HQ0423-22-R-0008 OMBP Amendment 8.docx

HQ042322R0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Sep-2022 03:00 PM to 22-Nov-2022 03:00 PM.

The following have been modified:

SF 33 BLOCK 9 CONTINUATION

Defense Finance and Accounting Service (DFAS) is issuing a Request for Proposals (RFP) for the services specified in the attached Performance Work Statement (PWS). Proposal evaluation will be conducted in accordance with FAR Subpart 15.3 as described in Section M of this RFP, with the intention to award a Contract to one Contractor.

Proposal submissions will be in accordance with the instructions provided in Section L of this RFP.

***Questions Due Date: October 6, 2022 at 11:59 PM EST Questions must be emailed to Ms. Dana King at dana.l.king4.civ@mail.mil and Mr. William Mark Mayo at william.m.mayo8.civ@mail.mil. All questions submitted and government responses will be posted to SAM.gov. DFAS will only respond to untimely questions at its discretion and does not intend to extend the due date or time for proposal submissions as a result of questions received.

***Proposal Due Date: November 22, 2022 at 3:00 PM EST Offeror proposals shall be submitted electronically, on or before the proposal due date, to the Government via DoD SAFE (Secure Access File Exchange) at https://safe.apps.mil/ and directed to Ms. Dana King and Mr. William Mark Mayo. Use of DoD SAFE requires the Offeror to receive a “drop-off request” from an inside (i.e., government) user. The Offeror must email the Government POCs: Ms. Dana King (Primary) and Mr. William Mark Mayo (Alternate) at: dana.l.king4.civ@mail.mil and william.m.mayo8.civ@mail.mil to request a “drop-off request.” After the Government POC generates a “drop-off request” for the Offeror, the Offeror will receive an email with a link to submit their “drop-off” for proposal submission. Proposals must be directed to both the Primary and Alternate POCs.

**Certain Section J attachments are considered procurement sensitive and are only available upon request. To obtain copies of these attachments (as identified below) please complete the Confidential Non-Disclosure Agreement (NDA) at Attachment J-21 and return it via email to Ms. Dana King at dana.l.king4.civ@mail.mil and Mr. William Mark Mayo at william.m.mayo8.civ@mail.mil.

Upon receipt of the completed Non-Disclosure Agreement, the following Section J attachments will be forwarded to the requester via email:

The SF 33, Solicitation, Offer, and Award, is being used for this solicitation. This form is used by the Government as an RFP and, upon submission by the Offeror, it becomes the Offeror's proposal. The Offer and Acceptance form the Contract; therefore, the SF 33, Solicitation, Offer, and Award must be provided as part of the Offeror’s proposal, the following points must be strictly adhered to by the Offeror in submitting the proposal:

1. The SF 33 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

1. UNDER NO CIRCUMSTANCES MAKE ALTERATIONS OR CHANGES TO THE SF 33 OR THE RELATED PAGES WHICH ARE A PART OF THE ENCLOSED REQUEST FOR PROPOSAL AND PROPOSAL PACKET. Complete those parts which require items such as price, place of performance, acknowledgements, etc., when such items are called for in the RFP. A place is provided to insert such information in the applicable Section of the RFP.

DoD SAFE SUBMISSION INSTRUCTIONS: Once you, "the Offeror," are ready to submit your proposal, the specific steps for the proposal submission process are as follows:

1. Switch to a preferred browser (i.e., Google Chrome, Mozilla Firefox, or Microsoft Edge Chromium).

1. Email BOTH the Government POCs: Ms. Dana King (Primary) dana.l.king4.civ@mail.mil and Mr. William Mark Mayo (Alternate) william.m.mayo8.civ@mail.mil to indicate that you need a “drop-off request.” Offerors must provide their POC name, email address, and organization.

1. The Government POC will generate a “drop-off request” (a link to DoD SAFE) that will be sent to you (the Offeror) via email.

1. Click the link to get to your specific site with instructions for “drop-off.”

1. Submit (load at the site) all the documents of your proposal.

1. Address the submission to BOTH Primary and Alternate government POCs with their email addresses (provided above). Proposals must be submitted within 14 days of receipt of the “drop-off request” (i.e., the link is only valid for 14 days from the date sent, can only be used, once, and expires after the “drop-off” has been completed.

1. Click all three boxes. Usually all the boxes except the box that requests “Encryption” are automatically checked. Check the Encryption box as well.

1. Clicking the Encryption box will generate an invitation to "Choose a Passcode" and an “Encryption” that you must later share with the Government POC to get your documents read.

1. Send the documents. You will get a receipt email from DoD SAFE.

1. If submitted correctly, you will receive a request from one of the Government POCs requesting your Passcode and Encryption code. Offerors are responsible for ensuring their proposals are received timely.

1. Send the Government POC who requests it, your Passcode and Encryption code.

1. When the Government POC uses your Passcode and Encryption code successfully, it will generate an email to you listing all the documents you sent and you will know that your proposal has been received.

1. Check the email against the Instructions to Offerors in the Proposal to ensure that you sent everything required.

SECTION E - INSPECTION AND ACCEPTANCE

SECTION 508 REQUIREMENTS

E-1. ACCEPTANCE CRITERIA - SECTION 508 REQUIREMENTS

ATM Machines, Web Applications and Telephone Services delivered as a result of this solicitation and contract award will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility. ATM machines, Web Applications and Telephone Services delivered must include completed Government Product/Service Accessibility Templates (GPAT), included as a part of this solicitation (see Section J Attachments J-10, J-11, and J-12) upon delivery. (NOTE: See section H-39 for additional details).

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SPECIAL CONTRACT REQUIREMENTS

H-1. PROCEDURES FOR COLLECTION OF MILITARY BANKING FACILITIES’ DEBTS

The Contractor shall implement such procedures as may be required or relative to the collection of defaulted loans, bad checks, overdrafts, and other indebtedness incurred by authorized customers of MBFs (see Sections C-10 and G-11).

H-2. KEY PERSONNEL

1. “Key personnel” is defined as the Overseas Military Banking Program’s Home Office Senior Manager, Operations Manager, Chief Financial Officer and Contract Manager. Employees designated as “Key Personnel” are required to work from the designated home office location per PWS paragraph C-4(b).

1. The resumes of identified key personnel shall be submitted with the Contractor’s proposal and any changes in key positions during the Contract’s period of performance. Resumes for additional key personnel agreed upon during contract negotiations shall be provided during those negotiations. Biographical summaries are acceptable provided they contain sufficient information.

1. Key personnel are as identified in Section J, Attachment J-5.

H-3. INCORPORATION OF CERTIFICATIONS

Section K, Offeror “Representations, Certifications and Other Statements of Offerors,” are hereby incorporated by reference with the same force and effect as if stated in full text.

H-4. PRIVACY ACT

1. MBFs operating on U.S. military installations overseas do not fall within the purview of the Privacy Act. DoD guidelines, with regard to the release of information to such facilities, will be found in the DoD Financial Management Regulation (FMR) Volume 12, Chapter 33, Figure 33-1, Guidelines for Application of the Privacy Act to Financial Institution Operations.

1. The Contractor’s employees working for this program will keep all banking customers’ data confidential and not release or transfer such data to other departments within the banking contractor or to outside vendors. This specifically includes not sharing data contained in DEROS (Date of Estimated Return from Overseas) with the bank’s marketing department.

1. The banking contractor shall not use names, addresses, email addresses or any other account or card information for any other purpose other than what is specified in this Contract.

H-5. RIGHT TO FINANCIAL PRIVACY ACT

The provisions of the “Right to Financial Privacy Act” do not govern the access to financial records maintained by overseas military banking contractors. DoD policy regarding access is found in DoD Directive 5400.12, “Obtaining Information from Financial Institutions” and DoD Instruction 5400.15, “Guidance on Obtaining Information from Financial Institutions”.

H-6. INSURANCE SCHEDULE

1. The Contractor shall maintain the types of insurance and coverage listed below:

TYPE OF INSURANCE

MINIMUM AMOUNT

General Liability (Comprehensive)

1. Insurance coverage must be in compliance with FAR 28.307, Insurance under Cost Reimbursement Contracts; FAR 28.308, Self Insurance; FAR 31.205-19, Insurance and Indemnification; Cost Accounting Standard 416, and other applicable regulations.

H-7. DEPOSIT INSURANCE

a. With respect to coverage for deposits under this Program, the Contractor shall provide a copy of its FDIC Certificate to the COR.

b. Unless specifically exempted by the Contracting Officer, all deposits must be insured by FDIC.

c. Amounts exempted from insurance in accordance with the provisions of paragraph H-7b, shall be collateralized. Deposits requiring collateralization are covered by 31 CRF 202, “Depositaries and Financial Agents of the Federal Government.” Deposits under the OMBP that are exempt from FDIC insurance represent publicly held monies on deposit. Examples are the Army and Air Force and Navy Exchange Systems, state-owned universities authorized to utilize the OMBP overseas, Treasury General Accounts, and service related accounts established for the Army, Navy, Air Force or Marines. All fees associated with collateralization will be allocated to the customer via account analysis service charges. No costs will be borne by the OMBP for providing this service.

H-8. OTHER INSURANCE COVERAGE

a. The Contractor shall maintain those types of insurance and coverage common to the banking industry.

b. Banking insurance and coverage is identified as follows and is considered by the COR and Contracting Officer as adequate and approved:

c. Changes in insurance types and coverage may be approved by the Contracting Officer provided such changes are within budget and agreed to by the COR.

d. Except as may be otherwise explicitly agreed to in writing by the COR, the proceeds from all settlements of insurance coverage maintained in accordance with the Contract shall be immediately credited to the Contract.

e. The Contractor shall not be responsible for obtaining insurance for facilities and equipment owned by the U.S. Government; accordingly, insurance premiums on such items shall not be an allowable cost.

H-9. PENSION COSTS

a. Unfunded pension costs computed in accordance with Cost Accounting Standards (CAS) 412 and 413 shall be allowable under the Contract. The parties agree that an unfunded pension plan is expected to result in reduced costs to the Government. Therefore, for purposes of CAS, the government determines that no material cost impact results from this practice. No contract adjustments shall be made under CAS and no credits, refunds, or recoupment shall be sought by reason of, or relating to, the establishment of an unfunded pension plan.

b. One unfunded pension plan established for Germany employees paid in local currency is in existence at the time of award of this Contract. The Contractor is responsible for funds management of the Plan. Payments to the pension fund plan shall be an allowable cost to the Contract. In addition to the accounting rules contained in CAS 412 and 413 listed above, the Contractor is responsible for the processing of monthly pension benefit payments to eligible recipients and the investment of Plan assets.

H-10. CONFORMITY TO LAWS AND REGULATIONS

a. The Contractor shall be responsible for ensuring that individuals employed to perform, or otherwise performing, functions under this Contract comply with applicable laws and regulations of the country in which they are employed or performing. In addition, the Contractor shall be responsible for ensuring that the Contractor’s employees comply with military rules and regulations of the U.S. Forces when employed in areas under the jurisdiction of a Unified Command.

b. If one of the Contractor’s expatriate employees is barred from continuing performance under the Contract for failure to comply with laws, rules, and regulations described in the foregoing paragraph, any costs incurred by the Contractor as a result of removing the employee or substituting a replacement employee, shall not be an allowable cost under the Contract. The disallowed costs include relocation costs incurred by the Contractor to furnish a substitute employee for the overseas assignment. However, if the Contractor is obliged in accordance with FAR 31.205-35(d), or under the terms of the Contract, to refund or to credit, to the Government, the relocation costs originally incurred to furnish the removed employee for the overseas assignment, such refunds or credits shall be allowable, and shall be made, in accordance with the provisions of FAR 31.205-35(d) or the terms of the Contract.

c. The cost for removing or replacing an expatriate employee employed by the previous overseas military banking Contractor shall also be considered allowable under this clause.

H-11. LOCAL LAW

Compliance by the Contractor with local laws of foreign jurisdictions shall not be deemed to generate unallowable costs (unless otherwise prohibited or limited by U.S. statute), cause CAS noncompliance, or otherwise violate the terms of the Contract. The foregoing shall not be applicable if such compliance with local law is exempted by the provisions of an applicable SOFA, treaty, or other relevant bilateral agreement, and such exemption has been adjudicated by the host country or determined by diplomatic agreement between the U.S. and host-country governments.

H-12. CURRENCY TRANSACTION REPORTING (CTR)

The Bank Secrecy Act and its implementing financial reporting and record keeping regulations contained in Title 31, Part 103, Code of Federal Regulations et. seq. do not apply outside the U.S. and, therefore, are not applicable to the (MBFs) operated by the Contractor. Nonetheless, to ensure that the MBFs operating on military installations overseas are not exploited through money laundering schemes or other potentially unlawful activities, the Contractor shall comply with the Act to the following extent:

a. The Contractor shall establish “know your customer” standards within its account opening procedures and require presentment of a military identification card or similar official identifying document to record the identity of the individual or the authority of the representative of a NAFI or other organization seeking to establish an account relationship with the MBF.

b. The Contractor shall report, for both individual and organizational customers, suspicious cash transactions that appear to involve money laundering, structuring transactions for the purpose of evading the currency reporting requirements, or other potentially unlawful activities.

(1) Such reports shall be prepared in accordance with the guidelines set forth in the Office of the Comptroller of the Currency Banking Circular No. 193 (May 16, 1988) and any amendments thereto.

(2) The Contractor shall instruct employees that customers should not be warned if information relating to the transaction is being reported to cognizant authorities of the U.S. and, when required by either local law and/or by the applicable SOFA, to cognizant authorities of the host nation.

(3) The Contractor shall retain, for a period of not less than five years, records of reportable transactions that will enable the Contractor to respond in a timely manner to requests from cognizant authorities. Such records, including official identification documents, must be sufficient to permit reconstruction of reportable transactions.

c. The Contractor shall prepare and file currency transaction reports (FINCEN Form 104) for cash transactions by individuals in excess of $10,000. The identification requirements outlined for individuals opening an account in (a) above, shall be utilized for accountholders and non-accountholders making cash purchases of financial instruments (e.g., money orders) in excess of $10,000 at the MBF.

d. Within 90 days of contract award, the Contractor shall develop internal policies, procedures, and controls to assure consistent implementation of this section. Such policies, procedures, and controls shall, at a minimum, include the additional duty designation of compliance coordinators at the management level, establishment of an ongoing employee training program and the implementation of a monitoring function to test the system. Copies of the internal policies, procedures, and controls, as well as revisions thereto, shall be forwarded to the COR and the Contracting Office upon issuance by the Contractor. Changes in the compliance coordinators, status of the employee-training program, results of system tests, and suspicious transaction statistics shall be included in the Monthly Management Report as identified in Section F.

H-13. ACCOUNTING FOR SEVERANCE COSTS

Notwithstanding, the determination of allowability in accordance with the FAR and the related DoD supplements or the criteria outlined in Section H-11, titled LOCAL LAW, severance costs shall be accrued, in accordance with the Statement of Financial Accounting Standards (SFAS) 5, when an employee has been formally notified of an impending termination action (regardless of whether the action is the result of a voluntary agreement or a unilateral decision by the Contractor) and the amount of severance is known or can be reasonably estimated. Severance costs, which satisfy the criteria for accrual as outlined above, shall be submitted for reimbursement (in accordance with clause G-4, “PAYMENT”) to the government only when such costs are paid. Until actually paid, monthly billings will identify the current and cumulative amount of the suspended severance accrual.

H-14. VENDOR AGREEMENTS

a. The Contractor shall provide the COR a list of any licensing agreement, subcontract, or vendor agreement for goods or services acquired in excess of $100,000 within 90 days after contract award, updated and provided on a quarterly basis throughout the Contract performance period. The list shall identify the vendor name, type of agreement, purpose, duration and dollar amount (annually and total – identify if amounts are estimates only, fixed price, and/or actual cost basis).

b. The Contractor shall provide the COR a copy of any licensing agreement, subcontract, or vendor agreement for goods or services acquired in excess of $100,000, upon written request from the COR. Also upon written request from the COR, the Contractor shall provide supporting documentation as evidence that such cost was previously approved within either the annual budget or by other written means.

c. The Contractor shall provide the COR a copy of any licensing agreements for goods or services acquired, that, when used in conjunction with any other licensing agreement, subcontract, or vendor agreement for goods or services with the same party, the sum total of all such component agreements exceeds $100,000, upon written request from the COR. Also upon written request from the COR, the Contractor shall provide supporting documentation as evidence that such cost was previously approved within either the annual budget or by other written means.

H-15. RESPONSIBILITY FOR LOGISTICAL SUPPORT

The military departments and subordinate Commands shall ensure that logistical support shall be provided without cost to the Contractor in accordance with paragraph 330503.A, “Logistical Support, Overseas MBFs Operated Under Contract” of the DoD Financial Management Regulation (FMR), Volume 12, Chapter 33.

H-16. SPACE AND FACILITIES LOGISTICAL SUPPORT

a. The Home Office is designated in Section B-1 SERVICES, paragraph (a.), as the Contractor’s facility in Contractor’s home office location.

(1) Size and arrangement of the work space shall permit efficient operations, and the building shall be located to permit adequate security.

(2) Space requirements shall be established in accordance with customary and reasonable banking practice as approved by the COR.

b. Overseas Operations:

(1) Local commands shall ensure the availability of adequate MBF premises, to include counters and cages, steel bars, grillwork, security doors, vaults and/or safes, security alarm systems, and office and storage space.

(2) MBFs shall be housed in buildings that are accessible to the majority of the personnel on an installation. The size and arrangement of the customer area and workspace shall permit efficient operations, and the building shall be located to permit adequate security.

(3) Space requirements of MBFs shall be established in accordance with customary and reasonable banking practices, documented requirements of the DoD, documented requirements of the Contractor’s insurance carrier, or as otherwise required or approved in writing by the Contracting Officer.

(4) Office space shall be provided for the MBFs, area, and district administration functions.

(5) Storage space shall be provided for the storage of supplies and the retention of records and files.

(6) If on-base space is withdrawn by an installation, the installation, in consultation with the Contractor, shall provide alternative space. The alternative space may be either on-base or off-base, but must be provided prior to requiring the MBF to withdraw from its existing space. If off-base facilities are required, the installation, in consultation with the Contractor, shall secure an off-site location and provide necessary logistical support and security in accordance with this provision. The installation shall fund applicable costs.

(7) The Contractor shall document and advise the COR and the Contracting Officer, via command channels, through the command Banking Liaison Officer (BLO), of any instance in which adequate space or related facilities issues are not, or cannot, be provided. The command BLO is responsible to work with the local military community and the MBF to resolve space, facility, or other logistical support issues. Matters that the BLO cannot resolve locally will be forwarded to the respective military department BLO for resolution.

(8) Assigned space for a MBF shall not exceed the gross floor areas shown in the following table:

* Includes active duty military personnel, authorized civilian personnel, and sponsored dependents stationed within a commuting area that is not served by another MBF.

(9) Air conditioners and necessary climate control devices for MBF, administrative offices, and computer equipment rooms at installations that qualify for air conditioners and climate control devices under the provisions of applicable DoD component regulations shall be provided by the installation. At installations where equipment is not provided, the Contractor shall request the installation commander, or designee, to install equipment. If the request is denied, the Contractor is entitled to request equipment from the Contracting Officer, or the COR.

(10) Installation or community commanders generally shall provide all necessary modifications and alterations to existing buildings; and construction of new MBF premises, if necessary.

H-17. OPERATIONAL LOGISTICAL SUPPORT

a. The Home Office is at the Contractor’s facility in Contractor’s home office locations. As such, all Home Office facilities’ maintenance, janitorial services, and administrative support will be provided by the Contractor.

b. Overseas Operations:

(1) Local commands shall ensure that utility services are provided in accordance with Service regulations. For purposes of this provision, “utilities” include electricity, heat, air conditioning (when qualified under applicable regulations), water, trash disposal, and sewage.

(2) Local commands shall ensure the provision of custodial and janitorial services. At installations where custodial or janitorial services are not adequately provided by the installation, the Contractor is authorized to subcontract for custodial and janitorial services. Costs shall be allowable under the Contract, if approved by the Contracting Officer.

(3) Local commands shall ensure the availability of installation and interstation telephone services and Internet connections where available. Access to the Defense Data Network shall be provided, as approved in writing by the Contracting Officer.

(4) Military guards, military police, civilian guards (when not precluded by status of forces or similar intergovernmental agreements or local law), or other protective services shall be provided by the local command:

(a) To accompany shipments of money between MBFs and from the MBF to the ATM site and return.

(b) At other times as may be required to avoid undue risks or insurance costs on the part of the MBFs.

(5) Military locator services shall be made available through the COR to MBFs in accordance with the DoD Directive 5400-11 and 5400.11-R.

(6) The use of U.S. Military Postal Offices (MPO); APO/FPO for MBFs located on overseas installations as authorized below:

(a) The use of U.S. MPOs shall be limited to postal requirements that emanate from contract operations.

(b) The Contractor shall use the free Intra-Theater Delivery System for routine mail sent and received between APOs/FPOs within a theater. Under the Intra-Theater Delivery System, no postage is required, but items cannot be insured or registered and no claims can be filed against any individual or organization for lost or damaged correspondence.

(c) All mail requiring special handling or destined for the U.S., another country, or another theater shall bear appropriate postage.

(d) Local nationals employed by the MBFs are authorized access to MPOs to pick up “Registered Mail-Official Bank Business Only” under the following procedures:

1. The general manager of a MBF shall furnish each servicing MPO supervisor a memorandum listing primary and alternate personnel authorized to sign for registered mail. Two copies of DD Form 285 must be prepared, one for the MPO’s activity file and the other to be presented when handling registered mail. All correspondence must be sent registered mail.

2. Authorized officials must provide identification signature cards (with photo) of local national employees who are cleared to sign for letters, flats, or parcels.

3. Authorized officials must immediately notify each respective postal supervisor of changes of personnel designated on DD Form 285.

4. Current signature cards will be maintained at the APO/FPO by the postmaster or designated postal official.

5. Military departments will supply and provide transportation for U.S. currency and coins in areas covered by currency custody accounts.

(7) Local commands supporting MBF operations are responsible for warehousing, storage, and on-base transportation of MBF equipment and supplies.

H-18. LOGISTICAL SUPPORT FOR EMPLOYEES OF MBFs

a. U.S. or third-country national personnel assigned to the MBF, per host country agreements, shall be accorded full individual logistic support; i.e., authorized to use available commissaries, exchanges, and other privileges in consonance with regulations of respective military commands, the SOFA, and host-country law.

b. Assigned staff that is designated as key and essential bank managerial personnel may be authorized to occupy government quarters on a rental basis as permitted by applicable DoD Regulations and Instructions and only upon written approval by the COR. Costs are allowable under the Contract. Rental charges shall be made in accordance with applicable DoD Regulations and Instructions. Where suitable government quarters are not available, other arrangements are permitted when supported by government certificates of nonavailability and the Contractor's Government approved staff compensation policy, only upon written approval by the COR.

c. Minor dependents of assigned staff shall be authorized to receive (tuition-paying basis) education provided by the Department of Defense Education Activity (DoDEA), or alternate method recognized by DoDEA. The cost of such education shall be an allowable cost of the Contract. DoDEA equivalent tuition cost will be an allowable cost toward comparable education services procured by the Contractor.

d. Within the Federal Republic of Germany, Headquarters USAREUR shall:

(1) Recommend which of the Contractor’s employees or applicants for employment are eligible for the exemptions and benefits of members of the U.S. civilian component under Article 72, paragraph 5, of the “Agreement to Supplement the Agreement between the Parties to the North Atlantic Treaty Regarding the Status of their Forces with Respect to Foreign Forces Stationed in the Federal Republic of Germany”. The appropriate land authority will grant status accordingly.

(2) Confer those exemptions and benefits; or

(3) Revoke those exemptions and benefits.

H-19. TRAVEL OF CONTRACTOR PERSONNEL

a. Employees of the Contractor may utilize DoD owned and controlled aircraft when traveling to carry out duties and responsibilities under the Contract. Travel on such aircraft shall be made available under the provisions of DoD 4515.13-R, and shall be reimbursable at the DoD rate tariff. Travel orders must contain a statement that commercial transportation is neither available, readily obtainable, nor satisfactorily capable of meeting the travel requirements and that the DoD rate tariff applies. Travel orders also must include the name of the Contractor and billing address so that the Contractor can be billed on a direct billing basis.

b. Employees of the Contractor are authorized to use Government quarters (visiting officer quarters) when in a travel status to carry out official duties and responsibilities under the Contract. Such Government quarters shall be provided in consonance with applicable DoD Directive(s), as implemented by the military departments, and shall be furnished on a reimbursable space-required basis. Establishment of locally determined charges and the disposition of collections shall be in accordance with applicable DoD Instructions.

c. The COR or the Contracting Officer will issue travel procedures to employees of the Contractor when necessary to carry out official duties and responsibilities under the Contract.

H-20. TRANSPORTATION OF CONTRACTOR MATERIALS

a. In accordance with DoD Directive 4500.9, the transport of all overseas MBF documents and equipment shall be authorized between CONUS and within all overseas commands. Additionally, the Contractor is authorized to use Air Mobility Command (AMC) aircraft services between Cuba, Diego Garcia, Germany, Honduras, Korea, Italy, Japan (including Okinawa), Kwajalein Atoll, the Netherlands, and the United Kingdom.

b. The transport of MBF equipment within the CONUS shall be authorized when the equipment is:

(1) destined for an overseas MBF,

(2) supplied by manufacturers located within the proximity of a military installation with scheduled AMC services, and

(3) the overseas debarkation points identified by the Contractor are locations serviced by the Defense Transportation System.

All such movements shall be coordinated with local AMC representatives who will establish necessary shipping instructions and procedures. Billing shall be made at the DoD rate tariff to the Contractor's designated address and represent an allowable charge to the Contract when paid.

c. Transportation of equipment from overseas to CONUS is authorized when cost effective to the Contract. Shipment of equipment from overseas must be approved by the COR.

H-21. TRANSPORTATION OF HOUSEHOLD GOODS

Contractor personnel shall be authorized to move household goods by Government Bills of Lading provided prior written approval is obtained from the Contracting Officer. The Contractor shall submit the approval letter to the closest military installation for movement instructions.

H-22. PURCHASES OF EQUIPMENT

a. Purchases of office equipment, furniture, ATMs, software, etc., for MBFs shall be an allowable cost of the Contract to the extent approved in the applicable contract year budget, or as otherwise approved by the COR.

b. The Contractor shall submit a budget for purchases of office equipment, furniture, ATMs, and/or software each contract year to the COR.

(1) The capital budget shall identify specific items to be purchased, their estimated cost, the MBFs or facilities where the item is to be located/installed, as well as provide such additional justification as may be required by the COR.

(2) The budget may, if appropriate, contain an amount for additional unspecified, or contingency, equipment purchases, as determined by the COR.

c. The COR may add to, delete from, or otherwise modify specific items or total amounts approved in the capital budget.

d. Notwithstanding joint approval of the budget by the Contracting and the COR:

(1) The Contractor shall obtain written confirmation from the Contracting Officer prior to the purchase of approved equipment and/or software, beyond that allowed in the budget, in excess of $25,000.

(2) In an emergency, or as a result of vandalism, when a delay in the approval of the purchase of equipment is expected to significantly decrement MBF services or result in significant damage to, or loss of government property, the Contractor may make an emergency purchase of equipment, not to exceed $100,000, without the prior approval of the Contracting Officer, or COR. However, in such instances, within 24 hours of the emergency, or discovery of the vandalism, the Contractor shall notify the Contracting Officer and COR of the emergency purchase. Further, the Contractor shall provide the Contracting Officer or COR a written report detailing all the events that contributed to the emergency expenditure of funds. Such a report shall be provided within 3 business days of the emergency.

(3) In the event sufficient operating revenue is not available to pay for any planned purchases, the Contractor shall not proceed with the purchase but should notify the COR immediately for further direction.

e. When approved purchases of authorized office equipment, software or furniture are available from a Defense Business Operating Fund, the Contractor may procure such items for cash, subject to normal departmental procedures.

f. The purchase of mobile banking vans must be authorized by the COR and shall be confirmed in writing by the Contracting Officer. Area commanders may authorize the use of existing mobile banking vans for necessary banking services to remote locations without bank branches. Mobile vans will not be used to augment an installation’s MBF without the prior written approval of the COR.

H-23. CONTRACTOR VEHICLES

a. The Contractor shall lease vehicles only upon prior receipt of COR approval of submitted lease proposals.

b. Special U.S. forces vehicle registration shall be provided for MBF vehicles. Vehicle registration shall be subject to normal fees, and those fees shall be an allowable cost of the Contract.

c. The purchase of fuel for contractor-owned vehicles used in support of MBFs shall be authorized from government stores where this is not in conflict with host-government agreements and shall be an allowable cost to the Contract.

H-24. SUPPLIES, SERVICES, AND MAINTENANCE CONTRACTS

a. Necessary and reasonable supplies, services, and maintenance contracts:

(1) Shall be an allowable cost of the Contract. Costs under $500,000 may be approved by the COR. When $500,000 or more, prior approval by the Contracting Officer is required.

(2) May be provided for, on a reimbursable basis, through existing DoD component contracts.

b. Approved purchases of supplies that are available from a Defense Business Operating Fund may be procured for cash, subject to normal departmental procedures.

c. Maintenance contracts for the routine servicing, emergency maintenance, and/or repair of bank data processing equipment, including ATMs, must be in accordance with FAR Part 45.

d. Subject to this provision, repairs of equipment not covered by separate maintenance contracts, such as those resulting from vandalism or an emergency, shall be undertaken immediately if the Contractor determines that the failure to do so will significantly decrement basic MBF services or result in significant damage to, or loss of, government property. Costs shall be an allowable cost of the Contract from operating revenue.

H-25. MAINTENANCE, REPAIRS, REHABILITATION, AND ALTERATION OF REAL PROPERTY

AND MINOR CONSTRUCTION

a. As described above in clause H-16(b)(10), installation or community commanders generally shall provide all necessary modifications and alterations to existing buildings. The Contractor shall coordinate requests with both the COR and base command. In the event where the base command has stated they do not have adequate funding to proceed with the project, the Contractor shall comply with the following procedures:

(1) Obtain and forward to the COR, written confirmation from the installation commander that the proposed work is approved and that base funding is unavailable for the project.

(2) The Contractor and/or installation BLO provides a work order to the installation facility engineers, civil engineers, or Department of Public Works (DPW).

(3) The engineers/DPW provide the bank and/or installation BLO a cost estimate of the work requested. A copy of the cost estimate shall be provided to the COR.

(4) Upon COR approval, the bank pays the amount of the work estimate as an operating expense to the base’s DFAS support organization. If additional funds are required, COR approval is necessary.

(5) DFAS posts the amount as an unearned reimbursement providing reimbursement authority to the engineering/DPW organization against a pre-established job order.

(6) As engineers/DPW accrue costs in their job order system, DFAS moves funds from unearned to earned status, drawing upon the amount recorded.

(7) When the work is completed, a final reconciliation shall be conducted to return unused funds or bill for any additional costs incurred.

(8) The Contractor shall place any returned funds into operating income.

b. In the event where the base command does not have the appropriate funding for the project and cannot facilitate and execute the required work, the Contractor shall manage the project, complying with its approved purchasing system and preparing detailed cost proposals to the COR for approval, prior to initiating any of the work (subject to MILCON minor construction limitations).

c. The Contractor shall submit a budget to the COR for the approval of maintenance, repair, rehabilitation, and alteration of real property and minor construction projects for MBFs. Any required major renovations will be approved by the installation commander or other local command approving authority.

(1) The budget shall identify specific projects for the maintenance, repair, rehabilitation, and alteration of real property, as well as minor construction projects and their estimated costs; the MBFs of other facilities involved and such additional information as may be requested by the COR.

(2) The budget may, if appropriate, contain an amount for additional unspecified or contingency projects, as determined by the COR.

d. The cost of maintenance, repair, rehabilitation, and alteration of real property and minor construction projects for MBF locations shall be an allowable cost of the Contract to the extent approved in the applicable contract year budget.

e. The COR may add to, delete from, or otherwise modify specific items or total amounts approved in the capital budget.

f. Notwithstanding joint approval of the budget by the Contracting Officer and the COR:

(1) The Contractor shall obtain approval from the designated property administrator prior to contracting for maintenance, repair, rehabilitation, or alteration of real property or minor construction projects.

(2) The Contractor shall notify the COR and Contracting Officer for prior approval for specific projects for maintenance, repair, rehabilitation, or alteration of real property or minor construction projects of $50,000 or more. The COR may approve projects funded from program operating revenue only that are estimated at less than $500,000. Otherwise, the Contracting Officer must provide prior approval.

(3) In an emergency, when a delay in the approval of a project for the maintenance or repair of real property is expected to significantly decrement MBF services or result in significant damage to, or loss of, government property, the Contractor may commence emergency maintenance or repair projects, not to exceed $500,000 without the prior approval of the COR. However, in such instances, within 24 hours of the emergency, the Contractor shall notify the COR of the need for the emergency project. Further, the Contractor shall provide the COR a written report detailing all the events that contributed to the emergency expenditure of funds. Such a report shall be provided within 3 business days of the emergency.

(4) Rehabilitation, alteration, or construction projects that, in conjunction with any other rehabilitation, alteration, or construction project involving the same MBF, or the building that houses a MBF, shall not be an allowable cost of the Contract if the total of all such projects costs more than $750,000 (MILCON minor construction threshold). For purposes of this provision, the term MBF also includes facilities used for administration, storage, or any other purpose in direct support of the OMBP.

(5) Burden sharing agreements or arrangements with host countries may permit certain rehabilitation, alteration, or construction projects that are to be funded or reimbursed by the host country must be approved by the COR prior to the commencement of any project under such burden sharing agreements or arrangements.

g. In the event sufficient operating revenue is not available to pay for any planned effort under this clause (H-25), the Contractor shall not proceed without notification to and further direction from the COR and Contracting Officer.

H-26. TERMINATION, CANCELLATION, OR CLOSEOUT COSTS

a. Such costs as are incident to the transfer or close-out of operations at the end of contract performance, upon cancellation, or upon full or partial termination by the government, as may be directed by the Contracting Officer shall be treated as a termination under FAR 52.249-6 and FAR 31.205-42. Notwithstanding the “Limitation of Cost” clause, “Limitation of Funds” clause, or any other contract provisions, costs associated with contract termination, cancellation, and/or closeout shall be reimbursed to the Contractor without regard to any funding limitations, cost limitations or any other limitations otherwise imposed by this Contract; provided, however, that nothing herein shall be deemed to create an obligation of the U.S. Government in advance of legally authorized and appropriated amounts.

b. The disposition of banking assets and liabilities shall be in accordance with the requirements of the Contract or as otherwise directed in writing by the Contracting Officer. In accordance with parts (c)(6), (8), and (9) of FAR 52.249-6, banking assets (including loans extended to MBF clients) shall be transferred or sold, as directed in writing by the Contracting Officer, without recourse to, or representation or warranty by, the Contractor.

H-27. ALLOWABILITY OF TRAVEL, SUBSISTENCE, AND CUSTOMER INFORMATION COSTS

It is understood and agreed that, subject to the “Limitation of Funds/Cost” and “Allowable Cost and Payment” and “Fixed Fee” clauses of the Contract, the following shall be considered an allowable cost under the Contract when incurred or paid by the Contractor, when necessary and required for the performance of the Contract; provided that the article does not preclude the allowance of other costs allowable under FAR Part 31 entitled “Contract Cost Principles and Procedures.”

a. Travel and Subsistence:

Reasonable subsistence and travel shall be allowed in accordance with government-approved policy for transportation of personnel employed in the performance of this Contract; provided that such travel is necessary for the performance of this Contract and that transportation expenses by motor vehicle other than common carrier or rented automobile shall be reimbursed in accordance with Joint Travel Regulation guidelines.

b. Customer information:

Recognizing that it is in the interest of the government and the Contractor to have customers and prospective customers informed about the services provided under this Contract, the parties agree that the Contractor may undertake various programs to inform customers and prospective customers of the availability of Overseas Military Banking Program (OMBP) banking services, and the terms and conditions thereof. Therefore, subject to the approval of the COR, reasonable costs incurred in connection with such limited programs, as are consistent with practices of commercial financial institutions, may be allowable costs under this Contract. However, the Contractor is not allowed to inform, promote their corporate services to OMBP customers or potential customers.

H-28. BID AND PROPOSAL COSTS

Notwithstanding provisions of FAR 31.205-18, “Independent Research and Development and Bid and Proposal Costs,” the Contractor, incumbent at such time as a RFP for a successor competitively awarded contract may be advertised, must separately identify all costs associated with proposal preparation.

H-29. GSA AUTHORITY

The Contracting Officer has determined that authority to utilize Federal Supply Schedules (FSS) and Government rates in the performance of the OMBP is granted as follows:

a. The Contractor/subcontractor or consultant shall be authorized to use the rates under FSS and/or government rates for all supplies and services purchased solely for the performance of the Contract in support of the OMBP.

b. The Contractor/subcontractor or consultant shall adhere to all terms and conditions of each schedule utilized for the purchase of supplies and services including but not limited to type of items authorized for procurement under the schedules, the minimum and maximum delivery order limitations, and all discount and delivery terms.

c. The Contractor/subcontractor or consultant shall be the only authorized user of these schedule rates and/or Government rates as the Contracting Officer’s granted authority SHALL NOT be transferable or assignable.

d. The Government shall retain title to all property that is procured via this authority.

e. The Contractor/subcontractor or consultant shall attach a copy of this statement to all orders placed under FSS and/or present this clause to all companies offering services at FSS and/or Government rates (such as airlines, motels, auto rentals, supplies, services, and equipment).

f. This authority shall be granted for the period April 1, 2023, through March 31, 2024, and any option exercises.

H-30. RENEGOTIATION

Notwithstanding that Contractor revenues and expenses are maintained using “cash basis of accounting,” and in the event post award audits determine cost and pricing data previously submitted for purposes of negotiating the Contract Cost-Plus-Fixed-Fee (CPFF) expenses are found to be incomplete, inaccurate or non-current as of the date of final agreement on price given on the Contractor’s certificate of current cost or pricing data, the Government is entitled to a price adjustment, including profit or fee for any significant amount by which the price was increased or decreased because of the defective data. This entitlement is provided in accordance with FAR 15.407-1(b) and FAR Clause 52.215-10, Price Reduction for Defective Certified Cost or Pricing Data (Aug 2011).”

H-31. COMPENSATION CEILING

The Contractor’s executive compensation cap is set in accordance with FAR Clause 52.216-7 -- Allowable Cost and Payment, at (d)(2)(iv)(b).

H-32. INVESTABLE BALANCE AWARD FEE

The Government reserves the right to establish an investable balance award fee based on acceptance of an offeror’s investment strategy proposal and annual investment performance.

H-33.…