RFP-N40085-13-R-3314.pdf

CODE

(Hour)

PAGE(S)

until 03:00 PM local time 03 Sep 2013

X

A X B X C

D

EX

X G F 291 - 298

299 - 306 X H 307 - 309 cynthia.brown@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 309

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Z-140, Room 320 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

CYNTHIA Y. BROWN (757) 341-0085

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 6 7 - 12

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

13 - 52 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

53 - 56 57 - 59

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 60 - 63 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 64 - 65 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

66 - 74

PART II - CONTRACT CLAUSES

COMMANDING OFFICER

NAVFAC MID-ATLANTIC

9742 MARYLAND AVENUE

NORFOLK VA 23511-3095

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

75 - 290

6. REQUISITION/PURCHASE NO.

N4008513R3314

5. DATE ISSUED

31 Jul 2013

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N40085-13-R-3314

Section A - Solicitation/Contract Form

GENERAL INFORMATION

ATTENTION:

OFFERORS ARE ADVISED THAT FUNDING MAY NOT BECOME AVAILABLE. IF FUNDS

ARE NOT AVAILABLE, NO AWARD WILL BE MADE AS A RESULT OF THIS

SOLICITATION. OFFERORS WILL NOT BE REIMBURSED FOR ANY EFFORT OR

PROPOSAL COSTS RESULTING FROM THIS SOLICITATION.

COMMANDER

NAVAL FACILITIES ENGINEERING COMMAND

MID-ATLANTIC

ACQUISITION CORE

NORFOLK, VA 23511-3095

REGIONAL ARMED SECURITY GUARD SERVICES

AT VARIOUS LOCATIONS

THROUGHOUT THE MID-ATLANTIC REGION

Naval Support Activity (NSA) Philadelphia, PA; Norfolk Naval Shipyard (NNSY) Portsmouth, VA; Craney Island Fuel Terminal Portsmouth, VA, Lafayette River Complex, Norfolk, VA, USS Constitution, Boston, MA and Naval

Weapons Station (NWS) Earle, NJ

GENERAL INFORMATION

B.1 CONTRACT TITLE:

Regional Armed Security Guard Services at Various Locations throughout the Mid-Atlantic Region.

B.2 TYPE OF CONTRACT:

This is a Combination Firm-Fixed Price, Indefinite Quantity Service type contract.

B.3 COMPETITION REQUIREMENTS:

This procurement is a competitive 8(a) certified set-aside requirement.

B.4 NAICS CODE:

The NAICS Code assigned to this procurement is 561612 “Security Guards and Patrol Services” with a Small Business Standard of $18,500,000.00.

B.5 CONTRACT TERM:

This contract contains provisions for a Base Period of up to twelve (12) months four (4) Option Periods, not to exceed 60 months. The Government has the option to extend the term of contract in accordance with (NAVFAC Clause 5252.217-9301) (June 1994 ) “Option to Extend the Term of the Contract”.

B.6 PERIOD OF PERFORMANCE:

The contract base year is expected to start 28 November 2013 and end 27 November 2014. Contract to include four, 12-month options that will end contract on 27 November 2018. PHASE-IN for Naval Weapons Station Earle shall begin 1 Aug 2015 and guard services at NWS Earle shall begin 1 Oct 2015. As a result, services at Naval Weapons Station Earle NJ will begin during Option One (1) of the contract.

B.7 SOLICITATION

This solicitation incorporates a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 0100000 General Information, 0200000 Management and Administration and 0401060 Security Operations.

B.8 EVALUATION OF PROPOSALS:

Offerors shall submit a price for Section B, CLINS 0001 through 0012 and Exhibit Line Item Numbers (ELINS) located in Section J.

B.9 CONTRACT LINE ITEMS AND EXHIBIT LINE ITEM NUMBERS:

a. Offerors shall enter amounts for Contract Line Items (CLINs) as indicated in SECTION B and ELINS as indicated in the schedule.

b. Offerors shall also enter amount for CLINS and ELINS in Exhibits A through E (Attachment J-

0200000-04) in Section J of this solicitation. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN or Exhibit Line Item (ELINs) will be recomputed accordingly. The CLIN will also be recomputed to take into account the changes in the contract ELINs.

c. The Schedule of Firm Fixed Price Work (CLINS 0001, 0002, 0004, 0005, 0007, 0009, and 0011) and the Schedule of Indefinite Quantity Work (CLINS 0003, 0006, 0008, 0010, and 0012) will be used as the basis for deductions in accordance with NAVFAC Clause 5252.246-9303, “CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES” referenced in Section E of this solicitation.

B.10 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES:

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.11 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS:

This solicitation incorporates the Service Contract Act (SCA) Wage Determinations for all locations is provided. The Wage Determinations that are incorporated are for the Base Year performance period only. The latest Wage Determinations available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clause 52.222- 43 entitled Fair Labor Standards Act and Service Contract Act – Price Adjustment.

B.12 GOVERNMENT PURCHASE CARD:

Indefinite Quantity work may be ordered at the prices offered by two ways:

1) By the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or

2) By an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B/ELINS, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B. 13 PERIOD OF PERFORMANCE – LESS THAN ONE YEAR

Offeror shall be submitted for the performance of work for a period of one year. The contract is cautioned to recognize that the initial term of the contact may be for a period of less than one year in accordance with the “Performance Period of Contract Clause in Section F. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining the contract tem and no other adjustments to the pro-rate contract price will be made.

B.14. CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-FSC)

This procurement allows for the use of DoD E-Mall for issuing orders.

B.15 NOTICE TO OFFERORS

Offerors are required to submit both Section B, Bid Schedule, and Section J, Exhibit Line Items (ELINs) with their proposal. The total of the CLIN is equal to the sum of the ELINs as shown below:

ATTACHMENT J-0200000-04 ELIN SOLICITATION SCHEDULE

CLIN 0001 BASE YEAR PHASE-IN ELINS A001 THRU A005

CLIN 0002 BASE YEAR FFP ELINS A006 THRU 0010

CLIN 0003 BASE YEAR IQ WORK ELINS A700 THRU A704

CLIN 0004 OPTION ONE FFP ELINS B001 THRU B006

CLIN 0005 OPTION ONE PHASE-IN/EARLE ELIN 0007

CLIN 0006 OPTION ONE IQ WORK ELINS B700 THRU B704

CLIN 0007 OPTION TWO FFP ELINS C001 THRU C006

CLIN 0008 OPTION TWO IQ WORK ELINS C700 THRU C704

CLIN 0009 OPTION THREE FFP ELINS D001 THRU D006

CLIN 0010 OPTION THREE IQ WORK ELINS D700 THRU D704

CLIN 0011 OPTION FOUR FFP ELINS E001 THRU E006

CLIN 0012 OPTION FOUR IQ WORK ELINS E700 THRU E704

Sample Section B, Bid Schedule

CLIN Supplies/Services Quantity Unit Unit Price Amount 0001 BASE YR PHASE IN (*See Note 1) 0002 FIRM FIXED WORK (** See Note 2) 0003 OPTION YEAR ONE IDIQ WORK (***See Note 3)

CLIN 0001 *Total price for CLIN 0001 represents the total amount for Exhibit Line Items (ELINs) A001 through A005 located in Section J.

CLIN 0002 **Total price for CLIN 0002 represents the total amount for Exhibit Line Items (ELINs) A006 through A010 located in Section J.

CLIN 0003 ***Total price for CLIN represents the total amount for Exhibit Line Items (ELINs) A700 through A704 located in Section J.

B.16 DELIVERY OF PROPOSAL:

Due to increased security at all military installations, Offerors who do not currently have a valid Contractor’s ID and Vehicle Decal issued by the Department of Defense (DoD), must allow sufficient time to obtain a one-day pass to permit entry to the base. In accordance with Naval Station security regulations all prospective visitors and contractor personnel are hereby notified that in order to obtain a one-day visitor’s pass the person must present their driver’s license and vehicle registration and/or rental car contract.

Contractor personnel planning to hand deliver their proposals, who do not have a valid Contractor’s ID and a DoD decal on their vehicle, must submit a written request, fax a memorandum/letter, or send an e-mail, requesting a one-day pass to access the Naval Station. The written request shall include the company’s name, complete address, point of contact, phone number, fax number, e-mail address and the fill legal name of each representative needing access to the Naval Station for the purpose of submitting proposals for this solicitation. The request shall be sent to:

Cynthia Brown, Contract Specialist, via fax to (757) 341-0079 or e-mail information to cynthia.brown@navy. mil.

Personnel and vehicle one-day pass must be obtained at the Norfolk Naval Station Pass Office located on Hampton Boulevard across from Gate #5.

It is imperative that all potential offerors adhere to this notice in order to avoid delay in submitting your proposal.

Also, be advised by this notice that the level of security at the Norfolk Naval Station may change at any time. As the level of security heightens, the amount of time required to gain access to the Naval Station also increases.

PROPOSAL SUBMISSION

SUBMITTING YOUR PROPOSAL

PROPOSALS ARE DUE AT 3:00 PM ON 3 SEP 2013

For FedEx, UPS, or other delivery services, please utilize the following address for delivery:

NAVFAC MIDLANT, ATTN: Cynthia Brown, Acquisition Core, 9324 Virginia Avenue, Building Z-140, Room 320

Proposals mailed utilizing the U.S. Postal Service (USPS) should be addressed to:

Commanding Guard, Attn: Cynthia Brown, Acquisition Core, 9742 Maryland Avenue, Norfolk, VA 23511-3095

All other hand carried proposals will be received at:

NAVFAC MIDLANT, 9324 Virginia Avenue, Building Z-140, Room 320

Please allow sufficient amount of time for your proposal to be received prior to the proposed closing time.

B.17 REQUEST FOR PROPOSALS (RFP) INFORMATION/CLARIFICATION

QUESTIONS

Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document, either by E-mail to cynthia.brown@navy.mil or fax to 757-341-0079, at least ten (10) days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

B.18 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from either FedBiZOpps (FBO) or Navy Electronic Commerce Online (NECO) website.

Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each

BASE PERIOD - PHASE-IN

FFP

Price to perform firm-fixed price (FFP) work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELIN A001 through A005 APPLIES. Reference Section C, specifically Annex 0200000, Spec. Item 2.3.10.1, Phase-In.

FOB: Destination

PURCHASE REQUEST NUMBER: N4008513R3314

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each

BASE PERIOD - FIRM FIXED PRICE

FFP

Price to perform firm-fixed price (FFP) work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS A006 THROUGH A010 APPLY. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each

BASE YEAR IDIQ

FFP

Price to perform IDIQ work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS A700 THROUGH A704. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each

OPTION OPTION ONE - FIRM FIXED PRICE

FFP

Price to perform firm-fixed price (FFP) work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS B001 THROUGH B006. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each

OPTION OPTION YEAR ONE - PHASE-IN NWS EARLE NJ

FFP

Price to perform firm-fixed price (FFP) PHASE-IN work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachmentsELIN B007 APPLY.

Reference Section C, specifically Annex 0200000, Spec. Item 2.3.10.1, Phase-In.

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Each

OPTION OPTION YEAR ONE - IDIQ

FFP

Price to perform firm-fixed price (IDIQ) work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS B700 - B704.

Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Each

OPTION OPTION YEAR TWO - FIRM FIXED PRICE

FFP

Price to perform firm-fixed price (FFP) work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS C001 THROUGH C006 APPLY. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Each

OPTION OPTION YEAR TWO - IDIQ

FFP

Price to perform IDIQ work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS C700 THROUGH C704 APPLY. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Each

OPTION OPTION YEAR THREE - FIRM-FIXED PRICE

FFP

Price to perform firm-fixed price (FFP) work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS D001 THROUGH D006 APPLY. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Each

OPTION OPTION YEAR THREE - IDIQ

FFP

Price to perform IDIQ work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachmentsELINS D700 THROUGH D704. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED Each

OPTION OPTION YEAR FOUR - FIRM FIXED PRICE

FFP

Price to perform firm-fixed price (FFP) work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS E001 THROUGH E006 APPLY. Reference Section C.

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED Each

OPTION OPTION YEAR FOUR - IDIQ

FFP

Price to perform IDIQ work, including labor, materials, equipment, transportation and supervision in accordance with the terms and conditions of the contract annexes and attachments. ELINS E700 THROUGH E704 APPLY. Reference Section C.

Section C - Descriptions and Specifications

WORK STATEMENT

0100000 – General Information Spec Item

Title Description

1 General Information

1.1 Outline of

Services

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various Navy Installations within Commander, Navy Region, Mid- Atlantic (CNRMA) Area of Responsibility (AOR) under a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ) contract for a five-year period.

Services to be provided under this contract are described in the remainder of this section.

The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. Annexes not applicable in the contract are marked “Not Applicable”. In this contract Annex 4 is the only applicable technical annex.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff (Not Applicable) Annex 4 Public Safety – Annex 0401060 Security Operations Annex 5 Air Operations (Not Applicable) Annex 6 Port Operations (Not Applicable) Annex 7 Ordnance (Not Applicable) Annex 8 Range Operations (Not Applicable) Annex 9 Health Care Support (Not Applicable) Annex 10 Supply (Not Applicable) Annex 11 Personnel Support (Not Applicable) Annex 12 Morale, Welfare and Recreation Support (Not Applicable) Annex 13 Galley (Not Applicable) Annex 14 Housing (Not Applicable) Annex 15 Facilities Support (Not Applicable) Annex 16 Utilities (Not Applicable) Annex 17 Base Support Vehicles and Equipment (Not Applicable) Annex 18 Environmental (Not Applicable)

1.2 Project

Location

The work shall be performed at various Navy Installations within Commander, Navy Region, Mid-Atlantic (CNRMA) Area of Responsibility (AOR) and the scope of work varies from location to location. This regional security contract will include guard services which were previously contracted for before the enactment of 10 USC 2465.

The footprint of services for this contract is limited to the following installations: Naval Support Activity (NSA) Philadelphia, PA; Norfolk Naval Shipyard (NNSY) Portsmouth, VA; Craney Island Fuel Terminal Portsmouth, VA; Lafayette River Annex, Norfolk, VA;

Weapons Station Earle, Colts Neck, NJ; and USS Constitution, Boston, MA. Workload is defined in J-0401060-01.

1.3 Background

Information

CNRMA is the regional coordinator for all shore-based naval personnel and shore activities in Mid-Atlantic area - as well as the Navy’s representative to the community.

CNRMA provides key services to maintain the safety and vital infrastructure that allows the Navy to operate efficiently.

0100000 – General Information Spec Item

Title Description

1.4 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as Post Orders, SOPs, and tables to represent the type, quantity and location of services to be provided. References and documents relevant to this Contract will be made available in a Virtual Technical Library for Contractor use.

1.5 Climate

Patterns

The northeastern United States generally include moderate to winter climates, and is prone to hurricanes, tornados, and other natural weather phenomena that can be very dangerous.

1.6 Related

Information

There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 are subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Navy

Approach to Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.7.1 Partnering

Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.7.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.7.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating

0100000 – General Information

Item

Title Description performance objectives (end results).

1.8 Standard

Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation.

NAVFAC intends to use this template-based approach for future service contracts.

Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.9 Navy PBSC

Approach

The Navy’s approach to performance-based service contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.10 Technical

Proposal Certification

The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

0200000 - Management and Administration

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

See J-0200000-01 for Acronyms.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Certain work requirements in Annex 4 requires Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

In Annex 4, the Contractor workforce is an integral part of the Navy Security Force and must function as a component thereof and not operate independently. The Navy Security Force operates 24 hours/day 365 days/year. Schedules for Contractor manning of posts and patrols are set by the Government. See J-0401060-01.

2.2.2 Wage Determinations Service Contract Age wage determinations are included in J-0200000-02 for wage determinations.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings, pre-performance conferences, performance assessment board meetings, and partnering sessions at CNIC HQ, CNRMA, and at each location as scheduled by the KO.

2.3.2

Partnering

To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the Clients who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the Installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel, must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract:

Item

Title Description

2.3.2.1

Contract Partnering Level C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

Item

2.3.2.2

2.3.3

Partnering Administration and Session Attendees

Permits and Licenses

Upon contract award, the ACO will contact the Contractor, Client(s), Region, Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering read NAVFAC INSTRUCTION 11013.40A, which can be viewed in the Government’s Contracts Office.

NAVFAC

Facilities Engineering and Acquisition Division (FEAD) Director FSC Branch Manager Procuring Contracting Officer Administrative Contracting Officer Contract Specialist

CONTRACTOR

President/Vice President Regional Program Coordinator (RPC) Project Manager (PM) Quality Control Manager (QCM) Site Safety and Health Officer (SSHO)

CLIENT

Technical Representatives of CNRMA Contracting Officer’s Representative (COR) Supervisory Performance Assessment Representative (SPAR)

Performance Assessment Representative (PAR)

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations prior to contract start date. The Contractor shall submit copies of permits and licenses per Section F.

Item

2.3.4

Insurance

Within 15 days after award of this contract, the Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers - Other as required by State Law

2.3.5 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Navy Marine Corps

Intranet (NMCI)

The Government will provide NMCI seats as identified in Government Furnished Equipment. Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.7 Access to Work Areas The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor.

The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

Item

Title Description

2.3.8 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in Section J-0401060-15. The Contractor shall comply with the most current version of all instructions, directives, and references including versions published during the term of this contract requirements as they apply to the services covered by this specification. Where discrepancies exist between this contract and referenced documents, this contract shall take precedence. This is not intended as a complete list of instructions, directives, and references. The Contract shall comply with all federal, state, local, and applicable installation requirements in the performance of this contract.

2.3.9 Forms Refer to the appropriate portions of Section J for all forms referenced in this Annex, e.g., accident reporting, and damage reporting.

2.3.10

Transition

In order to ensure a smooth transition to the start of the new contract and to prevent possible decreases in productivity, the Government intends to provide for a 60 day transition period prior to the contract start date.

During this period, the KO will make available to key Contractor personnel, Government representatives versed in the operations of the functions to be performed. This service is being made available to explain procedures for conducting Government business and show the Contractor the various worksites, introduce the Contractor to activity representatives, etc. During this period, the Government will provide orientation training in the use of Government provided equipment and conduct joint inventory and property transfers as described elsewhere in the contract. Although the Government will provide some training, the Contractor is expected to have fully trained personnel with the skills and experience necessary for each required task. Contractor personnel shall not interfere with the normal conduct of Government business.

The Contractor shall submit a Transition Plan within 5 days of Contract award or as requested by the KO. The Transition Plan shall address phase-in and phase out procedures in accordance with Section F and as specified in Spec. Item 2.3.10.1, Phase-In, and Spec. Item 2.3.10.2, Phase- Out.

2.3.10.1 Phase-In The Contractor shall assume responsibility for services on the day of takeover. There will be a 60-day Phase-In period prior to takeover when the new Contractor will be allowed access to facilities to become familiar with Government interfaces and procedures. Contractor access will be limited to management personnel and shall not interfere with the incumbent's ability to provide services until the end of the current contract.

The Contractor shall, in accordance FAR Clause 52.222-17 enttitled “Non- Displacement of Qualified Workers” (Jan 2013) .

The Contractor shall, by the end of the phase-in period, meet all of the requirements specified in Section J-0401060 Attachments. Examples include employee completion of Armed Sentry Course under, JPAS, weapons certification, and other additional requirements listed in Section J-0401060 Attachments.

Item

Title Description

2.3.10.2 Phase-Out The Contractor shall cooperate with the follow-on contractor and the Government in ensuring a smooth transition to the new contract. The Contractor shall, in accordance with FAR Clause 52.222-17, “Nondisplacement of Qualified Workers” and FAR 52.222-41(n), Seniority List, not less than 60 days before completion of the contract, provide a certified list of all service employees working under the contract and its subcontracts during the last month of performance. All contractor provided equipment and materials must be removed from Government facilities within three working days of contract completion. The Contractor shall cooperate with the follow-on contractor and the Government in ensuring a smooth transition to the new contract.

2.4 Government-Furnished

Property, Materials and Services

In accordance with NAVFAC Clause 5252.245-9300, GOVERNMENT- FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

The Government will provide the following facilities and related services at each installation:

• Security officer working spaces to include sentry/gatehouses or workstations and associated furniture including normal and routine maintenance and repair of Government-furnished facilities (e.g. sentry stations);

• Office space for site/shift supervisors;

Space for an approved arms/ammunition storage facility on the installation except where otherwise noted. The Contractor shall be responsible for operation of the storage facility IAW OPNAVINST 5530.14 series. For security purposes, the location will be disclosed after contract award. The Contractor shall store all Contractor-owned arms and ammunition in this facility.

Parking for security personnel.

• All keys to doors necessary for the Contractor to perform its duties.

Key management by the Contractor is essential to preventing unauthorized access to Government property. The Contractor shall replace lost or stolen keys. If access control is severely compromised due to key loss, as determined by the KO, the Contractor shall replace or re-key locks that are affected at no cost to the Government.

2.4.2 Government-Furnished

Utilities

The Government will provide heat, light and other utilities in Government furnished facilities.

2.4.3 Government-Furnished

Materials (GFM)

The Government will provide the following materials for use in performing contract requirements:

• Standard US Navy and Government forms

2.4.4 Government-Furnished

Equipment (GFE)

The Government will not be providing equipment for Contractor use unless specified in J-0200000-03.

Item

Title Description

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract.

Contractor-furnished Items shall include, but are not limited to: vehicles, uniforms, firearms (9mm handguns and shotguns) and ammunition, ammunition and firearm lockers, targets for firearm qualifications, protective equipment, communication equipment, telephones, radios, office equipment, administrative supplies, bathroom supplies for Government-provided restroom facilities, first aid kits, handcuffs, batons, pepper spray, and flashlights.

The KO, COR, SPAR, or PAR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require samples, Material Safety Data Sheets (MSDS), manufacturer’s data cut sheets of materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide staffs with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the KO, COR, SPAR, or PAR. A written status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.2 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.2.1 Initial Work Schedule The Contractor shall submit to the KO a general schedule of planned performance of work for the contract period. The schedule shall indicate for each post the day or days of the week the services will be accomplished.

Item

Title Description

2.6.2.2 Monthly Work Schedule The Contractor shall submit a monthly work schedule for all services provided under this contract. The schedule shall be submitted to the KO or KO’s representative for approval at least five working days prior to the start of the schedule month. The schedule shall identify, for each post, the name of the assigned employee and the day/time that employee will be assigned to the post. Schedule changes must be approved by the KO.

Written requests for any schedule changes or additions shall be submitted to the KO in writing no later than two working days prior to the anticipated change.

2.6.3 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

2.6.4 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QC program in accordance with the provisions specified herein. The Contractor’s QC Program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QC program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.4.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

2.6.4.2 QC Inspection and

Surveillance

The Contractor shall establish and maintain an inspection system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES

– FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions. The file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of completion/ termination of the contract.

2.6.4.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

Item

Title Description

2.6.5 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4 of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section F.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

Item

Title Description

2.7.1 Key Personnel The following are key personnel requirements which the Contractor shall fill at all times. Key personnel are skilled management and supervisory personnel essential for successful performance of the Security services required under this contract. Contractor’s key personnel shall include the Regional Program Coordinator (RPC), Project Manager (PM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), Site Supervisor, and Shift Supervisors. The Contractor can propose other positions to designate as “Key”. The Government is looking for the most cost efficient and effective number of key personnel and does not intend to require a specific number of key personnel beyond the above named positions. Therefore except for the above, designation of positions as “Key” is up to the Contractor. The Contractor shall provide supporting rationale for proposing other “key” positions.

The Contractor agrees that key personnel shall not be removed from the contract work or replaced without compliance with the following:

1. If key personnel become, or are expected to become, unavailable for work under this contract for a continuous period exceeding 30 calendar days, or is expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall immediately notify the KO, in writing. The Contractor shall, subject to the concurrence of the KO or his authorized representative, promptly replace such personnel with personnel of equal ability and qualifications.

2. All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. Requests must contain a complete resume for the proposed substitute, and any other information requested by the KO or needed by him/her to approve or disapprove the proposed substitution.

The KO or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof in writing.

The Contractor shall provide shift supervisors at each installation as described below. Shift Supervisors shall not occupy any position identified as a Security Officer position in J-0401060-01. Security Officer personnel shall not occupy Shift Supervisor positions except in an emergency short-term acting capacity. Any temporary Shift Supervisor assignment shall be submitted to the Installation Security Officer for approval prior to assignment.

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the RPC, PM, Quality Manager, SSHO, Site Supervisors, and Shift Supervisors and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

Item

Title Description

2.7.1.1 Project Manager (PM) The…