Section_G.pdf

NNJ17584385R SECTION G

RESEARCH, ENGINEERING, MISSION INTEGRATION SERVICES CONTRACT

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SECTION G – CONTRACT ADMINISTRATION DATA

SUB-SECTION G.A – CLAUSES MUTUALLY APPLICABLE TO BOTH FIRM FIXED-

PRICE AND COST REIMBURSABLE EFFORTS

G.A.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

Clause(s) at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause.

The following contract clauses pertinent to this section are hereby incorporated by reference:

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

CLAUSE

NUMBER

DATE

TITLE

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES

1852.242-73 NOV 2004

NASA CONTRACTOR FINANCIAL MANAGEMENT

REPORTING

1852.245-73 JAN 2011

FINANCIAL REPORTING OF NASA PROPERTY IN

THE CUSTODY OF CONTRACTORS

1852.245-75 JAN 2011 PROPERTY MANAGEMENT CHANGES

1852.245-78 AUG 2015

PHYSICAL INVENTORY OF CAPITAL PERSONAL

PROPERTY

(End of clause)

G.A.2 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY (NFS

1852.245–71) (JAN 2011) (ALT 1)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this

G-2 clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

a) NPR 4100.1 NASA Materials Inventory Management Manual

b) NPR 4200.1 NASA Equipment Management Procedural Requirements

c) NPR 4300.1 NASA Personal Property Disposal Procedure Requirements

d) NPR 4310.1 Artifact Identification and Disposition

e) NPR 4200.2 NASA Equipment Management Manual for Property Custodians

f) JPR 1281.7 Control of Customer Property

g) JPR 1281.15 Identification, Handling, Storage, Packaging, Preservation, and Delivery

h) JWI 4200.1 Management of Controlled Equipment

i) JWI 4210.2 JSC Instructions for Control of Program Stock (formally JSC 26549)

j) JWI 4300.1 JSC Instructions for Excess and Disposal of Government Property

k) JWI 6050.1 Procedures for Processing Shipments from JSC

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245–1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a

NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1)The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment

Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor shall not utilize the installation's central receiving facility for receipt of contractor-acquired property. However, the Contractor shall provide listings suitable for establishing accountable records of all such property received, on a monthly basis, to the

SEMO.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor,

(iii) The Contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html#wp1149752 https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html#wp1149752

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(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the

Industrial Property Officer. The property shall be considered Government furnished and the

Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245–1, Government Property (as incorporated in this contract), until its return to the installation. NASA Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2)After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph

(a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

(1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

(2) Office furniture.

(3) Property listed in [Insert attachment number or ‘‘not applicable’’ if no equipment is provided. (Not Applicable)

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the

Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer’s prior written approval.

(4) Supplies from stores stock. (Not Applicable)

(5) Publications and blank forms stocked by the installation.

(6) Safety and fire protection for Contractor personnel and facilities.

(7) Installation service facilities: [Insert the name of the facilities or ‘‘none’’].

(8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

(9) Cafeteria privileges for Contractor employees during normal operating hours.

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(10) Building maintenance for facilities occupied by Contractor personnel.

(11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting

Officer.

G.A.3 IDENTIFICATION AND MARKING OF GOVERNMENT EQUIPMENT (NFS

1852.245-74) (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using

NASA Technical Handbook (NASA–HDBK) 6003, Application of Data Matrix Identification

Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard

(NASA–STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA

Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item’s operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

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(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

NASA/Johnson Space Center

Central Receiving Bldg. 420

2101 NASA Parkway

Houston, TX 77058

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

G.A.4 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO FAR

52.245-1 (NFS 1852.245-76) (JAN 2011)

For performance of work under this contract, the Government will make available Government property identified below or to the Task Order (TO)"as specified in individual TOs” of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245-1, Government

Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at JSC and at other location(s) as may be approved by the Contracting Officer.

Under FAR 52.245-1, the Contractor is accountable for the identified property.

(End of Clause)

G.A.5 OCCUPANCY MANAGEMENT REQUIREMENTS (NFS 1852.245-82) (JAN 2011)

(a) In addition to the requirements of the clause at FAR 52.245–1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Property Management.

(2) NPR 8831.2, Facility Maintenance Management

(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property. The Contractor shall restore damaged property to its original condition at the

Contractor’s expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in Government buildings or other real property without the advance, written approval

G-6 of the Contracting Officer. Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the Contracting Officer.

(End of Clause)

G.A.6 SECURITY/BADGING REQUIREMENTS FOR FOREIGN NATIONAL

VISITORS AND EMPLOYEES/REPRESENTATIVES OF FOREIGN

CONTRACTORS (52.204-91) (MAY 2013) (JSC PROCUREMENT

INSTRUCTION)

(a) An employee of a domestic Johnson Space Center (JSC) contractor or its subcontractor who is not a U.S. citizen (foreign national) may not be admitted to the JSC site for purposes of performing work without special arrangements. In addition, all employees or representatives of a foreign JSC contractor/subcontractor may not be admitted to the JSC site without special arrangements. For employees as described above, advance notice must be given to the Security

Office of the host installation [all NASA Centers] at least three weeks prior to the scheduled need for access to the site so that instructions on obtaining access may be provided. Contractors should be aware that approval for access to the site and issuance of a badge may take much longer than three weeks and sufficient lead time must be allowed to accommodate the approval process.

(b) All visit/badge requests for persons described in (a) above must be entered Identity

Management and Account Exchange (IdMAX) for acceptance, review, concurrence, and approval purposes. When an authorized company official requests a JSC or WSTF badge for site access, he/she is certifying that steps have been taken to ensure that its contractor or subcontractor employees, visitors, or representatives will not be given access to export-controlled or classified information for which they are not authorized. These individuals shall serve as the contractor’s representative(s) in certifying that all visit/badge request forms are processed in accordance with JSC and WSTF security and export control procedures. No foreign national, representative, or resident alien contractor/subcontractor employee shall be granted access into JSC or WSTF until approved and processed through the IdMAX. Unescorted access will not be granted unless a favorable National Agency Check (NAC) has been completed by the

JSC Security Office, and an approved NASA Foreign National Visitor Security/Technology

Control Plan (STTCP), (previously called the Access Control Plan) has been submitted and approved.

(c) The contractor agrees that it will not employ for the performance of work onsite at JSC or WSTF any individuals who are not legally authorized to work in the United States. If the JSC

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International Visits Coordinator or the contracting officer has reason to believe that any employee of the contractor may not be legally authorized to work in the United States and/or on the contract, the contractor may be required to furnish copies of Form I-9 (Employment

Eligibility Verification), U.S. Department of Labor Application for Alien Employment

Certification, and any other type of employment authorization document.

The contractor agrees to provide the information requested by JSC or WSTF Security Office in order to comply with NASA policy directives and guidelines related to foreign visits to NASA facilities so that (1) the visitor/employee/ representative may be allowed access to JSC or other

NASA centers for performance of this contract, (2) required investigations can be conducted, and

(3) required annual or revalidation reports can be submitted to NASA Headquarters. All requested information must be submitted in a timely manner in accordance with instructions provided by JSC or any other center to be visited.

G.A.7 JSC HAZARDOUS MATERIALS USE

(a) This clause is JSC-unique, and the requirements are in addition to any U.S.

Environmental Protection Agency, U.S. Occupational Safety and Health Administration, or other state or Federal regulation or statute. Therefore, the following requirements do NOT supersede any statutory or regulatory requirements for any entity subject to this clause.

(b) "Hazardous materials," for the purposes of this clause, consist of the following:

(1) Those materials defined as "highly hazardous chemicals" in Occupational Safety and

Health Administration Process Safety Management Regulation, 29 Code of Federal Regulation

1910.119, without regard for quantity.

(2) Those "extremely hazardous substances" subject to the emergency planning requirements in the Environmental Protection Agency Emergency Planning and Community

Right-to-Know Regulation, 40 Code of Federal Regulation 355, Part 355, without regard for quantity.

(3) Those "hazardous substances" subject to the release notification requirements under

Environmental Protection Agency's Emergency Planning and Community Right-to-Know

Regulation, 40 Code of Federal Regulation 302.4, without regard for quantity.

(4) Any radioisotope material or device that produces ionizing radiation.

(5) Any Class II, III, or IV laser as defined by the American National Standards Institute

No. Z136.1 (1986)

(6) Any explosive or any pyrotechnics

(7) Any pesticide.

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(c) The contractor shall develop and maintain an inventory listing the identity and quantity of hazardous materials stored or used onsite at JSC for the performance of the contract.

(d) The contractor shall ensure that the proper training of its employees in the use and inherent hazards of these materials is accomplished prior to use.

(e) The contractor shall notify the JSC Clinical Services Branch (SD3) prior to any initial use or different application of these materials.

(f) The contractor shall use all hazardous materials properly and take all necessary precautions to ensure no harm is done to humans or the environment.

(g) The contractor shall insert the substance of this clause, including this Paragraph F with appropriate changes of designations of the parties, in subcontracts under which hazardous materials will be utilized, or may reasonably be expected to be utilized, onsite at JSC.

(h) In the event the contractor fails or refuses to comply with any aspect of this clause, such failure or refusal may be considered a material breach of this contract.

(i) Individual task orders at other NASA centers will invoke the appropriate other hazardous material requirements.

G.A.8 IDENTIFICATION OF EMPLOYEES

At all times while on Government property, the contractor, subcontractors, their employees, and agents shall wear badges. These Badges will be issued at the following locations: NASA

Badging and Visitor Control Office, located in Building 110 at the Johnson Space Center (JSC)

6:00 a.m. to 5:30 p.m. Monday through Friday excluding holidays; the Sonny Carter Training

Facility (SCTF) and the Software Development Integration Laboratory (SDIL) 7:00 a.m. to 3:30 p.m. Monday through Friday excluding holidays; Ellington Field, Building 265, 7:00 a.m. to

11:00 a.m. Monday through Friday excluding holidays; and the Main Gate at the White Sands

Test Facility (WSTF) Monday through Friday from 8:00 a.m. to 4:00 p.m. excluding holidays and off every other Friday due to 9/80 hour scheduling. WSTF visitor badges will be issued on a

7-day-a-week, 24-hour-a-day basis. Resident aliens and foreign nationals/representatives shall be issued green foreign national badges.

Each individual who wears a badge shall be required to sign personally for the badge. The contractor shall be held accountable for issued badges and all other related items and must assure that they are returned to the NASA Badging and Visitor Control Offices upon completion of work under the contract in accordance with Security Management Directive (SMD) 500-15, "Security Termination Procedures." Failure to comply with the NASA contractor termination procedures upon completion of the work (e.g., return of badges, decals, keys, Controlled Access

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Area cards, clearance terminations, JSC Public Key Infrastructure (PKI)/special program deletions, etc.) may result in final payment being delayed.

Individuals performing working at other centers must comply with those Center requirements.

[End of Sub-Section]

SUB-SECTION G.B – CLAUSES APPLICABLE TO FIRM FIXED-PRICE EFFORTS

ONLY

G.B.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

None Incorporated

By Reference

None Incorporated

By Reference

[End of Sub-Section]

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SUB-SECTION G.C – CLAUSES APPLICABLE TO COST REIMBURSABLE EFFORTS

ONLY

G.C.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

None included by reference

1852.216-87 MAR 1998 SUBMISSION OF VOUCHERS FOR PAYMENT

1852.227-70 APR 2015

NEW TECHNOLOGY- OTHER THAN A SMALL

BUSINESS FIRM OR NONPROFIT ORGANIZATION

1852.242-71 DEC 1988 TRAVEL OUTSIDE OF THE UNITED STATES

1852.242-73 NOV 2004

NASA CONTRACTOR FINANCIAL MANAGEMENT

REPORTING

1852.245-70 AUG 2015

CONTRACTOR REQUESTS FOR GOVERNMENT-

FURNISHED PROPERTY

G.C.2 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND PATENT

REPRESENTATIVE (NFS 1852.227-72) (APR 2015)

(a) For purposes of administration of the clause of this contract entitled "New Technology-

Other than a Small Business Firm or Nonprofit Organization" or "Patent Rights-Ownership by the Contractor," whichever is included, the installation New Technology and Patent

Representatives identified at http://prod.nais.nasa.gov/portals/pl/new_tech_pocs.html are hereby designated by the Contracting Officer to administer such clause for the appropriate installation:

(b) Disclosures of reportable items and of subject inventions, interim new technology summary reports, final new technology summary reports, utilization reports, and other reports required by the applicable "New Technology" or "Patent Rights-Ownership by the Contractor" http://prod.nais.nasa.gov/portals/pl/new_tech_pocs.html

G-11 clause, as well as any correspondence with respect to such matters, shall be directed to the New

Technology Representative unless transmitted in response to correspondence or request from the

Patent Representative. Inquiries or requests regarding disposition of rights, election of rights, or related matters shall be directed to the Patent Representative. This clause shall be included in any subcontract hereunder requiring a "New Technology-Other than a Small Business Firm or

Nonprofit Organization" clause or "Patent Rights-Ownership by the Contractor" clause, unless otherwise authorized or directed by the Contracting Officer. The respective responsibilities and authorities of the aforementioned representatives are set forth in NFS1827.305-270 of the NASA

FAR Supplement.

(End of Clause)

[END OF SECTION]