CN-370000-GC130-T12.pdf

Funding Information:

Org. Code E.O.

Object Code

Budget Entity Appropriation

Category Grant # Project # Year Amount

Additional Funding Information attached on separate page.

Rev. 8/26/2020

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .

1. TA Number: TA Completion Date:

TA Description:

2. Parties State of Florida Department of Environmental Protection (Department)

Department Project Manager: Department Project Manager Phone:

Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:

3. Project Number:

(If different from TA Number)

Project Location(s):

Project Name:

4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:

Fixed Price:

Fixed Unit Rate: (Extended Price)

Cost Reimbursement:

Total TA Value:

5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:

Attachment 1:

Additional Attachments (if necessary):

IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.

State of Florida Department of Environmental Protection

CONTRACTOR Department

Name:

Title: Secretary or Designee

(Authorized Signature) (Authorized Signature)

Date:

Additional signatures attached on separate page.

GC130

12 June 30, 2025

The Contractor will provide administrative staff and services to the Department according to Contract GC130. Please see the attached pages for itemized Tasks.

Franklin Fernandez 8502457613 NorthStar Contracting Group

Kristy Trueblood 8502226446 ext.5003

Tallahassee Florida

Administrative Services

$ 576,877.78

$ 576,877.78

Scope of Work

Funding Information, Performance Measures and Financial Consequences

NorthStar Contracting Group

Kristy Trueblood

Administrative Services Manager, NorthStar

Kristy Trueblood Digitally signed by Kristy Trueblood Date: 2024.11.12 15:37:48 -05'00'

Jessica Kramer

Jessica Kramer Digitally signed by Jessica Kramer Date: 2024.11.14 12:37:23 -05'00'

11/14/2024

450400000 JG 131545 37450300 087889 GC130 24 $ 576,877.78

PERFORMANCE MEASURES

AND FINANCIAL CONSEQUENCES

DEP Performance Measures and Financial Consequences, Page 1 of 2

Task Assignment No. 1 ( – /3 /20 ) Tasks

NorthStar Contracting Group, Inc. (Contractor) will provide administrative services in accordance with Contract

GC130.

Performance Measures Department Manager shall review deliverable documentation to ensure that work has been performed as specified in he Department Manager will notify the Contractor of acceptance or any deficiencies in the work and/or deliverables. The Contractor will be given an opportunity to remedy deficiencies at no additional cost to the Department. In addition, designated Department staff will perform a detailed performance analysis to determine retainage released on a monthly basis.

Financial Consequences

No payment will be made for unsatisfactory work.

Retainage Up to 5% of total task assignment compensation will be withheld as retainage during the task assignment period.

Retainage will be applied up to 5% on each monthly invoice amount. The Deliverable and Documentation for Task 15 under Contract GC130 must demonstrate the following performance measures have been achieved for payment of retainage to be approved.

Based on the level to which performance measures are met, up to one hundred percent (100%) of the retainage will be released the month the invoice is submitted. Performance for purposes of obtaining the one hundred percent (100%) retainage is based on the following five (5) performance measures:

Performance Measure 1: Purchase Order (PO) and Change Order (CO) Turnaround Times (TAT) – Process assigned POs and COs in AOD/MFMP within 2 business days of assignment. TAT is calculated from date PO or CO was assigned to date entered into AOD/MFMP. If less than 98% of assigned POs and COs are processed and uploaded into AOD/MFMP within 2 working days by any support staff member for the invoice period, Contractor will forfeit 1% retainage on the entire monthly invoice.

Performance Measure 2: PO and CO Error Rates - Error rates are calculated by dividing the number of documented errors by the total count of POs and COs created in AOD/MFMP per support staff member during the invoice period. If any support staff has an error rate above 5%, the Contractor will forfeit 1% retainage on the entire monthly invoice.

Performance Measure 3: Documents are correctly and timely inserted into OCULUS. Assigned documents are inserted into OCULUS within 5 business days of the date assigned (date PO or CO was ordered). If less than 98% of assigned documents are inserted within 5 business days of assignment for any support staff member, the Contractor will forfeit 1% retainage on the entire monthly invoice.

Performance Measure 4: Invoice Processing Error Rates - Error rates are calculated by dividing the number of total returned invoices from Finance and Accounting by the total number of invoices processed per support staff member. If any support staff has an error rate above 5%, the Contractor will forfeit 1%retainage on the entire monthly invoice.

Performance Measure 5: Invoice Processing TAT – Process invoices in AOD/MFMP within 5 working days of assignment. TAT is calculated using the date the complete invoice was received by the Contractor to the date the invoice was entered into MFMP/AOD. If less than 98% of assigned invoices are processed and

Performance Measures and Financial Consequence, Page 2 of 2 uploaded into AOD/MFMP within 5 working days by all support staff members, Contractor will forfeit 1% retainage on the entire monthly invoice.

3. Retainage will not be withheld for errors and timeframes associated with a new employee on the first three monthly invoices that include that specific new staff. This only applies to staff not previously billed under this contract.

D. Tasked Performance Oversight – Oversight for performance of required tasks for the Petroleum Restoration Program will be compensated under a Senior Program Specialist position at a rate of up to 10 hours weekly. For the purposes of this Task Assignment, these activities shall include, but not limited to the following:

1. Communication - Maintaining communication with all involved personnel (including the Department and internal contractor personnel) necessary for completing assigned work under this Task Assignment.

2. Resource Management - Allocation, coordination, management, and tracking of necessary resources for completion of tasks, including all internal resources.

3. Quality Control - Ensuring adequate quality controls on performance and work products through compliance with appropriate Department policies and statutes, as well as internal technical and non-technical peer review of work product submittals by internal Contractor staff.

4. Progress Management - Monitoring project performance of internal staff, control and tracking including the identification of staff schedule variances, workloads, and necessary corrective actions required for successful completion of assigned staff duties.

5. Progress Reports - Development and submittal of project tracking reports.

6. Progress Meetings - Periodic (e.g., weekly/biweekly) meetings between the Department and the Contractor to discuss the status of all related duties, and to identify and resolve outstanding issues.

7. Financial Management - Budget management, control, and tracking for duties and overall projects. Preparing and submitting invoices to the Department.

8. Staff Training – Ensuring all internal assigned staff are adequately trained to provide services to the Department under this Task Assignment.

Deliverable

1. Hourly daily logs detailing performance oversight tasks must be included with the monthly timesheets and approved by the DEP Contract Manger prior to invoicing.

E. Budget Summary

The total Task Assignment (TA) amount for TA #1 of DEP Contract No. GC130 is $5 , .7 . However, the actual payment amount may be less than the Task Assignment amount, based on the Contractor’s performance.