RFP_11852_Addendum_No_1.pdf

City and County of San Francisco Department of Public Health

SOURCING EVENT ID: SFGOV-0000011852

REQUEST FOR PROPOSALS (RFP) 14-2026

ENDING THE HIV EPIDEMIC INTENSIVE CASE MANAGEMENT

ADDENDUM NO. 1

August 27, 2026

This addendum is being issued for the following changes and informational items:

1. Reminders:

1.1. Deadline to Submit Proposals: 2:00PM PST on September 9, 2026.

1.2. Time and Place for Submission of Proposals

A. Prior to the Proposal submission deadline, Proposers must upload their complete Proposals to the San Francisco City Partner website.

B. Each original Proposal received will be screened to ensure that all content required by this Solicitation is included. Partial or complete omission of any required content may disqualify Proposals from further consideration. Failure to adhere to the above requirements may result in the complete rejection of your Proposal.

C. Proposers should upload and submit their Proposals to the SF City Partner site as early as possible to allow time for any technical issues. The website will automatically close at the submission deadline, and late Proposals will not be accepted. Uploading a Proposal is not enough, Proposers must press "Submit" before the deadline.

D. Proposals must be received by the due date and time shown in the RFP. Proposals that are submitted by email will not be accepted.

E. Proposals must be submitted through the San Francisco City Partner website. However, if the website is not functioning, Proposers must notify the Procurement Officer listed in Section

1.4 (Procurement Officer and Delivery Address) and provide proof of the issue. In such cases, Proposals may be delivered in person as a backup. The deadline for in-person delivery is the same as the deadline for submission via the San Francisco City Partner website. The City is not responsible for Proposals lost or not delivered by your courier of choice. Courier / package tracking is recommended if you use in-person delivery. If delivering by mail or courier, please email a tracking # (if available) or notice of mailing to the Procurement Officer listed in this RFP:

Lucinda Huang City and County of San Francisco – Department of Public Health – Office of Contract

Management and Compliance 101 Grove St., Room 410 San Francisco, CA 94102

Phone: 628-271-6174 Email: Lucinda.Huang@sfdph.org and sfdph.solicitations@sfdph.org https://sfcitypartner.sfgov.org/pages/index.aspx mailto:Lucinda.Huang@sfdph.org mailto:sfdph.solicitations@sfdph.org

2. Changes to the RFP reflected in Version 2

2.1. Section 4.2.C.1:

A. Replaced the following:

a. Clinical Case Management: includes psychosocial assessments and treatment planning;

crisis intervention and brief behavioral health interventions; limited duration 1:1 and group therapy (≤6-months); substance use counseling and linkage to treatment; behavioral healthcare coordination; licensed behavioral health clinical guidance to paraprofessional staff. These services require staff to have a master’s level, behavioral health services by CA Board of Behavioral Sciences (BBS) licensed or be license-eligible.

With:

a. Clinical Case Management: includes psychosocial assessments and treatment planning;

crisis intervention and brief behavioral health interventions; limited duration one-on-one and group therapy (6 months or less); substance use counseling and linkage to treatment;

behavioral healthcare coordination; licensed behavioral health clinical guidance to paraprofessional staff. These services must be provided by master’s-level behavioral health professionals who are licensed or license-eligible under the California Board of Behavioral Sciences (BBS).

B. Replaced the following:

c. Licensed Vocational Nurse (LVN) Services: includes treatment adherence (medication reconciliation, dispensing, administration); panel management and follow-up on care gaps, including routine sexually transmitted infections (STI) testing and treatment; health education; care coordination with clients’ primary medical team to support client wellness and community stability.

With:

c. Licensed Vocational Nurse (LVN) Services: include treatment adherence (medication reconciliation, dispensing, administration); panel management and follow-up on care gaps, including routine sexually transmitted infections (STI) testing and treatment; health education; care coordination with clients’ primary medical team to support client wellness and community stability. At minimum, nursing staff must meet the requirements for Licensure as a Vocational Nurse or Psychiatric Technician in California.

3. Questions and Answers:

Please note the responses provided in this Q&A addendum do not modify or alter the RFP in any way, except as explicitly stated in Section 2 (Changes to the RFP) of this addendum.

Q1. Section 2.4 requires third-party documentation of the Proposer's experience for MQ1 and

MQ2. Does experience gained by the firm's principal in prior roles, if supported by third-party letters confirming project duration and scope, meet these Minimum Qualifications?

Or must the experience be from previous or ongoing contracts held by the proposing firm?

A1. The term “Proposer” refers to the submitting firm. This means the minimum qualification experience must come from the firm’s past or current contracts, not from any one individual.

Q2. The annual amount in the RFP is higher than the current annual budget for the Getting to Zero Intensive Case Management (GTZ ICM) program. Is the increase intended to expand GTZ ICM? Or is funding for another program being combined to reach the total amount in the RFP?

A2. The total funding amount in the RFP is a combination of current GTZ ICM program funding and funding for another program with a similar service model whose contract is also set to expire at the end of the year. The two programs are being combined under one name: Ending the HIV Epidemic Intensive Case Management (EHE ICM).

Q3. Is Attachment J a mandatory form?

A3. No. Attachment J is for reference only.

Q4. Can the Case Manager and Nurse positions be Bachelor or Masters/LVN or RN/etc?

A4. Clinical Case Management staff must possess a master's degree and license (or be license-eligible) by CA Board of Behavioral Sciences (BBS). Education and licensure requirements do not apply to non-clinical Case Management staff. At minimum, nursing staff must meet the requirements for Licensure as a Vocational Nurse or Psychiatric Technician in California.

Q5. Do all three staff members have to see each client simultaneously?

A5. Clients may not need services from every discipline represented on the EHE ICM team. They should be provided when the services are necessary to achieve and maintain medical and psychosocial stability. It is not required that every client receives services from every discipline represented on an EHE ICM team.

Q6. Can the partnerships with other agencies noted in the application be new/anticipated collaborations or do they have to be in place already?

A6. For Proposal Content B please describe any existing partnerships.

4. Contract Exception Requests and Responses: None.

Only the contract exception requests approved by the City in this Q&A addendum will be incorporated accordingly after notice of award and during contract development. No additional exception requests will be considered or approved after the Q&A period deadline.