HUD-MWRD_(FY25-26).pdf

This document outlines a Request for Proposal (RFP) No. 260135 issued by the City of Tucson, Arizona, for a comprehensive Campaign Finance Reporting & Administration Platform through the Axia Cooperative Purchasing Program. The City seeks a qualified software as a service (SaaS) or hosted solution provider to deliver electronic compiling and filing services for local political committees' and candidates' campaign finance reports. The system must enable auditing of campaign compliance with local requirements, ensure transparency in financial activity, and support verification of data entry with uploaded supporting source documents. The RFP was published on October 15, 2025, with a pre-submittal meeting scheduled for October 27, 2025, at 10:00 AM via Microsoft Teams, and proposals are due on November 14, 2025, at 2:00 PM Arizona local time. The anticipated contract term is three years with options to extend for two additional one-year periods, with the system required to be fully operational by June 2026.

Key system requirements include secure user login, electronic signatures, validation of submitted filings, online data entry, and public access to redacted forms, with the capability to handle distinct workflows for participating and non-participating candidates and support migration of existing data. The platform must comply with stringent security requirements, including data storage within the United States, multi-factor authentication, and adherence to federal and state regulations, including HUD regulations, Federal Transit Administration guidelines, and ARPA funding requirements. The procurement includes provisions for cooperative purchasing through the Axia Cooperative program, allowing other public agencies to access the contract, with an estimated annual nationwide purchase volume of $25,000,000. An administrative fee of 2% of total net sales is specified, and while specific budget details are not provided, the RFP indicates compliance with federal regulations regarding minority and women business enterprise participation is required.