PC-370000-GC130.pdf

Advertiser Login.

Navigation

VBS Home

VBS Search Advertisement Detail

Department of Environmental Protection Agency Decisions

Division of Waste Management Administrative Services Advertisement Number: 2018022 REBID AD

Version Number: 001 Advertisement Begin Date/Time: 03/20/2018 - 02:45 P.M.

Advertisement End Date/Time: 03/23/2018 - 02:45 P.M.

Mod: 03-20-2018 04:23:17 Last Edit: Tuesday, March 20, 2018 at 04:23:40 P.M.

THIS IS NOT A SOLICITATION FOR BIDS OR PROPOSALS; IT IS A POSTING OF AN AGENCY DECISION.

PLEASE DO NOT SUBMIT A BID OR A NO BID REPLY.

The Department opened bids received in response to DEP Solicitation No. 2018022 REBID entitled, Division of Waste Management Administrative Services Request for Proposal (RFP)” on February 19, 2018 at 9:00 a.m.

Pursuant to Chapter 120.57(3), Florida Statutes, the posting of this Notice of Intended Award will commence on March 20, 2018 at 2:45 p.m. and continue for 72 hours excluding holidays and weekends until March 23, 2018 at 2:45 p.m.

The Department has identified York Risk Services Group, Inc. and NorthStar Contracting Group, Inc. for recommended bid award. Please refer to the “Tabulation of Results” attached for additional information.

Please direct all questions to:

Gloriann McInnis Phone: (850) 245-2354

3800 Commonwealth Blvd, MS93 Carr Building, Room 215 Tallahassee FL, 32399–3000

Email: gloriann.mcinnis@dep.state.fl.us

Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.

Commodities:

80101606 Project monitoring and evaluation 80111601 Temporary clerical or administrative assistance 80111706 Permanent clerical or administrative assistance 80161500 Management support services 80161504 Clerical services 81112005 Document scanning service 84111500 Accounting services 84111502 Financial accounting service 84111506 Billing services 93151505 Administrative agencies services 93151507 Administrative procedures or services 93151606 Government accounting services

Page 1 of 2VBS - Advertisement Detail

3/20/2018http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=1...

Certified Business Enterprises are encouraged to participate in the solicitation process.

Click here to view Original Advertisement.

indicates a required (not withdrawn) file

Downloadable Files for Advertisement Version Description Type Required

001 Agency Decision - Bid Tabulation 2018022 REBID (Open/Save/View) Complete Document

For questions on a specific bid advertisement, contact the agency advertisement owner. Advertisements include the contact information for the agency advertisement. The agency advertisement owner is the point of contact for vendors with specific questions.

Copyright© 2000 State Of Florida Privacy Statement

Page 2 of 2VBS - Advertisement Detail

3/20/2018http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=1...

TABULATION OF RESULTS

POSTING OF THE RESULTS OF DEP SOLICITATION NO 2018022 REBID

SOLICITATION NUMBER: 2018022 REBID OPENING DATE: February 19, 2018 AT 9:00 A.M. ET

SOLICITATION TITLE: Division of Waste Management Administrative Services

POSTING TIME/DATE:

March 20, 2018 AT 2:45 PM

Posted by: Gloriann McInnis, Procurement Officer

Offers from the respondents listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late. All responses accepted by the Department are subject to the Department and State's terms and conditions. Any and all additional terms and conditions submitted by the respondents are rejected and shall have no force and effect.

RANKING RESPONDENT NAME Total Average Score

1 York Risk Services Group, Inc. (1) 298.08

2 NorthStar Contracting Group, Inc. (1) 296.45

Notes:

(1) Respondent(s) Recommended for Award.

**DEP reserves the right to go to the next highest respondent should the highest ranked respondent be unable to meet the terms and conditions of the Solicitation.**

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28- 110, Florida Administrative Code. Protests must be filed with the Agency Clerk, Office of General Counsel, Department of Environmental Protection, 3900 Commonwealth Boulevard, Douglas Building, MS#35, Tallahassee, Florida 32399-3000 or via email to Agency_Clerk@dep.state.fl.us within the time prescribed by Section 120.57(3), Florida Statutes.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the Florida Department of Environmental Protection (Department), pursuant to Chapter 287.042(2)(c), Florida Statutes, shall post with the Department at the time of filing the formal written protest a bond payable to the Department in an amount equal to 1% of the Department's estimated contract amount. The return of the bond shall be conditioned upon the payment of all costs which may be adjudged against the protestor in an administrative hearing in which the action is brought and in any subsequent appellate court proceeding, In lieu of a bond, the Department may except a cashier's check or money order in the amount of the bond. FAILURE TO FILE THE PROPER BOND AT THE TIME OF FILING THE FORMAL PROTEST WILL RESULT IN A DENIAL OF THE PROTEST.

mailto:Agency_Clerk@dep.state.fl.us

VBS Home

VBS Search Advertisement Detail

Department of Environmental Protection Request for Proposal

Division of Waste Management Administrative Services Advertisement Number: 2018022 REBID

Version Number: 002 Advertisement Begin Date/Time: 01/17/2018 - 04:00 P.M.

Advertisement End Date/Time: 02/16/2018 - 04:00 P.M.

Mod: 01-31-2018 09:24:19 Last Edit: Wednesday, January 31, 2018 at 09:24:49 A.M.

Addendum No. 1 includes the questions, answers, & amendment to the solicitation. Please see the attached document for additional information.

The Department of Environmental Protection is requesting proposals from qualified vendors to provide Division of Waste Management (DWM) administrative services on a task assignment basis.

Please see the attached solicitation for additional information.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post a bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Only documents delivered by the U.S. Postal Service, a private delivery service, or in person, during Business hours (Monday-Friday, 8:00 a.m. - 5:00 p.m., Eastern Standard Time) will be accepted.

Documents received after hours will be filed the following business day.

No filings may be made by email or any other electronic means. All filings must be made with the Agency Clerk ONLY and are only considered "filed" when stamped by the official stamp of the Agency Clerk. It is the responsibility of the filing party to meet all filing deadlines.

The Agency Clerk's mailing address is:

Agency Clerk, Office of General Counsel

Department of Environmental Protection

3900 Commonwealth Boulevard, Douglas Building, MS#35

Tallahassee, Florida 32399-3000

Commodities:

80101606 Project monitoring and evaluation 80111601 Temporary clerical or administrative assistance 80111706 Permanent clerical or administrative assistance 80161500 Management support services 80161504 Clerical services 81112005 Document scanning service 84111500 Accounting services 84111502 Financial accounting service 84111506 Billing services 93151505 Administrative agencies services 93151507 Administrative procedures or services 93151606 Government accounting services

1/31/2018http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=1...

The Agency Clerk’s physical address for hand deliveries is:

Agency Clerk, Office of General Counsel

Department of Environmental Protection

3900 Commonwealth Boulevard, Douglas Building, MS#35

Tallahassee, Florida 32399-3000

Do not send Bids/Responses to the Agency Clerk’s Office. Send all Bids/Responses to the Procurement Officer identified in Section 1.02 of the solicitation.

Request for Proposal will be opened at the below address at 09:00 A.M., February 19, 2018.

Please direct all questions to:

Gloriann McInnis Phone: (850) 245-2354

3800 Commonwealth Blvd, MS93 Carr Building, Room 215 Tallahassee FL, 32399–3000

Email: gloriann.mcinnis@dep.state.fl.us

Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.

Certified Business Enterprises are encouraged to participate in the solicitation process.

indicates a required (not withdrawn) file

Downloadable Files for Advertisement Version Description Type Required

Original Solicitation No. 2018022 REBID Division of Waste Management Administrative Services (Open/Save/View)

Complete Document

Original Scope of Services Attachments A-Ai (Open/Save/View) Complete Document

002 Addendum No 1 - DEP Solicitation No 2018022 REBID (Open/Save/View) Complete Document

For questions on a specific bid advertisement, contact the agency advertisement owner. Advertisements include the contact information for the agency advertisement. The agency advertisement owner is the point of contact for vendors with specific questions.

Copyright© 2000 State Of Florida Privacy Statement

1/31/2018http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=1...

DEP Solicitation No. 2018022 REBID January 31, 2018 Addendum No. 1 Page 1 of 7

ADDENDUM No. 1

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

Procurement Section

3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000

January 31, 2018

Addendum To: DEP Solicitation No. 2018022 REBID, entitled Division of Waste Management Administrative Services

The Department hereby answers questions posed by prospective Respondents. Unless expressly indicated, these answers do not amend the terms of the solicitation. This addendum does not need to be returned with the proposal. The Department hereby answers the following questions:

Question # Solicitation Section Solicitation Page # Question / Answer

1. 7.00 77

What specific criteria does the Department intend to use to divide the work between contractors?

Answer #1: Division of work between the two contractors will be at the Department’s sole discretion and will depend on the selected contractors’ performance and compliance, cost, available capacity, and efficiency. (See Section 4.01, p. 28)

2. 7.00 77

Does the contractor have the option of accepting or rejecting all or part of a Task Assignment?

Answer #2: The contractor does not have the option of rejecting all or part of the Task Assignment.

3. 7.00 77

Can bidders assume that the workload assigned (not tasked but actually assigned) will be increased over historical averages? If not, why the disparity in historically assigned work vs. estimates for this bid?

Answer #3: No minimum amount of work is guaranteed (See Section 4.01, p. 28)

4. 7.00 77

Why don’t the estimated Annual Volume numbers more closely match the historically assigned, completed and billed for number?

Answer #4: The estimates for the Section 7.00 Response form were based primarily on recent historical workloads, however Renewal Contact estimated annual volumes are based on projected adjustments to workload.

5. 7.00 77 Can we assume that work volumes will be increased because the number of contractor is increasing?

Answer #5: See Answer to Question 3.

6. 7.00 77 Many people within the Division of Waste Management have relationships with potential bidders. What specific measures will be taken to insure that employees of the

Addendum No. 1 Page 2 of 7

Question # Solicitation Section Solicitation Page # Question / Answer

DWM who have prior relationships with bidders will not be allowed to participate in the bidding and bid review process?

Answer #6: All individuals who take part in the development or selection of the criteria for evaluation, the evaluation process, and the award process shall attest in writing that they are independent of, and have no conflict of interest in, the entities evaluated and selected.

7. 7.00 77

How does the Department expect to increase efficiency and cost reduction by dividing the work?

Answer #7: The Department believes that having two contractors available to complete these tasks is in the State’s best interest.

8. 7.00 77

Who, specifically, within the Department will make the decision on which contractor will get which work? How will that person be chosen?

Answer #8: The Petroleum Restoration Program will be responsible for the contracts. The Contract Manager(s) and appropriate Team Leader(s) will work with the Petroleum Restoration Program Administrator to develop the task assignments.

9. 7.00 77

Will both contractors have the same FDEP Contract Manager? If not, why? Who will determine which Contract Manager will be assigned to which contractor? Will both contract managers be on the same team or section within the Division of Waste Management? Will they report to the same Administrator?

Answer #9: It is anticipated initially that both contractors will have the same DEP Contract Manager.

10. 1.01 6

Will both contractors have the same FDEP Contract Manager? If not, why? Who will determine which Contract Manager will be assigned to which contractor? Will both contract managers be on the same team or section within the Division of Waste Management? Will they report to the same Administrator?

Answer #10: See answer to Question 9.

11. 1.01 6 Can the contractor reject part of a task assignment without rejecting the entire task assignment?

Answer #11: See answer to Question 2.

12. 1.06 B 4. 8

Will the Department perform any checks as to the validity of the proposed personnel included in a proposal? Please draw particular attention to your Note: Qualifications of personnel can only be presented as part of the Respondent’s proposal for individuals who are currently employed by the

Addendum No. 1 Page 3 of 7

Question # Solicitation Section Solicitation Page # Question / Answer

Respondent, not individuals the Respondent proposes to hire if they are awarded a contract.

Answer #12: The Department reserves the right to check the accuracy of any representation in a response. False or misleading responses may result in the disqualification of a Respondent. (See 3.06, p. 26)

13. 1.06 B 8

Would the department consider encouraging respondents to limit their proposals to positive statements about their own capabilities and not providing false and otherwise derogatory statements about competitors for consideration by the reviewers?

Answer #13: The solicitation only requests information regarding Respondents own capabilities.

14. 1.10 11

A recent RFP posted by the Department included proposals that had many negative statements about current Department Contractor(s). Is it the Departments intent for respondents to include negative accusations and falsehoods about competitors? Is this an invitation for respondents to provide unsubstantiated accusations for review by the evaluators?

These type of statements, once made, cannot be unread and cannot be refuted or replied to and should be discouraged.

Answer #14: See answer to Question 13.

15. 1.11 11

Will a thorough responsiveness review be completed on this RFP this time?

Answer #15: Review will be performed in accordance with the requirements contained within the solicitation.

16. 1.12 11

Will the Department be utilizing the Administrative Cure Process this time? Who will decide if a left out piece of information will be requested or if points will be deducted?

What specific criteria will the Department utilize?

Answer #16: We reserve the right to utilize the Administrative Cure Process (See Section 1.12, pg. 11)

17. 1.24 16

Would the Department consider utilizing the Respondent Responsibility section to dismiss proposals that seek to undermine potential competitors by making false, unsubstantiated and non-rebuttable accusations instead of proposing their own helpful ideas and solutions?

Answer #17: See answer to Question 13.

18. 3.06 26 Does this apply to conflicts of interest?

Answer #18: This Section applies to all representations and information submitted by the Respondent.

Addendum No. 1 Page 4 of 7

Question # Solicitation Section Solicitation Page # Question / Answer

19. 3.08 26 Will this be checked on and enforced?

Answer #19: See answer to Question 12.

20. 3.08 26

How can we know if we don’t know how much work is involved?

Answer #20: Respondents must be capable to perform any volume of work under the Contract.

21. 4.01 28 Will the Department pay the contractor for the employees’ time to take training?

Answer #21: No.

22. 4.02 28 Will both contractors have the same contract manager? If not, how does this work?

Answer #22: See answer to Question 9.

23. 4.04 31 Task 1: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #23: See answer to Question 1.

24. 4.04 32

If the Contractor is creating a pull list based on parameters set up by DEP, will the parameters be the same for each contractor or specifically created? (i.e. Each contractor will have parameters within a certain score range.)

Answer #24: If a Task is split between contractors, then work may be assigned using specific parameters. (See answer to Question 1)

25. 4.04 32

Will the contractor be given “purging rights” to delete documents in Oculus (duplicates, unneeded supplemental documents, unneeded document place holders, etc.) or will requests still have to be sent to the service desk for approval and deletion?

Answer #25: The contractor will still be required to send requests to the DEP service desk for the deletion of OCULUS documents.

26. 4.04 32

Will each task be assigned to one contractor or will 2 contractors be splitting the work on the same task in a given month, quarter, year?

Answer #26: See answer to Question 1.

27. 4.04 32

Task#1-B “OCULUS review… of all pages of a document in the OCULUS facility file”: Is it the intent to go page by page and if a page seems to be missing, insert a page level place holder?

Answer #27: It is the intent that a page by page review be completed for a document, however the placeholder

Addendum No. 1 Page 5 of 7

Question # Solicitation Section Solicitation Page # Question / Answer description of what is missing can be on one page even if multiple pages are missing.

28. 4.04 32

Task #1-B No mention of contacting of site managers, LP counties or District for missing documents. Will that still be required or will placeholder docs be inserted (as stated in proposal) without checking to see if document exists?

Answer #28: See amendment below.

29. 4.04 33

Task #1-D Will both winning contractors be required to use the same site manager summary report template?

Answer #29: Any contractor assigned to Task #1-D will be required to use the site manager summary report template.

(See Attachment B)

30. 4.04 34 Task 2: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #30: See answer to Question 1.

31. 4.04 36 Task 3: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #31: See answer to Question 1.

32. 4.04 38 Task 4: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #32: See answer to Question 1.

33. 4.04 40 Task 5: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #33: See answer to Question 1.

34. 4.04 42 Task 6: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #34: See answer to Question 1.

35. 4.04 44 Task 7: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #35: See answer to Question 1.

36. 4.04 46 Task 8: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #36: See answer to Question 1.

37. 4.04 47 Task 9: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #37: See answer to Question 1.

38. 4.04 48 Task 10: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #38: See answer to Question 1.

39. 4.04 51 Task 11: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #39: See answer to Question 1.

Addendum No. 1 Page 6 of 7

Question # Solicitation Section Solicitation Page # Question / Answer

40. 4.04 52 Task 12: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #40: See answer to Question 1.

41. 4.04 53 Task 14: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #41: See answer to Question 1.

42. 4.04 57 Task 15: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #42: See answer to Question 1.

43. 4.04 57

Does the Department intend to utilize this contract(s) as a recruiting service to find good candidates for themselves and their other contractors?

Answer #43: See Section 1.01, Purpose and Scope.

44. 4.04 57

If the Department does intend to utilize this contract as a recruiting service for itself and its other contractors, will it consider paying a fee for said recruiting services?

Answer #44: See answer to Question 43.

45. 4.04 58 Task 16: What specific criteria does the Department intend to use to divide the work between contractors?

Answer #45: See answer to Question 1.

46. 4.04 58

How does the Department intend to get the general public to equally divide their inquiries between contractors? Wouldn’t the general public naturally gravitate toward the best contractor with the best answers thereby penalizing the good work provided.

Answer #46: The Contractors will answer inquiries to tasks that have been assigned to them. (See Section 4.04, Task 16, p. 58)

47. 4.04 58 Task 17: Is the Department attempting to get the contractor to commit to working beyond the end of the contract?

Answer #47: No.

48. 4.04 58

Task 17: What, beyond the deliverables outlined in the contract, does the Department envision wanting? Why not include the specific deliverables in the solicitation?

Answer #48: The deliverables in the transition plan will be developed by the Contractor.

49. 1.01 6 Please define “dedicated vehicle”.

Answer #49: A “dedicated vehicle” is a vehicle dedicated to the Contractor’s performance under this Contract.

In accordance with Section 1.04, Addenda, the Department hereby formally amends the Solicitation.

The amendments are as follows:

Addendum No. 1 Page 7 of 7

TASK 1 (B.) contained within SECTION 4.0 – SCOPE OF WORK, is hereby replaced with the below:

B. OCULUS Review. Within fifteen (15) business days of approval to proceed, the Contractor will perform and complete a review of all pages of a document in the OCULUS facility file to ensure that each document is complete. If document is incomplete, contact the site manager (if one has been assigned) to see if a paper version exists and if not, a placeholder document should be correctly inserted into OCULUS and a QA description of what is missing (see Attachment A). Contractor shall ensure that the OCULUS file meets the requirements for an official State record per Florida Statute

119. The Contractor will use taxonomy and rules of procedure established and approved by the DEP the following link: http://depedms.dep.state.fl.us/Oculus/jsp/login/OculusTaxonomy_1_01.xlsx ) to include but not limited to addition and deletion of documents in OCULUS and maintaining evidence of all OCULUS edits. Contractor will remove document place holders if a document is found during this review. (Revised Addendum No. 1)

– Remainder of Page Intentionally Left Blank – http://depedms.dep.state.fl.us/Oculus/jsp/login/OculusTaxonomy_1_01.xlsx

VBS Home

VBS Search Advertisement Detail

Department of Environmental Protection Request for Proposal

Division of Waste Management Administrative Services Advertisement Number: 2018022 REBID

Version Number: 001 Advertisement Begin Date/Time: 01/17/2018 - 04:00 P.M.

Advertisement End Date/Time: 02/16/2018 - 04:00 P.M.

Mod: 01-17-2018 03:42:03 Last Edit: Wednesday, January 17, 2018 at 03:42:03 P.M.

The Department of Environmental Protection is requesting proposals from qualified vendors to provide Division of Waste Management (DWM) administrative services on a task assignment basis.

Please see the attached solicitation for additional information.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post a bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Only documents delivered by the U.S. Postal Service, a private delivery service, or in person, during Business hours (Monday-Friday, 8:00 a.m. - 5:00 p.m., Eastern Standard Time) will be accepted.

Documents received after hours will be filed the following business day.

No filings may be made by email or any other electronic means. All filings must be made with the Agency Clerk ONLY and are only considered "filed" when stamped by the official stamp of the Agency Clerk. It is the responsibility of the filing party to meet all filing deadlines.

The Agency Clerk's mailing address is:

Agency Clerk, Office of General Counsel

Department of Environmental Protection

3900 Commonwealth Boulevard, Douglas Building, MS#35

Tallahassee, Florida 32399-3000

The Agency Clerk’s physical address for hand deliveries is:

Agency Clerk, Office of General Counsel

Department of Environmental Protection

Commodities:

80101606 Project monitoring and evaluation 80111601 Temporary clerical or administrative assistance 80111706 Permanent clerical or administrative assistance 80161500 Management support services 80161504 Clerical services 81112005 Document scanning service 84111500 Accounting services 84111502 Financial accounting service 84111506 Billing services 93151505 Administrative agencies services 93151507 Administrative procedures or services 93151606 Government accounting services

1/17/2018http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=1...

3900 Commonwealth Boulevard, Douglas Building, MS#35

Tallahassee, Florida 32399-3000

Do not send Bids/Responses to the Agency Clerk’s Office. Send all Bids/Responses to the Procurement Officer identified in Section 1.02 of the solicitation.

Request for Proposal will be opened at the below address at 09:00 A.M., February 19, 2018.

Please direct all questions to:

Gloriann McInnis Phone: (850) 245-2354

3800 Commonwealth Blvd, MS93 Carr Building, Room 215 Tallahassee FL, 32399–3000

Email: gloriann.mcinnis@dep.state.fl.us

Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.

Certified Business Enterprises are encouraged to participate in the solicitation process.

indicates a required (not withdrawn) file

Downloadable Files for Advertisement Version Description Type Required

Original Solicitation No. 2018022 REBID Division of Waste Management Administrative Services (Open/Save/View)

Complete Document

Original Scope of Services Attachments A-Ai (Open/Save/View) Complete Document

For questions on a specific bid advertisement, contact the agency advertisement owner. Advertisements include the contact information for the agency advertisement. The agency advertisement owner is the point of contact for vendors with specific questions.

Copyright© 2000 State Of Florida Privacy Statement

1/17/2018http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=1...

DEP Solicitation No. 2018022 REBID Page 1 of 119

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

Solicitation Acknowledgement Form

REQUEST FOR PROPOSALS

CONTRACTUAL SERVICES

Page 1 of 119 pages SUBMIT BID TO:

Florida Department of Environmental Protection DEP Procurement Section, Carr Building, Room 215 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000 Telephone Number: 850-245-2361

AGENCY RELEASE DATE:

January 17, 2018

SOLICITATION TITLE:

Division of Waste Management Administrative Services

SOLICITATION NO.:

2018022 REBID

SEALED PROPOSALS DUE: @ 4:00 PM (ET) on February 16, 2018 SEALED PROPOSALS OPENED: @ 9:00 AM (ET) on February 19. 2018 and may not be withdrawn within 180 days after such date and time.

VENDOR NAME:

VENDOR MAILING ADDRESS: ________________________________________________

CITY-STATE-ZIP: *AUTHORIZED SIGNATURE (MANUAL)

PHONE

NUMBER:

TOLL FREE

FAX NUMBER: *AUTHORIZED SIGNATURE (TYPED), TITLE

EMAIL

ADDRESS:

FEID NO.: *This individual must have the authority to bind the respondent.

TYPE OF BUSINESS ENTITY (Corporation, LLC, partnership, etc):

I certify that the material terms and the proposed prices contained in this response to this Request for Proposal (this Solicitation) have been kept confidential by the Respondent (and all people and entities affiliated with this Respondent who have or may have had knowledge of the same) and that, to the best of my knowledge, they have not been disclosed to any third party including, but not limited to, any other respondent to this Solicitation. Further, I certify that the prices proposed herein were arrived at and submitted without prior understanding, agreement, or in cooperation with any other entity submitting a response to this Solicitation, or to induce an entity to forbear from filing a response, and that this response is in all respects made without collusion or in an effort to perpetrate a fraud on the agency.

I certify that I am authorized to sign this response to this Solicitation for the Respondent and that the Respondent is in compliance with all requirements of this Solicitation; including, but not limited to, the certification requirements contained in this Solicitation as well as those contained above. In submitting this response, the Respondent offers and agrees that if the response is accepted, the Respondent will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the State of Florida. At the State’s discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the Respondent.

Respondent agrees to abide by all conditions of this Response and, if selected, to perform in accordance with all terms of the Solicitation and any contract arising there from.

RESPONDENT CONTACTS: Please provide the name, title, address, telephone number, and e-mail address of the official contact and an alternate, if available.

These individuals shall be available to be contacted by telephone or attend meetings, as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

NAME, TITLE: NAME, TITLE:

ADDRESS: ADDRESS:

FAX NUMBER: FAX NUMBER:

EMAIL ADDRESS: EMAIL ADDRESS:

DEP Solicitation No. 2018022 REBID Page 2 of 119

CAUTION: If Respondent considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to Chapter 119, Florida Statutes, the Florida Constitution or other authority (“Florida Public

Records Law”), note the following:

Respondent shall not mark the entire Proposal as confidential, trade secret or otherwise not subject to Florida Public Records Law. Any Proposal with more than fifty percent (50%) of the documents, data or records so marked will be deemed non-responsive and will not be considered.

If you assert that any portion of your Proposal is exempt from disclosure under the Florida Public Records law, you must submit a redacted version of the Proposal along with the un-redacted version, per Section 1.08, Submittal of Proposal of this Solicitation. The redacted copy shall be clearly titled “Redacted Copy.”

IF YOU CLAIM CONFIDENTIALITY AS TO ANY PORTION OF YOUR PROPOSAL AND DO NOT PROVIDE AN

ACCOMPANYING “REDACTED COPY,” SUCH PROPOSAL MAY BE CONSIDERED NON-RESPONSIVE AND

REJECTED PRIOR TO ITS CONSIDERATION.

TABLE OF CONTENTS

SCHEDULE OF EVENTS

SECTION 1.00 – INTRODUCTION

1.01 Purpose and Scope

1.02 Procurement Officer

1.03 Questions

1.04 Addenda

1.05 Response Form

1.06 General Instructions for Preparation of the Proposal

1.07 Submittal of Proposal

1.08 Alternate Proposals

1.09 Elaborate Proposals

1.10 General Evaluation Information

1.11 Administrative Review

1.12 Administrative Cure Process

1.13 Evaluation Criteria Scoring

1.14 Basis of Award

1.15 Posting of Agency Decision

1.16 Department’s Reserved Rights

1.17 Type of Contract Contemplated

1.18 Contract Term

1.19 Contract Renewal

DEP Solicitation No. 2018022 REBID Page 3 of 119

1.20 Florida Department of State Registration Requirements

1.21 Convicted Vendor List

1.22 MyFloridaMarketPlace Vendor Registration

1.23 State Project Plan

1.24 Respondent Responsibility

1.25 Protest Rights

SECTION 2.00 – GENERAL INSTRUCTIONS TO RESPONDENTS (PUR 1001)

SECTION 3.00 – SPECIAL INSTRUCTIONS TO RESPONDENTS

3.01 Definitions

3.02 Assertion of Confidentiality Regarding Submitted Materials

3.03 Conflict of Interest

3.04 Disclosure

3.05 Firm Proposal

3.06 Misrepresentations

3.07 Public Requests for Proposals

3.08 Qualifications

3.09 Examples of Work Product

3.10 Scrutinized Companies Lists

SECTION 4.00 – SCOPE OF WORK

4.01 Purpose

4.02 Scope of Service

4.03 Definitions

4.04 Tasks

SECTION 5.00 – SPECIAL CONDITIONS

5.01 Additional Quantities

5.02 Additions / Deletions

5.03 Background Checks

5.04 Disclosure of Litigation

5.05 Invoicing and Payment

5.06 Laws and Permits

5.07 Subcontracting

SECTION 6.00 – GENERAL CONTRACT CONDITIONS (PUR 1000)

SECTION 7.00 – RESPONSE FORM

SECTION 8.00 – CERTIFICATION OF DRUG-FREE WORKPLACE

SECTION 9.00 – CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS

SECTION 10.00 – CLIENT REFERENCES FORM

DEP Solicitation No. 2018022 REBID Page 4 of 119

SECTION 11.00 – RESPONDENT / TEAM SUMMARY FORM

SECTION 12.00 – EVALUATION CRITERIA

SECTION 13.00 – EVALUATION OF PAST PERFORMANCE

SECTION 14.00 – PROPOSED CONTRACT

SECTION 15.00 – SOLICITATION PROPOSAL CHECKLIST

DEP Solicitation No. 2018022 REBID Page 5 of 119

SCHEDULE OF EVENTS

The following schedule will be strictly adhered to in all actions relative to this Solicitation. The Department reserves the right to make adjustments to this schedule and will notify participants in the Solicitation by posting an addendum on the Vendor Bid System (VBS). It is the responsibility of the Respondent to check VBS on a regular basis for such updates.

DATES EVENTS METHOD

January 17, 2018 Solicitation Advertised Vendor Bid System http://www.myflorida.com/apps/vbs/vbs_www.main_menu

January 23, 2018 Questions Submitted in

Writing

Procurement Contact identified in Section 1.02, Procurement Officer

On or about, January 29, 2018

Answers to Questions Posted

Vendor Bid System http://www.myflorida.com/apps/vbs/vbs_www.main_menu

MUST BE RECEIVED NO

LATER THAN:

February 16, 2018 by

4:00 PM (ET)

SEALED PROPOSALS

DUE

Submit to:

Florida Department of Environmental Protection DEP Procurement Section, Room 215 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000

SOLICITATION NUMBER MUST BE ON ENVELOPE

February 19, 2018 at 9:00 AM (ET)

SEALED PROPOSALS

OPENED

Sealed Proposals Opened at:

Florida Department of Environmental Protection DEP Procurement Section, Room 215 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000

On or about, March 19, 2018

Anticipated Posting of Recommended Award

Vendor Bid System http://www.myflorida.com/apps/vbs/vbs_www.main_menu

DEP Solicitation No. 2018022 REBID Page 6 of 119

SECTION 1.00 – INTRODUCTION

1.01 Purpose and Scope. The Department of Environmental Protection (hereinafter referred to as the Department and/or DEP) is requesting proposals from qualified vendors to provide Division of Waste Management (DWM) administrative services on a task assignment basis. The DEP may request any or all of the services outlined in the Section 4.00, Scope of Services from the selected contractor or contractors on an as needed basis.

Of particular concern to the DEP is a conflict of interest, or the appearance of a conflict of interest, related to work being performed for the DWM. The selected contractor(s) and their parent company, affiliates, or subsidiaries, may not hold a contract, or otherwise receive state funding to provide contamination site assessment and/or remediation services to the DWM. In addition, respondents may not perform work for the DWM in the areas of contamination site assessment and/or remediation services during the term of the contract resulting from this solicitation. A respondent which holds a current contract with the DEP solely for support services (e.g., administrative or Petroleum Contamination Site Cleanup Management Services ((Management Services”)) is not, per se, precluded from submitting a proposal in response to this solicitation or disqualified from receiving a contract hereunder.

Within 30 days of execution of the contract, the selected contractor(s) shall establish and maintain an office (in location compliant with the local government land use regulations staffed by at least one part-time employee) within 25 miles of the DEP Division of Waste Management office located on Blair Stone Road in Tallahassee, Florida to accommodate the requirement to deliver and retrieve documents daily as identified in the Scope of Work. The office must have a working telephone and email access, and equipment necessary for this Scope of Work such as a computer, printer and scanner. The employee must have access to a dedicated vehicle.

All services shall be performed in accordance with the requirements set forth in the Scope of Services provided as in Section 4.00 of this solicitation.

1.02 Procurement Officer.

Gloriann McInnis, Procurement Officer DEP Procurement Section, Carr Building, Room 215 Florida Department of Environmental Protection 3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000 Telephone Number: (850) 245-2354 Email: Gloriann.McInnis@dep.state.fl.us

Refer ALL inquiries in writing to the Procurement Officer by email. Responses to timely questions posed to the Procurement Officer will be posted on the VBS, at http://myflorida.com/apps/vbs/vbs_www.main_menu in accordance with Section 1.03.

The Department will not talk to any Respondents or their agents regarding a pending solicitation. Please note that questions will NOT be answered via telephone.

***ALL EMAILS TO THE PROCUREMENT OFFICER SHALL CONTAIN THE SOLICITATION NUMBER IN THE

SUBJECT LINE OF THE EMAIL***

1.03 Questions. Information will not be provided by telephone. The Procurement Officer shall not be bound by any verbal information or by any written information that is not contained within the Solicitation documents or formally noticed and issued by the DEP Procurement Section.

mailto:Gloriann.McInnis@dep.state.fl.us http://myflorida.com/apps/vbs/vbs_www.main_menu

DEP Solicitation No. 2018022 REBID Page 7 of 119

Any questions from prospective Respondents concerning this Solicitation shall be submitted in writing, identifying the submitter and Solicitation number, to the Procurement Officer no later than the time and date specified in the Schedule of Events. No interpretation shall be considered binding unless provided in writing by the Department in response to a request in full compliance with this provision. E-mail inquiries are preferred; however, a hard copy or facsimile is acceptable. All questions and answers will be posted on the Vendor Bid System (VBS). It is the prospective Respondent’s responsibility to periodically check the VBS. The Department bears no responsibility for any delays, or resulting impacts, associated with a prospective Respondent’s failure to obtain the information made available through the VBS.

Questions will not constitute a formal protest of the specifications or of the Solicitation.

Responses to all written inquiries, and clarifications or addenda if made to the Solicitation, will be made through the VBS.

Each submission shall have the solicitation number in the subject line of the email. Questions must be submitted in the following format to be considered:

Question # Solicitation Section

Solicitation Page # Question

NOTE: This section supersedes Section 2.00, General Instructions to Respondents (PUR-1001), Paragraph #5, Questions.

1.04 Addenda. If the Department finds it necessary to supplement, modify, or interpret any portion of the Solicitation documents, a written “Addendum” will be posted on the VBS. It is the responsibility of the prospective Respondents to be aware of any Addenda that might have a bearing on their Proposal.

1.05 Response Form. Section 7.00 must be completed and submitted for the Response. The Department will not accept any other type “Response Form” as a valid Proposal to this Solicitation. By affixing the authorizing signature, the Respondent hereby affirms and agrees to all terms, conditions, provisions, and specifications within the Solicitation. Prior to issuance of a contract, the selected Respondent must be properly licensed to do business within the State of Florida, if required by federal or state law, for the service or commodities the Respondent will provide the Department.

1.06 General Instructions for Preparation of the Proposal. The instructions for this Solicitation have been designed to help insure that all Proposals are reviewed and evaluated in a consistent manner, as well as to minimize costs and response time. ANY AND ALL INFORMATION SUBMITTED IN VARIANCE

WITH THESE INSTRUCTIONS WILL NOT BE REVIEWED OR EVALUATED.

• Part I, Technical Proposal: The Technical Proposal shall consist of the following parts:

A. Solicitation Acknowledgement Form (Tab A): The Solicitation Acknowledgement Form (original copy provided in solicitation package) shall be completed as instructed. The original signed copy shall be submitted in one (1) copy of the Proposal package marked "Original". One

(1) duplicate electronic copies of the complete Technical Proposal, in .pdf format, shall be provided on a CD, DVD, or USB memory stick. If a Respondent fails to submit a completed Solicitation Acknowledgement Form with their Proposal, The Department reserves the right to contact the Respondent by telephone for submission of this document via fax with follow up

DEP Solicitation No. 2018022 REBID Page 8 of 119 via mail. This right shall be exercised when the Technical and Price Proposals have met all other requirements of the Solicitation.

In the event that Respondents submit a Proposal as a joint venture, each member of the joint venture must complete and sign a separate Solicitation Acknowledgement Form.

B. Technical Response (Tab B): The Technical Proposal Package shall be prepared by each Respondent using 8.5" x 11" paper (one inch margins, Arial 12pt. font) and should use double-sided printing.

Using the description of work outlined in the Technical Specifications, Respondents shall prepare their Technical Proposal Package in the order outlined below for ease of the identification and review by the evaluators. If a portion of any section is omitted, the Respondent will receive a score of zero for that section. However, Respondent shall not use the tab pages to present additional information.

1. Introduction: This section shall provide in-depth information on the Respondent’s past experience related to the scope of work of this solicitation. This section shall provide information on the historical background of the Respondent and on the Respondent’s organizational structure. This should include years in operation and years involved in work related to this project. It shall further consist of introductory statements of the Respondent’s understanding of the DEP’s DWM as it relates to the scope of services of this solicitation. Introduction must be limited to four pages (two double sided pages).

Respondents will provide the address of their facility or proposed facility that is within twenty-five (25) miles of the DEP Division of Waste Management office in Tallahassee, Florida.

If necessary, these statements shall be followed by a description of the steps the Respondent will take to avoid a potential conflict of interest.

2. Technical Understanding: This section shall describe the Respondent’s technical understanding of the scope of the services sought under this solicitation and describe how the Respondent will implement each task listed in the Scope of Services. Technical Understanding must be limited to 16 pages (eight double-sided pages).

3. Project Organization & Management: Respondents should present the organizational structure of the proposed team and the management methods to be used to perform the services outlined in the Scope of Services and outline the responsibilities of each team member, as applicable. The management methods shall address monitoring and control of the quality and quantity of work. Project Organization & Management must be limited to 4 pages (2 double-sided pages).

4. Personnel Assigned and Level of Effort: This section should present the qualifications and experience of the Respondent and Respondent’s team. The personnel proposed for assignment under the contract resulting from this solicitation shall be identified and qualifications provided. This section should be supported by an appendix of resumes adequate in number and orientation to demonstrate the respondent’s capability to perform. Their specific positions shall coincide with the section on Project Organization and Management. The estimated level of effort in hours for each individual shall be provided for each element of work outlined in the Scope of Services. Personnel Assigned and Level of Effort must be limited to 4 pages (2 double-sided pages), not including an appendix of resumes.

DEP Solicitation No. 2018022 REBID Page 9 of 119

Note: Qualifications of personnel can only be presented as part of the Respondent’s proposal for individuals who are currently employed by the Respondent, not individuals the Respondent proposes to hire if they are awarded a contract.

5. Equipment: The Respondent shall provide a list of administrative and support equipment;

including capabilities, capacities and applications. Equipment must be limited to 2 pages (1 double-sided page).

C. PAST PERFORMANCE/CLIENT REFERENCES (Must use pages provided) (Tab C): The Respondent must provide the required information on the Client Reference Form (Section 10.00) for verifiable clients which the Respondent has completed projects similar in nature to this Solicitation over the past five (5) years.

• Confidential clients shall not be included.

• The same client may not be listed for more than one (1) reference (for example, if the Respondent has completed a project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one of the projects may be listed).

• If the Respondent has performed work similar in nature to this Solicitation for the Department, the Respondent shall list the Department as a client reference.

• Clients that are listed as subcontractors in the Respondent’s proposal will not be accepted as Past Performance references under this Solicitation.

• A client that is currently a parent or a subsidiary company to the Respondent will not be accepted as a Past Performance references under this Solicitation.

• For Respondents that submit a proposal as a joint venture, at least one (1) past performance client must be listed for each member of the joint venture.

A Department representative will choose, at its own discretion, three (3) of the Respondent’s references and contact them via telephone to complete the Evaluation of Past Performance form (Section 13.00).

• If DEP is listed as one of the client references, then the DEP client will be used as one of the required number of references.

• References should be available to be contacted during normal working hours.

• The Department will attempt to contact each selected reference by phone up to two (2) times during the duration of one (1) week.

• If the contact person cannot be reached following the specified number of attempts, the Respondent shall receive a score of zero (0) for that reference evaluation.

D. Respondent/Team Summary Form (Tab D): On the Respondent/Team Summary Form (Section 11.00) provided the Respondent shall list the name of the Respondent and indicate the one business category of the Respondent.

E. State Project Plan…