N4008019R2506_Amendment 5.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Revisions to Section L and M, RFI responses

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008019R2506

X 9B. DATED (SEE ITEM 11)

17-Oct-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Dec-2019

CODE

PUBLIC WORKS DEPARTMENT

SOUTH POTOMAC/FEAD

NSWC DAHLGREN

BLDG. 182

DAHLGREN VA 22448-5000

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008019R2506

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 5

The following responses are provided for RFI’s received in response to the RFP:

1 - Reference: Solicitation, ATTACHMENT J-1503050-09, Installation Inventories. Under the inventories for Dahlgren and “Herbicide- BG Veg Control” the acreage of 81 is shown.

Question: Part A - Would the Government please provide the type of areas that make up the 81 acres, such as 22.7 acres-Parking Lots, 13.5 acres- gravel areas, etc.?

Part B - Would the Government please provide an inventory of the areas that comprise the 81 acres?

Answer Part A: See attachment J-1503050-05, Site Maps. All acreage is grass.

Answer Part B: See attachment J-1503050-09, Installation inventories. Refer to spec item 3.1.7.

2 – Reference: Solicitation, ATTACHMENT J-1503050-09, Installation Inventories. Under the inventories for Indian Head, Customer NSF-IH, on the last inventory for this customer it references “Pest Control (spray vegetation) with a Unit of Measure as Month and a Qty of 12.

Question: Part A - Would the Government please provide clarification as to what the contractor is to be pricing here (i.e., Pre-emergent, Post-emergent, Fence Lines, Bare Ground, etc.)?

Part B - Would the Government please provide an inventory of the clarified areas to be priced?

Answer Part A: See modified Attachment J – 1503050-09 Answer Part B: See map of facility

3 - Reference: SOW, 0200000 – Management and Administration, spec item 2.7.1.4, Environmental/ Energy Manager Question: Would it be acceptable to the Government for the Environmental/ Energy Manager to be the same person as the Project Manager so long as the qualifications for both positions are met?

Answer: No, duel hatting the Environmental/ Energy Manager and the Project Manager is not acceptable to the government.

4 - Reference: Solicitation, page 57 of 70, section L.4.2.3., items a) and b), and relative to the placement of team members’ corporate information and letters of commitment.

Question: For clarification, would it be acceptable to the Government for offerors to place the team members’ corporate information and letters of commitment as specified in items a) and b) in the Price Proposal only?

Answer: No, place this information in the Technical Proposal.

5 - Reference: Solicitation, pages 26 thru 29, section I, Contract Clauses and page 68 of 70, the Contract Clauses.

Comments: There appear to be some of the contract clauses referenced that do not apply to this solicitation. Some examples are:

52.228-14 - Irrevocable Letter of Credit NOV 2006 52.228-16 - Performance and Payment Bonds--Other Than Construction NOV 2006 252.215-7002 Cost Estimating System Requirements DEC 2012 252.215-7009 Proposal Adequacy Checklist JAN 2014

With the FAR and DFARS references often being the only indication that a requirement applies to the solicitation, there is a risk that offerors would assume that a clause would not apply and be determined to be unresponsive in their proposals.

Question: For clarification, would the Government please review all of the Contract Clauses in Section I as well as those on page 68 and remove those that do not apply to this procurement?

Answer: The FAR Clause Matrix was used to determine the appropriate and necessary clauses required for this solicitation and all are applicable to this procurement.

6 - Reference: Attachment J-1503050-09 “Installations Inventories” and Attachment J-0200000-XX “Recurring Work Exhibit Line Item Numbers.

Comment: The inventories are showing a quantity of 110 waste containers to be serviced made up of 7 different customers.

Question: Is the contractor to price the service of all 110 containers under A004 AC “Other Recurring Services- Waste Containers”, and under customer NDW?

Answer: No.

7 - Reference: Attachment J-1503050-09 “Installations Inventories” and Attachment J-0200000-XX “Recurring Work Exhibit Line Item Numbers.

Comment: For Indian Head on the ELIN Schedule for customers such as A007 NDW, AA, Improved Grounds- Lawn Maintenance COL 3 and AB, Improved Grounds- Field Maintenance COL 3, only Improved Grounds are shown. Within Attachment J-1503050- 09, Inventories there are categories of grounds shown for Improved, Semi- Improved, and Unimproved Grounds. This also exists within customers UEM and NRL, Pomonkey site.

Question: Will the Government please clarify either the inventories or the ELIN Schedule so contractors will know how to properly price?

Answer: See updated Section J attachment J-1503050-09

8 - Reference: Solicitation, page 58, “Questions for Pest Control, Specification 1503020,” questions on spec items 2.2, 3.1.2 and 3.1.3.

Comment: The solicitation does not appear to contain a Performance Work Statement for sub-annex 1503020 Pest Control in which to reference the above spec items 2.2, 3.1.2 and 3.1.3.

Question: Would the Government please clarify whether the questions in the section for sub-annex 1503020 Pest Control apply to this solicitation?

Answer: Refer to attachment J-1503050-03 for related pest control issues.

9 - Reference: The site visit held on Nov 5, 2019, the Government’s statement that the leaf removal is an addition to the scope.

Question: Is there a respective location per site where the leaves can be disposed of, or will the contractor be responsible for removing them from the base?

Answer: Leaf removal is not at addition to the scope, it is already part of the scope. Contractor is responsible for meeting the defined performance standards. The government cannot direct the contractor to perform work a specific way as long as the standards are met.

10 - Ref: Attachment J – 1503050-09 Question: Dahlgren – Per attachment J, NSWC requires 61.3 acres of shore mowing. Can the government confirm under which CLIN this pricing should be included?

Answer: Include this pricing under CLIN 1000-1004 for Dahlgren. This falls under ELIN A005AD listed as an amendment to the ELIN sheet.

11. Ref: Attachment J – 1503050-09

Question: Dahlgren – Per attachment J, NSWC requires 81 acres of vegetation control. However, it is unclear under which CLIN this pricing should be included (A005AA, A005AB, A005AC). Can the government please confirm?

There are also 81.79 acres of Herbicide Control on Asphalt and it is unclear under which CLIN this should be included? Are these two separate areas?

Answer: Include this pricing under CLIN 1000-1004 for Dahlgren. This falls under ELIN A005AE listed as an amendment to the ELIN sheet. The 81.79 acres will fall under ELIN A005AA. Yes they are separate areas.

12. Ref: Attachment J – 1503050-09 Question: Dahlgren - Waste containers – Can the government provide total annual frequency for servicing of waste containers?

Answer: No. Government cannot direct contractor how to perform work. Contractor is required to keep waste containers in a clean and slightly appearance.

13. Ref: Attachment J – 1503050-09 Question: Indian Head – Per attachment J, NDW has multiple levels of service to include improved, semi-improved, and unimproved mowing. However, there are only two CLINs (COL 3 lawn maintenance and COL 3 field maintenance). Can the government clarify under which CLINs should each level of service be priced? What CLIN should Unimproved IR 12, 42, 11, and 21 be included under?

Answer: See modified Attachment J – 1503050-09

14. Ref: Attachment J – 1503050-09 Question: Indian Head – Per attachment J, NSWC IHEODTD has two levels of service to include improved and semi-improved (magazine) mowing. However, there are three CLINs (A010AA - COL 3 lawn maintenance, A010AB – COL3 Field, and A010AC - Magazines). Can the government clarify the acreage for CLIN A011 AA Lawn and CLIN A010AB Field Maintenance?

Answer: See modified Attachment J – 1503050-09

15. Ref: Attachment J – 1502000-08 Question: Indian Head - Attachment J states that all COL 3 lawns must be edged. However, there is no edging data listed under Attachment J – 1503050-09 for Indian Head. Can the government confirm edging is a requirement in these areas? If so, can the government provide total linear footage for each area?

Answer: See modified Attachment J – 1503050-09

16. Ref: Attachment J – 1502000-08 Question: Indian Head - Per attachment J, shrub pruning, hedge trimming, bed maintenance, fertilization and pre-emergent are required in all COL 3 areas. However, there is no data listed under Attachment J – 1503050-09 for Indian Head. Can the government confirm this is a requirement? If so, can the government provide total acreage, linear footage, square footage, and shrub count for each area?

Answer: No requirement at NSFIH

17. Ref: Attachment J – 1502000-08 Question: Can the government confirm that herbicide of asphalt, sidewalks, and fence lines (Vegetation Control 3.1.7) should only occur twice per year?

Answer: Refer to Attachment J-1502000-08.

18. Question: Can the government confirm the COL level requirements pertain to all weed species and seed heads or only the dominant grass species?

Answer: All weed species and seed heads

19. Question: During the site visit, there was mention of leaf removal at Dahlgren. However, there is no associated CLIN for this service. Can the government clarify where there will be leaf removal, the acreage, and how often?

Under which CLIN should this pricing be included?

Answer: Refer to section 3.1.1.4 of 1503050 section C. Include under all ELIN for “Improved Grounds- Lawn Maintenance COL 3”.

20. Ref: Attachment J – 0200000-05 A, J – 0200000-05 B, J – 0200000-05 D Question: Can the government clarify the purpose of the referenced forms and when are they scheduled to be submitted?

Answer: Purpose of referenced forms is to fulfill reporting requirements of NAVFAC Environmental Dept. Forms should be totaled and submitted annually in September before end of fiscal year.

21. Ref: Attachment J – 1502000-08 Question: Can the government confirm that Fertilization and Pre-Emergent of turf areas is required annually for all COL 3 Lawns?

Answer: Refer to table J - 1502000 - 08 (Common Output Level Standards)

22. Ref: Attachment J – 1503050-09 Question: Should CDC – NDW, Improved acreage be included in CLIN A0004AA – NDW Dahlgren?

Answer: Yes

23. Ref: Attachment J – 1503050-09 Question: There are 89 waste containers listed for NDW with associated CLIN A004AC. However, there are no associated CLINs for waste containers for BMD, BUMED, CDC NDW, JWAC, NSWC, or the School? What CLIN should these be included under?

Answer: Include them in the amended ELIN sheet under the appropriate Sub ELIN for each customer.

24. Ref: Attachment J – 1503050-09 Question: There are 39,509.66 linear feet of Herbicide – Fence line, Wall listed under NSWC Dahlgren and 81.79 acres of Herbicide – Concrete, Asphalt also listed under NSWC Dahlgren. Which CLIN should these prices be attributed to? CLIN A005AA or CLINA005AB?

Answer: ELIN A005AA

25. Ref: Attachment J – 1503050-09 Question: What is the frequency of service for the 25 acres of leaf removal at Indian Head NSF NDW? How many times per year should this service be provided?

Answer: Government would like leaf removal covered on IQ portion.

26. Ref: Attachment J – 1503050-09 Question: Is Pest Control required for all 281.50 acres of NSF IH NDW and is this for asphalt, parking lots, sidewalks, etc.? Is crack grass weed control included? Additionally, the U/M is listed as 12 Months, however Vegetation Control in Attachment J-1503050-08 COLS is listed as Semi-Annually. Can the government please clarify?

Answer: See modified Attachment J – 1503050-09

27. Question: Can the government confirm the current contract is bound by a Collective Bargaining Agreement (CBA)? If so, can the government please provide a current copy of the CBA?

Answer: Yes, current contract is bound by a CBA. See amendment for clarification.

28. Ref: ELINS – Non-recurring Question: CLIN AT Mulching has a unit of measure of Each. Should this be SF or SY?

Answer: SY

29. Ref: ELINS – Non-recurring Question: Should the total amount for CLINs BM and BN Service Orders simply total $15,000 each?

Answer: Yes

30. Ref: Solicitation B.1, Page 2 and Section C Question: The contract title references Pumpkin Neck Annex however there is no CLIN for this site. Is this location part of this solicitation?

Answer: Yes under ELIN A005AA, A005AC, A005AE. Refer to maps for additional information.

31. Ref: Incumbent Contract Question: This solicitation seems very different than the previous statement of work on the incumbent contract with increased mowing frequencies as a result of the COLs. Additionally, weed control and fertilization are not on the incumbent contract as well. Is this accurate?

Answer: Yes

32. Ref: Section L, L5.1.2.1.1 Instructions Question: The instructions ask for details and methodology regarding pest control in turf, ornamental beds, and trees, parade fields, prestige areas, athletic fields, NCAA sports field, flowers, and irrigation whereas none of these items are a requirement of the contract. Can the government please clarify this?

Answer: Refer to attachment J-1503050-09 for inventory clarification.

33. Ref: Section C 3.1.1.5 – Weed Control Question: This section states that pre and post emergent weed control is to be applied however the Common Output Levels only state a pre-emergent should be applied annually. Can the government please clarify this?

Answer: Refer to J-1503050-08 for clarification.

34. Ref: Section C 3.1.2 – Artificial Turf / Playground Surfaces Question: This section states that artificial turf / playground surfaces must be maintained however there is no other data or CLIN that explains the frequency or acreage of this requirement. Can the government provide more information on this requirement?

Answer: Refer to attachment J-1503050-05 and J-1503050-09 for clarification regarding acreage. Government cannot direct contractor on how to perform work. Contractor is required to meet the Specs listed in J-1502000-08.

35. Ref: Section C 3.1.3 – Xeriscape Areas Question: This section states that xeriscaped areas must be maintained however there is no other data or CLIN that explains the frequency or acreage of this requirement. Can the government provide more information on this requirement?

Answer: No xeriscaped areas are currently present on Dahlgren NSA

36. Ref: Indian Head Question: According to the inventories, Plant and Bed Maintenance, Shrub and Hedge Pruning, and Mulching are only required at Dahlgren NSA. Can the government confirm this?

Answer: No requirement at NSF IH.

37. Ref: 3.2.1 Ammunition Storage Areas Question: According to this section, trees should not encroach on roads, buildings, ammunition storage areas, and structures. Will these tree pruning services be ordered under IDIQ non-recurring services? There is no CLIN for this tree pruning service on the recurring line items.

Answer: Reference 3.2.1, NAVSEA OP-5 and NTTP 3-07.2.3. Should be maintained as part of firm fixed contract under Sub ELINs for “Improved Grounds- Lawn Maintenance COL 3”.

38. Ref: Section 3.2.1 Anti-Force Protection Question: According to this section, the contractor shall maintain a 30 foot clear zone on the inside of the fencing and a 20 feet clear zone on the outside of the fencing and trees should not encroach on fence line and structures. The current state of numerous fence lines has mature trees growing within these clear zones. There appears to be tens of thousands of trees that would fall in this clear zone. Is the contractor responsible removing these trees or simply maintaining what is already clear? Will any tree removal or pruning needed be ordered under IDIQ non-recurring services? There is no CLIN for this tree pruning service on the recurring line items.

Answer: Refer to Spec 3.2.2. Maintain what is already clear and accomplish necessary pruning IAW NTTP 3- 07.2.3.

39. Ref: Section 3.2.3 Fire Lanes and Breaks Question: According to this section, the contractor is required to maintain fire lanes and breaks free of trees. Is the contractor responsible for removing current mature trees or simply maintaining what is already clear? Will any tree removal or pruning needed be ordered under IDIQ non-recurring services? There is no CLIN for this tree removal service on the recurring line items.

Answer: Maintain what is already clear

40. Ref: Section 3.2.4 Roads and Right of Ways Question: According to this section, the contractor is required to maintain roads and right of way clearances up to 30 feet of either side of the road and right of way free of trees and vegetation. Is the contractor responsible for removing current mature trees or simply maintaining what is already clear? Will any tree removal or pruning needed be ordered under IDIQ non-recurring services? There is no CLIN for this tree removal service on the recurring line items.

Answer: Maintain what is already clear

41. Ref: Attachment J – 1503050-09 Question: Indian Head – Per attachment J, NSWC IHEODTD has two levels of service to include improved and semi-improved (magazine) mowing. However, there are three CLINs (A010AA - COL 3 lawn maintenance, A010AB – COL3 Field, and A010AC - Magazines). Can the government clarify the acreage for CLIN A010 AA Lawn and CLIN A010AB Field Maintenance?

Answer: See modified attachment J – 1503050-09

42. Ref: Attachment J – 1503050-05 Question: Indian Head – The site map of Naval Support Facility Indian Head specifies improved and semi-improved service levels not COL 3 Lawn and COL 3 Fields. Can the government provide a revised map?

Answer: A revised map will be provided in a subsequent amendment.

43. Ref: Attachment J – 1503050-09 Question: Dahlgren – Per attachment J, Shore Mowing references NTTP 3-07.2.3. The statement of work states vegetation height and trees in and around ATFP areas shall be maintained per NTTP 3-07.2.3 requirements. Can the government provide a total annual frequency for shore mowing?

Answer: Government cannot direct contractor on how to perform work. Contractor is required to meet the Specs listed in J-1502000-08.

44. Question: How is fuel handled on site? Will we need to bring in (and are we permitted to bring in) our own fuel tanks to the site, or are we able to use (potentially purchase) fuel from stations on site? Fuel needed would be gas and diesel.

Answer: Yes, the tanks are supplied by the contractor. Fuel storage is subject to Environmental Dept. inspection and regulations.

45. Question: What are the security requirements for employees on this job site. We are unsure on citizen requirements (Green Card, Naturalized, US Born, no felonies, etc...).

Answer: Refer to attachment J – 0200000 – 5H (Form SECNAV 5512)

46. Question: What are work hour restrictions during the week? What time are we able to use equipment such as mowers, leaf blowers, or other potentially noisy equipment?

Answer: Normal range of base access will be Monday through Friday (0600-1800). Other hours may be approved by Contracting Officer and Security as needed. Restrictions to equipment operation is generally within vicinity of specially announced events, or within restricted areas of base operations where access is prohibited by fencing, and range or activity schedules.

47. Question: Are we able to put a trailer on site in the lay down area?

Answer: Yes

48. Question: Where is the "special event" grass cutting and how often is it usually performed?

Answer: Special Event grass cutting is ordered as IDIQ on an as needed basis, unless the event schedule requirements meet with contractor’s schedule, then the cutting may be accomplished during normal grounds operations.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Dec-2019 02:00 PM to 23-Dec-2019 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL REQUIREMENTS

L.1 THIS SOLICITATION IS STRICTLY FOR 8(A) SMALL BUSINESS SET-ASIDE

L.2 NAICS, SIZE STANDARD

The North American Indusry Classification System (NAICS) code for this acquisition is 561730. The size standard is $7,000,000.00.

L.3 SITE VISIT SCHEDULE

See Section B under B.7.

L.4 PROPOSAL REQUIREMENTS

L.4.1 Evaluation Factors for Award

See Section M

L.4.1.1 Time for Reciept of Proposals

a) Technical and Price proposals shall be submitted no later than the date and time provided in Block 9 of the Standard Form 33, “Solicitation, Offer and Award” form, in sealed envelopes/boxes marked in the bottom right corner, “Solicitation N4008019R2506, DO NOT OPEN IN MAILROOM.”

b) Proposals shall be submitted to the following address: Section B under B.18.2 “SUBMITTING YOUR

PROPOSAL.”

Please be advised, if the application information is received after the specified due date, access may be denied for hand-carrying of the proposal.

c) Proposal not received at the above address on or before the hour and date set forth for receipt of proposals shall be subject to the provisions of FAR 52.215-1(c), “Submission, modification, revision and withdrawal of proposals.”

d) Offerors shall submit complete and accurate information. The Government may elect not to request additional information to perform the evaluation.

L.4.1.2 Instructions for Submitting Questions Regarding the Solicitation

All inquirires concerning the attached solicitation must be received electronically at least ten (10) business days in advance of the closing date in order to permit adequate time to reply to the inquiry. You may email your questions to: rachael.arguelles@navy.mil

L.4.2 General Information and Guidelines

L.4.2.1 The technical and price proposals shall be submitted in separate binders, tabbed appropriately, and must include a cover page with the name of the prime contractor, addresses, phone and fax numbers, email addresses, solicitation number, and point of contact. Should there be a discrepancy between paper and electronic information, the paper copies shall govern.

L.4.2.2 FAR 9.6 defines contractor team arrangements. Team arrangements mean (1) two or more companies form a partnership or joint venture to act as a potential prime contractor or (2) a potential contractor agrees with one or more other companies to have them act as its subcontractor under a specified Government contract or acquisition program.

L.4.2.3 All Offerors proposing a partnership, joint venture, other teaming arangement, or resource of a parent company/subsidiary/affiliate shall submit the following information in the form of the technical and price proposals:

a) Provide a listing of the team members’ corporate name ( no abbreviations), address, point of contact, phone number, DUNS Number, and CAGE Code.

b) Submit a letter of commitment from the team members. The commitment letter shall clearly identify the expected relationship, role and responsibility of the team member.

L.5 DOCUMENTATION REQUIREMENTS FOR PROPOSALS

L.5.1 Proposals will be organized and submitted in two separate 3-ring binders marked as “Volume 1 Technical” and “Volume 2 Price.”

Volume 1: Technical – Submit one original and five copies in 8-1/2 x 11 format, font size 12. Proposals will be tabbed appropriately by major evaluation factor and subfactor. In addition, submit one complete copy of the technical proposal on CD. The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed. Page limit should not be more than 75-pages for volume 1.

Volume 2: Price – Submit one original and two copies of the price proposal in a three ring binder. Submit on two CD’s a complete copy of the price proposal. Documents should be in Microsoft Word or Excel. Please do not submit Adobe Acrobat Files.

L5.1.2 Contractors must submit required information for technical and price proposals as follows:

L5.1.2.1 VOLUME 1: Technical Proposal Note: The relative order of importance of the non-cost/price evaluation factors is the Technical Factors 1-2 are of equal importance to each other and, when combined are equal in importance to the past performance evaluation/performance confidence assessment, Factor 3.

L5.1.2.1.1 Technical Factor 1: Technical Approach/Management

SOLICITATION REQUIREMENT:

The offeror shall submit a narrative response that clearly demonstrates its understanding of an approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the five components below must be tabbed in the technical proposal and discussed separately:

(A) Phase-In transition Plan. Describe what you will do to “start-up” for performance of this contract.

The phase in transition period is 30 days as per Section L of the solicitation of the RFP. Include a schedule of key events; personnel actions and responsibilities regarding employees at all levels.

(B) Workforce Management. Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors. Provide diagrams showing the proposed organization and workforce project management plan including overall level of effort identifying direct labor hours by trade assigned to major tasks in the proposed project plan. Provide a short rationale for the direct labor hours consistent with the technical approach. Offeror to indicate number of productive hours per week or year for each full time and part time employee. Discuss how you will accomplish firm fixed price work and not adversely impact the IDIQ work.

(C) Key personnel: Job descriptions, names, titles, qualifications, responsibilities, and authority level of key corporate and on-site personnel (e.g. project manager, quality control manager, and site safety/health officer) proposed for this contract. Provide a succession plan for temporary (up to six consecutive weeks) and permanent (beyond six consecutive weeks) replacement of key personnel. Discuss effectiveness of methods and procedures used to recruit and retain qualified key personnel and managers on similar type contracts.

(D) Environmental and Security. Describe procedures to ensure compliance with environmental regulations and security requirements.

(E) In addition to addressing the above elements, the offeror shall also address the following:

Spec Item Questions for Pest Control, Specification 1503020

2.2 Provide the proposed Contractor’s Work Plan (CWP) for Pest Control and explain how it will follow the principles of Integrated Pest Management (IPM) and reflect current industry practices

3.1.2 How will you determine the appropriate methods and frequency of service to maintain the specified standards for turf and ornamental weed control?

3.1.3 How will you determine the appropriate treatment and timeframe for application to maintain the specified stnadards for pest control in turf, ornamental beds and trees?

Spec Item Questions for Grounds Maintenance, Specification 1503050

3.1 What, if anything, will you do differently to maintain more difficult areas such as parade fields and prestige areas?

3.1 How will you determine when and what type of fertilization is needed?

3.1 Describe your proposed equipment that will be used to maintain athletic fields, parade fields, and prestige areas.

3.1.1 3.1.8

Describe the experience and qualifications of personnel responsible for maintaining athletic fields in accordance with Division I NCAA Standards. Description should include turf maintenance, field lining, and baseball field and astroplay field maintenance.

3.1.6 3.1.7

Describe the experience and qualifications of personnel responsible for coordinating maintenance of existing ornamental beds, trees and flowers and for the planning and coordination of installing new or replacement landscaping as ordered.

3.1.6 3.1.7

How will you ensure landscaping maintenance and plans meet Virginia Department of the Environment (VDE) regulations?

3.1.3 How will you determine when irrigation is needed?

3.1.3 If the irrigation system is inoperable or there is no permanent irrigation system installed, what is your plan for irrigating?

L.5.1.2.1.2 Technical Factor 2: Safety

SOLICITATION REQUIREMENT:

The Offeror shall submit the following information using Attachment B: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture;

however, only one safety narrative is required. EMR, DART and TRC Rates shall not be submitted for subcontractors.)

(1) Experience Modification Rate (EMR): Include three previous complete calendar years’ worth of data (2016, 2017, 2018). This rate compares company’s annual losses in insurance claims against its policy premiums. The offeror may submit an insurance company-provided equivalent rate if no EMR exists. If the offeror has no EMR or premium, for any year, affirmatively state so and explain why. Any extenuating circumstances that affect the EMR and negative trends should be addressed as part of the factor submission.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate and Total Recordable Case (TRC) Rate: Submit three previous complete calendar years’ worth of data. If an offeror cannot submit an OSHA DART and TRC rates, for any year, affirmatively state so and an explanation must be provided. Any extenuating circumstances that affected the OSHA, DART, and TRC rate data negatively must be addressed as part of this factor submission.

(3) Technical Approach for Safety: Describe the plan for safety that will be implemented to evaluate safety performance of potential subcontractors as part of the selection process for all levels of subcontractors. The offeror shall submit a narrative that fully describes the safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work. The offeror will describe any innovative methods that will be employed to ensure and monitor safe work practices at self-performed and/or all subcontractor levels. Additionally, the contactor will describe their methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. The technical approach to safety narrative shall be limited to two pages.

L.5.1.2.1.3 Technical Factor 3: Past Performance

(A) The Past Performance Questionnaire, Attached A, is provided for the offeror to submit to the client for each project the offeror includes in its proposal for Technical Factor 2, Corporate Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past performance Questionnaires are to be emailed from the client directly to the Government, not be submitted via the offeror. In order for the client evaluation to be considered, the Past Performance Questionnaires must be submitted no later than the proposal due date. Completed questionnaires shall be submitted to Rachael Arguelles (rachael.arguelles@navy.mil). Include with your proposal submission a copy of the Past Performance Questionnaire Cover Sheet which contains the point of contact information for each client questionnaire.

(B) In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

L5.2.2 VOLUME 2: Price Proposal

(1) Solicitation Submittal Requirements: Offerors shall complete ELIN Price Schedule spreadsheet, labeled “Copy of 2020 Sp Grounds Maintenance ELINs N40080-19-R-XXXX for RFP”, see attachment in Section J.

(2) Basis of Evaluation:

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, evaluation of options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP

(ii) Comparison of proposed prices with the IGCE

(iii) Comparison of proposed prices with available historical information

(iv) Comparison of market survey results.

L6. PHASE-IN PERIOD

After official notification of award, the contractor will be provided a phase-in period of 30 days to prepare and start the contract on schedule.

ATTACHMENT A

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO NAVFAC WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON NAVFAC SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO NAVFAC. PLEASE CONTACT THE OFFEROR FOR NAVFAC POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

Attachment “B”

SAFETY FORM – OFFEROR

SOLICITATION #N40080-19-R-2506

This form is to be completed by the Offeror. For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture. EMR,DART and TRC Rates shall not be submitted for subcontractors.

1. Offeror Name:

2. EMR :

YEAR 2016 2017 2018

RATE

3. OSHA DART :

Total Recordable Case (TRC) :

YEAR 2016 2017 2018

YEAR 2016 2017 2018

4. If Offer cannot provide EMR, OSHA DART, or TRC Rate, affirmatively state so, and explain why:

5 Technical Approach for Safety:

(The Safety Narrative shall be limited to two pages.)

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

PROPOSAL REQUIREMENTS

EVALUATION FACTORS FOR AWARD

1) EVALUATION PROTOCOL

Award will be made to the responsible offeror, conforming to the solicitation, evidencing the overall best value to perform the work in a manner most advantageous to the Government, as determined by evaluation of proposals according to the established criteria. Offerors are encouraged to demonstrate innovative techniques to establish why their proposal will provide maximum benefit to the Government. OFFERORS ARE ADVISED AWARD WILL

BE MADE WITHOUT DISCUSSION OR ANY CONTACT CONCERNING THE PROPOSALS

RECEIVED UNLESS IT IS DETERMINED OTHERWISE NECESSARY. Offerors should not assume they would be contacted, or afforded the opportunity, to qualify, discuss, or revise their proposals. However, the Government may contact offerors for the purpose of clarifying aspects of the proposal. The Government also reserves the right to enter into discussions if deemed necessary, and if discussions are conducted the offerors in the competitive range will be afforded the opportunity to revise their proposal.

Proposals will be evaluated based on low price and technical acceptability. The relative order of importance of the non-cost/price evaluation factors is the Technical Factor 1-2 are of equal importance to each other and, when combined are equal in importance to the past performance evaluation / performance confidence assessment, Factor

3. The objective is selection of a contractor whose overall proposal demonstrates the best value to the Government based on the specified criteria. All proposals shall be evaluated against the established criteria set forth herein.

2) RELATIVE IMPORTANCE OF THE EVALUATION FACTORS

In accordance with FAR 15.304, the evaluation factors that apply to this acquisition are listed below:

A. Technical Factors

Factor 1 – Technical Approach/Management Factor 2 – Safety Factor 3 – Past Performance

Factors 1-2 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 3.

B. Price

Offerors shall complete ELIN Price Schedules spreadsheet; see attached “Copy of 2020 Sp Ground Maintenance ELINs N40080-19-R-XXXX for RFP.” The price proposals will be evaluated by totaling base and 4-option years pricing for all items, including pricing for the 6-month option year that follows Option Year Four. The IDIQ prices will be compared to the Government Estimate and/or other independent cost and price information. Proposals will be evaluated for completeness and reasonableness. The technical factors when combined are approximately equal in importance to price.

Award of this procurement shall be based on Technical Factors and Price, which together constitute a best value for the Government using Lowest Price Technically Acceptable method. The objective is selection of a contractor whose overall proposal demonstrates the best value to the Government.

(End of Summary of Changes)