HUD-5369-B.pdf Summary

This is a HUD form (Form HUD-5369-B) related to the City of Tucson's Request for Proposal (RFP) No. 260135 for a Campaign Finance Reporting & Administration Platform, conducted through the Axia Cooperative Purchasing Program. The City of Tucson seeks a comprehensive online software as a service (SaaS) or hosted solution to provide electronic compiling and filing services for local political committees' and candidates' campaign finance reports. The system must enable auditing of campaign compliance with local requirements, ensure transparency in financial activity, and support verification of data entry with uploaded supporting source documents. A pre-submittal meeting is scheduled for October 27, 2025, at 10:00 AM via Microsoft Teams, with proposals due on November 14, 2025, at 2:00 PM local Arizona time. The anticipated contract term is three years, with options to extend for two additional one-year periods, and the proposed solution must be fully operational by June 2026.

The platform must meet stringent security requirements, including data storage within the United States, multi-factor authentication, and compliance with federal and state regulations. The RFP indicates an administrative fee of 2% of total net sales and suggests compliance with federal regulations regarding minority and women business enterprise participation, though specific set-aside designations are not explicitly detailed. Contractors must adhere to various federal terms and conditions, including those related to ARPA funding, Federal Transit Administration guidelines, and HUD regulations. The system must support migration of existing data and accommodate reporting requirements specific to Arizona state law and Tucson City Code. The procurement includes provisions for cooperative purchasing, allowing other public agencies to access the contract through the Axia Cooperative program, with an estimated annual nationwide purchase volume of $25,000,000.