Offer_and_Acceptance.pdf

This is an Offer and Acceptance form from the City of Tucson for a Campaign Finance Reporting & Administration Platform solicitation (RFP No. 260135). The City of Tucson seeks a comprehensive online software as a service (SaaS) or hosted solution to provide electronic compiling and filing services for local political committees' and candidates' campaign finance reports. The system must enable auditing of campaign compliance with local requirements, ensure transparency in financial activity, and support verification of data entry with uploaded supporting source documents. The pre-submittal meeting was scheduled for October 27, 2025, at 10:00 AM via Microsoft Teams, with proposals due on November 14, 2025, at 2:00 PM local Arizona time. The anticipated contract term is three years, with options to extend for two additional one-year periods, and the proposed solution must be fully operational by June 2026. The procurement utilizes the Axia Cooperative Purchasing Program, allowing other public agencies to access the contract.

The platform must meet stringent security requirements, including data storage within the United States, multi-factor authentication, and compliance with federal and state regulations. The RFP indicates an administrative fee of 2% of total net sales and an estimated annual nationwide purchase volume of $25,000,000 through the Axia Cooperative program. Contractors must adhere to various federal terms and conditions related to ARPA funding, Federal Transit Administration guidelines, and HUD regulations. The system must support migration of existing data and accommodate reporting requirements specific to Arizona state law and Tucson City Code. The Offer and Acceptance form provided is the template through which an offeror's proposal will be accepted by the City of Tucson upon award, binding the contractor to furnish the materials or services in compliance with all terms, scope of work, conditions, specifications, and amendments incorporated in the solicitation.