00003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

REF: PRODUCT FAMILY SUPPORT SERVICES

The purpose of this Amendment is to answ er questions from industry and to revise Section J Attachment S-7.

(SEE CONTINUATION PAGES)

1. CONTRACT ID CODE PAGE OF PAGES

1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N5523619R0003

X 9B. DATED (SEE ITEM 11)

30-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jul-2019

CODE

SOUTHWEST REGIONAL MAINTENANCE CENTER

CODE 410 A - SERVICES

3755 BRINSER STREET

BLDG 77 RM 108H

SAN DIEGO CA 92136-5205

N55236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N5523619R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has increased by 11,760.00 from 374,360.00 to 386,120.00.

CLIN 1001

The pricing detail quantity has increased by 11,760.00 from 439,040.00 to 450,800.00.

CLIN 2001

The pricing detail quantity has increased by 11,760.00 from 493,920.00 to 505,680.00.

CLIN 3001

The pricing detail quantity has increased by 11,760.00 from 525,280.00 to 537,040.00.

CLIN 4001

The pricing detail quantity has increased by 11,760.00 from 542,920.00 to 554,680.00.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

Offerors are hereby notified that from time to time, the Government may post additional information to Federal Business Opportunities website (FedBizOpps) at www.FBO.gov relating to this solicitation (i.e. response(s) to questions, Amendment(s), etc.). It is the offeror(s)’s responsibility to check the website regularly for any such information.

Only one (1) offer will be accepted from each offeror. The Government will consider any significant failure to comply with these instructions (Section L) to be indicative of what could be expected during contract performance.

GOVERNMENT POINT OF CONTACTS (Government POCs) for this solicitation:

Preston Carlson, Contract Specialist preston.a.carlson@navy.mil -and-

Andrew Mansfield, Contract Specialist andrew.j.mansfield@navy.mil

QUESTION(S), CONCERN(S), OR REQUEST(S) FOR CLARIFICATION SUBMISSION

INSTRUCTIONS:

Offeror(s) may submit question(s), concern(s), or request(s) for clarification at any time by emailing the Request for Specification Clarification Form (Section J, Attachment S-1) to the Government POCs. Offeror(s) may submit more than one (1) question, concern, or request for clarification per form, if desired. If the offeror submits one (1) Specification Clarification Form with multiple question(s), concern(s), or request(s) for clarification, the offeror shall ensure that the question(s), concern(s), or request(s) for clarification are clear and complete when read individually and for each question, concern, or request for clarification the offeror will provide a solicitation reference location. The Government requests all questions be submitted by 11:00 AM (Pacific Time) within ten

(10) business days from the date of solicitation release. This will allow the Government adequate time to prepare and issue responses via Amendment(s) to the solicitation and permit sufficient time for offeror(s) to use the information in preparing their proposals. Offeror(s)’s question(s) that is/are answered will be addressed in subsequent Amendment(s) to the solicitation and will be posted to the Federal Business Opportunities website (FedBizOpps) at www.FBO.gov. Offeror(s) will not receive individual responses. Although every effort will be made, the Government makes no guarantee that any question(s) received after ten (10) business days from date of solicitation release will be answered. No question(s) will be taken by phone.

PROPOSAL PREPARATION INSTRUCTIONS:

This solicitation will be 100% total small business set aside, therefore proposals from other than small business will not be considered eligible for award.

Current and active System for Award Management (SAM) registration is required prior to submission of offer.

In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all offerors submit their proposals in accordance with the format and content specified below:

8 1/2" by 11" formatted pages 1" margins Theme font: Times New Roman Font size: 10-point single spaced typed lines

“Deficiency” is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Failure to address or submit any and/or all volume(s) and/or its sections may be considered as a Deficiency and may render the proposal unacceptable and ineligible for award.

The Government advises offerors that taking exception or deviating from any term or condition of this solicitation may result in the assessment of a Deficiency to their proposal.

The only way to correct a Deficiency would be through discussions (see FAR 15.306(d)). However, the Government intends to award a contract without discussions as permitted by FAR 15.306(a) and 52.215-1.

Therefore, please do not submit an offer that takes exception to any term or condition of this solicitation or imposes any additional condition or omits any required information, without first consulting with the Government POCs. The Government reserves the right to conduct discussions and to permit offeror(s) to revise their proposals if the Government thinks it is in its best interest to do so.

Offerors should assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in each offeror’s proposal. Data previously submitted, if any, will not be used in the evaluation of proposals and shall not be included in the offeror’ s proposal "by reference” or presumed to be known by the Government (i.e. previous projects performed for the Navy cannot be considered unless such information is provided in the offeror’s proposal).

Offerors must respond to all requirements of the solicitation and not alter or rearrange the solicitation. Offerors are advised that the Government may incorporate any portion(s) of the offeror’ s proposal into the resulting contract.

In presenting material in their proposal, the offerors are advised that quality of information is more important than quantity. Clarity, legible, comprehensive, logical organization, completeness, and conciseness are essential and the proposal shall be evaluated in the context of being representative of the offeror’s capabilities.

Offers must adequately address specific solicitation requirements and be responsive to the terms and conditions of the solicitation. Statements such as, “can comply with”, “will comply with”, “the offeror understands”, “the offeror has a long history of outstanding support”, “procedures shall be employed”, or “well-known techniques shall be used”, without a specific Government or industry reference shall be considered inadequate and unsatisfactory.

Paraphrasing the requirements or parts of the solicitation without supporting information is considered inadequate by the Government and will result in assessing weaknesses, significant weaknesses, deficiencies, and risks.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

Offeror shall structure the proposal so information provided for each volume and each of its section(s) is as comprehensive as possible. The information provided for in each volume and each of its section(s) should be sufficiently self-contained to minimize the need to refer to other proposal’s volume(s) or section(s) for evaluation purposes. If cross-references are needed, volume number, section number, page number, and paragraph numbers (as applicable) shall be included.

Offerors shall not include any proprietary data in the proposal as identified in DFARS 252.227-7013.

Proposals shall not contain classified material.

Offerors are expected to reach a reasonable understanding of the solicitation requirements by careful and thorough study of this solicitation (particularly Section C – Descriptions/Specifications/Statement of Work) and by the application of qualified knowledge and experience. If such a review establishes the need for correction or clarification, such need should immediately be brought to the attention of the Government POCs so that the matter can be resolved and so that, if necessary, official dissemination of such correction or clarification can be made to all potential offeror(s). Notify Government POCs of any correction(s) or clarification(s) using Request for Specification Clarification Form (Section J, Attachment S-1).

It is imperative that the information provided in the offeror’s response to this solicitation be complete and accurate and the cost/price proposed be the offeror’s best terms. Each initial offer should contain the offeror’s best terms from a cost/price and technical standpoint. An offeror’s proposal is presumed to represent their best efforts in response to this solicitation.

Proposals that do not comply with the detailed instructions herein for the format and content of the proposal may render the offeror’s proposal ineligible for award.

In order to compete for the contract described in this solicitation, each offeror must submit the following:

Volume I – Offer Volume II – Written Capability Information

Volume III – Price/Cost Information

All volumes and volume’s sections shall be completed in their entirety, in accordance with the instructions herein, and submitted before solicitation closing date and time.

Each volume shall be in its own three-ring binder. The binder shall be no larger than 4 inches wide.

Each section of each volume shall be clearly separated.

PAGE LIMITS:

The Government will not consider any information presented beyond the last whole word within the page limit.

Do not submit any information that is not specifically requested by this solicitation. Excess pages will not be read or considered in proposal evaluation. Documents shall be printed double sided in accordance with FAR 52.204-4.

One page is considered as one sheet of paper that is printed on one single side. If a one sheet of paper is printed on both sides, then it will be counted as two pages.

Page Limits

Section J, Attachment S-1 Request for Specification Clarification

No page limit

Volume I: Offer Cover Letter 2 Standard Form SF 33 1 Section B No page limit Section K No page limit List of Team Members 1 Statement of unconditional assent to all terms 1 Amendments to the Solicitation No page limit QMS documentation No page limit Clause H-216-H002 (Level of effort – Alternative I (May 2010))

No page limit

Volume II:

Section J, Attachment S-2 Experience Matrix

Section J, Attachment S-3 Reference Information Sheet (RIS)

As specified on attachment

Section J, Attachment S-4 Past Performance Questionnaire

Volume III:

Price/Cost Information No page limit

COPIES:

This information supersedes the copies requested in Block 9 of the Standard Form (SF) 33. Offerors shall provide one (1) original, one (1) copy, and one (1) electronic media copy in PDF format or Microsoft Excel, for all items in Volumes I, II, & III. Section J, Attachment S-5, Cost Summary Workbook shall be submitted in Microsoft Excel format.

The electronic version of the proposal must match the hardcopy submitted and shall be compatible with Microsoft Office 2016 and submitted on a Compact Disc-Recordable (CD-R). Any other attached documents requested herein shall be compatible with Microsoft Office 2016 format. Compression tools are limited to PKZip or WinZip. Instructions regarding use of certain products (i.e. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products.

It is the sole responsibility of the offerors to ensure that the electronic media submitted is virus free and can be opened and read by the Government. It may be considered a “Deficiency” and the offeror’s proposal may be ineligible for award if the electronic media cannot be opened and read by the Government. In a case of conflict between the electronic media copy of the proposal and the paper copy of the proposal, the paper copy shall take precedence.

PROPOSAL SUBMISSION INSTRUCTIONS:

It is the offeror’s responsibility to ensure that all copies of proposals (Volumes I through III) are be received by the Government at the address below no later than the specified closing date and time specified on page 1, block 9, of this solicitation. Electronic submittal of proposals will not be accepted. Late proposals will not be considered. Partial proposals or attachments submitted late will not be considered. Offerors are advised to consult FAR 15.208 related to timely receipt of proposals.

Proposals shall be mailed or hand delivered to address below.

Building 77 is an access-controlled building. Contact Preston Carlson at (619) 556-4708 for building access.

Proposal submission address:

Attention: Preston Carlson SWRMC –Code 410A Services 3755 Brinser Street Bldg. 77, 1st floor, Room 108H San Diego, CA 92136 – 5299 Solicitation Number: N55236-19-R-0003

Offeror shall mark all submittals “DO NOT OPEN PACKAGE IN MAIL ROOM – FORWARD UNOPENED DIRECTLY TO CODE 410A – SERVICES, Attention: Preston Carlson, Contract Specialist”. The outside of the package shall clearly indicate the Offeror’s name, the solicitation number, and the contents of the package.

VOLUME I – OFFER:

Each section shall be appropriately marked and separated. Each number (1 – 8) represents an individual section.

1) Cover Letter

2) Standard Form (SF) 33 of this solicitation

3) Section B, “SUPPLIES OR SERVICES AND PRICES/COSTS” of this solicitation

4) Section K titled, “REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS” of this solicitation

5) List of Team Members (if applicable)

6) Statement of unconditional assent to all terms, conditions and provisions included in this solicitation.

7) Acknowledgment of Amendment(s) to the solicitation (if any Amendment(s) is (are) released).

8) Quality Management System (QMS) documentation.

9) Clause H-216-H002 (Level of Effort – Alternate I)

Cover Letter:

Information below supersedes and replaces the “First Page” requirements referred to in FAR 52.215-1, subsection (c)(2).

Offeror’ s proposal cover letter will contain the following information:

This solicitation number.

The company name, CAGE code, and DUNS number.

Printed name(s), title(s), telephone number(s), and email(s) of person(s) authorized to negotiate on the offeror’ s behalf with the Government in connection with this solicitation.

Defense Contract Audit Agency (DCAA) office’s point of contact, branch location, DCAA’s Department of

Defense Activity Address Code (DODAAC), point of contact’s printed name(s), telephone number(s), and email(s).

Printed name(s), title(s), company name, department name, and code (if available), phone number(s), email(s), and signature(s) of person(s) authorized to sign the proposal on the offeror’ s behalf with the Government in connection with this solicitation. Proposals signed by an agent shall be accompanied by evidence of that agent's authority.

Standard Form (SF) 33

Insert only page one (1) of SF 33 in this section

SF 33 shall be completed by an individual listed as an authorized agent to sign as stated in the cover letter.

Clearly and legibly write or type in blocks: 12, 13, 14, 15A, 15B, 16, 18.

Block 12 – offeror(s) shall insert 180 for number of calendar days.

Block 13 – offeror(s) shall insert N/A in this block.

Block 15A - offeror(s) shall insert company name and address. Code and facility blocks contained within block 15A will remain blank

Check block 15C if applicable.

Sign block 17

Section B:

Offerors shall clearly and legibly write or type and complete Section B in its entirety.

Cost/pricing is established under the priced contract line item numbers (CLINs) that follow. See individual CLINs for “Quantity” and “Unit” to be priced. CLINs for CDRLs specified as “Not separately priced (NSP)” may be left blank.

Section K:

Offerors shall thoroughly read Section K and offerors shall clearly and legibly write or type and completed Section K in its entirety.

List of Team Members:

In this Section the offeror(s) shall list the following:

All Team Members’ companies’ names All Team Member’s CAGE codes and DUNS numbers

Statement of unconditional assent:

Statement shall be written by an individual listed as authorized agent as stated in the cover letter.

The statement shall contain:

Date when statement was written This solicitation number Printed name of person writing statement Signature of person writing statement Company name of person writing statement Company’s statement about unconditional assent to all terms, conditions, and provisions included in this solicitation

Amendments:

In this Section, offeror(s) shall provide all Amendment(s) released during this solicitation.

Amendment(s) shall be completed by an individual listed as authorized person to sign as stated in the cover letter

Amendment(s) shall have:

Block 8, Block 15A, and 15C completed (legibly written or typed)

Block 15B completed (signature)

Quality Management System (QMS):

Offeror(s) shall provide an approved QMS that has been approved by the Supervisor or have proof that a QMS has been submitted to the supervisor for review. The term “SUPERVISOR” is defined as the local Government activity responsible for the execution and contract administration of Navy maintenance and modernization work. An approved QMS is required within sixty (60) calendar days of contract award. Offeror(s) is/are strongly encouraged to submit the QMS as soon as possible to give the SWRMC QA Department ample time to review and approve the QMS to ensure no delay in offeror’s eligibility to perform the contract requirements. Point of contact regarding the requirements is Code 132, swrmc_qa_c132@navy.mil.

VOLUME II – WRITTEN CAPABILITY INFORMATION

Each section shall be appropriately marked and separated.

This volume shall not contain any cost information.

Section 1 – Experience

(a) Prepare and submit one (1) Experience Matrix (Section J, Attachment S-2) to illustrate the breadth, depth, and relevance of the offeror’ s experience since 01 January 2015 in the following Statement of Work (SOW) key areas:

SOW Paragraph 3.3.1.3 Corrosion Control Product Family Support Requirements

SOW Paragraph 3.4.4.3 Shipboard Habitability Equipment Shop Support

SOW Paragraph 3.5.2.3 and 3.5.2.8 Inside Machine Shop Support

SOW Paragraph 3.5.4.2 Elevator/Conveyor Support Unit (ESU/CSU) Support

SOW Paragraph 3.4.1.2 Guidance on U.S. Navy shipboard main propulsion and electric power generation diesel engines and associated support equipment.

SOW Paragraph 3.11.2.4 Off-Site Hoist Shop

Cite at least one (1) reference for work performed by the prime offeror, no more than one (1) reference per proposed subcontractor and no more than five (5) references total. Cite references in the following order: work performed by the prime, then work performed by the proposed subcontractor(s).

(b) For each reference cited, prepare and submit one Reference Information Sheet (RIS) (Section J, Attachment S-3) in accordance with the instructions contained therein. Offeror shall complete Blocks 1-11 by clearly and legibly writing or typing in their information. Block 12 of the Reference Information Sheet requires offeror(s) to provide a summary description of contract work for each cited reference. In completing these summary descriptions, offeror(s) must explain the relevance of each cited reference with respect to one or more of the key SOW areas.

The Government is not bound by an offeror’ s opinion of the relevance of its experience. Offeror(s) need not address all above SOW key areas in the summary description of each reference; however, for evaluation purposes, ratings may be maximized by citing references that collectively demonstrate maximum breadth and depth of relevant experience in the SOW key areas. For evaluation purposes, it should also be noted that these SOW key areas will not be evaluated as formal sub-factors. The rating for Experience will be based on the overall evaluation of all SOW key areas.

(c) In completing the summary descriptions of contract work for Block 12 of each Reference Information Sheet, clearly format the response to separate the discussion for each key area of the SOW. Do not provide a consolidated response for multiple key areas of the SOW. In evaluating the offeror’ s experience in each individual key area of the SOW, the Government will consider only the text designated in the summary description for that particular SOW key area.

Section 2 - Past Performance Information

(a) Past Performance information for the references submitted under Section 1 - Experience above will be used to evaluate past performance. The Government will evaluate the offeror’ s performance data since 01 January 2015 provided by offeror(s), and obtained from other sources, in the following areas:

(1) Quality - Conformance to contract requirements, specifications, and standards of good workmanship, accuracy of reports, technical excellence, and reliability.

(2) ) Schedule - Timeliness of performance with regard to contract milestones, delivery/performance schedules, administrative requirements, actions that contribute to or affect schedule variance, and contractor corrective actions.

(3) Cost Control - Effectiveness in forecasting, managing, and controlling contract cost; demonstrated sense of cost responsibility, efficient use of resources, and cost savings; current, accurate, and complete billings;

and actual cost/rates reflect closely to negotiated cost/rates.

(4) Management - Integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness, and quality of problem identification, corrective action, history of reasonable and cooperative behavior, customer satisfaction; responsiveness; subcontract management (when applicable);

program management; and management of key personnel (when applicable).

(5) Regulatory Compliance - Compliance with all terms and conditions in the contract relating to applicable regulations and codes, to include (when applicable) compliance with financial, environmental, safety, and labor regulations as well as any reporting requirements.

(b) Offerors shall submit the most recent performance assessment from the Contract Performance Assessment Reporting System (CPARS) for each reference. For contract actions where past performance information does not reside in CPARS, the offeror shall facilitate the submission of a Past Performance Questionnaire (Section J, Attachment S-4). Offerors shall contact their past performance references and request that each reference complete the Past Performance Questionnaire and email the completed survey form, before the due date and time of this solicitation (page 1 block 9) directly to the Government POCs.

The Government reserves the right to contact references for verification or additional information; however, the Government is under no obligation to do so.

(c) The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror. This past performance information will be used for the evaluation of past performance.

(d) The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

VOLUME III – Price/Cost Information:

Each section shall be appropriately marked and separated.

Section 1 – Cost Information:

Unrealistically low cost estimates, initially or subsequently, may be grounds for elimination of a proposal from competition either on the grounds that the offeror(s) does not understand the requirement or has offered an unrealistic proposal. The burden of proof of cost credibility rests with the offeror(s). If the Government determines an offeror(s) estimates are inexplicably low, that offeror(s) may be eliminated from the competition without further discussion.

As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403(b)(1) is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the offeror(s) and subcontractor(s). Further, the offeror may be required to provide a certificate of current cost or pricing data prior to award, pursuant to FAR 15.406-2.

If there are any major discrepancies between Section B pricing and Volume III Price/Cost Information, the Government will defer to pricing in Section B.

Offerors shall submit the following information as part of their proposal, Volume III, Price/Cost Information:

1) Copies of the most current Forward Pricing Rate Agreement (FPRA) and/or DCAA audit report for the offeror’s/subcontractor(s)’ direct labor and indirect rates.

2) Accounting system adequacy documentation as follows:

a) Unless your company has never been audited by DCAA, include a copy of the most current report that includes the cognizant DCAA office’s review of the contractor’s/subcontractor’s accounting system. If the most current information is provided in either of the reports required in section (a) directly above, you do not have to provide an additional copy. Repetition of the same information is not necessary.

b) If the offeror’s accounting system has not yet been recommended as adequate by DCMA or DCAA, the offeror shall complete the PRE-AWARD ACCOUNTING SYSTEM ADEQUACY CHECKLIST (Section J Attachment S-6).

3) Cost realism documentation: In order to verify the realism of the offeror’s/subcontractor(s)’ proposed direct labor costs, offerors/subcontractors shall submit documentation substantiating the accuracy of their proposed direct labor rates for all labor categories. Acceptable documentation includes the following:

a) Most recent payroll run (for named, current employees);

b) Copies of signed Letters of Intent that indicate agreed upon annual salary (for named, new hires);

c) Copies of the most current DCMA FPRA or Forward Pricing Rate Recommendation (FPRR) (for unnamed, existing labor categories). An additional copy of the most current FPRA is not required if provided under section

1) above. Repetition of the same information is not necessary;

d) Labor Category Averages. If labor category averages are used, provide a detailed narrative and include the calculation used to establish the category average (for example, a list of the current salaries for all employees working in that labor category, divided by the number of current employees in that labor category).

e) Detailed description methodology. If proposing rates that do not fall within one of the above criteria, provide detailed, comprehensive description of the methodology used to establish the proposed direct rate. The description shall include, at a minimum, the source of the rate (i.e., where the rate was obtained) and identify how the resulting rate was calculated. Merely stating that a “salary survey” or “market survey” was used is not sufficient.

4) Historical indirect data, to include provisional rates, actual incurred rates, and annual incurred cost claims (if submitted), shall be provided for the three years prior to the offeror’s current fiscal year. This data shall include the offeror’s fringe benefit, overhead (on- and off-site as applicable), General and Administrative (G&A), and Materials and Subcontracts (M&S) handling rates as applicable to the offeror’s accounting system. If proposed indirect rates significantly differ from recent incurred rates, offerors shall include a detailed explanation.

5) Information regarding the general financial condition of the offeror and specific plans for financing the proposed contract, including the latest available financial statements.

6) If any subcontracting, provide the following information:

a) Analysis performed on the subcontractor’s cost proposal to determine a fair and reasonable price;

b) If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the Contractor team arrangement to include any information that will help the Government understand the Contractor team arrangement purpose and benefit; and

7) OCI information as explained elsewhere in this solicitation.

Offerors shall provide Supporting Cost/Price Data using the format provided as Section J, Attachment S-5, Cost Summary Workbook. The cost/price data shall include all major cost elements (Direct Labor by category/rate/hours, Fringe rate and amounts, Overhead rate and amounts, G&A rate and amounts, Cost of Money factor/rate and amount, Escalation, Subcontracts, etc.) and fees.

CLINs 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001, and 4002 shall be proposed as cost-plus-fixed-fee.

CLINs 0003, 1003, 2003, 3003 and 4003 shall be proposed as cost only.

Supporting Cost/Price spreadsheets shall detail the breakdown of all costs by task and year, with complete formulas. Indirect data shall be supported. Cost Summary Workbook (Section J, Attachment S-5), is provided as a template and may be modified or duplicated as needed.

Offerors shall provide the Basis of Estimate (BOE) supporting the costs/prices provided in the Cost Summary Workbook (Section J, Attachment S-5), including a description of the assumptions and computations used to develop the proposed costs/prices. Each subcontractor shall be addressed separately, and detailed cost information shall be provided in the same format as required for the prime contractor. The preferred method of submittal of subcontractor detailed cost information, which subcontractors do not wish to provide to the prime, are the methods described in Section L of this solicitation under paragraphs titled “PROPOSAL SUBMISSION INSTRUCTIONS”, “Timeliness of receipt of proposal”, and “Proposal submission address.” Cost data provided separately by a subcontractor must be received by the time and date specified for receipt of proposals.

SUBCONTRACTORS ARE REQUIRED TO PROVIDE THE DCAA BRANCH OFFICE FOR THEIR

COMPANY, WITH THE NAME AND PHONE NUMBER OF A DCAA POINT OF CONTACT WHO IS

FAMILIAR WITH THEIR COMPANY.

The prime contractor shall provide evidence of an approved accounting system for the prime contractor and for each subcontractor with a proposed cost-reimbursement subcontract. If a subcontractor does not have an approved accounting system, they should be proposed as Time and Material (T&M) or Firm-Fixed Price (FFP).

When the offeror elects to claim Facilities Capital Cost of Money (FCCOM) as an allowable cost, the offeror must submit Form CASB-CMF and show the calculation of the proposed amount.

Section 2 – Supporting Hours Information:

The following below are the numbers of labor hours per labor category by CLIN that the Government requires in order to fulfill its mission and objectives. Each offeror shall propose using these hours by labor category in accordance with this Government estimate. In the event that an offeror wishes to propose additional direct labor hours and costs for its management functions, those hours and direct costs shall be added to the appropriate CLINs and reflected in the offeror’s proposal.

In the event that an offeror’s labor category designations do not align precisely with the Government labor category designations, the offeror may use it’s own labor category designations and provide a cross reference to the Government-defined labor categories shown below.

Also shown below are the Government’s Other Direct Cost (ODC) estimates, which include incidental material, travel, cellular communications, equipment rentals, waste disposal, confined space certifications and required training costs. Offerors shall consider these unburdened base values and propose these values indirect rate burdens. No fee shall be applied to ODCs. In the event that an offeror wishes to propose additional ODCs, it shall add those direct costs to the appropriate CLINs and account for them in the proposal.

The Government's estimate of annual level-of-effort and ODCs, segregated by performance period and labor category, is provided in the tables below:

CLINs 0001, 1001, 2001, 3001, 4001 – STRAIGHT TIME LABOR

CLINs 0002, 1002, 2002, 3002, 4002 – OVER TIME LABOR

DOL Labor Category

Base Period Option Period

One Option Period

Two Option Period

Three Option Period

Four

Straight Time

Over Time

Straight Time

Over Time

Straight Time

Over Time

Straight Time

Over Time

Straight Time

Over Time

Electronics Technician Maint 2

3,920 50 5,880 75 5,880 75 5,880 75 5,880 75

Engineering Tech 2 0 0 1,960 25 1,960 25 1,960 25 1,960 25

Engineering Tech 3 164,640 2,100 205,800 2,625 241,080 3,075 260,680 3,325 270,480 3,450

Engineering Tech 4 148,960 1,900 164,640 2,100 174,440 2,225 182,280 2,325 186,200 2,375

Engineering Tech 5 13,720 175 13,720 175 19,600 250 19,600 250 21,560 275

Engineering Tech 6 3,920 50 3,920 50 3,920 50 3,920 50 3,920 50

HVAC Mechanic 1,960 25 1,960 25 1,960 25 1,960 25 1,960 25

Material Coordinator 1,960 25 3,920 50 3,920 50 5,880 75 5,880 75

Metrology Tech 1 3,920 50 3,920 50 5,880 75 5,880 75 7,840 100

Metrology Tech 2 3,920 50 3,920 50 3,920 50 3,920 50 3,920 50

Supply Technician 25,480 325 25,480 325 27,440 350 27,440 350 27,440 350

Telecommunication Mechanic 2

1,960 25 3,920 50 3,920 50 5,880 75 5,880 75

Senior Program Manager 1,960 0 1,960 0 1,960 0 1,960 0 1,960 0

Program Manager 3,920 0 3,920 0 3,920 0 3,920 0 3,920 0

Administrative / Training Assistant

1,960 0 1,960 0 1,960 0 1,960 0 1,960 0

Financial Technician 1,960 0 1,960 0 1,960 0 1,960 0 1,960 0

Evnironmental / Safety / Health (ESH) Specialist

1,960 0 1,960 0 1,960 0 1,960 0 1,960 0

Totals 386,120 4,775 450,800 5,600 505,680 6,300 537,040 6,700 554,680 6,925

Please see Section J, Attachment S-7 for more details on support hours.

CLINs 0003, 1003, 2003, 3003, 4003– ODC / MATERIAL / TRAVEL

Base Period

Option Period One

Option Period Two

Option Period Three

Option Period Four

Travel $77,813.70 $77,813.70 $77,813.70 $77,813.70 $77,813.70

Material / ODC $649,900 $722,852.10 $769,772.60 $803,987.20 $830,764.20

Totals $727,713.70 $800,665.80 $847,586.30 $881,800.90 $908,577.90

(End of Summary of Changes)

The following items are applicable to this modification:

QUESTIONS AND ANSWERS

Question 1:

The Statement of Work (SOW) requires a “progressive management team” (SOW 1.3/page 16), “contractor program management” (SOW 3.1.2, 3.1.6, 3.1.7, 3.1.12, 3.1.24/pages 23 & 25), and specific Environmental, Safety and Health (ESH) support (SOW 3.2.1-3.2.14.10/pages 28, 29, 30 and 31). Section L states that bidding program management function hours is optional (page 140) yet the Section M evaluation criteria (step 2/page 148) provides no specific methodology regarding how either the inclusion or omission of program management hours will be evaluated with respect to assessing risk and cost realism adjustments.

Since the Government has articulated SOW requirements for program management functions yet not provided discrete evaluation criteria regarding the inclusion or omission of program management hours, will the Government please clarify by updating Section L requiring Offerors to bid a prescribed set of LCATs and associated direct hours for program management functions which will level the playing field for all Offerrors’ and/or clarify the Section M evaluation criteria in order to create a level playing field for all Offerors and to eliminate ambiguity related to evaluation of program management requirements?

Answer 1:

Please review updated Section B, Section J, and Section L.

Question 2:

The site visit of 10 JUL 2019 made it apparent that contractor program management and the health and safety of the workforce is essential for successful program execution.

Since the Section L Instructions to Offerors for the non-cost sections of the proposal do not include a program management approach, how will the Government evaluate program management and the associated risk of unsuccessful contract performance?

Answer 2:

See Answer 1.

Question 3:

Based upon the referenced Service Contract Labor Standards RFP provisions, can a bidder deviate from the use of an established direct labor “Forward Pricing Rate Agreement” or an established direct labor “Forward Pricing Rate” forecast to estimate direct labor costs utilizing the Wage Determination guidance provided in the RFP?

How does referenced Service Contract Labor Standards RFP provisions impact a bidder that has established direct labor “Forward Pricing Rates”?

Will the Gov’t, in its “Probable Cost, Cost Realism” evaluation, adjust the estimated direct labor costs associated with a bidder that deviates from its usage of established direct labor “Forward Pricing Rates”, opting to estimate direct labor costs in accordance with the referenced Service Contract Labor Standards RFP provisions?

Answer 3:

Please refer to the terms and conditions of your Forward Pricing Rates Agreement.

Question 4:

Based upon the RFP depicted base year start date of 01 March 2020, what is the estimated contract award date? The RFP appears to be silent with respect to the estimated contract award date.

Answer 4:

Anticipated award date is near the end of quarter one of fiscal year 2020.

Question 5:

From the proposal evaluation perspective, what form of evidence, if any will the Gov’t allow that ensures the bidder will have and maintain access to the local facility(ies) within ninety (90) calendar days of contract award?;

understanding that there are significant time gaps between the proposal due date and the contract award date and/or the base year starting date?

Answer 5:

Refer to the Statement of Unconditional Assent in Volume I (Section L).

Question 6:

Is the Gov’t expecting bidders to secure the required facility(ies) during the Govt’s proposal evaluation period and prior to ninety (90) calendar days of contract award, or is the Gov’t wanting to see evidence that the bidder will have access to the local facility(ies) within ninety (90) calendar days of contract award?

Answer 6:

See Answer 5.

Question 7:

Assuming the Gov’t is wanting to see evidence that the bidder will have access to the local facility(ies) within ninety (90) calendar days of contract award, will the bidder’s demonstration of access to a local facility(ies) within ninety (90) calendar days of contract award suffice for proposal evaluation purposes?

Answer 7:

See Answer 5.

Question 8:

Will a bidder that has not secured the required facility during the Govt’s proposal evaluation period and prior to ninety (90) calendar days of contract award be penalized from a proposal evaluation perspective? Said another way, will a bidder that has already secured the required facility(ies) at the time of proposal submission (01 July 2019) be evaluated higher than a bidder that will can demonstrate the ability to secure the required facility at a later date immediately following the date of contract award and/or the base year starting date?

Answer 8:

No.

Question 9:

Please confirm that bidders must bid hourly rates that are no lower than the hourly rates depicted in the reference 3.

RFP Section J-1 attached Department of Labor Wage determination 15-5635 (Rev. -10, dated Jan 2019).

Answer 9:

Correct, refer to FAR 52.222-41(c)(2)(iv)(c).

Question 10:

Why has the Gov’t provided FAR 52.222.42 Statement of Equivalent Rates for Federal Hires (May 2014) table of equivalent Gov’t Employee hourly rates.

Answer 10:

Clause is required in accordance with FAR 22.1006(b).

Question 11:

Please confirm that the reference 1 FAR 52.222.41 Service Contract Labor Standards Aug 2018 is invoked under this RFP/Contract?

Answer 11:

Clause is required in accordance with FAR 22.1006(a).