SPSC_Presolicitation_Conference_Charts_(8JUNE2016).ppt

NASA LANGLEY RESEARCH CENTER

SECURITY & PROTECTIVE

SERVICES CONTRACT (SPSC)

NNL16585328R

PRE-SOLICITATION CONFERENCE

AND

SITE VISIT

June 8, 2016 08:00 a.m. – 12:00 p.m.

Opening Remarks

Current Contract Overview

Center Overview and Technical Aspects

Procurement Overview

RFP Overview

Site Tour

FAR 15.201 Exchanges With Industry Before Receipt of Proposals Establishes procedures for information exchange Encourages exchange of information consistent with procurement integrity requirements

Any discussions, comments, etc., made by Government personnel during this Pre-Solicitation Conference/Site Visit are considered unofficial until incorporated into the RFP through an Amendment.

The RFP, and any Amendments made thereafter, take precedence over all responses and exchanges made during this Pre-Solicitation Conference and Site Visit.

Verbal questions may be answered during this general session; however, will not be considered official. Only questions submitted in writing (email) will be considered official.

Written response(s) shall govern, if different than verbal.

All questions to the DRFP must be submitted in writing not later than June 15, 2016 to larc-spsc@mail.nasa.gov.

Questions submitted and responses to such questions, or any additional information deemed necessary by the Government will be posted as an amendment to the Draft/Final RFP.

The Government reserves the right to post all questions received during this conference as an amendment to the RFP.

Potential offerors are responsible to check the electronic posting for amendments issued prior to the solicitation due date. No oral understanding or agreement shall be binding on either party.

Ryan Bradley, Office of Procurement, Contract Specialist Joe Janus, Office of Procurement, Contracting Officer Randy Manning, Small Business/Industry Assistance Office Kim Cagley, Security Services Branch (SSB), Contracting Officer’s Representative (COR) Charles Cramer, Special Agent Bryan Wade, Special Agent Sara Pelusi, Security Specialist

Kim Cagley Special Agent/COR

NASA Langley Research Center Langley is a research, science, technology and development Center that provides game changing innovations to enable NASA to make significant contributions to the Nation.

We Deliver on Today's Commitments and Prepare for Tomorrow's Opportunities

Founded in 1917 Nationals 1st civil aeronautical research laboratory Infrastructure/ Facilities 764 acres ~150 Buildings ~$3.6B Replacement Value 2016 Budget ~$925M Workforce ~1,800 Civil Servants ~1,600 Contractors ~3,400 Total LaRC occupies a total of 764 acres of Government-owned land and is divided into two areas approximately3 miles apart. These areas are referred to as the West Side and the East Side and are divided by the Joint Base Langley Eustis (JBLE) runway. The runways and taxiways are under JBLE control are used jointly by the JBLE and NASA.

~743 acres 14 x 22 Foot Tunnel 8 Foot High Temperature Tunnel National Transonic Facility Tunnel.

Earliest facility was built in 1940.

Main portion of NASA LaRC Office buildings, labs, tunnels

20 foot Vertical Spin Tunnel Compressor station Substations Office buildings Labs ~20 acres Located directly on the Harris Creek.

Original 1917 portion of Langley Research Center.

Period of Performance January 1, 2012 – December 31, 2016

Contract Type Firm Fixed Price with IDIQ CLIN for issuance of Task Orders

Current FFP Sustaining Value $13.4M (thru 9/30/2016)

Potential FFP Sustaining Value $14.2M

Awarded Whitestone Group Inc. (WGI)

Security Services

Access Control Program Uniformed Operations Explosive/Chemical Electronic Security Systems Locksmith Identification Management Protective Services Communications Center Security Records Management Law Enforcement (LE)

Patrol Operations Traffic Accident Investigation Criminal Incident Reports/Records Testify in Court/Official Hearings Evidence Collection Standard Blotter & Reports Crime Scene Protection

CLIN 1

Sustaining Security Services

CLIN 2

Indefinite Delivery/Indefinate Quantity (IDIQ) Task Order Services Unscheduled, nonrecurring services and supplies, provided on as needed basis.

Ordered by FFP Task Orders or Government Purchase Card (credit card) Potential areas include, but are not limited to:

Emergency Security Services Inter-operability Subject Matter Experts and studies Studies, etc.

K9

IDS/ACS

Document Destruction Miscellaneous Supplies Deployment to Other NASA Facilities

GOVERNMENT FURNISHED EQUIPEMNT

Installation Accountable Property Refer to Exhibit H of RFP

IT Services & Equipment Refer to Clause H.13 of RFP

Fuel Provided for patrol vehicles, vans, and truck

All employees must be able to receive a favorable adjudication on a National Agency Check with Inquiries (NACI) investigation and TOP SECRET clearance (Badging and Pass personnel are not required to have TS).

Any employee born outside of the U.S. must present either a naturalization certificate, certificate of birth abroad, or a U.S. passport to the Badge and Pass Office for citizenship validation.

Non-US citizens are not authorized to work on the SPSC.

Performance of services will involve classified information or access to classified facilities. A DD Form 254 will be required for this contract.

Prime contractor SHALL BE an 8a Small Business.

Prime contractor SHALL POSSESS a TOP SECRET Facility Clearance AT TIME OF PROPOSAL SUBMISSION.

Vehicles, equipment, and uniforms must be available and deployed on DAY ONE on the contract.

The Trainer SHALL hold a current NPSTA certification.

All on-site contractors are required by contract to:

Comply with all applicable OSHA, federal, state, local, and LaRC safety regulations, and are subject to a LaRC Notice of Violation for failure to comply with them.

Immediately report all accidents/injuries to the Safety and Facility Assurance Branch (SFAB) and initiate and maintain all appropriate records in accordance with OSHA 29 CFR 1904.

Submit Accident/Incident Reports to the SFAB in accordance with Contract Exhibit B, Contract Documentation Requirements.

The successful offeror will submit a Safety and Health Plan 30 days after award. (See Contract Exhibit B)

Roy Logan Center Chief of Security

This chart is a reflection of civil servant oversight areas within the Security Services Branch.

The chart listed in the Draft RFP delineates where the contractual positions fall within the organizational structure.

Center Chief of Security Lead, Security Services Lead, Protective Services Contracting Officer Representative

Physical Security

Access Control/Electronic Security

Key and Lock

Law Enforcement/ Investigations

Traffic Management Badging and Pass Operations

International Visits

Personnel Security

Information Security

Ryan Bradley Contract Specialist

Competitive 8(a) Set-Aside (See RFP Section I, Clause I.8 (52.219-18))

Contract award can only be made to a small business concern expressly certified by the Small Business Administration in the SBA’s 8(a) program (see RFP Section I.1 clause 1852.219-18 Notification Of Competition Limited To Eligible 8(a) Concerns (APR 2015) (Deviation))

And

Meets the requirements of Section I clause 52.219-14, Limitations on Subcontracting (NOV 2011).

Eligibility will be verified with SBA.

Reference Section M for Basis of Contract Award.

Period of Performance One Year Base with four 1-year options FAR 52.217-8 “Option to Extend Services” FAR 52.217-9 “Option to Extend the Term of the Contract”

Place of Performance NASA LaRC Hampton, VA and locations on JBLE Other NASA Centers if required for emergency (IDIQ)

Transition Contractor will be required to be fully operational on the effective date of the contract. A separate CLIN for Transition/Phase-In will not be used and will not be separately priced.

Period of Performance: Anticipated award date is 10/19/16 with an effective date of 1/1/17. The base POP is 12 months from the effective date of the contract (1/1/17– 12/31/17) with four 12 month options.

Procurement Schedule:

Notes: * Subject to change by Amendment only.

Other dates are provided for planning purposes only.

RFP Section B – Supplies or Services and Prices Firm Fixed Price (FFP) CLIN 1 for Sustaining Security Services

Indefinite Delivery/Indefinite Quantity (IDIQ Task Orders) (FFP) CLIN 2 for unscheduled, nonrecurring services and supplies, provided on as needed basis Utilizing the schedule of rates and labor categories established under Pre-priced Services in Section B, Clause B.5.

Includes FFP P-Card purchases up to $3.5K (micro-purchase threshold) The successful offeror shall have the capability to receive Government P-Card orders and associated terms and conditions

Section B, Pricing Schedule Ensure amounts are correct and no mistakes are made when inserting amounts for CLINs and Summary of Prices Reference RFP Section M, Provision M.4(b) “Price Factor”

Section L - Instructions, Conditions, and Notices to Offerors Communications Regarding this Solicitation Submit all questions in writing to larc-spsc@mail.nasa.gov

Proposal Submissions Guidelines IAW Section L Documentation to submit with Proposal IAW Section L. Pay particular attention to L.9, L.12, L.13, & L.14:

Past Performance:

The proposal shall contain overall corporate or Offeror’s past performance, but not the past performance of individuals who are proposed to be involved in the required work.

Provide no more than three relevant contracts for the Prime Offeror, and no more than three relevant contracts for each subcontractor proposed to perform all of the work under any one of the specific PWS sections listed in L.14(c)(2)(viii) .

Content, Size, and Complexity of referenced contracts will be evaluated for the Prime, but only Content will be evaluated for the Subcontractor(s)

Completed Past Performance Questionnaires must come from the person(s) completing them, not from the Offeror.

Summary of Section M – Evaluation Factors for Award Best value source selection using a Past Performance Price Tradeoff approach with Technical Proposals All unacceptable proposals will be eliminated from further evaluation after initial review in accordance with NFS 1815.305-70 Remaining proposals will be ranked by Total Overall Evaluated Price (TOEP) from lowest to highest priced (excluding the fixed IDIQ amount) Technical Proposals will be evaluated against the Technical Considerations for the six (6) lowest-priced offerors, as “Acceptable,” “Potentially Acceptable,” or “Unacceptable.”

The Government will only evaluate the Past Performance and Price Factors for all technically “acceptable” or “potentially acceptable” proposals.

Tradeoff process (see FAR 15.101-1) will only be performed between past performance and price, not on technical considerations. Past Performance and Price Factors will be of approximately equal importance.

Intend to award without discussions (See FAR Clause 52.215-1); however, exchanges may occur if determined necessary by the CO (see FAR15.306).

Submit questions from today’s conference in writing to larc-spsc@mail.nasa.gov before the comment due date of June 15, 2016.

There will be a tour of NASA LaRC East Side and West Side. Upon completion of the tour, the bus will return to Badge and Pass Office, Building 1308.

Please remember: The RFP and any amendments made hereafter takes precedence over all responses received during this Pre-Solicitation Conference/Site Visit.