Section_L_R.1_.pdf

NNJ17584385R SECTION L

RESEARCH, ENGINEERING, MISSION INTEGRATION SERVICES CONTRACT

L-1

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

(End of Provision)

NOTICE: The following contract provisions pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

PROVISION

NUMBER

DATE TITLE

52.204-7 JUL 2013 SYSTEM FOR AWARD MANAGEMENT

52.204-16 JUL 2015 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

52.211-14 APR 2008 NOTICE OF PRIORITY RATING FOR NATIONAL

DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY

PROGRAM USE

52.214-34 APR 1991 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE

52.214-35 APR 1991 SUBMISSION OF OFFERS IN U.S. CURRENCY

52.215-1 JAN 2004 INSTRUCTIONS TO OFFERORS – COMPETITIVE

ACQUISITIONS

52.215-22 OCT 2009 LIMITATIONS ON PASS-THROUGH CHARGES –

IDENTIFICATION OF SUBCONTRACT EFFORT

52.216-27 OCT 1995 SINGLE OR MULTIPLE AWARDS

52.222-24 FEB 1999 PREAWARD ON-SITE EQUAL OPPORTUNITY CHARGES—

IDENTIFICATION OF SUBCONTRACT EFFORT

http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

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52.222-46 FEB 1993 EVALUATION OF COMPENSATION FOR PROFESSIONAL

EMPLOYEES

52.222-56 MAR 2015 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN

52.237-1 APR 1984 SITE VISIT

52.237-10 MAR 2015 IDENTIFICATION OF UNCOMPENSATED OVERTIME

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) PROVISIONS

PROVISION

NUMBER

DATE TITLE

1852.227-84 APR 2015 PATENT RIGHTS CLAUSES

1852.233-70 DEC 2015 PROTESTS TO NASA

L.2 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA OR DATA OTHER

THAN COST OR PRICING DATA (OCT 2010) – Alt. IV (FAR 52.215-20) (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: See Provision L.18.6, Cost and Price Factor – Volume II.

L.3 PROPOSAL PAGE LIMITATIONS (FAR 1852.215-81) (APR 2015)

(a) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

(List each volume or section) (Specify limit) (List each subsection)

Volume 1:

Technical/Management

Confidence Factor

80 pages

However, for each task order proposed under

TA.1, an additional 20 pages per TO is allowed.

Technical/Management – includes:

TA.1 Specific Technical

Understanding and

Resources

TA.2 Commercialization

Approach

TA.3 OCI Avoidance Plan

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(b) A page is defined as one side of a sheet, 8 1/2" x 11", with at least one inch margins on all sides, using not smaller than Times New Roman 12 point type. Foldouts count as an equivalent number of 8 1/2" x 11" pages. The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used. Offerors should reference L.16.2 for further details.

(c) Identify any exclusions to the page limits that are excluded from the page counts specified in paragraph (a) of this provision (e.g. title pages, table of contents) as follows: (by contractor). In addition, the Cost section of your proposal is not page limited. However, this section is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section's page limitation.

(d) If final revisions are requested, separate page limitations will be specified in the

Government's request for that submission.

(e) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror.

L.4 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)

TA.4 Small Business

Utilization Plan

TA.5 Total Compensation

Plan

Volume II: Cost and Price

Proposal

No limit

Volume III: Past Performance

Volume

5 pages per CLIN proposed

No limit Past Performance

Questionnaire

Volume IV:

Responsibilities

10 pages

Volume V: Model Contract

SF 1449, Offeror

Representations and

Certifications and Model

Contract Considerations

No Limit

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(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability

Office (GAO), shall be served to the CO (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

NASA/Johnson Space Center

Attn: BG/ Miyoshi Thompson

2101 NASA Parkway

Houston, TX 77058

Phone: 281-244-1683

Email: Miyoshi.thompson-1@nasa.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.5 AUTHORIZED DEVIATIONS IN PROVISIONS (FAR 52.252-5) (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any NASA FAR Supplement Regulation (48 CFR Chapter 18) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L.6 PRE-PROPOSAL CONFERENCE (NFS 1852.215-77) (APR 2015)

(a) A preproposal/pre-bid conference will be held as indicated below:

Date: August 24, 2016

Time: 9:00 am to 12:00 pm

Location: The Gilruth Center, Alamo Ballroom

(b) Attendance at the pre-proposal conference is recommended; however, attendance is neither required nor a prerequisite for proposal/bid submission and will not be considered in the evaluation.

(c) Offerors, individuals, or interested parties who plan to attend the pre-proposal/pre-bid conference must provide the CO in writing, at a minimum, full name of the attendee(s), identification of nationality (U.S. or specify other nation citizenship), Lawful Permanent Resident Numbers in the case of foreign nationals, affiliation and full office address/phone number. Center-specific security

L-5 requirements for this pre-proposal/pre-bid conference will be given to a company representative prior to the conference or will be identified in this solicitation. Examples of specific identification information which may be required include state driver’s license and social security number. Except for foreign nationals, the identification information must be provided at least 7 working days in advance of the conference. This information shall be provided at least 14 working days in advance of the conference for foreign nationals due to the longer badging and clearance processing time required.

However, the Center reserves the right to determine foreign nationals may not be allowed on the

Government site. The Government is not responsible for Offeror’s inability to obtain clearance within sufficient time to attend the conference. Due to space limitations, representation of any potential Offeror may not exceed 5 company representatives/persons per Offeror. Any “lobbying firm or lobbyist” as defined in 2 U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying Disclosure Act of 1995 shall be specifically identified.

(d) Visitors on NASA Centers are allowed to possess and use photographic equipment (including camera cell phones) and related materials EXCEPT IN CONTROLLED AREAS. Anyone desiring to use camera equipment during the conference should contact the CO to determine if the site(s) to be visited is a controlled area.

(e) The Government will respond to questions regarding this procurement provided such questions have been received at least five (5) working days prior to the conference. Other questions will be answered at the conference or in writing at a later time. All questions, together with the

Government’s response, will be transmitted to all solicitation recipients via the Government-wide

Point of Entry (GPE). In addition, conference materials distributed at the preproposal/pre-bid conference will be made available to all potential Offerors via the GPE using the NAIS Electronic

Posting System.

L.7 DETERMINATION OF COMPENSATION REASONABLENESS (NFS 1852.231-71)

(APR 2015)

(a) The proposal shall include a total compensation plan. This plan shall address all proposed labor categories, including those personnel subject to union agreements, the Service Contract Act, and those exempt from both of the above. The total compensation plan shall include the salaries/wages, fringe benefits and leave programs proposed for each of these categories of labor. The plan also shall include a discussion of the consistency of the plan among the categories of labor being proposed.

Differences between benefits offered professional and non-professional employees shall be highlighted. The requirements of this plan may be combined with that required by the clause at FAR

52.222-46, "Evaluation of Compensation for Professional Employees."

(b) The Offeror shall provide written support to demonstrate that its proposed compensation is reasonable.

http://www.arnet.gov/far/current/html/52_222.html#1046973 http://www.arnet.gov/far/current/html/52_222.html#1046973

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(c) The Offeror shall include the rationale for any conformance procedures used or those Service

Contract Act employees proposed that do not fall within the scope of any classification listed in the applicable wage determination.

(d) The Offeror shall require all service subcontractors provide, as part of their proposal, the information identified in (a) through (c) of this provision for cost reimbursement or non-competitive fixed-price type subcontracts having a total potential value expected to exceed the threshold for requiring certified cost or pricing data as set forth in FAR 15.403-4.

L.8 GOVERNMENT PROPERTY MANAGEMENT INFORMATION (NFS 1852.245-80)

(JAN 2011)

(a) The Offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any contract awarded from this solicitation.

(b) The Offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The Offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245–81, List of Available

Government Property.

(d) The Offeror shall identify all Government property in its possession, provided under other

Government contracts that it intends to use in the performance of this contract. The Offeror shall also identify: The contract that provided the property, the responsible CO, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245–9, Use and Charges (June 2007), and the contact information for the responsible Government CO. The Offeror shall provide proof that such use was authorized by the responsible CO.

(e) The Offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The Offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html#wp1150161

L-7 manufacturer, model number (when available), quantity required, and estimated unit cost. Equipment approved as part of the award need not be requested under NFS clause 1852.245-70.

(g) The Offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment—

Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

(h) Existing Government property may be reviewed at the following locations, dates, and times: [Enter the appropriate information]

Note: Information required in this clause shall be submitted as a separate tab after the Property

Management Plan (if the plan is required with submittal) or in the Management volume, unless stated otherwise in this RFP.

(End of provision)

L.9 LIST OF AVAILABLE GOVERNMENT PROPERTY (NFS 1845.245-81)(JAN 2011)

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–1, Government Property, included in this solicitation. The Offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

(See individual Task Order (TO))

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–2, Government Property Installation Operation Services, as included in this solicitation. The Offeror shall notify the Government of its intention to use or not use the property. (Not Applicable)

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html#wp1149752 https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html#wp1153089

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L.10 PROPOSAL MARKING AND DELIVERY (JSC 52.215-109) (AUG 2012) (JSC

PROCUREMENT INSTRUCTION)

(a) Methods of Proposal Delivery

Proposals shall be delivered to the designated proposal receiving office by one of the following methods:

a. U.S. Postal Service,

b. Commercial Delivery Service, or

c. Delivery by company employee or other individual agent.

Regardless of the method of delivery chosen, the Offeror is responsible for delivery of the proposal to the designated receiving office no later than the date and time stated on the Standard Form 33.

(b) External Marking of Proposal Package(s)

All proposal packages must be closed, sealed, and marked in large letters “PROPOSAL –

DELIVER UNOPENED”. Proposals packages must include the solicitation number, the contract specialist’s name, mail code/stop, and the Offeror’s name and address clearly marked on the outside of the package.

The Offeror shall include a notice on the cover of the proposal package as follows:

“NOTICE: THIS PROPOSAL MUST BE DELIVERED TO THE SPECIFIED ADDRESS

NO LATER THAN (OFFEROR—ENTER DATE AND TIME).”

(c) Delivery Address

Proposals must be delivered to:

NASA Johnson Space Center

Attention: BG/ Miyoshi Thompson

Central Receiving, Bldg 420

2101 NASA Parkway

Houston, TX 77058-3696

JSC Central Receiving can only be accessed through JSC Gate 4, which is located off Space

Center Boulevard. The Offeror is strongly encouraged to notify the CO/Contract Specialist one day in advance of the proposal submission. Proposals will be considered to be timely if the proposal package arrives in Building 420 by the date and time as specified in L.6.2(a).

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L. 11 AVAILABILITY OF TECHNICAL DOCUMENTATION

(a) For the purpose of this Request for Proposal (RFP), the Technical Library contains the official versions of applicable and reference documentation. No other version of the documentation should be used.

(b) All technical documentation which is incorporated directly by reference in this solicitation may be obtained from the Research, Engineering, Mission Integration Services Contract (REMIS)

Technical Reference Library which is available online at the following url:

http://procurement.jsc.nasa.gov/remis/

(c) In order to obtain a User-ID and password to access the documents above, please e-mail the following information to the Contract Officer at miyoshi.thompson-1@nasa.gov

• Request for access to the Technical Reference Library

• Requestor’s Name

• Full Company Name

• Company Address

• Company Security Point of Contact

• Phone Number

• Foreign Company (Yes/No)

• CAGE Code

(d) All copy-righted technical documentation which is incorporated directly by reference in this solicitation cannot be placed in the REMIS Technical Reference Library. If an Offeror desires to have these copy-righted documents to prepare their proposal they must be obtained, at the Offeror’s expense, from the organization that develops, establishes and/or publishes those documents.

(e) The Offeror may request NASA technical documents not incorporated by reference.

L.12 COMMUNICATIONS REGARDING THIS SOLICITATION

Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government representative:

Name: Miyoshi Thompson, CO

Phone: 281-244-1683

Email: miyoshi.thompson-1@nasa.gov

Address: 2101 NASA Parkway

Attn: BG/International Space Station

Houston, Texas 77058-3696 http://procurement.jsc.nasa.gov/remis/

L-10

QUESTIONS REGARDING THIS SOLICITATION MUST BE PRESENTED IN WRITING and shall be submitted electronically to the above e-mail addresses by August 22, 2016 in order that answers may be obtained and disseminated in a timely manner, since it is not expected that a proposal submission date will be extended. Oral communications are not acceptable in response to this solicitation. Questions shall not be directed to the technical activity personnel.

L.13 OFFEROR ACCEPTANCE PERIOD

Proposals submitted in response to this solicitation shall remain firm for at least 270 calendar days after the date specified for receipt by the Government and shall contain a statement to this effect.

L.14 PERIOD COVERED BY PROCUREMENT

This solicitation covers a 5 year ordering period, and one (1) 2-year option period. For contracting purposes:

Anticipated Dates Duration Contractual Coverage

3/01/2017- 2/28/2022 5 years Base

03/01/2022- 2/29/2024 2 years Option 1

L.15 SINGLE OR MULTIPLE AWARDS (FAR 52.216-27) (OCT 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

L.16 NFS 1852.227-84 PATENT RIGHTS CLAUSES (DEC 1989)

This solicitation contains the patent rights clauses of FAR 52.227-11 (as modified by the NFS) and

NFS 1852.227-70. If the contract resulting from this solicitation is awarded to a small business or nonprofit organization, the clause at NFS 1852.227-70 shall not apply. If the award is to other than

L-11 a small business or nonprofit organization, the clause at FAR 52.227-11 shall not apply.

L.17 INSTRUCTIONS FOR PROPOSAL PREPARATION

This section provides detailed instructions to Offerors to be used in the preparation of proposals. It is organized as follows:

Paragraph Paragraph Title

L.17.1 Introduction

L.17.2 Proposal Arrangement, Page Limitations, Copies, and Due

Dates

L.17.3 Streamlined Evaluation Process

L.17.4 Technical/Management Confidence Factor (Volume I)

L.17.5 Cost/Price Factor (Volume II)

L.17.6 Past Performance Factor (Volume III)

L.17.7 Responsibility Considerations (Volume IV)

L.17.8 Model Contract (Volume V)

L.17.1 INTRODUCTION

This acquisition is being conducted as a vehicle to provide tasks in five (5) distinct Contract Line

Item Numbers (CLINs). Offerors must demonstrate capabilities to perform in the following functional areas, TA1: Specific Technical Understanding and Resources; TA 2: Commercialization Approach;

TA 3: Organizational Conflict of Interest Avoidance Plan; TA 4: Small Business Utilization Plan and

TA 5: Total Compensation Plan.

Offerors may propose to any CLINs for which they are qualified by proposing to the applicable sample TOs, as shown in Table L-5 Representative IDIQ TOs. There is no requirement to propose on all CLINs, nor are Offerors limited to proposing on a single CLIN. The Offeror shall only provide one proposal. Alternate Proposals will not be accepted. Each CLIN will be evaluated individually for all factors.

L-12

The 5 CLINs are as follows:

CLIN Contract Area/Type

1 Research Firm- Fixed- Price (FFP)

2A

2B

Engineering FFP

Parts Purchase FFP

3 Research Cost-Plus-Fixed-Fee (CPFF)

4 Engineering CPFF

This acquisition is being conducted as a full and open competition with a Small Business Reserve.

The Government will award a minimum of three (3) contracts to Small Businesses. In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the Offeror’s competence and capability to successfully complete the requirements specified in the REMIS

Statement of Work (SOW). Generally, the proposal shall:

(a) Demonstrate understanding of the overall and specific requirements of the proposed Contract;

convey the company’s capabilities for transforming understanding into accomplishment; provide in detail, the plans and methods for so doing; and provide, as requested below, the cost/price associated with so doing.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of all information. The proposal should not simply rephrase or restate the

Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.

(d) Offerors are requested to provide information responsive to the items set forth below. This information is considered essential for the Government to conduct a fair and uniform evaluation of proposals in accordance with the evaluation factors and subfactors provided in Section M. The items listed are not, however, all-inclusive and you should include in your proposals any further discussion you believe to be necessary or useful in demonstrating your ability to perform the work under this

Contract.

(e) For a more complete understanding of this part of Section L, refer to Section M. The instructions in this part of Section L are directly related to the evaluation factors set forth in Section

M.

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Table L-1 Cross Reference from Section L to Section M

Title Section

ID

Title Section

ID

Volume I –

Technical/Management

Confidence Factor

L.17.4 Volume I –

Technical/Management

Confidence Factor

M.3

TA1: Specific Technical

Understanding and Resources

L.17.4 (a) TA1: Specific Technical

Understanding and Resources

M.3 (a)

TA2: Commercialization

Approach

L.17.4 (b) TA2: Commercialization Approach M.3 (b)

TA.3: Organizational Conflict of

Interest (OCI) Avoidance Plan

L.17.4 (c) TA3: Organizational Conflict of

Interest (OCI) Avoidance Plan

M.3 (c)

TA.4: Small Business

Utilization Plan

L.17.4 (d) TA4: Small Business Utilization

Plan

M.3 (d)

TA 5: Total Compensation Plan L.17.5 (e) TA5: Total Compensation Plan M.3 (e)

Volume II - Cost/Price Factor L.17.5 Volume II - Cost/Price Factor M.4

Volume III - Performance

Factor

L17.6 Volume III - Past Performance

Factor

M.5

Volume IV – Responsibility

Considerations

L.17.7 Volume IV – Responsibility

Considerations

M.6

Volume V - Model Contract L.17.8 Volume V - Model Contract M.7

L.17.2 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE DATES

(a) Both Past Performance and the OCI Avoidance Plan are requested by 09/23/2016. The entire proposal is due by 10/04/2016 at 1:30 p.m. Central Time. The delivery location is specified in L.10, L-14

Proposal Marking and Delivery. Late proposals will not be accepted in accordance with FAR 52.215-

1, “Instructions to Offerors – Competitive Acquisition.”

(b) Proposal Arrangement: Offerors shall arrange their proposals as set forth below in Table

L-2. Proposal sections excluded from the page limit shall be placed at the end of each volume.

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Table L-2: Overview of Proposal Volumes, Page Limitations, Copies, and Format

Volume

No.

Title Page Limit Items

Excluded from the Page Limit

Hard

Copy

Electronic

Copy

Format

I Technical/Ma nagement

Confidence

Factor

80 pages

However, for each task order proposed under TA.1, an additional

20 pages per

TO is allowed.

1 2 MS Word

II Cost/Price

Factor

Templates None N/A 1 2 MS Excel

Narratives None N/A 1 2 MS Word

III Past

Performance

(PP) Factor

5 pages per

CLIN being proposed

N/A 1 2 MS Word:

PP

Native

Format:

Environ. and

Safety Data, Insurance

Info., PP

Attach., and

Excel: PP

Information

Spreadsheet

PP

Introductory

Material

1 N/A 1 2 MS Word

IV Responsibility

Considerations

10 pages N/A 1 2 MS Word

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V Model

Contract

None N/A 1 3 MS Word

(c) The proposal text shall be printed on non-glossy white 8 ½ x 11-inch paper. The metric standard format most closely approximating the described standard 8 ½ x 11-inch size may also be used. Volumes shall be separately bound in 3-ring binders that permit the volume to lie flat when open. For electronic copies, each volume shall be placed in its own electronic folder. Staples shall not be used. A cover sheet shall be included on each binder, clearly marked with date of offer, volume number, title, copy number, solicitation number and the Offeror’s name. The same identifying data should be placed on the spine of each binder. Information shall not be incorporated by reference. A suitable table of contents shall be provided with each volume for ready reference to sections, tables, and figures. Pages shall be formatted in a standard page style, without the use of numerous columns. Offerors shall tab each subsection within each volume for ease of reference.

Tabs and dividers are not included in the page count limitations.

The following requirements apply to the sections of the proposal, which are page limited:

Sections of the proposal which are page limited shall be prepared and submitted using non-compressed Times New Roman font with single-spaced 12 point text printed on both sides of the sheet with a one-inch margin on all sides in accordance with Microsoft Word default settings.

Character spacing shall be “Normal” per Microsoft Word settings. Text in diagrams, charts, tables, artwork, and photographs shall be no smaller than 12 point text size. Diagrams, charts, tables, artwork and photographs shall not be used to circumvent the text size limitations of the proposal. The margins may contain headers and footers but shall not contain any proposal content to be evaluated.

All pages in each volume shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) for contents subject to page limitations. Each side of the sheet, tab, or divider containing proposal material will be counted as part of the appropriate volume’s page limitations. Information that can be construed as belonging in another volume of the proposal will be so construed and counted against the appropriate volume’s page limitation.

Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, page tabs, and section dividers that do not contain information that can be construed as proposal information will not be counted as part of the page limitations. However, these pages shall be numbered with lower case

Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

Foldout pages may only be used for large tables, charts, graphs, plans, figures, diagrams and schematics, not for pages of text. Foldouts shall be counted as two pages against the page limitations, shall be printed on one side only, shall be printed on 11 x 17-inch paper with a one-inch margin on all sides, and shall fold entirely within the volume.

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Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b). Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other Offerors may be accepted if it is immaterial to the acquisition. However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

The following requirements apply to the sections of the proposal which are not subject to page limitations: Sections of the proposal which are not page limited do not need to abide by the font, size or margin requirements of the page limited sections, though the Offeror should ensure readability. All pages in each section shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, etc. shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the

Government.

(d) If final proposal revisions are requested, separate page limitations will be specified in the

Government's request for that submission.

(e) Each Offeror is required to submit its proposal in two formats, one conventional hard copy bound format in the quantities specified above, and one in an electronic format in the quantities specified above. The electronic submission is requested on a non-rewritable (CD-R) disk(s) and must be compatible with the software and hardware specification described below. Electronic media must be labeled or tagged with the RFP Number, Company Name, Date Prepared, version of Microsoft

Office® application used, an indication of the files or range of files contained on the disks marked and in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-

5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source

Selection Information.

(f) Electronic copies of the proposal shall be prepared and submitted in Microsoft Office®2010 applications (Word and Excel). Further, the Microsoft Excel spreadsheets shall be submitted in

Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file. Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file.

To the extent of any inconsistency between data provided electronically and proposal hard copies, the electronic copy of the proposal will be considered to be the intended data to measure compliance with the page limitations specified in this provision. For electronic submissions, each volume of the proposal should be submitted as a separate electronic file. If a volume extends to multiple disks, the

Offeror shall clearly indicate the sequence number. The Offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

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(g) A cover sheet should be contained as the first page of each book, clearly marked with volume number, title, solicitation identification, and the Offeror’s name. Be sure to apply all appropriate markings, including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or

Proposal Information and Source Selection Information.

(h) Provide a Cross Reference List that tracks the page and paragraph numbers of the Offer’s proposal to the page and paragraph numbers in the Government’s instructions. A Cross Reference

List shall be submitted in each Volume for that particular volume.

(End of Provision)

L.17.3 STREAMLINED PROCUREMENT PROPOSAL INSTRUCTIONS (FAR 52.215-112)

(FEB 2014) (JSC Procurement Instruction)

This procurement will be conducted using tradeoff between of technical confidence baseline requirements (High (Green)/Medium (Blue) /Low (Yellow)), past performance, and cost/price. The

Government seeks to select Offerors whose proposal represents the best value after evaluation (see

Section M for evaluation procedures).

Technical confidence, past performance, cost/price, and other proposal requirements are discussed in detail below.

L.17.4 VOLUME I – TECHNICAL/MANAGEMENTCONFIDENCE FACTOR

The proposal must demonstrate that the offered services meet the requirements as set forth below.

The Offeror shall describe or provide the following in Technical/Management Acceptability

Volume I:

Proposal Reference Matrix

The Offeror shall provide a matrix showing which CLINs and associated TOs the Offeror is proposing to. The matrix shall be in the format below:

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TABLE L-3: Proposal Reference Matrix

Applicable CLINS T a s k

O r d e r

TO

Number*

Title/Reference

Offeror is Proposing to this Applicable

CLIN (Yes/No)

1 – Research FFP 1 TO-01

TO-05

TO-07

CIR Diagnostic Upgrade -

HiBMS; L-2-A or

OASIS-2 Reflight – Liquid

Crystal Facility; L-2-E or

ISS Life Sciences Payloads;

L-2-G

OFI

2A- Engineering FFP

TO-03

ISS External Hardware

Storage Platform; L-2-C

OFI

2B – Parts Buy FFP TO-06 ISS Parts Purchase; L-2-F OFI

3 – Research CPFF 3 TO-02 ISS Flight Science in

Advanced Plant Habitat with

Plant Stress Detection

System; L-2-B

OFI

4 – Engineering CPFF 4 TO-04 Reverse Osmosis Hardware;

L-2-D

OFI

* If there is a unique OCI for any specific task order, please include your company’s response in your OCI plan

(a) TA1: Specific Technical Understanding and Resources

The Offeror shall demonstrate its technical understanding and realism of proposed resources to meet the requirements outlined in the Representative IDIQ TOs (Attachment L-2A-F), for which the Offeror is proposing. In addition, the Offeror shall demonstrate its understanding of work defined in the Statement of Work that the Offeror expects to be selected for. The

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Representative IDIQ TOs in Table L-5 are for proposal purposes; however, they may be issued upon contract award or competed with the CLIN awardees post contract award. For the Representative IDIQ TOs in Table L-5, provide the resources needed to successfully perform the requirements. Since the paragraphs and tables described in these instructions are also intended to facilitate the technical evaluation of the resources proposed in the Offeror’s

Cost and Price Proposal, Offerors should carefully follow these instructions.

The Offeror's response to this section should be consistent with the proposed Technical

Approach. Likewise, the Work Year Equivalent (WYEs) by labor classification proposed by the Offeror to accomplish the Representative IDIQ TOs shall be entered on the Technical

Resources Summary Template (TRST) located in the IDIQ workbook and must agree with the resources proposed on the IDIQ Summary Cost Templates (ISCT). Specific instructions for filling-out the TRST are provided with the IDIQ Cost Template instructions in the

Cost/Price Proposal Volume instructions. WYEs are defined as the proposed productive hours needed to comprise one average full time employee. This may be one employee or several part time employees. Productive Hours are defined as the total available hours for productive work in a year, excluding overtime, less paid time off.

Table L-5: Representative IDIQ TOs

Number

Title Applicable

CLINS

Reference

Attachment

TO-01 CIR Diagnostic Upgrade - HiBMSTO 1 L-2-A

TO-02

ISS Flight Science in Advanced Plant

Habitat with Plant Stress Detection System

L-2-B

TO-03 ISS External Hardware Storage Platform

TO

2A L-2-C

TO-04 Reverse Osmosis Hardware TO 4 L-2-D

TO-05 OASIS-2 Reflight – Liquid Crystal

Facility TO

1 L-2-E

TO-06 ISS Parts Purchase TO 2B L-2-F

TO-07 ISS Life Science Payloads 1 L-2-G

(b) TA2: Commercialization Approach

(i) Commercialization Approach: The Offeror shall submit their proposed commercial approach, process and management structure per DRD REMIS-PM-01

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Commercialization Approach.

(c) TA3: Organizational Conflict of Interest Avoidance Plan

(i) The Offeror shall provide an Organizational Conflict of Interest (OCI) Avoidance Plan per DRD REMIS-PM-02 Organizational Conflict of Interest (OCI) Avoidance Plan.

(d) TA4: Small Business Utilization Plan

(i) The Offeror (Large Businesses Only) shall provide a Small Business Subcontracting

Plan per DRD REMIS-PC-02 Small Business Subcontracting Plan.

(ii) This solicitation contains FAR clause 52.219-9, ―Small Business Subcontracting

Plan with Alternate III. The Plan described and required by the clause, including the associated subcontracting percentage goals and subcontracting dollars, shall be submitted with your proposal.

(iii) The CO’s assessment of appropriate subcontracting goals for this acquisition, expressed as a percent of TOTAL CONTRACT VALUE as follows:

SMALL BUSINESSES (SB) 10%

SMALL DISADVANTAGED BUSINESS CONCERNS

(SDB)

3%

WOMEN OWNED SMALL BUSINESS CONCERNS

(WOSB)

4%

HUBZONE SMALL BUSINESS CONCERNS (HBZ) 1%

VETERAN OWNED SMALL BUSINESS CONCERNS

(VOSB)

3%

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS CONCERNS (SDVOSB)

2%

HBCU/MI 0%

(iv) The numbers above reflect the CO’s assessment of the appropriate subcontracting goals to be achieved at the completion of contract performance. If it is anticipated that the proposed small business goals will not be met by the submission of the first

Individual Subcontracting Report (ISR) for this effort as required by FAR 52.219-9

Small Business Subcontracting Plan, the Offeror should discuss their approach to

L-22 include timeline for meeting these goals and the rationale for it.

(v) Offerors are encouraged to propose goals that are equivalent to or greater than those recommended by the CO. However, Offerors must perform an independent assessment of the small business subcontracting opportunities.

(e) TA5: Total Compensation Plan

(i) The Offeror shall provide a Total Compensation Plan (TCP) per DRD REMIS-PR-

02 Total Compensation Plan. Proposed subcontractors shall provide a TCP per NFS

1852.231-71(d).

L.17.5 VOLUME II - COST/PRICE FACTOR

Instructions for the preparation of the Cost/Price Proposal are organized as shown in the following

Table and are presented below.

L.18.6

Paragraph

Cost/Price Proposal

Instruction Topic

(a) Introduction

(b) Specific Guidelines

1 Direct Labor Rates

2 Direct Labor Rate Escalation

3 Indirect Rate Historical Data and Analysis

4 Uncompensated Overtime

5 Standard Labor Categories

6 Work Year Equivalent (WYE) and Productive Hours

7 Model Contract Rates versus Cost Proposal Rates

(c) Pricing Methodology

1 Pricing for IDIQ TOs

(d) Excel Pricing Model (EPM)

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1 Workbook File a Format b Formulas c Locks

2 CD Cost Proposal Organization

3 IDIQ Template Instructions a Technical Resources Template (TRT)- IDIQ b TO Pricing Template (TOPT )

4 Cost Template Instructions a Fully Burdened Rates Template (FBR) b Minor Subcontractor Template (MST)

5 Other Template Instructions a Overhead Template (OHT) b G&A Template (GAT) c Total Compensation Template

1 Compensation Template (a): Salaries and Wages-Non-

Exempt

2 Compensation Template (b): Salaries and Wages-Exempt

3 Compensation Template ( c): Fringe Benefit Analysis of

Compensation Plan d Cognizant Field Audit Office Template (CFAOT)

(e) Supplemental Cost Data

1 Financial Accounting Standard (FAS) 13 Analysis

2 Cost of Money for Facilities Capital

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3 Fee

(a) Introduction

The Offeror’s cost proposal shall be compliant with and based upon the Offeror’s estimating, accounting, and other applicable business systems. Certified cost and pricing data is not required;

however, data other than certified cost and pricing data is required.

To ensure that the Government is able to perform a fair assessment of the proposed cost, the prime Offeror and all “major subcontractors” are required to submit a cost proposal that is suitable for evaluation. For the purposes of this solicitation, a “major subcontractor” is any team member (e.g., a subcontractor or inter-divisional organization) which will perform at least 30% of the estimated total contract value over the period of performance for this contract as defined in Section L.14, PERIOD

COVERED BY PROCUREMENT. A “minor subcontractor” is any team member (e.g., a subcontractor or inter-divisional organization) which would perform less than 30% of the estimated total contract value over the period of performance for this contract as defined in Section L.14, PERIOD COVERED BY PROCUREMENT.

A cost proposal that is suitable for evaluation shall:

1. Account for all resources necessary to complete requirements of this RFP.

2. Provide traceability to the technical/management proposal(s).

3. Explain in detail all pricing and estimating techniques.

4. Disclose the basis of all projections, rates, ratios, percentages, and factors in sufficient detail to facilitate the SEB’s understanding and ability to mathematically verify these estimating tools.

5. Comply with applicable Federal Acquisition Regulation (FAR), NASA FAR Supplement

(NFS), and statutory requirements.

6. Include a narrative portion that explains all judgmental elements of cost projections and fee/profit policies.

7. Include all templates required in this RFP.

The Offeror’s cost proposal shall be submitted in one volume labeled Volume II Cost/Price

Proposal.

(b) Specific Guidelines

The following cost instructions apply to the prime Offeror and all “major subcontractors”:

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1. Direct Labor Rates

For any direct labor rates not included in a Forward Pricing Rate Agreement (FPRA), the Offeror shall indicate the basis and/or source data (e.g., actual salary data as of a specific date, proposed salary data from a specific source as of a specific date, etc.) of any direct labor rate proposed.

Indicate any adjustments that were made to the source data in order to derive the direct labor rates proposed in the initial contract year. If an adjustment(s) to the source data was made, indicate the reason(s) and rationale for the adjustment(s). Ensure direct Labor Rates are consistent with the information provided in the Total Compensation Templates.

Note: If the Offeror’s proposed direct labor rates are based on information obtained from a third party salary survey/service provider, then the Offeror shall include the source data as part of their cost/price proposal.

2. Direct Labor Rate Escalation

For any direct labor rates not included in a FPRA, the Offeror shall provide the company's direct labor escalation history for the past three (3) years. The Offeror shall indicate the reason(s) for the historical escalation history.

Explain how proposed rate(s) for escalation are both realistic and compliant with the solicitation.

This solicitation includes FAR Clause 52.222-43, Fair Labor Standards Act and Service Labor

Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014). This clause does not allow Offerors to propose contingency to cover the specific risk that the Government may change the wage determination in the future. However, the clause does allow Offerors to propose escalation or to pay wages or health and welfare benefits higher than the minimum compensation required by the wage determination. The clause only allows for a price adjustment if the Government changes a wage determination in the future and those updated minimum wages or benefits exceed amounts previously being paid by the Contractor. Since the clause does not provide a price adjustment for other reasons, the Offeror shall provide rationale to demonstrate the realism of any proposed escalation in prices in consideration of the contract’s full period performance. This explanation shall address all labor resources for professional and wage determination covered employees, as well as, all non-labor resources.

Note: The proposed direct labor rate of escalation discussed in the paragraph above shall match the direct labor rate of escalation proposed in the Excel Pricing Model (EPM) Total Compensation

Templates (i.e., TC(a) and TC(b)).

3. Indirect Rate Historical Data and Analysis

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For any indirect rate(s) not included in a FPRA, the Offeror shall provide the company's indirect rate history for the past three (3) years. Further, the Offeror shall specifically provide, and explain, the rationale for any elements of cost in either the “pool” or the “base” that are driving significant changes in the indirect rate(s) going forward or that have resulted in significant changes to the indirect rate(s) versus the historical indirect rate data. Likewise, the Offeror shall indicate the primary reason(s) for any significant change in the indirect rate from one year to another year.

Note: Where an Offeror does not have three prior years of history for an indirect rate, then that

Offeror shall provide and explain both the basis of estimate and the rationale for the “pool” and

“base” costs that comprise each indirect rate. Emphasis should be placed on the large and/or significant dollar items, but shall encompass no less than 75% of the total proposed “pool” and “base” items.

4. Uncompensated Overtime

The Government does not require the use of uncompensated overtime; however, if proposed, include a detailed narrative basis of estimate explaining your proposed methodology and provide your historical experience for similar work.

5. Standard Labor Categories

Standard Labor Categories (SLCs) to facilitate a consistent evaluation among Offerors are provided in Attachment J-4. Offerors shall map their labor categories to the SLCs. Offerors shall provide a brief narrative description of their labor categories and how they map to the SLCs to permit for a Government review based on the Offeror’s estimating system. Offerors are allowed to include additional SLCs for work that easily maps into the SLCs provided in the solicitation. However, Offerors shall provide descriptions similar to the guidelines used in Attachment J-4 for SLCs. If

Offerors propose unique SLCs, provide the titles and rates of those SLCs in the Fully Burdened Rate

Tables - Attachment J-9.The Offeror is responsible for acquiring an understanding of the complexities of the work required to successfully meet the REMIS requirements. Accordingly, Offerors must propose the resources required to successfully meet these requirements.

SLCs are intended to broadly group proposed labor into a manageable number of categories.

These guidelines do not address all the possible specific skills, or requirements that any one occupation or profession may require. For purposes of this proposal, the Government’s Standard

Labor Category Descriptions located in Attachment J-4 shall be used.

6. Work-Year Equivalent (WYE) and Productive Hours

A WYE is defined as the proposed productive hours needed to comprise one average full time employee. This may be one employee or several part time employees. Productive hours are defined as the total available hours for productive work in a year, excluding overtime, less paid time off.

Offerors shall identify the WYE assumptions utilized in pricing their Cost/Price Proposals.

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Non-productive time includes such items as vacation, holiday and sick time, jury duty, or other excused absences that are accounted for separately under an Offeror’s specific accounting system.

Offeror’s shall identify the productive hours assumptions utilized in pricing their Cost/Price

Proposals.

For example, a WYE based on 2,080 total hours and who receives 10 holidays (80 hours), three weeks of vacation (120 hours), and 10 sick days (80 hours), would be shown as a productive WYE of

1,800 hours (2,080 total hours minus 80 hours for holidays minus 120 hours for vacation time minus

80 hours for sick days).

7. Model Contract Rates versus Cost Proposal Rates

The Fully Burdened Rates (FBR) per SLC used in the development of the Offeror’s cost proposal shall match exactly with the FBR per SLC proposed in Attachment J-9, of the Model Contract.

(c) Pricing Methodology

For purposes of this solicitation, Offerors shall be required to provide their estimate of the required level of resources necessary to perform the TOs provided in Section L, Attachment L-2A-F of the RFP and as discussed in the following applicable paragraphs:

1. IDIQ TOs (TO) (Cost-Plus-Fixed-Fee and Firm-Fixed Price)

The TOs cover 5 base years and 1 (2) year option period of performance associated with the

SOW. Offerors are required to propose the required level of hours and appropriate skill mix per their unique technical approach necessary to perform each TO. Because of the uncertainties involved with

IDIQ work, Offerors are cautioned that this estimate is not a guarantee of future work. Offerors are directed to Section B.A.6 regarding the guaranteed minimum order for IDIQ.

Offerors are required to develop a contractor team composite FBR per SLC, per contract year, and apply these rates to the specific hours per SLC proposed on each TO. The Offeror will utilize the hours proposed and will apply their contractor team FBRs to those hours to derive at the estimated task order cost. This pricing approach is facilitated through the Government provided cost templates in the Excel Pricing Model (EPM), which is explained in detail in Paragraph (d) below.

For all…