Section_L_Attachment_1.pdf

NNJ17584385R SECTION L

Attachment L-1

RESEARCH, ENGINEERING, MISSION INTEGRATION SERVICES CONTRACT

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Section L

Past Performance Consent Letter and

Past Performance Questionnaire

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PAST PERFORMANCE CONSENT LETTER

SUBCONTRACTOR/TEAMING PARTNER/PROGRAM MANAGER CONSENT FORM

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION TO

THE PRIME CONTRACTOR

[Past performance information concerning key personnel, subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor‘s or teaming partner‘s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing program manager, subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume]

SAMPLE

Dear (Contracting Officer)

We are currently participating as a (key personnel, subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the NASA, Johnson Space Center, Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process, we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

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Attachment L-1 Past Performance Questionnaire

Complete one set of letters and forms for each Past Performance reference. Additional space or blank sheets may be added to answer any question.

Transmittal Letter to Accompany Present/Past Performance Questionnaire

FROM:

SUBJECT: Present/Past Performance Questionnaire for Contract(s):

We are currently responding to NASA Johnson Space Center’s (JSC’s) Request for Proposal (RFP). This RFP requires Offerors to identify customers and solicit their response regarding our performance.

We are providing present and past performance data to NASA JSC relating to our performance identified on contract ___________________ (contract name/number). The RFP instructs that we provide our customers with the attached questionnaire and requests that you provide requested data and submit it by _______________________ directly to:

Contract Name: TBD

Attn: TBD

NASA Johnson Space Center

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2101 NASA Parkway

Houston, TX 77058

Email address: TBD

You are also encouraged to email the questionnaire(s).

The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to us, the Offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the JSC point of contact identified above. Thank you for your timely assistance.

Sincerely, (Company Official)

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Offeror Identification

Please provide the following information:

1. Contractor Information

Company:

Division:

Mailing Address:

2. Contract Number:

3. Contract Type:

4. Product/Service Description:

5. Contract Award Date:

6. Period of Performance (basic and any options):

7. During this contract period of performance, this firm was the: Prime Contractor Significant Subcontractor Team Member Other (please describe):

What percentage of the Total Contract Value for this contract did the firm perform, and what is the Total Contract Value? Percentage of work performed by contractor ___________; total contract value ___________

8. Does a corporate or ownership relationship exist between the contractor being evaluated and your organization? No Yes – If yes, please describe the relationship:_______________________

9. Unusual contract features or conditions:

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Past Performance Evaluation

Based on your knowledge of the contract identified above, please provide your assessment of how well the contractor performed on each of the following questions. It is very important to keep in mind that only performance in the past 5 years is relevant.

Please rate the contractor as described below in the following technical, schedule, contract management and cost performance, and general areas.

Excellent (E) – Of exceptional merit, exemplary performance in a timely, efficient and economical manner, very minor (if any) deficiencies with no adverse effect on overall performance.

Very Good (VG) – Very effective performance, fully responsive to contract requirements;

contract requirements accomplished in a timely, efficient, and economical manner for the most part, only minor deficiencies.

Good (G) – Effective performance, fully responsive to contract requirements; reportable deficiencies, but with little identifiable effect on overall performance.

Satisfactory (S) – Meets or slightly exceeds minimum acceptable standards, adequate results;

reportable deficiencies with identifiable, but not substantial, effects on overall performance.

Poor/Unsatisfactory (P) – Does not meet minimum acceptable standards in one or more areas;

remedial action required in one or more areas; deficiencies in one or more areas which adversely affect overall performance.

Not Applicable – Contractor not required to provide the service or product indicated.

Technical Performance Category N/A P S G VG E

1. Overall performance in planning and controlling the program

2. Overall quality of technical services and support

3. Compliance with technical requirements and performance standards in providing safety and mission assurance support and services

4. Insight in understanding customer requirements and priorities

5. Initiative in identifying and resolving unforeseen technical and schedule problems (causes, impacts, and resolutions)

6. Surveillance, and management of major/critical subcontractors

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7. Contractor’s ability to correct performance deficiencies

8. Ability to use metrics and other tools to accurately measure and track program

9. Record in demonstrating a thorough understanding of the nature of the work required and the disciplines required to accomplish them

10. Record in identifying and mitigating risks

11. Effectiveness of technical training program

12. Please give a short narrative as to why you chose the adjective you did for the 11 areas above, especially for those answers that are other than “satisfactory.”

13. Other particular strong/weak points of contractor’s technical performance.

Schedule Performance Category N/A P S G VG E

1. Ability to provide a qualified workforce to fulfill schedule requirements

2. Content, accuracy, and timeliness of technical reports

3. Adherence to task schedules

4. Timeliness and accuracy of cost and business reports

5. Record in completing technical tasks/milestones, deliverables within established schedules

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Contract Management And Cost Performance N/A P S G VG E

1. Adherence to estimated costs and contract cost targets

2. Ability to effectively plan efforts, provide realistic cost and schedule estimates, etc.

3. Ability to forecast and control costs

4. Ability to submit accurately and timely financial reports and credible forecasts of future resource requirements

5. Rate the degree of monitoring/guidance required in contract administration

6. Contract change order management (discuss contractor commitment to negotiate and implement contract changes in a timely manner)

7. Rate the contractor’s record in effectively selecting and managing subcontractors

8. Rate the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction

9. Rate the contractor’s record in reacting quickly and adjusting staffing levels and make-up to meet changing requirements

10. Performance in managing problems and implementing corrective actions:

11. Record in managing multiple and diverse projects/tasks from planning through execution phases

12. Record in managing complex projects at multiple, geographically dispersed sites

13. Record in adhering to or ability to meet goals for Small Business Subcontracting Goals

14. Overall effectiveness in communications, including lines of authority and reporting relationships

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15. Contract Value:

Initial Value Current/Final Value

Estimated Cost $______________ $______________

Fee/Fee $______________ $______________

Total Value $______________ $______________

Briefly describe any change(s) from original contract value:

16. Was there a cost overrun/under-run? No Yes – If yes, what was the magnitude? Please explain:

17. Does the contract have ceilings rates? No Yes – If yes, what are the rates?

18. Has the contractor exceeded the rates? No Yes – If yes, please explain:

19. If an award/incentive fee type contract, percent of available fee earned? _____%

20. Has the contract been partially or completely terminated for default or convenience? No Yes – If yes, please explain the reason for termination (i.e., inability to meet cost or delivery schedules, performance, etc.:

21. What has been the key personnel turnover rate for this contract? _____________________

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General N/A P S G VG E

1. Rate the contractor’s record in identifying key positions, filling these positions with individuals with required skills, and providing back-ups:

2. Rate the contractor’s record in recruiting, maintaining, and managing a workforce with the required skill mix:

3. Rate the contractor’s compliance with export control requirements:

4. Rate the contractor’s record in complying with safety, health, and environmental procedures/requirements:

5. Record in establishing and maintaining an effective quality assurance program and meeting quality improvement requirements:

6. Approximately how many people were/are employed under this contract? ______________

7. Did any accidents or industrial illnesses resulting in lost time occur under this contract? No Yes – If yes, please provide details:

8. In what areas below do you feel the contractor is strong?

Program/Project Management

Risk Identification and Mitigation

Attracting and Retaining Qualified Personnel

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Communication

Technical Performance

Technical Innovation

Small Business Utilization

Safety and Environmental Performance

Cost Performance

Response to Change

9. In what areas below do you feel the contractor is weak?

Program/Project Management

Risk Identification and Mitigation

Attracting and Retaining Qualified Personnel

Communication

Technical Performance

Technical Innovation

Small Business Utilization

Safety and Environmental Performance

Cost Performance

Response to Change

RESPONDENT INFORMATION

1. Name of evaluator: _________________________________________________________

2. Position title: ______________________________________________________________

3. Agency/Company

Name: ___________________________________________________

Mailing Address: _______________________________

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Telephone Number:_______________________________

Facsimile Number: _______________________________

E-Mail Address: _______________________________

4. Your role in the program/contract:

5. Length of involvement in this program/contract: _____________________

6. Date questionnaire completed: ______________________