CN-370000-GC130-T5.pdf
PDF 2 MB Posted
- Contract number
- GC130
- Issued by
- Florida
About this file
This is a Task Assignment Form (Task Assignment No. 5) issued by the Florida Department of Environmental Protection (FDEP) under Contract GC130 for Administrative Services. The contract is with NorthStar Contracting Group, Inc., with Kristy Trueblood serving as the contractor representative and Robert Perlowski as the FDEP Contract Manager. The task assignment was executed on June 16, 2019, and signed on July 1, 2020.
The task assignment encompasses multiple administrative and support services for environmental cleanup and contamination programs, with a total task value of $1,760,678.32 for the period from July 1, 2020 through June 30, 2021. Services include OCULUS and STCM/ERIC review and Site Manager Summary Report preparation (Tasks 1, 5, 6, and 7), processing and tracking of off-site contamination notifications and Conditional Closure Applications (Tasks 11A, 11B, and 14), document indexing and scanning support (Task 13), well survey request tracking (Task 10C), and general administrative and accounting support (Task 15). Task 15, comprising general administrative and accounting support, accounts for $1,285,380.00 of the total and includes staffing for PRP accounting personnel, PRP NorthStar office staff, and program specialists across various divisions. The remaining $475,298.32 is allocated to specific deliverables with defined unit rates and quantities. All work is performed on a fixed-rate cost basis with monthly invoicing, and deliverables are tracked through the OCULUS system. The contract includes performance standards requiring professional-level service delivery, with provisions for rework at no additional cost if deliverables are deemed unsatisfactory by FDEP.
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Florida Department of Environmental Protection
TASK ASSIGNMENT FORM
Required Signatures: Adobe Signature
FDEP Contract No: Task Assignment No: Date: DEP Task Manager:
Project:
Contractor Name:
Contractor Representative: Phone: Email:
FDEP Contract Manager: Phone: Email:
Task Description:
Deliverables:
Performance Measures:
Financial Consequences:
GC130 5 6/16/19 Robert Perlowski
Administrative Services
NorthStar Contracting Group
Kristy Trueblood 222-6446 ext. 5003 ktrueblood@northstar.com
Robert Perlowski 245-8917 robert.perlowski@dep.state.fl.us
In accordance with detailed instructions in DEP Contract GC130 (and supplemental guidance and instructions from the Department), the Contractor, NorthStar Contracting Group, Inc. (NorthStar) will perform the following scopes of work in accordance to Contract GC130, Attachment A (Scope of Services), invoice the DEP monthly, and will be compensated in accordance with the rates in Attachment B (Rate Schedule). See attached: Task Description Continued.
NorthStar will submit all deliverables in accordance with Attachment A (Scope of Work) for Contract GC130.
Where applicable the Oculus insertion date will be the date of record for determining when a deliverable was received by the DEP. NorthStar will invoice the DEP monthly, and will be compensated on a fixed rate cost basis in accordance with Attachment B (Rate Schedule).
All work must be in accordance with the Contract. NorthStar represents that its services shall be performed in a manner consistent with the level of care and skill ordinarily exercised by other professional consultants under similar circumstances at the time the services are performed. The Department Contract Manager shall review deliverable documentation to ensure that work has been performed as specified in the Contract Scope of Work (Attachment A). The Department Contract Manager will notify NorthStar of acceptance or any deficiencies in the work and/or deliverables. NorthStar will be given an opportunity to remedy deficiencies at no additional cost to the Department.
A. No payment will be made for deliverables deemed unsatisfactory by the Department. If a deliverable is deemed unsatisfactory by the Department, NorthStar shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the Department, within thirty (30) days of being notified of the unsatisfactory deliverable.B.If a satisfactory deliverable is not submitted within the specified time frame, the Department may, in its solediscretion: 1)assess liquidated damages if specified in the Contract or its attachments; 2) request from NorthStaragreement to a reduction in the amount payable; 3) suspend all Work until satisfactory performance is achieved, or 4)terminate the Contract for failure to perform.C.Failure to implement any of the terms and conditions of this Task Assignment shall be considered a breach of contractand shall subject NorthStar to cancellation of this Task Assignment, loss of payment, or termination of the Contract.
Florida Department of Environmental Protection
TASK ASSIGNMENT FORM
Schedule:
Start Date: Completion Date:
Fixed Price Cost: Cost Reimbursement not to exceed:
Total Task Value:
1._________________________________ Contract Manager, FDEP
2._________________________________ Program Administrator, FDEP
3. _________________________________ Budget Representative, FDEP
4. _________________________________ Contractor, Contract Manager
5. _________________________________ Contract Authority, FDEP
Signatures and Date:
Signature
Signature
Signature
Signature
Signature
Date
Date
Date
Date
Date
Encumbrance Information:
Budget Entity
Project Year Org Code Category Fund Module Object Code
EO Amount
Total:
7/1/2020 6/30/2021
$1,760,678.32
$1,760,678.32
Robert Perlowski Digitally signed by Robert Perlowski Date: 2020.06.16 12:05:05 -04'00'
Natasha Lampkin Digitally signed by Natasha Lampkin Date: 2020.06.16 17:07:31 -04'00'
Monica J. Brady Digitally signed by Monica J. Brady Date: 2020.06.29 14:00:04 -04'00'
Kristy Trueblood Digitally signed by Kristy Trueblood Date: 2020.06.19 08:56:18 -04'00'
Justin Wolfe Digitally signed by Justin Wolfe Date: 2020.07.01 11:38:32 -04'00' 07/01/2020
374503000 GC130 17 37450404555 87889 212001 4713 131545 JG $ 1,393,076.20
374503000 GC130 00 37450201000 101492 780001 0130 131545 ZB $ 113,792.00
374503000 GC130 00 37450104000 100029 212001 4562 131545 JD $ 174,064.00
374503000 GC130 21 37450202000 080524 780001 D000 131545 ZJ $ 39,873.06
374503000 GC130 21 37450202000 088502 780001 H000 131545 ZJ $ 39,873.06
$ 1,760,678.32
TASK DESCRIPTION CONTINUED
The monthly invoice will be submitted to the Contract Manager. The date that a deliverable was recorded being received/uploaded in OCULUS will be considered the received date by the Department.
Only those deliverables recorded as received in OCULUS prior to the end of a month will be allowed to be invoiced. The invoice will be electronically uploaded to the applicable OCULUS folder and the Department notified by email. The invoice must include copies of all notification summary reports and written approvals to invoice from the Department. Notification summary reports must include the date requested and the name of the person requesting the Tasked deliverable.
Task 1: OCULUS and STCM/ERIC Review and Preparation of Site Manager Summary Report (SMSR) and Geographic Information. Category A – Facilities with no prior program reports, work orders, or purchase orders; up to 35 at $429.78 each = $15,042.30. Category B – Facilities with prior program reports, work orders, or purchase orders that have already been through a Task 1 Category A or C review process; up to 35 at $349.47 each = $12,231.45. Category C – Facilities with prior program reports, work orders, or purchase orders that have never been through a Task 1 Category A or B review process; up to 180 at $539.60 each = $97,128.00.
Task 5: PCPP LCAR Solicitation and Tracking; up to 25 at $117.64 each = $2,941.00.Task
6: DEP Cleanup Contractor Qualification Processing and Tracking; up to 1800 at $39.54 each = $71,172.00.
Task 7: Site Access Agreement (SAA) Letters. Task 7A: Initial SAA Letters; up to 650 at $122.33 each = $79,514.50. Task 7B: Follow-up SAA Letters up to 925 at $11.74 each = $10,859.50. Task 7C: Self Addressed Stamped Envelopes (SASE); up to 570 at $1.65 each = $940.00. 7E: Processing and Tracking of Certified Mail Return Receipt Requested; up to 400 at $11.50 each =$4,600.00.
Task 10C: Well Survey Request Tracking; up to 1,500 at $11.67 each = $17,505.00.
Task 11A: Processing and Tracking Off-Site Contamination Notification Letters. Petroleum Restoration Program; up to 200 at $132.03 each =$26,406.00. Drycleaning Cleanup; up to 302 at $132.03 each = $39,873.06. Waste Cleanup; up to 302 at $132.03 each = $39,873.06. Task 11B: Processing and Tracking Follow-up Off-Site Contamination Notification Letters. Petroleum Restoration Program; up to 90 at $47.22 each = $4,249.80.
Task 13: General Document Indexing and Scanning Support; up to 750 at $0.30 each = $225.00.
Task 14: Conditional Closure Application (CCA) Processing and Tracking (Ch. 62-772, F.A.C. which is unrelated to Ch. 62-780, F.A.C.). Task 14A: Conditional Closure Applications (CCA) Processing and Tracking- Application Processed, conflict discover and application returned to submitter; up to 25 at $471.97 each = $11,799.25. Task 14B: Conditional Closure Applications (CCA) Processing and Tracking- Application Processed to completion (not including deed recording); up to 45 at $368.83 each = $16,597.35. Task 14C: Conditional Closure Applications (CCA) Processing and Tracking- Deed Recording - Includes electronic recording fee and recording of first page of deed; up to 45 at $363.01 each =$16,335.45. Task 14D: Conditional Closure Applications (CCA) Processing and Tracking- Deed Recording -Recording of additional page(s) of deed; up to 300 at $10.00 each = $3,000.00. Task 14E: Conditional Closure Applications (CCA) Processing and Tracking - Deed Recording Mailed (to be used only when electronic recording is not available). Includes recording fee and recording of first page of deed; up to 10 at $388.01 each =$3,880.10. Task 14F: Conditional Closure Applications (CCA) Processing and Tracking -
TASK DESCRIPTION CONTINUED
Deed Recording Mailed (to be used only when electronic recording is not available), Recording of additional page(s) of deed; up to 75 at $15.00 each = $1,125.00.
Task 15: General Administrative and Accounting Support; up to $1,285,380.00. See Attachment A for itemization of this Task.
Task Assignment Total: $1,760,678.32
ATTACHMENT A: CONTRACTED STAFF BUDGET
Labor Category Hours Rate 2020 - 2021 Budget Location
PRP - Program
Accountant Staff Level - DEP Housed 2024 $38.00 $76,912.00 PRP Accounting
Accountant Staff Level - DEP Housed 2024 $38.00 $76,912.00 PRP Accounting
Accountant Staff Level - DEP Housed 2024 $38.00 $76,912.00 PRP Accounting
Accountant Staff Level - DEP Housed 2024 $38.00 $76,912.00 PRP Accounting
Accountant Staff Level - DEP Housed 2024 $38.00 $76,912.00 PRP Accounting
Accountant Staff Level - DEP Housed 2024 $38.00 $76,912.00 PRP Accounting
Accountant Staff Level - DEP Housed 2024 $38.00 $76,912.00 PRP Accounting
Program Spec. Staff Level - DEP Housed 2024 $43.00 $87,032.00 PRP-Team 2
Admin Asst Senior Level - DEP Housed 2024 $38.00 $76,912.00 PRP-Team 4
Admin Asst Senior Level - DEP Housed 2024 $38.00 $76,912.00 PRP-Team 1
PRP Accounting $779,240.00
PRP NorthStar Office Staff
Admin Asst Senior Level - Contractor Housed 2024 $40.00 $80,960.00 NorthStar Office
Program Spec. Senior Level - Contr. Housed 2024 $61.00 $123,464.00 NorthStar Office
Database Analyst Staff Level - Contr Housed 264 $52.50 $13,860.00 NorthStar Office
PRP NS Office $218,284.00
VCTC - Program
Program Spec. Senior Level - DEP Housed 1016 $56.00 $56,896.00 DWM
Program Spec. Senior Level - DEP Housed 1016 $56.00 $56,896.00 DWM
VCTC $113,792.00
PCAP - Program
Program Spec. Staff Level - DEP Housed 2024 $43.00 $87,032.00 DWM
Program Spec. Staff Level - DEP Housed 2024 $43.00 $87,032.00 DWM
PCAP $174,064.00
Total Labor/Staff $1,285,380.00
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