.3. For proposals submitted electronically through BuyNet, the time on the BuyNet server shall be considered the official time for the purpose of determining timely submittal.

1.4.4. For proposals submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original proposal by an Offeror, the County will only consider the most recent submittal submitted before the due date and time. The County will not review or consider previous submittals, whether submitted at the front desk or through BuyNet. Offerors are strongly encouraged to submit only one original proposal and to withdraw or replace any previous submittals in the event they update their proposal. Proposals may be found non-conforming if the County is unable to determine which proposal is the most recent, timely submittal.

1.5. A proposal that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for award unless: it is received before award is made; the County determines that it is in its best interest to accept the proposal; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming proposal was submitted.

1.6. Proposals may not be modified after the due date, except for modifications resulting from the Contracting Officer’s request for a revised proposal, Best and Final Offer (BAFO), or an addendum to the proposal.

1.7. Proposals may be withdrawn by written notice signed by a duly authorized representative of Offeror if received prior to Notice of Intent to Award. After Notice of Intent to Award, all proposals constitute firm offers, subject to negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months.

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

1.7.1. All proposals become the property of the County upon submission. An Offeror may request the return of its proposal upon withdrawal, which return the County may grant or deny in its sole discretion.

1.8. By submitting a proposal, Offeror agrees to these RFP Instructions and Rules and all other terms of this RFP.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFP or related documents to the Contracting Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror is responsible for ensuring that Questions are received by the County.

3. PROPOSAL FORMAT

3.1. Submit electronic proposals as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. Proposals shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11) point font and to be suitable for black and white reproduction with no loss of information.

3.3. All proposals shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of signature pages containing original handwritten signatures.

4. PROPOSAL ORGANIZATION

4.1. Your proposal must be organized in accordance with the Submittal Items in this RFP.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. All cost and pricing information must be contained within Cost/Price exhibit and be inclusive of all proposed compensation. No price data is to be included in the Program/Technical or other exhibits.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code § 7920.000, et seq. Some or all of the documents submitted in response to this RFP may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item (for example “See response 1 contained within the “CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: pricing and terms and conditions are generally not considered confidential under the California Public Records Act).

5. PROPOSAL EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine the proposals(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and ineligible for consideration if it does not conform to the requirements of this Request for Proposals. The County shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for Proposals in any submission.

5.3. Small-Local Business preference: The County intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR § 200.319(c), a Small-Local Business preference will not be applied when evaluating offers and determining contract award. Regardless, Offerors are encouraged to complete the Small-Local Business Self-Certification form to assist with County data collection.

5.4. RESERVED

5.5. During evaluation, County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and approach to providing goods and services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their proposals.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their proposals.

5.7. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the proposal on the overall total cost to the County.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFP and any resulting contract, the County may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

5.9. When evaluating Offeror’s proposal, County will appropriately consider the proposed purchase, acquisition, or use of goods, products, and materials produced in the United States in accordance with 2 CFR § 200.322.

Offeror should include information relevant under section 200.322 in its proposal in order to be considered for such preference during evaluation.

6. EVALUATION AND SELECTION PROCESS

6.1. Proposals received, including any additions, revisions, and clarifications, will be evaluated by a Source

Selection Committee (SSC) appointed by a Source Selection Authority(s) (SSA). The County may evaluate information known to the County, in addition to the information provided in response to the RFP.

6.2. The County reserves the right to request clarification and/or additional information (“Clarification”) from Offerors. The Contracting Officer will determine the appropriate means of requesting and obtaining Clarification, which may include telephonic communication, email, letter, presentation, oral interview, or an addendum or revision to the proposal. The County may invite Offerors to make presentations to, or participate in interviews with, the County at a date, time, and location determined by the County. Notwithstanding the foregoing, the County is not obligated to seek Clarification, therefore Offerors are advised to submit complete and accurate information in their proposals.

6.3. At any point in the evaluation process, the County may determine that a proposal is unacceptable in any area or that a proposal is no longer in the competitive range, and no longer consider it for award. In such cases, the Contracting Officer will attempt to notify the Offeror.

6.4. At any point in the evaluation process, the County may hold discussions with one or more Offerors in the competitive range. Discussions may include requests for revised proposals, Best and Final Offers (BAFOs), or addenda to the proposal that may contain additional selection factors.

6.5. The SSC may recommend to the SSA that award be made to one or more Offerors. After receipt and approval of the SSA’s decision, the County will post a Notice of Intent to Award (NOI).

6.6. Upon posting of the NOI, the County will enter into contract finalization negotiations with the selected Offeror(s) and, upon successful completion, award a contract(s).

6.7. The County may rescind or modify the NOI at any time due to unsuccessful negotiations or if the County otherwise determines that it is in its best interest to do so.

6.8. [#include for federal funds, otherwise reserve] The County intends to expend federal funds for contract(s) resulting from this solicitation. 2 CFR § 200.324 requires that pricing and profit margin be negotiated prior to award if only one conforming proposal is received. Failure to provide sufficient cost and pricing information for such negotiations may be cause for the County to terminate negotiations.

6.9. The actual timing and sequence of events resulting from this RFP shall ultimately be determined by the County, in its sole discretion. The County may, at any time cancel this RFP, reject all proposals, restart evaluations, modify or replace the membership of the SSC, or correct any deficiencies in the procurement process or evaluation.

7. DEBRIEF AND REVIEW OF CONTRACT FILES

7.1. After an Offeror has been notified by the Contracting Officer that that Offeror’s proposal is no longer being considered for award, the Offeror may request a debriefing from the Contracting Officer. For debriefings held prior to contract execution, the Offeror will be limited to a review of the information pertaining to the County’s evaluation of their own proposal, in accordance with Section 9.4 of these RFP Instructions and Rules. After contract execution, debriefings may include review of other proposals, the Source Selection Committee Report, and other releasable documents.

8. PROTEST PROCEDURE

8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFP. Board

Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the County’s website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html .

8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation package, and be based on a protestable action and established grounds for protest.

9. COUNTY COMMITMENT

9.1. This RFP does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the proposal. Further, no reimbursable cost may be incurred in anticipation of a contract award.

9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFP or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

9.3. The County reserves the right to separately procure the same or similar goods or services.

9.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of proposals received; the identity of Offeror(s); the content of proposals; the County’s evaluation and results thereof; and, the identity of the members of the SSC. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

https://www.sandiegocounty.gov/content/sdc/cob/ocd.html

9.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFP may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service

9.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

10. DILIGENCE AND DUTY TO INQUIRE

10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFP or related documents, Offeror shall have a duty to submit a Question to the County.

10.2. Offerors are expected to perform reasonable due diligence with regard to this RFP and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFP, except as explicitly provided for in this RFP.

11. OFFEROR COMMUNICATIONS

11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFP or the Offeror’s proposal, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFP or by law. Any improper contact may, at the County’s sole discretion, cause the Offeror to be removed from consideration for contract award.

11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFP process or attempts to restrain competition, Offeror may be removed from consideration for award.

11.3. Audio and/or video recording of pre-proposal conferences, presentations, discussions, negotiations, debriefings, or other communications with the County regarding this RFP are prohibited, unless specifically authorized in writing by the Contracting Officer.

12. SOLICITING EMPLOYEES

12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with the Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with the Offeror without prior written approval of the County’s Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who has initiated contact with the Offeror.

13. PROHIBITED CONTRACTS AND SUBCONTRACTS

13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

13.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

13.1.2. Profit making firms or businesses in which employees described in subsection 13.1.1 serve as officers, principals, partners or major shareholders;

13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract, or (2) participated in any way in developing the contract or its service specifications; and

13.1.4. Profit making firms or businesses in which the former employees described in subsection 13.1.3 serve as officers, principals, partners or major shareholders.

13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

13.3. Offeror certifies that if awarded a contract under this RFP, such contract will be in compliance with Sections

13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

14. CALIFORNIA REVENUE & TAXATION CODE § 18662

14.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123.

The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

15. W-9 FORM

15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

(Remainder of this page left blank) https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. EVALUATION CRITERIA

Proposal Evaluation Criteria

The evaluation criteria listed below are in descending order of importance by paragraph, not subparagraph, and will be considered in the evaluation of the Offeror’s written and oral proposals accordingly. Proposals should give clear, concise information in sufficient detail to allow an evaluation based on these criteria.

Criteria Key factors include but are not limited to:

Mandatory Minimum Requirement Pass/Fail Program Design and Approach

• Offeror’s methodology and approach achieves the program goals and objectives effectively and efficiently to meet the needs of the focus population.

• Offeror’s implementation plan is feasible and operationally efficient

• Offeror’s performance monitoring plan supports and strengthens the program.

Organizational Capability, Experience and Qualifications

• Offeror demonstrates experience providing trauma-informed, culturally responsive services to focus population.

• Offeror’s proposed staffing and framework including firm’s management, proposed staffing and resources are designed to support and achieve the program’s goals and outcomes, as well as County of San Diego equity and sustainability goals.

• Offeror’s references indicate experience and quality performance providing the same or similar services.

Pricing

• Price reasonableness to support the program.

• Offeror’s proposal provides stable, comprehensive and predictable pricing that limits pricing risk or variance to the County.

Organizational Stability and Risk

• Offeror’s fiscal stability including ability to maintain the services throughout the contract period, accounting system, cost allocation plan, contract performance and litigation history.

Acceptance of Terms and Conditions and Insurance

• Offeror acceptance or non-acceptance of the terms and conditions, including insurance, and the extent to which any exceptions increase risk to the County.

D. SUBMITTAL ITEMS

Proposals should give clear, concise information in sufficient detail and in the order presented below to allow for a comprehensive evaluation. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and ineligible for consideration if it does not conform to the Submittal Requirements described by these Submittal Items. The County shall also have the discretion to waive any irregularities or variances from these Submittal Items in any submission and/or seek Clarification.

Offeror’s response to these Submittal Items shall be no more than thirty (30) pages, excluding disclosures, financials, references and supporting materials referenced as attachment(s).

1) EXHIBIT 1 - REQUIRED FORMS

1.1. Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2. Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3. Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• While the Small-Local Business Preference does not apply to this RFP due to funding source or other restrictions, all Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4. Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFP Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2) EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2A –MANDATORY MINIMUM REQUIREMENT: This is a PASS/FAIL requirement. Stated differently, only Offerors that accept the aforementioned portion of the County’s Standard Terms and Conditions, as presented in the RFP and without condition, will be considered further in the evaluation process.

2.1 The County’s Standard Terms and Conditions have been provided as part of the RFP. Offeror must Confirm

(YES/NO) acceptance of the following sections of the Terms and Conditions without redline or edit: Articles 3, 7, 8, 10, 11, and 14; Sections 1.4, 1.5, 4.12, 4.13, and 16.7.

YES ☐ NO ☐

2B – PROGRAM DESIGN AND APPROACH

2.2 Provide a statement that Offeror has read, understands, and accepts the Exhibit A – Statement of Work (SOW).

If Offeror does not accept all portions of the SOW, then provide a marked up redline version of the SOW that provides applicable alternative language along with supporting explanation to support any alternative standards/language being proposed. Failure to specifically reject a proposed requirement(s) will be deemed an acceptance of such requirement.

2.3 Describe Offeror’s overall program design and program services, and how Offeror will operate and provide the services to meet the requirements of Section 7 Specific Requirements of Service Delivery of Exhibit A, Statement of Work achieve the required goals and objectives as described in Section 3 of Exhibit A, Statement of Work. Focus on methods and procedures that Offeror will use to meet the needs of the focus population and the requirements of Exhibit A Statement of Work. Description should include:

2.3.1 Minimum number of HIV tests annually.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.3.2 Minimum number of HCV tests annually.

2.3.3 Minimum number of STI panels inclusive of syphilis, gonorrhea, and chlamydia annually.

2.3.4 Number of persons diagnosed with HCV linked to HCV care as appropriate with verified visit annually.

2.3.5 Number of persons diagnosed with STI(s) including syphilis, gonorrhea, and chlamydia linked to STD care as appropriate with verified visit annually.

2.3.6 Number of persons linked to pre-exposure prophylaxis (PrEP) as appropriate with verified visit annually.

2.3.7 Number of persons linked to evidence-based harm reduction services including SSP services, low threshold medication-assisted treatment, behavioral treatment, and recovery support services (ex. peer coaching and support, vocational counseling, legal services, etc.) annually.

2.3.8 Number of persons linked to appropriate social support services, including housing, transportation, and food annually.

2.4 Describe Offeror’s plan to outreach people who inject drugs living with HIV and/or vulnerable to HIV acquisition in San Diego County about the availability of services. Describe how persons of this focus population throughout San Diego County will access services.

2.5 Describe Offeror’s understanding of the demographics of populations listed in Section 4.1 of Exhibit A, Statement of Work for the proposed program and the needs of the individuals who will likely be accessing services. Describe any unique needs for services and how the proposed program meets those needs. Describe special population characteristics including ethnicity, gender, age, sexual orientation, multiple diagnoses, and other demographic variables.

2.6 Describe how Offeror’s program and services will be trauma-informed and accommodate the vulnerability of trauma survivors and allow services to be delivered in a way that will facilitate client participation in treatment.

2.7 Describe how Offeror will monitor program performance, including achievement of objectives in an ongoing manner. Describe how Offeror will address any areas of underperformance.

2.8 Consultants/Subcontractors or Memorandum of Agreement Linkages: If consultants/subcontractors are to be used to meet specific requirements of the Statement of Work under a Memorandum of Agreement (including volunteer services), provide a list of those consultants/subcontractors with the following information.

Consultants/subcontractors include vendors such as nursing registries, equipment, part-time labor, physicians, psychiatrists, etc. Please do not include copies of subcontract agreements or Memorandum of Agreements.

2.8.1 Fully identify the consultant(s)/subcontractor(s), if known at the time of proposal submission, and describe, in accordance with the appropriate experience requirements specified above, the experience of each consultant/subcontractor. Describe the specific program requirements to be met.

2.8.2 Specify the type of contract or agreement and whether or not the consultant/subcontractor has committed to the contract or agreement.

2.8.3 If the consultant(s)/subcontractor(s) are unknown at the time of proposal submission, explain how they solicited and selected and provide a draft schedule for soliciting, selecting, and subcontracting terms.

2.8.4 If Offeror does not propose to use subcontractor(s)/partnership(s), state as such in the response.

2.9 HHSA Cultural and Linguistic Diversity Plan: Offeror shall submit a HHSA Cultural and Linguistic Diversity

Plan utilizing the template provided as a separate attachment in BuyNet.

2.9.1 Describe your organization’s approach of methods to achieve culturally responsive, diverse HIV prevention services in performing the SOW. Provide sufficient detail that demonstrates how these approaches will effectively and efficiently meet the requirements, goals, and proposed process outcomes.

2.9.2 Offeror’s plan for developing and maintaining cultural competency for the population in Section 4.1 of Exhibit A Statement of Work for the proposed program to ensure staff is culturally competent to service clients with diverse backgrounds. Describe how Offeror shall ensure program staff are culturally competent to serve diverse backgrounds of clients including:

2.9.2.1 Plans for recruiting and hiring staff reflective of the major cultural groups to be served in the proposed region.

2.9.2.2 Plans for providing services to monolingual or limited English proficient individuals, individuals who prefer to communicate in a language other than English within the focus population, and arrangements that will be made for language translation services when staff do not possess the capability to speak client’s language.

2.9.2.3 Training in cross-cultural sensitivity that will be provided to staff, and how will this be reinforced in the program.

2.10 Implementation Plan: Provide an action plan for program implementation. Include start dates and completion dates for all actions leading up to a fully functioning program. Plan should include required strategies employed, responsibilities (persons, organizations, and agencies), dependencies (actions which must be completed before subsequent actions may be initiated or completed), and milestones (significant actions and dates in the implementation) with dates in days and weeks. County plans to award a contract for services to start on August 1, 2027. Make sure to include your recruitment plan to ensure that enough positions are filled to perform the

SOW.

2C – ORGANIZATIONAL CAPABILITY, EXPERIENCE AND QUALIFICATIONS

2.11 Offeror’s Resume: (Please note: The information requested in this section is in regard to the experience of the

Offeror’s organization in providing the proposed services listed in this solicitation, and NOT the experience of the proposed staff). Provide a resume of the Offeror’s experience, including County or other government contracts, within the last five (5) years in developing, implementing, and managing services as described in Exhibit A. If Offeror does not have experience in any of the requested services, please list requested service(s) and indicate “no previous experience.” If Offeror has an extensive list of contracts, then list no more than five

(5) contracts, beginning with the most recent, and ending with the oldest of those selected. Include the following information:

2.11.1 Dates of operation for each program; the facility name, address, phone number, email address and contract person(s); agency for which the program operated; population of focus; a brief description of services provided; annual and total contract values and population serviced.

2.11.2 Describe your organization’s experience working with government agencies, collaborative partners and/or subcontractors to effectively communicate, collaborate and problem-solve to serve the focus population.

2.11.3 Describe your organization’s experience providing services with subcontractors and/or collaborative partners that have local expertise to service the focus population and support the goals and outcomes of the program.

2.11.4 Describe in detail Offeror’s knowledge of and experience (in timeframe -. i.e., dates of operation when experience occurred), in providing the same services in the County of San Diego. Include the current capabilities in each of the following areas.

2.11.4.1 Ensuring staff are knowledgeable of, and comply with federal, state, and local strategies/programs.

2.11.4.2 Experience providing culturally and linguistically appropriate services to the focus population specified in Section 4.1 of Exhibit A, including services provided in Spanish.

2.11.4.3 Experience providing HIV prevention services and case coordination to focus population.

2.11.4.4 Experience providing and/or linking individuals to HIV prevention, treatment, and other supportive services as appropriate.

2.11.4.5 If Offeror does not have experience in the County of San Diego, describe how Offeror’s experience is applicable to this program.

2.12 Describe how Offeror’s organizational framework supports the Program’s goals and outcomes. Include at a minimum the following:

2.12.1 An organizational chart that describes Offeror’s overall organization and illustrates the relationship of the proposed Program with other divisions, programs, and sections within Offeror’s overall organization. Indicate the lines of organizational management, authority, and responsibility. If any operational components will be provided through subcontracting, indicate lines of responsibility and how it functions to achieve the outcomes outlined in SOW.

2.12.2 Provide a staffing chart that identifies all program staff positions (by name and title, if known) and reporting responsibility. Include volunteer and other non-paid positions, if applicable.

2.12.3 Provide a job description for all program staff positions in the proposed program, including all administrative, and direct service staff positions. In the job description include 1) position title; 2) position description, including duties and responsibilities; 3) education and certifications; 4) experience;

5) title of supervisor, 6) hourly and annual salary range including benefits; and 7) if position is not full-time, identify the portion of a full-time position, such as 0.75, 0.5, etc. Provide brief resumes for all administrative and program staff who are currently employed by your organization or who your organization plans to employ to fill positions in the staffing schedule to accomplish the requirements of SOW. Include the proposed position title from the staffing schedule on each resume. Resumes should provide sufficient information to determine that the person is qualified for his/her assigned position, including history of relevant education and experience. Remove any personal information from resumes and/or letters of commitment, such as Social Security numbers, home addresses, personal phone numbers, personal e-mail addresses, etc.

2.12.4 If staff not hired, provide your organization’s methodology for hiring and training staff.

2.13 References: Provide a minimum of three (3) business references for the Offeror's most relevant projects and/or programs within the past five (5) years. References must be relevant to this population and program services to be provided. NOTE: DO NOT USE SAN DIEGO COUNTY STAFF AS A REFERENCE. County staff will verify each reference. Each reference should be summarized in no more than one (1) page and should include the following:

2.13.1 Reference organization's name, purpose, address, and phone number.

2.13.2 Contact person(s) representing the reference organization, title, phone number, and e-mail address. The referenced contact persons must be familiar with the Offeror and the Offeror's relevant experience and performance.

2.13.3 Brief statement of the person’s or organization’s relationship to the Offeror, and the period of the relationship.

2.13.4 A summary narrative of the applicable work provided; fee and contract term for the work; if the program’s service was completed within the original contract fee and term (explain reasons for any fee increase and delays); problems encountered and resolutions; contract objectives and results. Explain how the experience gained could be beneficially applied to this project.

2.13.5 If previous work was not similar, list three (3) references who can attest to Offeror’s competency.

2D – ORGANIZATIONAL STABILITY, FINANCIAL MANAGEMENT AND RISK

2.14 Financial Information.

2.14.1 Submit documentation demonstrating fiscal solvency and how Offeror will maintain solvency throughout the contract period. Briefly outline the internal fiscal management process the organization will use to monitor and ensure that County funding and other revenues are adequate to meet program costs.

2.14.2 Submit, as applicable, the most current un-audited financial statements, to include the Statement of Financial Position (Balance Sheet) and the Statement of Activities (Income Statement).

2.14.3 Submit, as applicable, the following information for the last three (3) fiscal years. Annual audit report to include:

2.14.3.1 Audited financial statements with the applicable notes.

2.14.3.2 Independent Auditor’s Report on Compliance and Internal Control over Financial Reporting

Based on an Audit of the Financial Statements in Accordance with Government Accounting Standards.

2.14.3.3 Independent Auditor’s Statement of Findings and Questioned costs.

2.14.3.4 Management Letter (if applicable).

2.14.4 If Offeror does not have audited financial statements, submit un-audited financial statements for the last three (3) Fiscal Years, to include the Statement of Financial Position (Balance Sheet) and the Statement of Activities (Income Statement).

2.14.5 Offeror may submit in place of the requested audited or un-audited financial statements for the last three

(3) Fiscal Years, as listed above, copies of letters issued by Agency Contract Support (ACS) verifying receipt of audited financial statements for the last three (3) fiscal years.

2.15 Provide documentation that Offeror has sufficient reserves to maintain the program for sixty (60) days.

Documentation may include cash and/or credit reserves.

2.16 Systems/Accounting System

2.16.1 Describe Offeror’s accounting system and its protocols to be utilized to meet the appropriate and applicable accounting and invoicing requirements as provisioned in Exhibit C – Payment Schedule.

2.16.2 Cost Allocation Plan. Provide a current cost allocation plan for Offeror’s organization that identifies how direct shared costs are allocated among programs, in accordance with federal Office of Management and Budget (OMB) Circulars, located within the applicable Code of Federal Regulations.

2.16.2.1 If Offeror does not have a current cost allocation plan, then describe the methodology for determining how direct shared costs will be allocated.

2.16.3 Indirect Rate. If Offeror has a federally approved indirect rate, provide a copy of its authorization.

2.16.3.1 If Offeror does not have a federally approved indirect rate, describe the methodology for allocating indirect costs.

2.17 Litigation Information

2.17.1 Provide a description of any and all current or past litigation and the resolution (if applicable) in the past five (5) years involving the Offeror or any of its principals or officers. Provide a brief explanation of the reasons for the actions, the status of the matter, how litigation was resolved, and if there were any penalties, fines, or other actions taken.

2.17.2 Provide a copy of a letter from the Offeror’s attorney and/or in-house legal counsel concerning the status of current and pending litigation.

2.17.3 Identify if the Offeror, or any of its principals or officers, are presently, or within the last three (3) years, the subject of any investigation, accusations, or charges by any federal, State, or local law enforcement agencies; or licensing/certification body, and the status or resolution (if applicable).

2.17.4 If Offeror has no responsive information to this section, Offeror’s response should state “Offeror certifies there is no responsive information to the Litigation questions listed in the Submittal Items.”

2.17.5 If none, state as such in submittal response.

2.18 Non-compliance Information

2.18.1 Provide a summary and documentation of contract performance and Offeror’s compliance for the last three (3) contract years.

2.18.2 List all findings and/corrective actions related to the following: In-Depth Invoice Reviews, Medical Records Reviews, Corrective Action Notices, or similarly related reviews and/or notices of Agency-issued non-compliance; also list why the corrective actions were issued, their required timelines/ deadlines, how they were resolved, and if they were resolved within the required timeline/deadline.

2.18.3 Provide history of all programs on a required Corrective Action, or Contract Risk Report, or similarly related history on correction actions or risk reports, over past three (3) years including program name, reason for corrective action, and corrective action timeline.

2.18.4 Provide a detailed listing of any breach or noncompliance, failure, or refusals to complete a contract;

information on early termination and details of any and all liquidated damages assessed by any entity during the last three (3) years.

3) EXHIBIT 3 - COST/PRICE EXHIBIT

3.1. Offeror shall submit a completed Exhibit C-Payment Schedule. Pricing shall be inclusive and account for operational and overhead expenses, staffing, materials, and additional expense necessary to meet the service delivery requirements of the program as described in Exhibit A, Statement of Work.

3.2. Offeror shall complete a proposed cost reimbursement budget utilizing the proposed budget template (provided as a separate attachment in BuyNet). Operating expenses shall include line items with detail explanation/justification.

3.2.1. Offeror shall ensure that cost of living, merit, or anniversary increases are included when each position’s monthly or hourly rate per contract’s fiscal year are budgeted. It is recommended that the Offeror establish and list a salary range (e.g., $2,450-$2,800). The range must be realistic and conform to industry standards for each position.

3.3. Offeror shall submit its proposed deliverables of the program as described in Exhibit A, Statement of Work for initial and each option year utilizing a template (provided as separate attachment in BuyNet).

4) EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San…