Section_L_Rev._C.docx

NNJ17584385R SECTION L

RESEARCH, ENGINEERING, MISSION INTEGRATION SERVICES CONTRACT

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

(End of Provision)

NOTICE: The following contract provisions pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) PROVISIONS

(End of Provision)

L.2 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA OR DATA OTHER THAN COST OR PRICING DATA (OCT 2010) – Alt. IV (FAR 52.215-20) (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: See Provision L.18.6, Cost and Price Factor – Volume II.

(End of Provision)

L.3 PROPOSAL PAGE LIMITATIONS (FAR 1852.215-81) (APR 2015)

(a) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

However, for each task order proposed under TA.1, an additional 20 pages per TO is allowed.

*Offerors shall submit a maximum of 20 pages per individual TO. Any pages below 20 for one TO may not be allocated for a separate TO.

Technical/Management – includes:

TA.1 Specific Technical Understanding and Resources

TA.2 Commercialization Approach

TA.3 OCI Avoidance Plan

TA.4 Small Business Utilization Plan

TA.5 Total Compensation Plan

*Offerors shall submit a maximum of 5 pages per individual TO. Any pages below 5 for one TO may not be allocated for a separate TO.

Volume IV:

Responsibilities 10 pages

Volume V: Model Contract SF 1449, Offeror Representations and Certifications and Model Contract Considerations No Limit

(b) A page is defined as one side of a sheet, 8 1/2" x 11", with at least one inch margins on all sides, using not smaller than Times New Roman 12 point type. Foldouts count as an equivalent number of 8 1/2" x 11" pages. The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used. Offerors should reference L.17.2 for further details.

(c) Identify any exclusions to the page limits that are excluded from the page counts specified in paragraph (a) of this provision (e.g. title pages, table of contents) as follows: (by contractor). In addition, the Cost section of your proposal is not page limited. However, this section is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section's page limitation.

(d) If final revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(e) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror.

L.4 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served to the CO (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

NASA/Johnson Space Center Attn: BG/Aneesah Vaughn 2101 NASA Parkway Houston, TX 77058 Email: Aneesah.k.vaughn@nasa.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

L.5 AUTHORIZED DEVIATIONS IN PROVISIONS (FAR 52.252-5) (APR 1984)

(End of Provision)

L.6 PRE-PROPOSAL CONFERENCE (NFS 1852.215-77) (APR 2015)

(a) A preproposal/pre-bid conference was held as indicated below:

(b) Attendance at the pre-proposal conference is recommended; however, attendance is neither required nor a prerequisite for proposal/bid submission and will not be considered in the evaluation.

(c) Offerors, individuals, or interested parties who plan to attend the pre-proposal/pre-bid conference must provide the CO in writing, at a minimum, full name of the attendee(s), identification of nationality (U.S. or specify other nation citizenship), Lawful Permanent Resident Numbers in the case of foreign nationals, affiliation and full office address/phone number. Center-specific security requirements for this pre-proposal/pre-bid conference will be given to a company representative prior to the conference or will be identified in this solicitation. Examples of specific identification information which may be required include state driver’s license and social security number. Except for foreign nationals, the identification information must be provided at least 7 working days in advance of the conference. This information shall be provided at least 14 working days in advance of the conference for foreign nationals due to the longer badging and clearance processing time required. However, the Center reserves the right to determine foreign nationals may not be allowed on the Government site. The Government is not responsible for Offeror’s inability to obtain clearance within sufficient time to attend the conference. Due to space limitations, representation of any potential Offeror may not exceed 5 company representatives/persons per Offeror. Any “lobbying firm or lobbyist” as defined in 2 U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying Disclosure Act of 1995 shall be specifically identified.

(d) Visitors on NASA Centers are allowed to possess and use photographic equipment (including camera cell phones) and related materials EXCEPT IN CONTROLLED AREAS. Anyone desiring to use camera equipment during the conference should contact the CO to determine if the site(s) to be visited is a controlled area.

(e) The Government will respond to questions regarding this procurement provided such questions have been received at least five (5) working days prior to the conference. Other questions will be answered at the conference or in writing at a later time. All questions, together with the Government’s response, will be transmitted to all solicitation recipients via the Government-wide Point of Entry (GPE). In addition, conference materials distributed at the preproposal/pre-bid conference will be made available to all potential Offerors via the GPE using the NAIS Electronic Posting System.

(End of Provision)

L.7 DETERMINATION OF COMPENSATION REASONABLENESS

(a) The proposal shall include a total compensation plan for offerors proposing on Cost-Plus- Fixed-Fee (CPFF) CLINS. This plan shall address all proposed labor categories, including those personnel subject to union agreements, the Service Contract Act, and those exempt from both of the above. The total compensation plan shall include the salaries/wages, fringe benefits and leave programs proposed for each of these categories of labor. The plan also shall include a discussion of the consistency of the plan among the categories of labor being proposed. Differences between benefits offered professional and non-professional employees shall be highlighted. The requirements of this plan may be combined with that required by the clause at FAR 52.222-46, "Evaluation of Compensation for Professional Employees."

(b) The Offeror shall provide written support to demonstrate that its proposed compensation is reasonable.

(c) The Offeror shall include the rationale for any conformance procedures used or those Service Contract Act employees proposed that do not fall within the scope of any classification listed in the applicable wage determination.

(d) The Offeror shall require all service subcontractors provide, as part of their proposal, the information identified in (a) through (c) of this provision for cost reimbursement type subcontracts having a total potential value expected to exceed the threshold for requiring certified cost or pricing data as set forth in FAR 15.403-4.

(End of Provision)

Note: Information required in this clause shall be submitted as a separate tab after the Property Management Plan (if the plan is required with submittal) or in the Management volume, unless stated otherwise in this RFP.

(End of provision)

(End of provision)

L.10 PROPOSAL MARKING AND DELIVERY (JSC 52.215-109) (AUG 2012) (JSC PROCUREMENT INSTRUCTION)

(a) Methods of Proposal Delivery Proposals shall be delivered to the designated proposal receiving office by one of the following methods:

a. U.S. Postal Service,

b. Commercial Delivery Service, or

c. Delivery by company employee or other individual agent.

Regardless of the method of delivery chosen, the Offeror is responsible for delivery of the proposal to the designated receiving office no later than the date and time stated on the Standard Form 33.

(b) External Marking of Proposal Package(s) All proposal packages must be closed, sealed, and marked in large letters “PROPOSAL – DELIVER UNOPENED”. Proposal packages must include the solicitation number, the CO’s name, mail code/stop, and the Offeror’s name, address and phone number clearly marked on the outside of the package.

The Offeror shall include a notice on the cover of the proposal package as follows:

“NOTICE: THIS PROPOSAL MUST BE DELIVERED TO THE SPECIFIED ADDRESS NO LATER THAN (OFFEROR—ENTER DATE AND TIME).”

(c) Delivery Address Proposals must be delivered to:

NASA Johnson Space Center Attention: BG/ Samuel McIlvoy

JSC Central Receiving can only be accessed through JSC Gate 4, which is located off Space Center Boulevard. The Offeror is strongly encouraged to notify the CO/Contract Specialist one day in advance of the proposal submission. Proposals will be considered to be timely if the proposal package arrives in Building 420 by the date and time as specified in L.17.2(a).

L. 11 AVAILABILITY OF TECHNICAL DOCUMENTATION

http://procurement.jsc.nasa.gov/remis/

(e) The Offeror may request NASA technical documents not incorporated by reference.

(End of provision)

L.12 COMMUNICATIONS REGARDING THIS SOLICITATION

Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government representative:

QUESTIONS REGARDING THIS SOLICITATION MUST BE PRESENTED IN WRITING and shall be submitted electronically to the above e-mail addresses by September 16, 2016 in order that answers may be obtained and disseminated in a timely manner, since it is not expected that a proposal submission date will be extended. Oral communications are not acceptable in response to this solicitation. Questions shall not be directed to the technical activity personnel.

(End of Provision)

L.13 OFFEROR ACCEPTANCE PERIOD

Proposals submitted in response to this solicitation shall remain firm for at least 270 calendar days after the date specified for receipt by the Government and shall contain a statement to this effect.

(End of Provision)

L.14 PERIOD COVERED BY PROCUREMENT

This solicitation covers a 5 year ordering period, and one (1) 2-year option period. For contracting purposes:

(End of Provision)

L.15 RESERVED

L.16 PATENT RIGHTS CLAUSES (NFS 1852.227-84 )((DEC 1989)

This solicitation contains the patent rights clauses of FAR 52.227-11 (as modified by the NFS) and NFS 1852.227-70. If the contract resulting from this solicitation is awarded to a small business or nonprofit organization, the clause at NFS 1852.227-70 shall not apply. If the award is to other than a small business or nonprofit organization, the clause at FAR 52.227-11 shall not apply.

(End of Provision)

L.17 INSTRUCTIONS FOR PROPOSAL PREPARATION

This section provides detailed instructions to Offerors to be used in the preparation of proposals. It is organized as follows:

L.17.1 INTRODUCTION

This acquisition is being conducted as a vehicle to provide tasks in five (5) distinct Contract Line Item Numbers (CLINs). Offerors must demonstrate capabilities to perform in the following functional areas, TA1: Specific Technical Understanding and Resources; TA 2: Commercialization Approach; TA 3: Organizational Conflict of Interest Avoidance Plan; TA 4: Small Business Utilization Plan and TA 5: Total Compensation Plan.

Offerors may propose to any CLINs for which they are qualified by proposing to the applicable sample TOs, as shown in Table L-4 Representative IDIQ TOs. There is no requirement to propose on all CLINs, nor are Offerors limited to proposing on a single CLIN. The Offeror shall only provide one proposal. Alternate Proposals will not be accepted. Each CLIN will be evaluated individually for all factors.

The 5 CLINs are as follows:

2A 2B Engineering FFP Parts Purchase FFP

This acquisition is being conducted as a full and open competition with a Small Business Reserve. The Government will award a minimum of three (3) contracts to Small Businesses. In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the Offeror’s competence and capability to successfully complete the requirements specified in the REMIS Statement of Work (SOW). Generally, the proposal shall:

(a) Demonstrate understanding of the overall and specific requirements of the proposed Contract; convey the Offeror’s capabilities for transforming understanding into accomplishment; provide in detail, the plans and methods for so doing; and provide, as requested below, the cost/price associated with so doing.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of all information. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Table L-1 Cross Reference from Section L to Section M

L.17.2 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE DATES

(a) Both Past Performance and the OCI Avoidance Plan are requested by 10/20/2016 at 1:30 p.m. Central Time10/06/2016. The entire proposal is due by 10/28/2016 10/20/2016 at 1:30 p.m. Central Time. The delivery location is specified in L.10, Proposal Marking and Delivery. Late proposals will not be accepted in accordance with FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition.”

(b) Proposal Arrangement: Offerors shall arrange their proposals as set forth below in Table L-2. Proposal sections excluded from the page limit shall be placed at the end of each volume.

Table L-2: Overview of Proposal Volumes, Page Limitations, Copies, and Format

Copy Format

However, for each task order proposed under TA.1, an additional 20 pages per TO is allowed.

*Offerors shall submit a maximum of 20 pages per individual TO. Any pages below 20 for one TO may not be allocated for a separate TO.

*Offerors shall submit a maximum of 5 pages per individual TO. Any pages below 5 for one TO may not be allocated for a separate TO.

(c) The proposal text shall be printed on non-glossy white 8 ½ x 11-inch paper. The metric standard format most closely approximating the described standard 8 ½ x 11-inch size may also be used. Volumes shall be separately bound in 3-ring binders that permit the volume to lie flat when open. For electronic copies, each volume shall be placed in its own electronic folder. Staples shall not be used. A cover sheet shall be included on each binder, clearly marked with date of offer, volume number, title, copy number, solicitation number and the Offeror’s name. The same identifying data should be placed on the spine of each binder. Information shall not be incorporated by reference. A suitable table of contents shall be provided with each volume for ready reference to sections, tables, and figures. Pages shall be formatted in a standard page style, without the use of numerous columns. Offerors shall tab each subsection within each volume for ease of reference. Tabs and dividers are not included in the page count limitations.

The following requirements apply to the sections of the proposal, which are page limited:

Sections of the proposal which are page limited shall be prepared and submitted using non-compressed Times New Roman font with single-spaced 12 point text printed on both sides of the sheet with a one-inch margin on all sides in accordance with Microsoft Word default settings. Character spacing shall be “Normal” per Microsoft Word settings. Text in diagrams, charts, tables, artwork, and photographs shall be no smaller than 12 point text size. Diagrams, charts, tables, artwork and photographs shall not be used to circumvent the text size limitations of the proposal. The margins may contain headers and footers but shall not contain any proposal content to be evaluated.

All pages in each volume shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) for contents subject to page limitations. Each side of the sheet, tab, or divider containing proposal material will be counted as part of the appropriate volume’s page limitations. Information that can be construed as belonging in another volume of the proposal will be so construed and counted against the appropriate volume’s page limitation.

Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, page tabs, and section dividers that do not contain information that can be construed as proposal information will not be counted as part of the page limitations. However, these pages shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

Foldout pages may only be used for large tables, charts, graphs, plans, figures, diagrams and schematics, not for pages of text. Foldouts shall be counted as two pages against the page limitations, shall be printed on one side only, shall be printed on 11 x 17-inch paper with a one-inch margin on all sides, and shall fold entirely within the volume.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b). Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other Offerors may be accepted if it is immaterial to the acquisition. However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

The following requirements apply to the sections of the proposal which are not subject to page limitations: Sections of the proposal which are not page limited do not need to abide by the font, size or margin requirements of the page limited sections, though the Offeror should ensure readability. All pages in each section shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, etc. shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

(d) If final proposal revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(e) Each Offeror is required to submit its proposal in two formats, one conventional hard copy bound format in the quantities specified above, and one in an electronic format in the quantities specified above. The electronic submission is requested on a non-rewritable (CD-R) disk(s) and must be compatible with the software and hardware specification described below. Electronic media must be labeled or tagged with the RFP Number, Company Name, Date Prepared, version of Microsoft Office® application used, an indication of the files or range of files contained on the disks marked and in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(f) Electronic copies of the proposal shall be prepared and submitted in Microsoft Office®2010 applications (Word and Excel). Further, the Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file. Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file.

To the extent of any inconsistency between data provided electronically and proposal hard copies, the electronic copy of the proposal will be considered to be the intended data to measure compliance with the page limitations specified in this provision. For electronic submissions, each volume of the proposal should be submitted as a separate electronic file. If a volume extends to multiple disks, the Offeror shall clearly indicate the sequence number. The Offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

(g) A cover sheet should be contained as the first page of each book, clearly marked with volume number, title, solicitation identification, and the Offeror’s name. Be sure to apply all appropriate markings, including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(h) Provide a Cross Reference List that tracks the page and paragraph numbers of the Offer’s proposal to the page and paragraph numbers in the Government’s instructions. A Cross Reference List shall be submitted in each Volume for that particular volume.

(End of Provision) L.17.3 STREAMLINED PROCUREMENT PROPOSAL INSTRUCTIONS (FAR 52.215-112) (FEB 2014) (JSC Procurement Instruction) This procurement will be conducted using tradeoff between Technical/Management confidence factor requirements (High (Green)/Medium (Blue) /Low (Yellow)), past performance, and cost/price. The Government seeks to select Offerors whose proposal represents the best value after evaluation (see Section M for evaluation procedures).

Technical/Management confidence, past performance, cost/price, and other proposal requirements are discussed in detail below.

L.17.4 VOLUME I – TECHNICAL/MANAGEMENTCONFIDENCE FACTOR

The proposal must demonstrate that the offered services meet the requirements as set forth below. The Offeror shall describe or provide the following in Technical/Management Confidence Factor Volume I:

Proposal Reference Matrix The Offeror shall provide a matrix showing which CLINs and associated TOs for which the Offeror is proposing to. Offerors may propose to any or all of the CLINS by responding to one of the task orders within the CLIN. If Offerors are interested in qualifying for both 2A and 2B, they must respond to representative task orders in both 2A and 2B CLINS. The matrix shall be in the format similar to the below:

TABLE L-3: Proposal Reference Matrix

Order

TO

Number

Title/Reference Offeror is Proposing to this Applicable CLIN (Yes/No)

1 – Research FFP*

* CLIN 1 TOs are essentially the same in technical complexity and size and will be evaluated accordingly.

TO-05

TO-07

CIR Diagnostic Upgrade - HiBMS; L-2A or

OASIS-2 Reflight – Liquid Crystal Facility; L-2E or

ISS Life Sciences Payloads; L-2G

OFI

2A- Engineering FFP

TO-03

2B – Parts Buy FFP

(a) TA1: Specific Technical Understanding and Resources The Offeror shall demonstrate its technical understanding and realism of proposed resources to meet the requirements outlined in the Representative IDIQ TOs (Attachment L-2A-F), for which the Offeror is proposing. In addition, the Offeror shall demonstrate its understanding of work defined in the Statement of Work that the Offeror expects to be selected for. The Representative IDIQ TOs in Table L-4 are for proposal purposes; however, they may be issued upon contract award or competed with the CLIN awardees post contract award. For the Representative IDIQ TOs in Table L-4, provide the resources needed to successfully perform the requirements. Since the paragraphs and tables described in these instructions are also intended to facilitate the technical evaluation of the resources proposed in the Offeror’s Cost and Price Proposal, Offerors should carefully follow these instructions.

The Offeror's response to this section should be consistent with the proposed Technical Approach. Work-Year Equivalent (WYE)s are defined as the proposed productive hours needed to comprise one average full time employee. This may be one employee or several part time employees. Productive Hours are defined as the total available hours for productive work in a year, excluding overtime, less paid time off.

(i) The Offeror shall submit their proposed technical approach per DRD REMIS-MA-01, Task Order Plan.

Table L-4: Representative IDIQ TOs

TO

Number

Title

Attachment

TO-02

L-2B

(b) TA2: Commercialization Approach

(i) Commercialization Approach: The Offeror shall submit their proposed commercial approach, process and management structure per DRD REMIS-PM-01, Commercialization Approach.

(c) TA3: Organizational Conflict of Interest Avoidance Plan

(i) The Offeror shall provide an Organizational Conflict of Interest (OCI) Avoidance Plan per DRD REMIS-PM-02, Organizational Conflict of Interest (OCI) Avoidance Plan.

(d) TA4: Small Business Utilization Plan (for Large Businesses Only)

(i) The Offeror shall provide a Small Business Subcontracting Plan per DRD REMIS-PC-02, Small Business Subcontracting Plan.

(ii) This solicitation contains FAR clause 52.219-9, Small Business Subcontracting Plan with Alternate III. The Plan described and required by the clause, including the associated subcontracting percentage goals and subcontracting dollars, shall be submitted with your proposal.

(iii) The CO’s assessment of appropriate subcontracting goals for this acquisition, expressed as a percent of TOTAL CONTRACT VALUE are as follows:

(iv) The numbers above reflect the CO’s assessment of the appropriate subcontracting goals to be achieved at the completion of contract performance. If it is anticipated that the proposed small business goals will not be met by the submission of the first Individual Subcontracting Report (ISR) for this effort as required by FAR 52.219-9 Small Business Subcontracting Plan, the Offeror should discuss their approach to include a timeline for meeting these goals and the associated rationale.

(v) Offerors are encouraged to propose goals that are equivalent to, or greater than, those recommended by the CO. However, Offerors must perform an independent assessment of the small business subcontracting opportunities.

(e) TA5: Total Compensation Plan

(i) The Offeror shall provide a Total Compensation Plan (TCP) per DRD REMIS-PR-02, Total Compensation Plan. Proposed subcontractors shall provide a TCP per NFS 1852.231-71(d). For offerors (regardless of size) who only propose on FFP CLINS, TCP is not required. If you propose on the CPFF CLINS, TCP is required, per NFS 1831.205-71.

L.17.5 VOLUME II - COST/PRICE FACTOR

Instructions for the preparation of the Cost/Price Proposal are organized as shown in the following Table and are presented below.

L.18.6 Paragraph Cost/Price Proposal Instruction Topic

(a)

Introduction

(b)

Specific Guidelines

Direct Labor Rate Escalation

WYE and Productive Hours

Model Contract Rates versus Cost Proposal Rates

(c)

Detailed Cost/Price Instructions

NASA Standard Labor Categories

Narrative Description of Proposed Cost/Price

Fully Burdened Rates (FBRs)

Indirect Rates

Subcontractor FBRs

Non-Labor Resources (NLR)

(d)

Pricing Methodology

IDIQ Task Orders

Excel Pricing Model (EPM)

Workbook File

I

Format

Ii

Formulas iii

Locks

Cost/Price Proposal Organization

(e)

Cost Template Instructions

Task Order Pricing Template (TOPT )

Total Compensation Template a

Compensation Template (a): Salaries and Wages-Non-Exempt b

Compensation Template (b): Salaries and Wages-Exempt c

Compensation Template ( c): Fringe Benefit Analysis of Compensation Plan

Cognizant Field Audit Office Template (CFAOT)

(f)

Price Template Instructions

Task Order Pricing Template (TOPT )

(g)

Supplemental Cost Data

Financial Accounting Standard (FAS) 13 Analysis

Cost of Money for Facilities Capital

Fee/Profit

(a) Introduction

The Offeror’s cost proposal shall be compliant with and based upon the Offeror’s estimating, accounting, and other applicable business systems. Certified cost and pricing data is not required; however, data other than certified cost and pricing data is required.

To ensure that the Government is able to perform a fair assessment of the proposed cost, the prime Offeror and all “major subcontractors” are required to submit a cost proposal that is suitable for evaluation. For the purposes of this solicitation, a “major subcontractor” is any team member (e.g., a subcontractor or inter-divisional organization) which will perform at least 30% of the estimated total contract value over the period of performance or perform at least 30% on one or more sample task orders for this contract as defined in Section L.14, PERIOD COVERED BY PROCUREMENT. A “minor subcontractor” is any team member (e.g., a subcontractor or inter-divisional organization) which would perform less than 30% of the estimated total contract value over the period of performance for this contract as defined in Section L.14, PERIOD COVERED BY PROCUREMENT.

A cost proposal that is suitable for evaluation shall:

1. Account for all resources necessary to complete requirements of this RFP.

2. Provide traceability to the technical/management proposal(s).

3. Explain in detail all pricing and estimating techniques.

4. Disclose the basis of all projections, rates, ratios, percentages, and factors in sufficient detail to facilitate the SLPT’s understanding and ability to mathematically verify these estimating tools.

5. Comply with applicable Federal Acquisition Regulation (FAR), NASA FAR Supplement (NFS), and statutory requirements.

6. Include a narrative portion that explains all judgmental elements of cost projections and fee/profit policies.

7. Include all templates required in this RFP.

The Offeror’s cost proposal shall be submitted in one volume labeled Volume II Cost/Price Proposal.

(b) Specific Guidelines

The following cost instructions apply to the prime Offeror and all “major subcontractors”:

1. Direct Labor Rate Escalation

For any direct labor rates not included in a FPRA, the Offeror shall provide the company's direct labor escalation history for the past three (3) years. The Offeror shall indicate the reason(s) for the historical escalation history.

Explain how proposed rate(s) for escalation are both realistic and compliant with the solicitation. This solicitation includes FAR Clause 52.222-43, Fair Labor Standards Act and Service Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014). This clause does not allow Offerors to propose contingency to cover the specific risk that the Government may change the wage determination in the future. However, the clause does allow Offerors to propose escalation or to pay wages or health and welfare benefits higher than the minimum compensation required by the wage determination. The clause only allows for a price adjustment if the Government changes a wage determination in the future and those updated minimum wages or benefits exceed amounts previously being paid by the Contractor. Since the clause does not provide a price adjustment for other reasons, the Offeror shall provide rationale to demonstrate the realism of any proposed escalation in prices in consideration of the contract’s full period performance. This explanation shall address all labor resources for professional and wage determination covered employees, as well as, all non-labor resources.

Note: The proposed direct labor rate of escalation discussed in the paragraph above shall match the direct labor rate of escalation proposed in the Excel Pricing Model (EPM) Total Compensation Templates (i.e., TC(a) and TC(b) ).

2. Work-Year Equivalent (WYE) and Productive Hours

A WYE is defined as the proposed productive hours needed to comprise one average full time employee. This may be one employee or several part time employees. Productive hours are defined as the total available hours for productive work in a year, excluding overtime, less paid time off. Offerors shall identify the WYE assumptions utilized in pricing their Cost/Price Proposals.

Non-productive time includes such items as vacation, holiday and sick time, jury duty, or other excused absences that are accounted for separately under an Offeror’s specific accounting system. Offeror’s shall identify the productive hours assumptions utilized in pricing their Cost/Price Proposals.

For example, a WYE based on 2,080 total hours and who receives 10 holidays (80 hours), three weeks of vacation (120 hours), and 10 sick days (80 hours), would be shown as a productive WYE of 1,800 hours (2,080 total hours minus 80 hours for holidays minus 120 hours for vacation time minus 80 hours for sick days).

3. Model Contract Rates versus Cost Proposal Rates

The Fully Burdened Rates (FBR) per SLC used in the development of the Offeror’s cost proposal shall match exactly with the FBR per SLC proposed in Attachment J-9, of the Model Contract.

(c) Detailed Price/Cost Instructions

1. NASA Standard Labor Categories (SLCs)

SLCs are intended to broadly group proposed labor into a manageable number of categories. Offerors shall map their labor categories to the SLCs. These guidelines do not address all the possible specific skills, or requirements that any one occupation or profession may require. Offerors shall provide a brief narrative description of their labor categories and how they map to the SLCs to permit for a Government review based on the Offeror’s estimating system. Offerors are allowed to include additional SLCs for work that easily maps into the SLCs provided in the solicitation. However, Offerors shall provide descriptions similar to the guidelines used in Attachment J-4 for SLCs. The Offeror is responsible for acquiring an understanding of the complexities of the work required to successfully meet the REMIS requirements. Accordingly, Offerors must propose the resources required to successfully meet these requirements.

For purposes of this proposal, the Government’s Standard Labor Category Descriptions located in Attachment J-4 shall be used.

2. Narrative Description of Proposed Cost/Price(s)

Offerors shall describe in narrative form for all cost/price elements listed below and fully explain the rationale and methodology it used to develop its proposed cost/price (s)

3. Fully Burdened Rates (FBRs)

Provide each cost element of the proposed FBRs per NASA SCL, as follows:

a. Labor Rates-Consistent with the information provided in the Total Compensation Templates, describe how the proposed labor rates are consistent with the Offeror’s approach to recruiting and retaining qualified workforce. This narrative should accomplish the following:

I. Explain how the proposed labor rates will satisfy the economic terms of any applicable DOL wage determinations.

II. Describe for each individual SLC, the base or bases of estimate used to propose the corresponding direct labor rate. The Offeror shall state the sources it considered, and the rationale for the selection or rejection of the source considered. For example, If Salary.Com was considered, provide the reason for considering that data point, and provide the reasons for selecting or discarding these rates.

III. Provide the base or bases of estimate used to develop proposed labor escalation rate per contract year, including supporting rationale.

Note: The proposed direct labor rates and labor rates of escalation discussed in this paragraph shall match the direct labor and labor rate of escalation proposed in the EPM Total Compensation Templates (TC) (a) and (TC) (b).

4. Indirect Rates

State if a Forward Pricing Rate Agreement (FPRA), applies. If not, complete the next two items:

I. Describe the components (cost pool and allocation base) of each of the indirect rates (e.g. overhead, fringe, G&A) applied in the cost/price proposal for each of the years included in the proposal.

II. Explain any significant differences, trends, or fluctuations in the rates incorporated into the cost/price proposal when compared to the most recent three (3) years of historical rates (in relation to changing pool cost or base costs).

5. Subcontractor FBRs

Describe how the Offeror incorporated subcontractor’s FBRs, and explain how the proposed team composite (prime and all subcontractors) FBR per SLC was derived. If proposing different team composite FBR per SLC for each Task Order, provide additional explanation and supporting rationale.

6. Non-Labor Resources (NLRs)

Describe how the Offeror developed the NLRs.

a. Offeror shall identify any applicable indirect rates, based on company’s accounting policies.

b. Describe the components (cost pool, and allocation base) of each of the indirect rates applied to the NLR dollars. If different than the indirect rates described in Paragraph (c) 4 of this provision.

(d) Pricing Methodology

For purposes of this solicitation, Offerors shall be required to provide their estimate of the required level of resources necessary to perform the Task Orders (TOs) provided in Section L, Attachment L-2A-F of the RFP and as discussed in the following applicable paragraphs:

1. IDIQ Task Orders (TO) (Cost-Plus-Fixed-Fee and Firm-Fixed Price)

The TOs cover 5 base years and 1 (2) year option period of performance associated with the SOW. Offerors are required to propose the required level of hours and appropriate skill mix per their unique technical approach necessary to perform each TO.