Prime Firms SBE Past Participation Statement.pdf

This is a Prime Firm's Past SBE Participation Statement form submitted by a contractor to Palm Beach County for the Construction Engineering Inspection (CEI) Continuing Professional Services contract opportunity. The form requires bidders to document their performance on county contracts completed within the prior 12 months, specifically comparing their committed Small Business Enterprise (SBE) participation percentages to the actual participation achieved. The contract opportunity seeks two certified professional firms to provide CEI services on a Consultant Service Authorization (CSA) basis with no guaranteed minimum work assignments. Proposals are due September 1, 2026 at 4:00 p.m., with a non-mandatory pre-proposal meeting scheduled for August 13, 2026 at 3:30 p.m. The shortlist committee meeting is tentatively set for October 22, 2026, followed by the final selection committee meeting on November 18, 2026, with contract award anticipated within ten months of the final selection. The contract term is thirty-six months from the date of county approval.

The bidder must meet a mandatory 15% minimum Small Business Enterprise participation requirement and will receive evaluation preference for SBE participation. Proposers must be FDOT Prequalified in Category 10.1 (Roadway Construction Engineering Inspection), registered in the County's Vendor Self Service system, and maintain Commercial General Liability insurance of $500,000 combined single limit and Professional Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate. Compensation is determined through negotiated personnel rates and draft fees submitted within two weeks of the selection committee meeting, with complete negotiations expected within two months of selection. A contract multiplier will be applied to salary costs for principals and employees, plus reimbursable expenses. The form includes an optional section for contractors to explain any shortfalls between committed and achieved SBE participation on prior county contracts, allowing firms to provide context for underperformance.